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HomeMy WebLinkAboutLibrary Board-Minutes-8/11/2008COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES August 11, 2008 1. CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:35 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Members absent: Steve Isbell and Susan Potter Alternates present: Jerome Davis and Thad Bolline Ex-Officio Members Present: Kay Newton Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Ginny Tigue, Ret Stansberger, Nancy Coplen and Dr. Larry Darlage. Staff present: Mary Rodne Also Present: Sam McBain Mulford Approval of June 9, 2008 Minutes and July 9, 2008 Worksession Minutes A motion was made by Karen Birkes and seconded by Richard Roxburgh to approve the June 9, 2008 minutes and the July 9, 2008 worksession minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In June and July, patrons had checked out a total of 57,437 items, 416 Colleyville residents registered for library cards, library patron visits totaled 31,368, attendance for programs totaled 7,498 and volunteer hours totaled 2,010 hours. Rodne noted that the total circulation of library materials this year was 7% higher than the total circulation of library materials last year at this time. Rodne added that July's circulation of 30,022 had been the highest monthly circulation, to date. b. Donations Director Rodne reported on the donations the Library received in June and July. In June, donations included: $159.79 from Nancy and Dennis Eytcheson for the Library's Adopt-A-Magazine program; and $50 from Ann Maddux for the purchase of a CD book. In July, the Library received $400 from Andrew Wayne for summer reading program refreshments; $18.94 from Mary Alice Rippe, 2007-2008 President of the Friends, for the purchase of a book in honor of the Friends 2007-2008 Executive Board; and $300 from Ann Maddux for the purchase of CD books. c. Programs Director Rodne reported that the Summer Reading Program, Read! Explore! Go Wild! had ended on August 2 and that the Summer Reading Program Finale was held on August 7. Around 750 had attended the finale program, which featured games, crafts, inflatable rides, etc. Rodne distributed a flyer which gave a summary of the summer reading program statistics and reported on the overall success of the program. A total of 1,347, 1,211 children, 87 adults, and 49 teens, had participated in the Summer Reading Program. Around 8,392 had attended 72 library sponsored programs. Rodne noted that the Chess Club had been a very popular program again this summer and that a Northeast Tarrant Libraries Chess Club Tournament had been held at the North Richland Hills Public Library on August 9. Rodne also noted that all Summer Reading Program statistics had reached record-breaking numbers. The Board reviewed the statistics and discussed the outstanding community response to the program. Rodne also updated the Board on the Library's very successful summer volunteer program. Rodne added that volunteer hours in June and July totaled 2,010 hours and that all the community volunteers had contributed to the overall success of the Summer Reading Program. IV. COLLEYVILLE PUBLIC LIBRARY SPACE REORGANIZATION PLAN DEVELOPMENT UPDATE Chair Pat Jones introduced Sam McBain Mulford, Principal Strategist, of Ideation Collaborative to present an update on the Library Space Reorganization project activities. Mc Bain Mulford highlighted the steps that had been taken to ensure the creation of a full picture of the community's current and future service needs within this report. Mulford noted that these included: outreach to the community to assess their needs, expectations and perception of the Library and its role in the community -now and in the future; assessment of current collections, programs and services; analysis of current and projected demographic data to align services, collections and programs to the service population; analysis of the community's characteristics to include current and future elements of the community to be served by the Library; observation of service limitations of the existing facility; and preliminary analysis of space needs to understand current space utilization and accommodate anticipated future services, collections and programs. Next, Mulford presented an overview of the Library Space Planning Workshop held on August 9, 2008, and concluded with a timeline for the completion of the project. V. LIBRARY BOARD APPOINTMENTS UPDATE Library Director Mary Rodne reported that the City Council would be considering appointments to the Library Board at the September 16, 2008, City Council meeting. It was noted that there were four (4) positions on the Library Board, whose terms were expiring in September of 2008. VI. COLLEYVILLE PUBLIC LIBRARY FY 2009 BUDGET UPDATE Library Director Mary Rodne presented an update on the proposed Colleyville Public Library FY2009 budget, and noted that the City Council would be adopting the FY2009 budget at the September 2 and September 16, 2008, City Council meetings. VII. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STURCTURE Director Rodne reported that the City Council would be adopting all fees pertaining to the Library for the FY2009 budget at the September 2 and September 16, 2008, City Council meetings, and presented the Colleyville Public Library fee structure for review and discussion. Discussion ensued. Jerome Davis made a motion to approve the recommendation that no changes be made to the current schedules for the FY2009 budget. Mary Alice Rippe seconded the motion. Motion approved unanimously. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton distributed a report which highlighted the activities of the Friends of the Library. Newton reported that the Friends of the Library had held an Annual Meeting on June 24, 2008, and that new Executive Board officers for 2008-2009 had been elected. Newton also noted that the Friends had assisted with the Summer Reading Program, and had sponsored a very successful Scholastic Book Fair, which allowed Library staff to select over 1,200 in merchandise. It was announced that Library Board member, Jerome Davis, a local author who wrote the book Midian, Marshall & Me, would be speaking at the next Friends General Meeting scheduled to be held on September 23, 2008 at 7:00 in the Library. Newton added that the Friends of the Library would be holding their annual used book sale in the Library on Saturday, October 11, 2008 from 10:00 a.m. - 3:00 p.m., and that a private sale for members of the Friends was going to be held on Friday, October 10, 2008. Newton concluded her report with an announcement that the Friends had purchased a Sony digital camcorder with a tripod, carrying case, extra battery and memory card for the Library. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Chair Pat Jones reported that the Foundation Board was funding the Library Space Reorganization project, which was being facilitated by Sam McBain Mulford of Ideation • Collaborative. Jones added that the Foundation Board was also working on their 2008 annual fundraisers, the mailer, the Race to Read Fun Run scheduled on November 8, 2008, and possibly a Danny Wright Concert in December. X. NEXT MEETING DATE Chair Pat Jones noted that the next Library Board meeting was scheduled on September 22, 2008. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS None XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Richard Roxburgh and seconded by Mary Alice Rippe to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 9:10 p.m.