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HomeMy WebLinkAboutLibrary Board-Minutes-1/11/2010COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES January 11, 2010 CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:01 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe and Nancy Bowen Alternates Present: Amy Dowell Alternates Absent: Linda Bond Ex-Officio Members Present: Kay Newton and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez and Mary Smith Staff present: Terry Leake, Mary Rodne and Erica Gill II. APPROVAL OF OCTOBER 12, 2009 MINUTES - A motion was made by Nancy Bowen and seconded by Pat Jones to approve the October 12, 2009 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics for October, November and December. Patrons had checked out a total of 54,202 items, 186 Colleyville residents registered for library cards, library patron visits totaled 22,515, attendance for programs totaled 3,201 and volunteer hours totaled 586.50 hours. Rodne noted that the total circulation of library materials this year was 15% higher than the total circulation of library materials last year at this time. B. Donations Director Rodne reported that the Library had received a total of $992.87 in donations in October and November. In October, the donations included: $28.00 from J.W. Stonis in memory of Julia Stonis for the Library's Adopt- A-Magazine program; and $500 from a Colleyville Public Library Supporter for the Library's Adopt-A-Magazine program. In November, donations included: $94.87 from Nancy and Dennis Eytcheson for the Library's Adopt-A-Magazine program; $100 from Jerry and Lorine Rayburn for the purchase of books in memory of William S. West and Daniel Pontes; $20 from Sharon Owsen for the purchase of books; and $250 from the Colleyville Lions Club for the purchase of large print books and large print magazines. C. Library Programs 1. Holiday Open House Director Rodne reported that the Library's third Holiday Open House event held on December 12, 2009, had been very successful and well received by the 490 who attended the event. 2. Winter/Spring Director Rodne announced that registration for Youth Services Winter/Spring 2010 Programs was starting on January 18, and that the programs would be starting the week of January 25, 2010. Youth Services Winter/Spring 2010 Program brochures were distributed for review and discussion. It was noted that the popular monthly LEGO Mania program was going to be offered again this program session. Rodne also presented an update on the Library's 2010 Summer Reading Program, Bank on Books! IV. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PROJECT Library Director Rodne presented an update on the Colleyville Public Library Spatial Reorganization project, and introduced Bill Hidell of Hidell Associates Architects. Hidell opened with an overview of the Hidell Associates Architectural firm, and reported that their firm had started to work on the Schematic Design for the Library's Spatial Reorganization project. Hidell explained that his purpose in coming to the meeting was to seek input from the Library Board to insure that the design reflected what they wanted to accomplish and opened the floor for discussion. Hidell then facilitated the discussion to identify the activities, as well as the look and feel, of the Colleyville Public Library in the future; defining its services, collections, programs, spaces, identity and value in the community. Hidell concluded with a timeline for the completion of the project. V. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD 2010 MEETING DATE SCHEDULE Director Rodne distributed the 2010 Library Board meeting schedule for review and discussion. Consensus of the Board was that regular meetings be held monthly as scheduled except for the months of July and December. The Board agreed not to hold meetings these months unless needed. VI. COLLEYVILLE PUBLIC LIBRARY ACCESSIBILITY PILOT PROJECT Director Rodne provided an update on the Accessibility Pilot Project and the Vision Fair that the Colleyville Public Library and the Colleyville Lions Club were co-sponsoring on Saturday, March 6, 2010. It was noted that the fair would feature vendors to help persons with vision impairment. VII. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS Director Mary Rodne reported that she was serving again on the planning committee for the second Annual North Texas Conference for Library Supporters, scheduled to be held on Saturday, February 13, 2010, at the Lockheed Martin Recreation Area (LMRA) in southwest Fort Worth. Rodne noted that the Conference was designed for members of Library Boards; Friends of the Library and Library Foundations; Library Volunteers and Library Staff who work with any of these organizations. Rodne reported that the conference theme for 2010 was "The Future of Libraries'; and that the keynote speaker was going to be Anita Duckor, President of Duckor & Associates, Inc. Rodne added that Duckor's presentations would be focusing on strategic planning for libraries and keeping libraries alive in the 21St century. Additionally, it was announced that Anita Duckor would be the featured speaker at a dinner at the Courtyard Marriott in southwest Fort Worth on Friday, February 12, 2010, from 6:30 p.m. - 9:00 p.m. Rodne also noted that at the Conference on Saturday, February 13, 2009, she and Sunny Lindsey, Geographic Information Systems Coordinator from the City of Colleyville, would be presenting finro sessions entitled, Where in the World Are Our Patrons"? Rodne concluded that the conference would be very educational and encouraged everyone to attend. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton opened with an update on the used book sale activities of the Friends of the Library. Newton noted that the Friends were continuing to work with the company called Texas Book Consignments to sell donated books online, and announced that one of the Library's donated books had been sold by this company online for $1,110. Newton also reported that the Friends were planning to hold their annual used book sale on May 1, 2010, on the second floor of the Library. In conclusion, Newton reported that the Friends had finalized plans for the 2010 Fourth Thursday Author Series, and presented an overview of the local authors to be featured. Additionally, Newton noted that all programs would be held on the second floor of the Library at 6:30 p.m. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the third annual Race to Read held on November 7, 2009, had turned out to be a very successful fundr��ising event in which 480 runners had participated, and noted that $15,0�0 in revenues from this event would be donated to the Colleyville Public Library for the purchase of a 3-M Staff Workstation. Monacelli also noted that the Foundation annual appeal letter had been sent out and that the don�itions generated from this appeal had been designated for the Library's Se�cond Floor Expansion Project. In conclusion, Monacelli announced that Pat Jones had been nominatE:d for the Colleyville Area Chamber of Commerce Citizen of the Year Award on behalf of the Colleyville Public Library Foundation. Monacelli added th��t the winner would be announced at the Chamber's Annual Awards Banquet on February 5, 2010, and invited everyone to attend. X. NEXT MEETING DATE Chair Jerome Davis announced that the next Library Board Meeting would be held on February 8, 2010 at 7:00 p.m. in the Library. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that Girl Scout Troop 1416 would be presenting a final report on the project they had completed for the Colleyville Public Library at the February 8, 2010 Library Board Meeting. XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Pat Jones and seconded by FCaren Birkes to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:47 p.m.