HomeMy WebLinkAboutCommuter Rail Committee-Minutes-5/12/2008
COMMUTER RAIL COMMITTEE
Minutes from Friday, May 12, 2008
1. Call to Order
Urmesh Shah, Chair, called the meeting to order at 6:33 p.m.
Present: Urmesh Shah, Bartley Butler, Kristen O’Regan, James Day, and John
Gooding
Absent at role call: All were present.
Staff: Kelly Cooper
2. Discussion
a. Strategies for gathering public input on the commuter rail project
Staff provided input regarding options based on previous meetings as well as
provided an overview of a most recent educational campaign as provided by
Mona Gandy, Communications Manager.
Urmesh Shah, Chair, led the discussion regarding the approach, receiving input
from HOA, larger groups, asking questions regarding ridership issues and
providing some type of fact sheet were all part of the discussion.
Kristen O’Regan also included the possibility of signs by the railroad tracks
informing citizen that the train is coming and to find more information by going to
the website.
Other options discussed were the utility billing inserts, Colleyville Communicator,
providing information at various public buildings. Two formats should be
considered both electronic and paper.
b. Strategies for disseminating information to the public on the commuter rail
project
Commuter Rail Committee Minutes
May 12, 2008 / Page 2 of 3
Some time was spent discussing the timeline for completion of public input and it
was determined that a large portion of time should be spent on education as
stated by John Gooding.
It was determined that there is a need to gather initial input then submit this
information to other sub groups. The second phase of the information teams
project would be education, answering citizen’s questions. The third phase
would be asking for feedback once again.
The subcommittee determined that September 1, 2008 is the date that all final
education and input would take place.
Preliminary educational meetings will take place in June 2008
July and August provide updates on the website and utility billing inserts
Kristen is creating the fact sheet
Urmesh is creating the letter to be sent to HOA’s.
May 21, 2008, 6:30 p.m. is the next working meeting for this group
Would like all documents ready and prepared for June 2, 2008 meeting
Once approved would like to have it on the website by June 6, 2008.
c. Best ways to research and implement these strategies
Will look at the Colleyville Center for public meetings
Format will include a small/brief presentation then divide the large group into a
smaller group format so everyone is comfortable in presenting their suggestions.
Dates for consideration are: Tuesday June 10; Wednesday June 18, and
Thursday June 26 and another one at the Senior Center (either T, W, Th, F at
11:00 but not the first or third week)
How to notify the Public: Utility billing inserts, newspaper, possibly signs, HOA’s,
Website, Cable Channel, information in Public facilities such as Colleyville Center
and Lobby of City Hall.
Initial Public Notification will include a list of initial issues; main purpose is to get
feedback
Can we get dates in for the meetings into the utility billing inserts?
Courier press release and HOA mailing
Updated calendar of next meeting dates
3. Citizen Comments
One citizen spoke offering suggestions to the committee.
Commuter Rail Committee Minutes
May 12, 2008 / Page 3 of 3
4. Adjournment
There being no further business, Chair Urmesh Shah adjourned the meeting at 8:10
p.m.
Minutes taken and prepared by Kelly Cooper.
Minutes approved May 21, 2008