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HomeMy WebLinkAboutLibrary Board-Minutes-6/20/2010COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 21, 2010 CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:04 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe and Nancy Bowen Alternates Present: Linda Bond and Amy Dowell Ex-Officio Members Present: Kay Newton Ex-Officio Members Absent: Steve Banta, Jorge Rodriguez, Dr. Larry Darlage, Mayor David Kelly, Mary Smith and Cecilia Monacelli Staff present: Jennifer Fadden, Terry Leake and Mary Rodne Also present: Bill Hidell II. APPROVAL OF MARCH 22, 2010 MINUTES - A motion was made by Nancy Bowen and seconded by Karen Birkes to approve the March 22, 2010 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics for April and May. Patrons had checked out a total of 34,347 items, 154 Colleyville residents registered for library cards, library patron visits totaled 15,165, attendance for programs totaled 1,704 and volunteer hours totaled 603.75 hours. Rodne noted that the total circulation of library materials this year was 8% higher than the total circulation of library materials last year at this time. B. Donations Director Rodne reported that the Library had received a total of $4,881.73 in donations in April and May. In April, the Library received a total of $1,821.73 in donations. The donations included: $900 from the Colleyville Lions Club for the purchase of large print materials; $250 from the Colleyville Garden Club for the purchase of gardening books and magazines; $100 from Ann Maddux for the purchase of an audio book on CD; $414.48 from the Imagination Destination Team for the new teen area; $100 from David and Pam Brandt through a Microsoft Matching Gifts Program, which will be used to purchase books for the adult collection; and $57.25 from Better World Books, Colleyville Friends of the Library online book sales revenue. In May, the Library had received a total of $3,070 in donations. The donations included: $50 from Donald and Rose Marie Fischer for Books `n' Brunch Book Club refreshments; $20 from Betty Lowry for Books `n' Brunch Book Club refreshments; and $3,000 from the Colleyville Woman's Club Circle of Hope Grant. C. Grants — Colleyville Woman's Club Library Director Mary Rodne announced that the Library had received notification in April from the Colleyville Woman's Club informing the Library of their support with a 2009-2010 CWC Circle of Hope Grant in the amount of $3,000 for the purchase of audio books on CD. It was noted that the Library had submitted an application for the CWC grant in December of 2009, and that the Library had received the Grant funding at the CWC Grants and Awards Luncheon held on Friday, May 14, 2010. D. Library Programs Summer Reading Program — Bank on Books Director Mary Rodne presented an overview of the Library's 2010 Summer Reading Program, Bank On Books! It was noted that the staff had been very busy preparing for the seven-week program, which was launched on June 12, 2010, with a Breakfast with Oink, the Library's Mascot, and Daisy the Pot Belly Pig & Farmer Minor. Rodne indicated that the event had been well received, and that around 400 attended the event, which featured pancakes and sausage provided by the Colleyville Lions Club. Director Rodne also announced that the response to the reading program had been great, and that registrations were equal to registrations last year at this time. Also, Rodne reported that during the month of May and the first part of June, Youth Services staff had visited area schools with Oink to promote the program, and that additionally, classes from Bransford and Colleyville Elementary Schools had walked over to the Library for tours and presentations on the Summer Reading Program. It was also noted that the visits had been very well received, and that the children were very excited about the activities planned for the summer and that the children loved Oink! Additionally, Rodne reported that Library staff had attended the annual National Charity League volunteer sign-up event to promote summer volunteer opportunities at the Library, and that the number of National Charity League members signing up to volunteer at the Library during the summer was greater than last year. �v. REVIEW AND DISCUSSION OF LIBRARY SECOND AND FIRST FLOOR FINISH OUT SCHEMATIC DESIGN Library Director Rodne introduced Bill Hidell of Hidell Associates Architects to present an update on the renovation of the first and second floors of the Colleyville Public Library, including an estimate of probable construction cost. Hidell noted that Hidell Architects had worked with staff to finalize the floor plan configurations of the first and