Loading...
HomeMy WebLinkAboutLibrary Board-Minutes-6/8/2009COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 08, 2009 I. CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Jerome Davis, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Members Absent: Steve Isbell Alternates Present: Thad Bolline Ex-Officio Members Present: Kay Newton and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, and Mary Smith Staff present: Kelly Cooper and Mary Rodne II. APPROVAL OF MAY 11, 2009 MINUTES - A motion was made by Richard Roxburgh and seconded by Nancy Bowen to approve the May 11, 2009 Minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In May, patrons had checked out a total of 17,353 items, 75 Colleyville residents registered for library cards, library patron visits totaled 7,631, attendance for programs totaled 812 and volunteer hours totaled 197 hours. Rodne noted that the total circulation of library materials this year was 9% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $178.16 in donations in May. The donations included: $128.16 from the Friends of the Colleyville Public Library, which was the first revenue check from their Better World Books online book sale. Also, the Friends donated a$50 speaking honorarium given to the Friends. It was noted that both donations would be used for the Summer Reading Program. c. Grants — Colleyville Woman's Club — Verizon - Glaser Library Director Mary Rodne reported that in May the Library had received $3,000.00 from a Colleyville Woman's Club 2008-2009 Circle of Hope Grant for the purchase of books on CD. Additionally, Rodne reported that the Library had received the four Early Literacy Computer Stations purchased with the $9,800 grant presented to the Library Foundation from the Verizon Foundation, and the additional $1,200 in funding from the Library Foundation. Rodne noted that the new computer stations would be put out in the children's area on the first day of the Summer Reading Program. In conclusion, it was noted that the $10,000 grant presented to the Library Foundation from the Robert J. and Helen H. Glaser Family Foundation to support the Colleyville Public Library's 2009 Summer Reading Program would once again provide funding for an outstanding line-up of summer programming. d. Library Programs 1. Summer Reading Program Director Mary Rodne distributed the brochure for the Library's 2009 Summer Reading Program, Libraries: Deep in the Heart of Texas, and presented an overview of the program. Rodne reported that during the month of May, Youth Services staff had visited area schools to promote the program, and that additionally, classes from Bransford and Colleyville Elementary Schools had walked over to the Library for tours and presentations on the Summer Reading Program. Also, it was reported that the visits had been very well received, and that the children were very excited about the activities planned for the summer. It was noted that the staff had been very busy preparing for the seven- week program, which would be launched on June 13, 2009, with a Cowboy Breakfast. Rodne indicated that the response to the event had been tremendous and that, to date, over 400 had registered for the event, which was featuring pancakes and sausage being provided by the Colleyville Lions Club. Director Rodne also announced that the response to the reading program had been outstanding, and that registrations far exceeded last year at this time. Additionally, Rodne reported that Library staff had attended the annual National Charity League volunteer sign-up event to promote summer volunteer opportunities at the Library, and that the number of National Charity League members signing up to volunteer at the Library during the summer was greater than last year. Rodne added that response to the VolunTeens program was also greater than previous years. IV. UPDATE ON THE PROCESS FOR FILLING AN UNEXPIRED ALTERNATE 1 TERM ON THE COLLEYVILLE LIBRARY BOARD Library Director Mary Rodne reported that Kathleen Hennessey had resigned from her position as Alternate 1 on the Library Board and that the City Council would be making an appointment to fill this position in September 2009. V. CITY OF COLLEYVILLE FY2010 BUDGET SCHEDULE UPDATE Assistant City Colleyville FY Budget would 2009. Manager Kelly Cooper presented an update on the City of 2010 Budget Schedule and noted that the proposed FY2010 be discussed by City Council during a Worksession in August VI. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PLAN FINAL DRAFT, NOVEMBER 21, 2008 Director Mary Rodne presented the Colleyville Public Library Spatial Reorganization Plan, Final Draft, November 21, 2008, to the Library Board for review and discussion. A motion was made by Mary Alice Rippe and seconded by Pat Jones to approve The Colleyville Public Library Spatial Reorganization Plan Final Report as presented. Motion approved unanimously. VII. JOINT CITY COUNCIL AND REORGANIZATION PLAN REVIEW MEETING UPDATE LIBRARY BOARD SPATIAL AND DISCUSSION WORKSESSION Director Mary Rodne confirmed that the Joint City Council and Library Board meeting would be held on July 9, 2009, at 6:00 p.m., in the Executive Conference Room. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton reported that the Friends of the Library would be holding an Annual Meeting on June 23, 2009, at 7:00 p.m., in the upper level of the library. Newton noted that an election of officers would be held at the Annual Meeting. Newton also confirmed that the Friends were sponsoring a Scholastic Book Fair during the Summer Reading Program the week of June 22 — June 27, 2009, and presented Book Fair details. Newton added that Scholastic was also providing costume characters, which included favorite children's book characters, Geronimo Stilton and Clifford the Big Red Dog. It was noted that the characters were scheduled to appear at the Opening Day Cowboy Breakfast on June 13, 2009, and other programs throughout the week. Mary Alice Rippe presented an overview of Better World Books, an online bookstore, which the Friends use to sell donated materials on�ine. In closing, Newton noted that the Friends would be assisting the Library as needed during the Summer Reading Program. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Foundation Board had held a meeting in May, and that the Board continued to work on their 2009 annual fundraisers. It was noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 7, 2009, and that plans for the event were well underway. Also, Monacelli announced that at the June 16, 2009, City Council meeting, a presentation was going to be made by Mayor David Kelly, on behalf of the Colleyville Public Library Foundation, to Verizon in recognition of their support through a grant for the purchase of Early Literacy Stations for Children for the Colleyville Public Library. Additionally, Monacelli reported that at the August 4, 2009, City Council Meeting, a presentation was going to be made by Mayor Kelly, on behalf of the Colleyville Public Library Foundation, to Christine and Robert Glaser, Jr., in recognition of The Robert J. and Helen H. Glaser Family Foundation for their sustained support of the Colleyville Public Library, 2003 - 2009, through grants for the Summer Reading Program and library materials. Monacelli reported that the Foundation had committed to helping the Library in promoting the Summer Reading Program and was paying for the printing of various promotional banners. President Monacelli also noted that the Foundation was assisting as needed during the Summer Reading Program. In conclusion, it was announced that the next Foundation meeting would be held on July 20, 2009, at 6:00 PM. X. NEXT MEETING DATE Joint City Council and Library Board worksession meeting on July 9, 2009, at 6:00 PM, in the Executive Conference Room. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS None XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Nancy Bowen and seconded by Pat Jones to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:55 p.m.