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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2011COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES October 10, 2011 I. CALL TO ORDER — Vice Chair Mary Alice Rippe called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL - Members present: Amy Dowell, Thad Bolline, and Mary Alice Rippe Members absent: Karen Birkes, Jerome Davis, Billie Tuttle, and Charna Logan-Gray Alternates Present: Kay Newton Alternates Absent: Melissa Orlando Ex-Officio Members Present: Vicki Smith and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve Johnson, Mayor David Kelly, and Jesse Rodriguez Staff present: Cindy Appleby II. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD CHAIR Vice Chair Mary Alice Rippe opened the floor for nominations for Library Board Chair. A motion was made by Mary Alice Rippe and seconded by Thad Bolline to nominate Jerome Davis. Motion approved unanimously. III. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD VICE CHAIR Vice Chair Mary Alice Rippe asked for nominations for Library Board Vice Chair. A motion was made by Mary Alice Rippe and seconded by Kay Newton to nominate Thad Bolline. Motion approved unanimously. IV. APPROVAL OF AUGUST 8, 2011 MINUTES - A motion was made by Mary Alice Rippe and seconded by Amy Dowell to approve the August 8, 2011 Minutes as presented. Motion approved unanimously. V. LIBRARIAN'S REPORT A. Monthly Statistics In September, patrons had checked out a total of 7,384 items, 66 Colleyville residents registered for library cards, library patron visits totaled 7,394, attendance for programs totaled 481, and volunteer hours totaled 137 hours. It was noted that September 2011 statistics had increased. It was also reported that the Library's fiscal year had ended on September 30, 2011, and that Library usage had decreased from last Fiscal Year due to the construction project. B. Donations Librarian Cindy Appleby reported that the Library had received a total of $4,053.54 in donations in August and September. Donations in August included: $500 from the Colleyville Public Library Foundation for the Library's Grand Re-Opening refreshments; $53.54 from the Delta Gamma DFW Alumni Association for the purchase of large print books; and $2,500 from Atmos Energy through a donation to the Colleyville Public Library Foundation for the purchase of Play Islands in the new toddler area. In September, donations included $1,000 from the Exxon Mobil Foundation Volunteer Program on behalf of the volunteer work of Mary Alice Rippe, and that the donation had been specified for the teen area. C. Programs Cindy Appleby presented an overview of fall programs and presented fall program brochures for review and discussion. VI. NORTH TEXAS LIBRARY PARTNERS SYSTEM UPDATE Librarian Cindy Appleby reported that Adam Wright, Executive Director of North Texas Library Partners, had accepted a position with the Fort Worth Public Library and would be leaving the System. It was noted that System organizational changes would be put on hold until a new Executive Director was hired. VII. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION PRO]ECT UPDATE Appleby presented an update on the Second Floor Expansion Project and noted that funding for additional Library furniture and equipment for the first and second floors, and the teen room had been included in the City of Colleyville FY2012 Budget. Also, it was noted that funding had been included for Library technology replacements, and an internal automated materials return and sorter system. VIII. CITY OF COLLEYVILLE FY2012 BUDGET UPDATE Cindy Appleby reported that the City Council had adopted the FY2012 budget at the September 20, 2011, City Council meeting and presented an update on the approved Colleyville Public Library FY2012 budget. IX. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR THE PURCHASE OF LIBRARY MATERIALS, MATERIALS PROCESSING SUPPLIES AND LIBRARY PROGRAMS Librarian Cindy Appleby distributed a Voluntary Library Fund report for Board review. The Board discussed the proposed expenditure of 145,000 for the purchase of collection materials, materials processing supplies and library programs. A motion was made by Mary Alice Rippe and seconded by Thad Bolline to make a recommendation to the City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies and library programs, in an amount not to exceed, $145,000, for the FY2012 budget. Motion approved unanimously. It was noted that this recommendation would be included as a consent agenda item at the October 18, 2011, City Council Meeting. X. REVIEW AND CONSIDERATION OF THE COLLEYVILLE PUBLIC LIBRARY BYLAWS Vice Chair Thad Bolline opened the meeting for review and consideration of the Colleyville Public Library Bylaws. It was discussed that the Board may want to consider changing the day, time and frequency of Library Board meetings due to the competition of the Second Floor Expansion Project. Consensus was to table the discussion until the January 2012 meeting to provide an opportunity for all Board members to have input in the discussion. XI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Vicki Smith reported that the Friends of the Library were planning to hold a used book sale in conjunction with the Run, Walk, Read Race scheduled on November 5, 2011. Smith also announced that a Coffee Bar being sponsored by the Friends in the Library was now in operation and invited everyone to support their endeavor. XII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Library Foundation would be sending out the Library Foundation's annual appeal letter before the end of the year, and discussed why the Foundation had decided not to hold their Race to Read fundraising event on Saturday, November 5, 2011. Monacelli also noted that all committed monies for the Second Floor Expansion project had been distributed to the Library. XIII. NEXT MEETING DATE Vice Chair Thad Bolline noted that the next Library Board meeting would be held on January 9, 2012. XIV. SUGGESTED ITEMS FOR FUTURE MEETINGS None XV. CITIZEN COMMENTS None xvl. AD]OURN: The meeting of the Colleyville Public Library Board was adjourned at 7:45 p.m.