second floor. Hidell reviewed that the first floor renovation included a reconfiguration of the existing meeting room into a teen area as directed by City Council on April 6, 2010. Next, Hidell presented the second floor renovation plans, which included a children's story time area, a meeting room, children's collection area, staff workroom, and children's craft room. Hidell concluded with a timeline for the completion of the project and estimated project costs. Discussion ensued. A motion was made by Billy Tuttle and seconded by Thad Bolline that the Library Board approve and recommend that the final floor plan configurations for the Colleyville Public Library Second Floor Expansion Project be forwarded to the City Council for consideration at the July 6, 2010 Pre Council meeting. Motion approved. V. CITY OF COLLEYVILLE FY2011 BUDGET SCHEDULE UPDATE City Manager Jennifer Fadden presented an overview of the City of Colleyville FY 2011 Budget and Schedule. Fadden noted that the proposed FY2011 Budget would be discussed by City Council during a Worksession in August 2010, and added that the City Council would be adopting the FY2011 Budget at the September 7 and September 21, 2010, City Council meetings. Discussion ensued. VI. NORTH TEXAS LIBRARY PARTNERS SYSTEM ASSEMBLY MEETING REPORT Nancy Bowen reported that she and Library Director Mary Rodne had attended a North Texas Library Partners System Assembly Meeting and Annual Awards Ceremony on May 27, 2010, at the TCC Trinity River Campus in Fort Worth. Bowen presented an overview of the meeting and noted that the key agenda item included a budget report from the Texas State Library and Archives Commission, which included proposed budget cuts. It was noted that the funding level for the Loan Star Libraries Grant Program would most likely be reduced due to the need to reduce State Budgets. Rodne added that this could impact the funding amount that is available for the Colleyville Public Library. VII. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS UPDATE Director Rodne presented a reminder that the rescheduled second Annual North Texas Conference for Library Supporters was going to be held Conference on July 23 — July 24, 2010, at the Decatur Civic Center. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton reported that the Friends had held a very successful annual used book sale, on May 1, 2010, on the second floor of the Library, and that book sale revenues had totaled around $1,800. Newton also noted that the Friends would be assisting as needed with the Summer Reading Program, and that Friends were once again sponsoring a Scholastic Book Fair, which had started on Monday, June 21, 2010 and would conclude on Saturday, June 26, 2010. Additionally, Newton reported that the Friends of the Library would be holding an Annual Meeting on June 22, 2010, and that new Executive Board Officers for 2010-2011 would be elected. Also, it was announced that the event would include time to meet and visit with the Local Authors featured in 2010 Fourth Thursday Author Series. In conclusion, Newton distributed the June 2010 Friends of the Colleyville Public Library newsletter, and invited everyone to come to the Scholastic Book Fair. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported that the Library Foundation was continuing to work on their 2010 annual fundraisers, which would provide support to the Library's Second Floor Expansion Project. Jones added that the Foundation was continuing their annual appeal for donations, and noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 6, 2010. Jones also announced that the Foundation had launched an additional fundraiser, The Big Piggy Bank Fill, in conjunction with the Library's 2010 Summer Reading Program, Bank on Books! Library Director Rodne noted that the fundraiser had been launched at the Library's Breakfast With Oink kick-off event on June 12, 2010, and provided an overview of events leading to the arrival of Oink's big piggy bank. Rodne added that the big piggy bank will remain in the Library throughout the fundraiser. X. NEXT MEETING DATE Chair Jerome Davis noted that the Library Board would not be holding a meeting on July 12, 2010, and that the next meeting would be held on August 9, 2010. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS Director Rodne noted that two items on the next Library Board meeting agenda would include a review and discussion of the Colleyville Public Library Board Bylaws and a review and consideration of the Library fee structure. E7T�d�i r� =[ ► [d�I��iI l`�[ � ► � �� None XIII. ADJOURN: A motion was made by Pat Jones and seconded by Karen Birkes to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:21 p.m.