Loading...
HomeMy WebLinkAboutLibrary Board-Minutes-3/28/2011COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES March 28, 2011 CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe, and Charna Logan-Gray Alternates Present: Amy Dowell Alternates Absent: Linda Bond Ex-Officio Members Present: Cecilia Monacelli and Vicki Smith Ex-Officio Members Absent: Steve Banta, Larry Darlage, Steve Johnson, Mayor David Kelly, and Jesse Rodriguez Staff present: Mary Rodne and Terry Leake II. TOUR OF LIBRARY CONSTRUCTION AREAS Chair Jerome Davis recessed the meeting of the Colleyville Public Library Board at 7:05 p.m. for a tour of the Library construction areas. MEETING RECONVENED — Chair Jerome Davis reconvened the meeting of the Colleyville Public Library Board to order at 7:25 p.m. III. APPROVAL OF FEBRUARY 21, 2011 MINUTES - A motion was made by Karen Birkes and seconded by Charna Logan-Gray to approve the February 21, 2011 Minutes as presented. Motion approved unanimously. IV. LIBRARIAN'S REPORT A. Monthly Statistics In February, patrons had checked out a total of 15,802 items, 45 Colleyville residents registered for library cards, library patron visits totaled 5,444, attendance for programs totaled 17, and volunteer hours totaled 77.50 hours. It was noted that the current year-to-date statistics continued to be less than last year's year-to-date statistics because the Library was offering limited program options due to the construction. B. Donations Director Rodne reported that the Library had received a total of $144,290 in donations in February and March. In February, donations included: $50,000 from the Colleyville Public Library Foundation for the Second Floor Expansion Project; $20,000 from the Friends of the Colleyville Public Library for the Second Floor Expansion Project, and $1,840 from the Colleyville Lions Club for the Second Floor Expansion Project. In March, donations included: $72,450 from the Colleyville Public Library Foundation for the Second Floor Expansion Project. C. Programs Director Rodne reported that staff continued to work on the 2011 Camp Read- A-Lot Summer Reading Program and presented an overview of the schedule of programs. V. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE Library Director Rodne presented an updated Second Floor Expansion Project budget. It was noted that funding was not available for audiovisual equipment and technology; for teen room furniture, or for additional first floor furniture. Discussion ensued. VI. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR THE PURCHASE OF AUDIOVISUAL EQUIPMENT FOR THE COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION PROJECT Director Rodne presented an overview of the Voluntary Library Fund and distributed a Voluntary Library Fund report for Board review. The Board discussed the proposed expenditure of $50,000 for the purchase of audiovisual equipment for the Colleyville Public Library Second Floor Expansion Project. A motion was made by Mary Alice Rippe and seconded by Billie Tuttle to make a recommendation to the City Council to proceed with the expenditure of these funds for the purchase of audiovisual equipment for the Colleyville Public Library Second Floor Expansion Project, in an amount not to exceed, $50,000 in Fiscal Year 2011. Motion approved unanimously. It was noted that this item would be included on the consent agenda, at the April 5, 2011, City Council Meeting. VII. COLLEYVILLE PUBLIC LIBRARY RE-OPENING CELEBRATION Director Rodne presented June 11, 2011, as a possible date for the Library's re- opening celebration in conjunction with the Summer Reading Program Kickoff. It was noted that the construction project was scheduled to be completed the end of April 2011, and that youth material collections and furniture would not be moved to the second level until after the completion of the construction. After discussion, consensus was that the date for the event would be confirmed when the completion date was firmly established . VIII. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS REPORT Library Director Rodne presented an update on the future of the North Texas Conference for Library Supporters, and noted that due to State funding cuts the conference may not be held in 2012. IX. NORTH TEXAS LIBRARY PARTNERS REGIONAL MEETING, SPRING 2011 REPORT Director Rodne reported that she had attended a North Texas Library Partners Regional Spring Meeting on March 14, 2011, at the Keller Public Library, and presented an overview of the meeting discussion items. It was noted that the future of Texas Library Systems was dismal due to proposed State funding cuts, and that a meeting had been scheduled on July 29, 2011, at the Bedford Public Library, to discuss the future of the North Texas Library Partners System. Discussion ensued. X. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Vicki Smith reported that the Friends of the Library were in a holding pattern until the Second Floor Expansion Project was completed and confirmed that the Friends would be assisting with the Library's grand re-opening event. XI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Library Foundation was also in a holding pattern until the Second Floor Expansion Project was completed and confirmed that the Foundation would also be assisting with the Library's grand re-opening event. Monacelli noted that the Foundation Board had held a meeting prior to the Library Board meeting, and added that 2011 fundraising events had been discussed but not confirmed. XII. NEXT MEETING DATE Chair Jerome Davis noted that the next Library Board meeting would be held on May 9, 2011, unless a meeting needed to be scheduled in April due to action agenda items. XIII. SUGGESTED ITEMS FOR FUTURE MEETINGS I�� XIV. CITIZEN COMMENTS None XV. ADJOURN: A motion was made by Pat Jones and seconded by Thad Bolline to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:00 p.m.