HomeMy WebLinkAboutLibrary Board-Minutes-11/12/2012City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, November 12, 2012
6:00 p.m.
Colleyville Public Library
110 Main Street
1.CALL TO ORDER
Chair Jerome Davis called the meeting of the Colleyville Public Library to order at
6:00 p.m.
Roll Call: Present Chairperson Jerome Davis, Committee members Amy Dowell,
Victoria Kennedy-Ziegler, Thad Bolline, Billie Tuttle, Pam Jones; Alternate Melissa
Orlando; Library/Parks and Recreation Director Mary Rodne and Administrative
Assistant Kathy Moore.
Absent Committee member Charna Logan-Gray; Alternate and Ex-Officio members
Kay Newton and Cecilia Monacelli
2. APPROVAL OF MINUTES
September 10, 2012
A motion was made by Thad Bolline and seconded by Melissa Orlando to approve the
September 10, 2012 minutes as presented. Motion approved unanimously.
3.REGULAR AGENDA ITEMS
3a Introduction of New Board Members and a Tour of the Library
Jerome Davis led the introductions of all current and new members in attendance,
along with staff members. Library Director Mary Rodne proceeded to give a tour of
the Library with Library staff telling about their areas.
3b Election of the Colleyville Public Library Board Chair and Vice-Chair
Amy Dowell made a motion that Jerome Davis, Chair and Thad Bolline, Vice-Chair
continue to serve in their current positions for another year. Pam Jones seconded the
motion. The motion carried with a unanimous vote.
3c Colleyville Public Library second floor expansion project update
Director Rodne presented an update on the second floor expansion project, noting
that the reorganization was nearly complete. Additionally, she informed the Board
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that there were still some funds available in donations, which would be used to
purchase miscellaneous shelving and chairs.
3d City of Colleyville Fiscal Year 2013 (FY2013) budget update
Library Director Mary Rodne informed the Board that the FY2013 budget was
approved by City Council on September 18, 2012. The approved budget included an
additional $15,000 for Library materials and a part-time administrative position for
the Library.
3e Review and Discussion of the Colleyville Public Library Bylaws
Library Director Mary Rodne informed the Board members that the City Secretary’s
office had prepared a general template for all Boards, Commissions and Committees
in an effort to standardize their bylaws. City staff will input the current Library Board
bylaws into the template and present it at the next meeting for consideration and
approval. The Board discussed the frequency of their meetings and agreed to meet
bi-monthly starting February 2013. Amy Dowell made a motion to approve the bi-
monthly meetings. Victoria Kennedy-Ziegler seconded the motion. The motion carried
with a unanimous vote. Rodne concluded that once the update of the Colleyville
Public Library Board bylaws was approved; they would be forwarded to the City
Council for their approval.
3f Discussion of the Colleyville Public Library's Tenth Anniversary Year
Rodne stated that the actual anniversary will be in November and she would like to
do a series of activities throughout the year to celebrate this milestone. Additionally,
she would like to form a Committee to plan the celebration activities. Jerome Davis,
Pam Jones and Melissa Orlando volunteered to work on a planning Committee;
meeting times will be set at a later date.
3g Discussion and Suggestions of items for future agendas
The Library Board agreed to hold their next meeting on February 11, 2013 at 6:00
p.m.
Additional items to be considered for future meeting are:
1.)The Tenth Anniversary Celebration Event
2.)Approval of Board Bylaw Updates
3.)Revisions to the Long Range Plan/Senior Center Rebranding
4.)Policy Revisions
4a Librarian's Report
Monthly Statistics/Library Programs
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Director Mary Rodne gave the Board an overview of the statistics for the months of
September and October. Patrons had checked out a total of 38,588 items, 152
Colleyville residents registered for library cards, library patron visits totaled 14,431,
attendance for programs totaled 2,948, and volunteer hours totaled 362 hours.
Rodne also reported that the Library’s fiscal year had ended on September 30, 2012,
and noted that Library usage had increased over last Fiscal Year in most key
performance measures. During Fiscal Year 2011-2012, patrons checked out 244,613
items, 897 Colleyville residents had registered for Library cards, patron visits totaled
104,268, and attendance for programs totaled 17,954.
Donations
Director Mary Rodne reported that the Library had received a total of $1,450 in
donations in September and October. Donations in September totaled $100; $75
from Sonic; and $25 from Ron and Jennifer Bigler in memory of Richard Thomas
Lauer and Wesley and Samuel Anderson.
October donations totaled $1,350; $850 from the family of Richard Roxburgh in
memory of Richard Roxburgh for a painting; and $500 received by the Friends of
the Library from the Exxon Mobil Foundation Volunteer Program on behalf of the
volunteer work of Mary Alice Rippe.
4b Friends of the Colleyville Public Library Report
Director Rodne reported for the Friends of the Colleyville Library. Rodne noted that
the Friends were decorating a tree for the Holly Colley Holiday event again this year,
and added that the Friends of the Library were last year’s winner for best theme tree.
Additionally, it was announced that the Friends of the Library were going to sponsor a
used book sale on April 19-20, 2013.
Rodne added that the Friends of the Colleyville Library had set a goal to get more
involved in helping with special programs in the Library.
4c Colleyville Public Library Foundation Report
Mary Rodne stated that the Library Foundation was working on their annual letter,
and that they were continuing to work on the redesign of the adult reading area.
5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6.ADJOURNMENT
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A motion way made by Amy Dowell and seconded by Melissa Orlando to adjourn the
meeting of the Colleyville Library Board at 7:40 p.m. Motion approved
unanimously.
Minutes taken and prepared by:
Kathy E. Moore
Administrative Assistant