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HomeMy WebLinkAboutLibrary Board-Minutes-6/9/2008COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 9, 2008 CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Susan Potter, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Members absent: Steve Isbell Alternates present: Thad Bolline Alternates absent: Jerome Davis Ex-Officio Members present: Ginny Tigue and Nancy Coplen Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Ret Stansberger and Dr. Larry Darlage Council Liaison Absent: Tony Licata Staff present: Mary Rodne II. Approval of April 14, 2008 Minutes and May 12, 2008 Minutes - A motion was made by Mary Alice Rippe and seconded by Karen Birkes to approve the April 14, 2008 minutes and the May 12, 2008 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In May, patrons had checked out a total of 14,993 items, 85 Colleyville residents registered for library cards, library patron visits totaled 6,865, attendance for programs totaled 284 and volunteer hours totaled 215.25 hours. Rodne noted that the total circulation of library materials this year was 3% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported on the donations the Library received in April and May. In April, the donations included: $250 from the Colleyville Garden Club for the purchase of gardening books and magazines. In May, the Library received a total of $9,425 in donations. The donations included: 2,725 from the Friends of the Library for a shared purchase, with the Library Foundation, of a CD/DVD DiscCheck Compact Robotic Inspector; 150 from Steve, Jane, Whitney and Lane Garman for the purchase of books to honor the memory of Harriett Coker, Effie Katheliade McWilliams, and Martelle Bristow; $50 from Ann Maddux for the purchase of a CD book; 500 from an anonymous donor for the Library's Adopt-A-Magazine program; and $6,000.00 from a Colleyville Woman's Club 2007-2008 Circle of Hope Grant for the purchase of books on CD. c. Programs Director Mary Rodne presented an overview of the Library's Summer Reading Program, Read! Explore! Go Wild! scheduled to start on June 16, 2008, and noted that the staff had been very busy preparing for the seven- week program. Rodne reported that during the month of May, Youth Services staff had visited area schools to promote the program, and that additionally, classes from Bransford and Colleyville Elementary Schools had walked over to the Library for tours and presentations on the Summer Reading Program. It was noted that the visits had been very well received, and that the children were very excited about the activities planned for the summer. Rodne added that the Opening Ceremony was going to be held on June 16, 2008, from 10:30 a.m. - 12:30 p.m., and invited everyone to attend. Director Rodne also announced that the response to the reading program had been outstanding, and that registrations had exceeded last year at this time. Rodne also reported that Library staff had attended the annual National Charity League volunteer sign-up event to promote summer volunteer opportunities at the Library, and that the number of National Charity League members signing up to volunteer at the Library during the summer was greater than last year. Rodne added that response to the VolunTeens program was also greater than previous years. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING REPORT -APRIL 24, 2008 Nancy Bowen reported that she and Library Director Mary Rodne had attended a North Texas Regional Library System Assembly meeting on April 24, 2008, at the Lewisville Public Library. Bowen presented an overview of the meeting and noted the key agenda items. Director Rodne announced that the Colleyville Public Library had hosted two North Texas Regional Library System workshops in May which included: Green Libraries for Dummies and Book Protection and Repair. V. COLLEYVILLE PUBLIC LIBRARY SPACE REORGANIZATION PLAN DEVELOPMENT UPDATE Director Rodne presented an update on the Library Space Reorganization project activities highlighted in an informational memorandum prepared by Sam McBain Mulford, Principal Strategist, of Ideation • Collaborative. Discussion ensued. Consensus of the Board was that the kick-off to the project in May had been very productive, and that great progress had been made on the study in a short period of time. It was also noted that response to the online Community Survey was impressive. Rodne added that Sam McBain would be returning the week of July 7, 2008, to facilitate another series of Library space planning workshops, and invited everyone to attend the `Envisioning the Experience' activity scheduled on July 9, 2008, from 11:00 a.m. - 5:00 p.m. Rodne noted that this would be a six (6) hour interactive Stakeholder and Staff Workshop focused on discussing the input from the community; exploring service model innovations; and identifying the future experiences to be had in the library. VI. REVIEW AND DISCUSSION OF THE CITY OF COLLEYVILLE FY 2009 BUDGET SCHEDULE Library Director Mary Rodne presented an overview of the proposed City of Colleyville 2009 Budget Calendar. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Mary Alice Rippe reported that the Friends of the Library would be holding an Annual Meeting on June 24, 2008, at 7:00 p.m. in the upper level of the library. Rippe noted that an election of officers would be held at the Annual Meeting and that a new president would be elected. Rippe also confirmed that the Friends were sponsoring a Scholastic Book Fair during the Summer Reading Program the week of June 22 -June 28, 2008, and presented Book Fair details. Rippe added that Scholastic was also providing costume characters, which included favorite children's book characters, Geronimo Stilton and Clifford the Big Red Dog. It was noted that the characters were scheduled to appear at the Opening Day Safari Celebration on June 16, 2008 and other programs throughout the week. Rippe concluded that the Friends would be providing refreshments at the Opening Day Celebration. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Ginny Tigue, Foundation Liaison to the Library Board, reported that the Foundation Board was funding the Library Space Reorganization project, which was being facilitated by Sam McBain Mulford of Ideation • Collaborative. Tigue added that the Foundation was also working on their 2008 annual fundraisers, the mailer, the Race to Read Fun Run scheduled on November 8, 2008 and a Danny Wright Concert. IX. NEXT MEETING DATE Chair Pat Jones noted that the next Library Board meeting was scheduled on August 11, 2008. X. SUGGESTED ITEMS FOR FUTURE MEETINGS None XI. CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Nancy Bowen and seconded by Karen Birkes to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:00 p.m.