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HomeMy WebLinkAboutLibrary Board-Minutes-8/10/2009COLLEYVILLE pUBLIC LIBRARY BOARD MINUTES August 10, 2009 CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:04 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Jerome Davis, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Members Absent: Steve Isbell Alternates Present: Thad Bolline Ex-Officio Members Present: Kay Newton and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, and Mary Smith Staff present: Kelly Cooper and Mary Rodne II. APPROVAL OF JUNE 8, 2009 MINUTES - A motion was made by Nancy Bowen and seconded by Richard Roxburgh to approve the June 08, 2009 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In June and July, patrons had checked out a total of 66,458 items, 372 Colleyville residents registered for library cards, library patron visits totaled 34,142, attendance for programs totaled 8,332 and volunteer hours totaled 1,814 hours. Rodne noted that the total circulation of library materials this year was 11 % higher than the total circulation of library materials last year at this time. Rodne added that June's circulation of 34,086 had been the highest monthly circulation, to date. b. Donations Director Rodne reported that the Library had received a total of $1,515 in donations in June and July. In June, the donations included: $100 from Ann Maddux for the purchase of a CD book, and $25 from Abby Sherck for the purchase of books in memory of Dulce Moore. In July, donations included: $15 from Scholastic Books for the purchase of books, $1, 200 from the Colleyville Public Library Foundation for the balance of the Early Literacy Computer Stations, and $75 from several City staff members for the purchase of books in memory of Dulce Moore. Rodne added that the Library had received a total of $400 in donations to honor the memory of Mrs. Moore, and noted that the funding would be used to purchase books about Texas history. C. Library Programs 1. Summer Reading Program Director Rodne reported that the Summer Reading Program, Libraries: Deep in the Heart of Texas, had ended on August 1 and that the Summer Reading Program Finale was held on August 6. Around 1,300 had attended the finale program, which featured a real cattle drive, photos on a longhorn, games, crafts and face painting, etc. A total of 1,436, 1,310 children, 90 adults, and 36 teens, had participated in the Summer Reading Program. Around 9,632 had attended 71 library sponsored programs. Rodne noted that the Chess Club had been a very popular program again this summer and that a Northeast Tarrant Libraries Chess Club Tournament was scheduled to be held at the North Richland Hills Public Library on August 29, 2009. Rodne also noted that all Summer Reading Program statistics had reached record-breaking numbers. The Board reviewed the statistics and discussed the outstanding community response to the program. Rodne also updated the Board on the Library's very successful summer volunteer program. Rodne added that volunteer hours in June and July totaled 1,814 hours, and that all of the community volunteers had contributed much to the overall success of the Summer Reading Program. 2. Children & Youth Conference for North Texas Libraries Library Director Mary Rodne announced that she would be doing a presentation on the Colleyville Public Library Chess Club during a session entitled, King, Pawn, Rook, Castling, Checkmate, Stalemate, at the 2009 third annual North Texas Children and Youth Conference for North Texas Libraries on Thursday, August 13, 2009, at the Lockheed Martin Recreation Area in Fort Worth. IV. LIBRARY BOARD APPOINTMENTS UPDATE Director Mary Rodne reported that the City Council would be considering appointments to the Library Board at the September 15, 2009, City Council meeting. It was noted that there were five (5) positions on the Library Board, which had terms expiring in September of 2009. V. CITY OF COLLEYVILLE FY2010 BUDGET SCHEDULE UPDATE Assistant City Manager Kelly Cooper presented an update on the City of Colleyville FY 2010 Budget Schedule and noted that the proposed FY2010 Budget had been discussed by City Council during a Worksession on August 5, 2009. Additionally, Cooper reported that the City Council would be adopting the FY2010 budget at the September 1 and September 15, 2009, City Council meetings. Vt. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PLAN UPDATE Director Rodne provided an update on Spatial Reorganization Plan activities that had occurred since staff had presented an overview of the Spatial Reorganization Project at a Joint City Council and Library Board Meeting on July 9, 2009. It was noted that on August 4, 2009, staff had prepared and presented an estimate of additional operational costs for the development of the Library's second floor to the City Council. The financial projection of estimated additional operational costs for development of the Library's second floor revealed that this enhancement would be 10% of the Library's current operating budget. It was noted that Library services to the residents of Colleyville would be enhanced at a minimal cost and a potential source of funding could be the Colleyville Economic Development Corporation (CEDC) annual operating budget. In conclusion, Rodne noted that staff would be making presentations on the Library Spatial Reorganization Plan to the Colleyville Economic Development Corporation (CEDC) Board during their meetings on August 11, 2009 and August 25, 2009. VII. