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HomeMy WebLinkAboutLibrary Board-Minutes-4/14/2008COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES April 14, 2008 1. CALL TO ORDER — Chair Pat Jones called the meeting of the Co�leyville Public Library Board to order at 7:10 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Susan Potter, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Members absent: Steve Isbell Alternates absent: Jerome Davis and Thad Bolline Ex-Officio Members present: Nancy Coplen and Ginny Tigue Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry Darlage and Ret Stansberger Council Liaison absent: Tony Licata Staff present: Mary Rodne and Kelly Cooper II. Approval of March 10, 2008 Minutes — A motion was made by Nancy Bowen and seconded by Mary Alice Rippe to approve the March 10, 2008 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In March, patrons had checked out a total of 15,955 items, 78 Colleyville residents registered for library cards, library patron visits totaled 7,567, attendance for programs totaled 1,000 and volunteer hours totaled 215 hours. Rodne noted that the total circulation of library materials this year was 6% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $25 in donations in March. The donations included: $25 from Dennis and Tamara McCain for the purchase of children's books. Rodne also announced that the Library had received notification from the Colleyville Woman's Club informing the Library of their support with a 2007-2008 CWC Circle of Hope Grant in the amount of $6,000 for the purchase of books on CD. It was noted that the Library had submitted an application for the CWC grant in December of 2007, and that the Library would be receiving the Grant funding at the CWC Grants and Awards Luncheon on Friday, May 16, 2008. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2008 programs had ended on April 11, 2008, and that staff continued to work on the Read! Explore! Go Wild! Summer Reading Program. Rodne also noted that the Library would be celebrating National Library Week from April 14 - April 19 and announced that the Library was co-sponsoring a Mad Science program with the Bransford Elementary School in celebration of National TV-Turnoff Week on Tuesday, April 15, 2008, in the Library. Library Director Mary Rodne also reported that she and Adult Services Librarian Erica Gill had attended the 12t" Annual Public Library Association National Conference in Minneapolis, Minnesota, March 26-29, 2008, and presented an overview of the conference programs. Rodne reported that she had attended several excellent sessions that focused on redesigning libraries for today's services. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM REGIONAL MEETING REPORT — MARCH 31, 2008 Library Director Mary Rodne reported that she attended a North Texas Regional Library System Region 4 Meeting on March 31, 2008, at the Bedford Public Library. Rodne presented an overview of the meeting and noted that the key agenda items included system consulting reports and discussion of the 2009 Plan of Service for NTRLS. V. COLLEYVILLE PUBLIC LIBRARY SPACE REORGANIZATION PLAN DEVELOPMENT UPDATE Director Rodne reported that the Foundation Board had approved the Library Space Reorganization proposal submitted by Sam McBain Mulford of Ideation • Collaborative, at the March 24, 2008, Foundation Meeting and that the consultant was scheduled to come May 12 — May 17, 2008 to start working on the project. Rodne distributed a packet from the consultant that detailed the project activities and timeline. Discussion ensued and after consideration, consensus of the Board was to have the consultant, Sam McBane Mulford launch the project with an overview presentation at the next Library Board Meeting scheduled on May 12, 2008. The Board also agreed that the presentation would be the only agenda item at that meeting. It was also noted that atl Library staff, Library Foundation Board and Friends of the Library members would be invited to attend this meeting for the project overview presentation. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Mary Alice Rippe reported that the Friends of the Library had held a meeting on Thursday, April 10, 2008, at 7:00 p.m. in the Library. Rippe elaborated that James Megellas, a local author who wrote the book All the Way to Berlin: a Paratrooper at War in Europe, had been the featured speaker and that his presentation had been very well received by the 40 who attended. Rippe announced that the Friends of the Library would be holding an Annual Meeting on June 24, 2008, at 7:00 p.m. in the upper level of the library, and added that an election of officers would be held at the Annual Meeting. Rippe also confirmed that the Friends were sponsoring a Scholastic Book Fair during the Summer Reading Program the week of June 22 — June 28, 2008. Rippe noted that Scholastic was also providing costume characters which will include favorite children's book characters, Geronimo Stilton and Clifford the Big Red Dog. The characters will be scheduled to make a series of appearances throughout the week. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Ginny Tigue Foundation Liaison to the Library Board announced that the Foundation Board had approved the Library Space Reorganization proposal submitted by Sam McBain Mulford of Ideation • Collaborative at the March 24, 2008, Foundation Meeting and that the contract details were being finalized. Tigue added that the Foundation was also working on their 2008 annual fundraisers, the mailer, the Race to Read Fun Run scheduled on November 8, 2008 and a Danny Wright Concert. Vill. NEXT MEETING DATE Chair Pat Jones noted that the next Library Board meeting was scheduled on May 12, 2008. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS None X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Mary Alice Rippe and seconded by Karen Birkes to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:55 p.m.