HomeMy WebLinkAboutLibrary Board-Minutes-5/11/2009COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
May 11, 2009
I. CALL TO ORDER -Chair Jerome Davis called the meeting of the Colleyville
Public Library Board to order at 7:01 p.m.
ROLL CALL -Members present: Pat Jones, Jerome Davis, Nancy Bowen,
and Richard Roxburgh
Members Absent: Karen Birkes, Steve Isbell and Mary Alice Rippe
Alternates Present: Thad Bolline
Absent: Kathleen Hennessey
Ex-Officio Members Present: Steve Banta and Kay Newton
Ex-Officio Members Absent: Dr. Larry Darlage, Mayor David Kelly, Jorge
Rodriguez, Cecilia Monacelli and Mary Smith
Staff present: Jennifer Fadden, Mary Rodne and Cynthia Appleby
Others present: Megan Fitzgerald, Kari Banta, Kylee Kittrell, Alice Fitzgerald
and Carla Williamson
II. APPROVAL OF FEBRUARY 9, 2009 MINUTES - A motion was made by
Nancy Bowen and seconded by Pat Jones to approve the February 9, 2009
Minutes as presented. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In March, patrons had checked out a
total of 18,390 items, 102 Colleyville residents registered for library cards,
library patron visits totaled 8,168, attendance for programs totaled 970
and volunteer hours totaled 225 hours. In April, patrons had checked out
a total of 17,078 items, 67 Colleyville residents registered for library cards,
library patron visits totaled 7,429, attendance for programs totaled 685
and volunteer hours totaled 205.50 hours. Rodne noted that the total
circulation of library materials this year was 8% higher than the total
circulation of library materials last year at this time.
V. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS REPORT
Director Mary Rodne announced that plans were well underway for the
second Annual North Texas Conference for Library Supporters, scheduled to
be held on Saturday, February 13, 2010, at the Lockheed Martin Recreation
Area (LMRA) in southwest Fort Worth. Rodne also noted that the Colleyville
Public Library Foundation had been once again invited to present at one of
the fundraising idea sharing sessions.
VI. REVIEW AND DISCUSSION OF THE CITY OF COLLEYVILLE FY2010
BUDGET SCHEDULE
The City of Colleyville FY 2010 Budget Schedule was presented to the
Library Board for review and discussion, and City Manager Jennifer Fadden
presented an overview of the FY2010 Budget.
VII. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PROJECT
PLAN UPDATE
Director Mary Rodne presented an update on the Library's Spatial
Reorganization Project Plan and noted that staff continued to work on
additional information that was needed to supplement the plan. Rodne also
presented an update on the Staff Work Area Reorganization Project that had
been conducted in April and noted that the project had gone very well.
VI11. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Kay Newton reported that the Friends of the Library had donated
10,000 to the Library for the purchase of shelves for the Staff Work Area
Reorganization Project and that they had also donated $128.16 to the
Library; the first revenues from their Better World Books online book sale.
Newton added that the 2009 Fourth Thursday Author Series, which featured
local authors, had concluded in April and that the series would start again in
September. In closing, Newton noted that the Friends would be assisting the
Library as needed during the Summer Reading Program.
IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported for President Cecilia Monacelli that the Foundation Board
had held meetings in February, March and April, and that the Board
continued to work on their 2009 annual fundraisers. It was noted that their
primary fundraiser, the Race to Read, was scheduled to be held on
November 7, 2009. Jones concluded that the Verizon Foundation had
presented a grant to the Foundation in the amount of $9,800 for the