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STRUCTURE Director Rodne reported that the City Council would be adopting all fees pertaining to the Library for the FY2010 budget at the September 1 and September 15, 2009, City Council meetings, and presented the Colleyville Public Library fee structure for review and discussion. Discussion ensued. Nancy Bowen made a motion to approve the recommended changes as presented to the current schedules for the FY2010 budget. Karen Birkes seconded the motion. Motion approved unanimously. VIII. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY CIRCULATION POLICY Director Rodne presented the Circulation Policy with proposed changes to lost and damaged materials, drive-up window service and overdue materials. Discussion ensued. A motion was made by Pat Jones and seconded by Nancy Bowen to approve the revised Circulation Policy as presented. Motion approved unanimously. IX. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY STUDY ROOM POLICY Director Mary Rodne presented the Study Room Space Policy with proposed changes to room reservation options for review and discussion. Karen Birkes made a motion to approve the revised Study Room Policy as presented and Thad Bolline seconded the motion. Motion approved unanimously. X. COLLEYVILLE PUBLIC LIBRARY ACCESSIBILITY PILOT PROJECT Director Rodne reported that the Colleyville Public Library had been asked to participate in an "Expanding Accessibility" project for libraries in North Texas. In the project purpose, it was noted that the American Disabilities Act (ADA) was passed over 20 years ago, and that there are many potential library users in communities whose disabilities may be limiting their access to library services and programs. Rodne noted that the North Texas Regional Library System project will help expand accessibility to pilot project libraries by providing resources, which will enable the entities to enhance accessibility services and promote that libraries are thinking inclusively. Rodne added that the project libraries would be allowed to request up to $5000 in accessibility enhancement tools and noted that the library would be partnering with the Colleyville Lions Club to sponsor a Visual Accessibility Fair in early 2010. Rodne added that funding up to $1,000 was also being provided to promote the Fair. Additionally, it was noted that the Colleyville Library would be requesting large screen computer monitors, large print computer keyboards and ZoomText software. XI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton presented a report which highlighted the activities of the Friends of the Library. Newton reported that the Friends of the Library had held an Annual Meeting on June 23, 2009, and that the Executive Board officers for 2009-2010 had been elected. Newton also noted that the Friends had assisted with the Summer Reading Program, and had sponsored a successful Scholastic Book Fair, which allowed Library staff to select merchandise. Newton added that the Library had received another check in the amount of $66.26 from Better World Books, an online bookstore, which the Friends use to sell donated materials online. In closing, Newton invited everyone to an event sponsored by the Celebrity Bakery in Colleyville to recognize local celebrities on August 15, 2009, at 9:00 a.m. It was announced that Kay Newton had been selected as one of the local celebrities who would be recognized at this event. XII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Foundation Board had held a meeting in July, and that the Board continued to work on their 2009 annual fundraisers. It was noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 7, 2009, and that plans for the event were well underway. It was noted that Race to Read registration forms would be available by September. Monacelli announced that this year the Foundation was offering a new award, a$500 cash prize award to the non-profit group that has the most participants in the race. In conclusion, Monacelli reported that the Foundation had designated proceeds from the Race to Read event for the purchase of a 3M staff workstation, which would be located by the drive-up service window to facilitate customer service at this service point. XIII. NEXT MEETING DATE Chair Jerome Davis announced that the next Library Board Meeting would be held on October 12, 2009 at 7:00 p.m. in the Library. XIV. SUGGESTED ITEMS FOR FUTURE MEETINGS None XV. CITIZEN COMMENTS None XVI. ADJOURN: A motion was made by Nancy Bowen and seconded by Karen Birkes to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:59 p.m.