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HomeMy WebLinkAboutLibrary Board-Minutes-5/9/2011COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES M ay 9, 2011 CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:02 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Mary Alice Rippe, and Charna Logan-Gray Members absent: Billie Tuttle Alternates Present: Amy Dowell Alternates Absent: Linda Bond Ex-Officio Members Present: Vicki Smith Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve Johnson, Mayor David Kelly, Jesse Rodriguez, and Cecilia Monacelli Staff present: Mary Rodne and Terry Leake Others present: Scott Gunnip II. TOUR OF LIBRARY CONSTRUCTION AREAS Chair Jerome Davis recessed the meeting of the Colleyville Public Library Board at 7:02 p.m. for a tour of the Library construction areas. MEETING RECONVENED — Chair Jerome Davis reconvened the meeting of the Colleyville Public Library Board to order at 7:35 p.m. III. APPROVAL OF MARCH 28, 2011 MINUTES - A motion was made by Mary Alice Rippe and seconded by Pat Jones to approve the March 28, 2011 Minutes as presented. Motion approved unanimously. IV. LIBRARIAN'S REPORT A. Monthly Statistics In April, patrons had checked out a total of 15,463 items, 46 Colleyville residents registered for library cards, library patron visits totaled 7,750, attendance for programs totaled 39, and volunteer hours totaled 114.50 hours. It was noted that the current year-to-date statistics continued to be less than last year's year-to-date statistics because the Library was offering limited program options due to the construction. B. Donations Director Rodne reported that the Library had received a total of $12,450 in donations in April. Donations included: $50 from the Colleyville Garden Club for the purchase of books in memory of Steve Ewing; $2,400 from the Colleyville Rotary Club for the new teen area, and a$10,000 grant presented to the Colleyville Public Library Foundation from the Robert J. and Helen H. Glaser Family Foundation to support the Colleyville Public Library's 2011 Summer Reading Program. C. Programs Director Mary Rodne distributed the Library's 2011 Summer Reading Program, Camp Read-A-Lot, flyer for review and discussion. Rodne reported that Library staff would be distributing flyers to the schools to promote the summer reading program during classroom visits. Rodne added that staff had started visiting schools on May 5, 2011, and that additional visits to schools had been scheduled the last week in May and the first week in June. It was noted that all promotion of the summer reading program would be done at the schools this year due to the Library's second floor expansion project. V. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE Library Director Rodne presented an updated Second Floor Expansion Project budget. It was noted that the Colleyville Public Library Foundation had donated an additional $17, 200 for children's computers for the new Youth Services area, and that the Friends of the Colleyville Public Library had donated an additional $7,675 for a flat screen television for promoting events in lobby of the Library on the first floor. Discussion ensued. VI. COLLEYVILLE PUBLIC LIBRARY RE-OPENING CELEBRATION — JUNE 6, 2011 Director Rodne presented an overview of the plans for the Colleyville Public Library re-opening celebration scheduled on June 6, 2011. Discussion ensued. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Vicki Smith reported that the Friends of the Library would be helping as needed with the move to the second floor, and confirmed that the Friends would be assisting with the Library's grand re-opening event on June 6, 2011. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported that the Library Foundation had approved to hold another Race to Read fundraising event on Saturday, November 5, 2011, and confirmed that the Foundation would also be assisting with the Library's grand re-opening event. IX. NEXT MEETING DATE Chair Jerome Davis noted that the next Library Board meeting would be held on August 8, 2011. X. SUGGESTED ITEMS FOR FUTURE MEETINGS None XI. CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Karen Birkes and seconded by Amy Dowell to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:25 p.m.