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HomeMy WebLinkAboutLibrary Board-Minutes-10/12/2009COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES October 12, 2009 I. CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:10 p.m., and welcomed new Library Board members. ROLL CALL - Members present: Pat Jones, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe and Nancy Bowen Members Absent: Karen Birkes Alternates Present: Linda Bond and Amy Dowell Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, Mary Smith, Kay Newton and Cecilia Monacelli Staff present: Mary Rodne II. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD CHAIR Chair Jerome Davis opened the floor for nominations for Library Board Chair. A motion was made by Pat Jones and seconded by Nancy Bowen to nominate Jerome Davis. Motion approved unanimously. I11. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD VICE CHAIR Chair Jerome Davis asked for nominations for Library Board Vice Chair. A motion was made by Nancy Bowen and seconded by Pat Jones to nominate Mary Alice Rippe. Motion approved unanimously. IV. APPROVAL OF AUGUST 10, 2009 MINUTES - A motion was made by Nancy Bowen and seconded by Pat Jones to approve the August 10, 2009 Minutes as presented. Motion approved unanimously. V. LIBRARIAN'S REPORT A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In September, patrons had checked out a total of 19,264 items, 79 Colleyville residents registered for library cards, library patron visits totaled 8,034, attendance for programs totaled 195 and volunteer hours totaled 164.50 hours. Rodne noted that the total circulation of library materials this year was 11 % higher than the total circulation of library materials last year at this time. Rodne also reported that the Library's fiscal year had ended on September 30, 2009, and noted that the usage had exceeded all projections. During Fiscal Year 2008-2009, patrons checked out 238,459 items, 1,293 Colleyville residents had registered for Library cards, which increased the overall total of residents registered to 13,799, patron visits totaled 111,426, and attendance for programs totaled 16,932. B. Donations Director Rodne reported that the Library had received a total of $316.26 in donations in August and September. In August, the donations included: $66.26 from the Better World Books online book sale, which is coordinated by the Friends of the Library. In September, donations included: $200 from Jerome Davis for the purchase of books to honor Richard Roxburgh for his years of service on the Library Board, and $50 from the Garden Club for the purchase of a book in memory of Phil Kelly, deceased husband of member Garden Club Joan Kelly. C. Programs Director Rodne presented an overview of fall programs and distributed the Youth Services Programs 2009 fall brochure for review and discussion. Rodne reported that the Youth Services fall programs had started on September 21St, and noted that most of programs that required registration were filled. Rodne added that the popular LEGO program was continuing on a monthly basis and that around 85 had attended the September session. Also, Rodne announced that the Library would be sponsoring the second annual Holiday Open House on December 12, 2009 from 1:00 p.m. — 3:00 p.m. D. TLC Automation Software Update Director Rodne reported that The Library Corporation (TLC), the Library's Integrated Library System vendor, had conducted a major software upgrade over the Labor Day weekend and that everything had gone well. It was noted that the upgrade had included many enhancements to circulation features and the Library's online catalog. E. Dulce Moore Annual Short Story Contest Director Rodne announced that the Library was going to co-sponsor an annual short story writing contest in honor of Dulce Moore with the North Texas Professional Writers' Association, and distributed the Dulce Moore Annual Short Story Contest Guidelines for review and discussion. It was noted that the winners would be announced at the Library's Holiday Open House on December 12, 2009 at 2:00 PM. VI. COLLEYVILLE PUBLIC LIBRARY FY2010 BUDGET UPDATE Library Director Mary Rodne noted that the City Council had adopted the FY2010 budget at the September 15, 2009, City Council meeting and presented an update on the approved Colleyville Public Library FY2010 budget. VII. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR THE PURCHASE OF LIBRARY MATERIALS, MATERIALS PROCESSING SUPPLIES AND LIBRARY PROGRAMS Director Rodne presented an overview of the Voluntary Library Fund and distributed a Voluntary Library Fund report for Board review. The Board discussed the proposed expenditure of $135,000.00 for the purchase of collection materials, materials processing supplies and library programs. A motion was made by Mary Alice Rippe and seconded by Pat Jones to make a recommendation to the City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies and library programs, in an amount not to exceed, $135,000.00, for the FY2010 budget. Motion approved unanimously. It was noted that this recommendation would be included as an agenda item at the October 20, 2009, City Council Meeting. VIII. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PLAN UPDATE Director Rodne provided an update on Spatial Reorganization Plan activities. It was reported that staff had made presentations on the Library Spatial Reorganization Plan to the Colleyville Economic Development Corporation (CEDC) Board during their meetings on August 11, 2009 and August 25, 2009 and that funding for the project in the amount of $575,000 had been included the Colleyville Economic Development Corporation (CEDC) annual operating budget. Rodne added that this funding source for the project had been approved by City Council at the September 15, 2009, Council meeting. Additionally, it was noted that the Library had started to work with Bill Hidell of Hidell and Associates Architects. Rodne noted that this firm was currently working on several area city library projects that included Bedford, Hurst, Irving and Dallas, and that she had travelled to New Mexico to tour several libraries that were recent projects completed by this architectural firm. IX. COLLEYVILLE PUBLIC LIBRARY ACCESSIBILITY PILOT PROJECT Director Rodne provided an update on the "Expanding Accessibility" pilot project for libraries in North Texas. Rodne added that the project libraries had been allowed to request up to $5000 in accessibility enhancement tools, and noted that the Colleyville Public Library had received their items which included four large type keyboards; nine widescreen panel monitors, ZoomText software and finro handheld color electronic magnifiers. Also, it was noted that the Colleyville Library would be partnering with the Colleyville Lions Club to sponsor a Visual Accessibility Fair in March 2010. Rodne added that funding up to $1,000 was being provided to promote the Fair. X. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Mary Alice Rippe reported for President Kay Newton that the Friends had started to work with a company called Texas Book Consignments to sell donated books online and highlighted the services provided by the company. Rippe also noted that the Friends were planning to hold an annual book sale in the spring and the Scholastic Book Fair once again during the 2010 Summer Reading Program. XI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported for President Cecilia Monacelli that the Foundation Board had held a meeting in September and that the Board continued to work on their 2009 annual fundraisers. Jones noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 7, 2009, and that plans for the event were well underway. Jones also reported that the Library Foundation would be providing $175,000 for the Library's Spatial Reorganization Project. XII. NEXT MEETING DATE Chair Jerome Davis announced that the next Library Board Meeting would be held on November 9, 2009 at 7:00 p.m. in the Library if agenda items needed to be considered. XIII. SUGGESTED ITEMS FOR FUTURE MEETINGS None XIV. CITIZEN COMMENTS None XV. ADJOURN: A motion was made by Pat Jones and seconded by Nancy Bowen to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:25 p.m.