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HomeMy WebLinkAboutLibrary Board-Minutes-2/9/2009COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES February 9, 2009 I. CALL TO ORDER — Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:01 p.m. ROLL CALL - Members present: Pat Jones, Steve Isbell, Jerome Davis, and Nancy Bowen Members Absent: Karen Birkes, Richard Roxburgh and Mary Alice Rippe Alternates Present: Thad Bolline Alternates Absent: Kathleen Hennessey Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, Cecilia Monacelli, Kay Newton and Mary Smith Staff present: Mary Rodne I1. APPROVAL OF JANUARY 12, 2009 MINUTES - A motion was made by Nancy Bowen and seconded by Pat Jones to approve the January 12, 2009 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In January, patrons had checked out a total of 16,702 items, 97 Colleyville residents registered for library cards, library patron visits totaled 7,416, attendance for programs totaled 545 and volunteer hours totaled 209.25 hours. Rodne noted that the total circulation of library materials this year was 4% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $625 in donations in January. The donations included: $500 from Sharon Owsen for the purchase of children's materials in memory of her husband John Owsen; $25 from Kathy Wreden to purchase a book for the adult collection in appreciation for use of the Library while visiting in this area; and $100 from Ann Maddux for the purchase of a book on CD. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2009 programs had started the week of January 19, 2009 and that all of the programs were filled except for one. It was noted that attendance had been higher than previous sessions at the Snacks and Stories program for school age children and the Bounce Time for toddlers. Rodne added that Snacks and Stories sessions had been averaging around 50-60 weekly and that Bounce Time had been averaging around 60-70 weekly. Additionally, it was noted that Valentine's Parties were being held in all the story times the week of February 9t", and that Friends of the Library volunteers were assisting at the parties. Rodne also presented an update on the Library's 2009 Summer Reading Program, Libraries: Deep in the Heart of Texas! IV. DIGITAL BOOKMOBILE EVENT REPORT Director Mary Rodne reported that the Colleyville Public Library had hosted the Overdrive, Inc. Digital Bookmobile, a 74-foot, high-tech tractor-trailer, on January 20, 2009 from 11:00 a.m. to 6:00 p.m. in the Market Street parking lot. Rodne added that the event had been very successful and that around 240 people had toured the interactive Digital Bookmobile. V. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING REPORT Director Rodne reported that the Colleyville Public Library had hosted a North Texas Regional Library System Assembly Meeting on January 22, 2009, from 10:00 a.m. — 12:00 p.m., and that Mayor David Kelly had presented the opening welcome to those in attendance, which totaled around 120 representatives from area libraries. Nancy Bowen, Colleyville's System Assembly Representative presented highlights of the meeting. Rodne added that in the afternoon a North Texas Regional Library System workshop entitled, Managing Across Generations, held been held and that around 40 attended this session. VI. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS REPORT Director Mary Rodne reported that the first Annual North Texas Conference for Library Supporters had been held on Saturday, January 31, 2009, at the Lockheed Martin Recreation Area (LMRA) in southwest Fort Worth, and that she and Friends of the Library President Kay Newton had attended. Rodne noted that Cecilia Monacelli and Pat Jones from the Colleyville Public Library Foundation had presented information about Colleyville's Race to Read at one of the idea sharing sessions. Rodne concluded that the conference had been very educational and well received by the 140 in attendance. Rodne added that she would again be serving on the planning committee for this conference scheduled to be held in February 2010. VII. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY CIRCULATION POLICY Director Rodne presented the Circulation Policy with proposed changes to reflect new Library service options such as e-mail notifications and to facilitate patron usage of the Library's self-check and online catalog features such as online renewals. Discussion ensued. A motion was made by Steve Isbell and seconded by Pat Jones to approve the revised Circulation Policy as presented. Motion approved unanimously. VIII. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PROJECT PLAN UPDATE Director Mary Rodne presented an update on the Library's Spatial Reorganization Project Plan and reported that staff was reviewing the revised plan and working on additional items that needed to be included in the final plan. Rodne added that staff had also been working on a reorganization project designed to enhance the staff workroom area, and that donations from the Colleyville Public Library Foundation and the Friends of the Library were being used to fund the project, which would include reorganizing the existing desks and adding new shelving for storage. IX. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Library Director Mary Rodne reported for President Kay Newton that the Friends of the Library had held a Board Meeting on February 5, 2009, and that the Friends finalized plans for the 2009 Fourth Thursday Author Series, featuring local authors. Rodne noted that on January 22, 2009, Dave Leiber, Star-Telegram Columnist, had presented a program that featured his current book, Dave Lieber's Watchdog Nation and that around 14 had attended. Rodne added that on February 26, 2009, John M. Tippets would be featuring his book, Hearts of Courage and that on March 26, 2009, Kathleen Rogers would be talking about her book entitled, Together, We live On. Rodne concluded that additional author engagements were being finalized for programs scheduled in April and May. X. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported for President Cecilia Monacelli that the Foundation Board Meeting had been cancelled in January, and that details of the 2008 Library Foundation annual fundraisers would be discussed at the next Foundation meeting scheduled on February 16, 2009. XI. NEXT MEETING DATE Chair Jerome Davis noted that the next Library Board meeting was scheduled on March 9, 2009. XII. SUGGESTED ITEMS FOR FUTURE MEETINGS None XIII. CITIZEN COMMENTS None XIV. ADJOURN: A motion was made by Nancy Bowen and seconded by Thad Bolline to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:41 p.m.