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HomeMy WebLinkAboutLibrary Board-Minutes-3/22/2010COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES March 22, 2010 CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Mary Alice Rippe and Nancy Bowen Members Absent: Billie Tuttle Alternates Present: Linda Bond Alternates Absent: Amy Dowell Ex-Officio Members Present: Kay Newton, Cecilia Monacelli and Steve Banta Ex-Officio Members Absent: Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, and Mary Smith Staff present: Terry Leake and Mary Rodne Also present: Jean Neisius, Vince Rosen and Robert Glaser II. APPROVAL OF FEBRUARY 8, 2010 MINUTES - A motion was made by Pat Jones and seconded by Karen Birkes to approve the February 8, 2010 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics for February. Patrons had checked out a total of 17,637 items, 92 Colleyville residents registered for library cards, library patron visits totaled 7,462, attendance for programs totaled 1,162 and volunteer hours totaled 145.25 hours. Rodne noted that the total circulation of library materials this year was 12% higher than the total circulation of library materials last year at this time. B. Donations Director Rodne reported that the Library had received a total of $15,250 in donations in February. The donations included: $15,000 from the Colleyville Public Library Foundation for the purchase of a 3M Staff Workstation by the Library's drive-up window, and $250 from Girl Scout Troop 1416 for the Library's proposed new teen area. C. Library Programs Director Rodne reported that the Youth Services Winter/Spring 2010 Programs were going well and that all but one of the story time sessions were filled and had waiting lists. Rodne also presented an update on planning activities for the Library's 2010 Summer Reading Program, Bank on Books!, and announced that the Library would be launching the Summer Reading Program with a breakfast served by the Colleyville Lions Club on Saturday, June 12, 2010. �v. REVIEW AND DISCUSSION OF LIBRARY SECOND AND FIRST FLOOR FINISH OUT SCHEMATIC DESIGN Library Director Rodne presented an update on the Colleyville Public Library Second and First Floor Finish Out Project, and introduced Bill Hidell of Hidell Associates Architects. Hidell presented the preliminary schematic design plan for the Colleyville Public Library Second Floor Expansion Project for review. Hidell concluded with a timeline for the completion of the project and estimated project costs. A lengthy discussion ensued. A motion was made by Karen Birkes and seconded by Pat Jones that the Library Board approve and recommend that the preliminary conceptual schematic design and estimate of probable construction cost be forwarded to the City Council for consideration at the April 6, 2010 Pre Council meeting. Motion approved. V. COLLEYVILLE PUBLIC LIBRARY VISION FAIR Director Rodne provided an update on the Vision Fair that the Colleyville Public Library and the Colleyville Lions Club had co-sponsored on Saturday, March 6, 2010. Rodne noted that the Fair had been well received and that thirteen vision affiliated vendors had participated. Rodne added that around 150 people had attended the Fair. Chair Jerome Davis reported that the Lions Club had provided general vision screenings to 40 adults and 21 children. VI. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS UPDATE Director Rodne announced that the second Annual North Texas Conference for Library Supporters scheduled on Saturday, February 13, 2010, at the Lockheed Martin Recreation Area (LMRA) in southwest Fort Worth had been cancelled due to inclement weather, and noted that the Conference had been rescheduled on July 23 — July 24, 2010, at the Decatur Civic Center. VII. VIII. IX. X. XI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton provided an update on the ongoing used book sale activities of the Friends of the Library, and reported that the Friends were busy planning for their annual used book sale, scheduled to be held on May 1, 2010, on the second floor of the Library. Newton also announced that the Friends of the Library were exploring online used book sale options. Additionally, Newton invited everyone to attend the 2010 Fourth Thursday Author Series sponsored by the Friends of the Library, and announced that Mark Fadden would be the last local author to be featured on April 22, 2010, at 6:30 p.m. in the Library. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Library Foundation was working on their 2010 annual fundraisers, which would provide support to the Library's Second Floor Expansion Project. Monacelli added that the Foundation was continuing their annual appeal for donations, and noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 6, 2010. Monacelli also announced that the Foundation was planning an additional fundraiser in conjunction with the Library's 2010 Summer Reading Program, Bank on Books! NEXT MEETING DATE Chair Jerome Davis noted that the Library Board would not be holding a meeting on April 12, 2010. SUGGESTED ITEMS FOR FUTURE MEETINGS CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Nancy Bowen and seconded by Pat Jones to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 9:42 p.m.