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HomeMy WebLinkAboutArchitectural Review Commission (ARC)-Minutes-3/29/2011City of Colleyville Architectural Review Commission Minutes from Meeting Tuesday, March 29, 2011 Call to order (7:05 p.m.) Present: Alan Greer Jeffrey Ground Christina Keilson Kevin Procaccino Curtis Young Gerald Ward Jim Makens Staff.� Marty Wieder, Ron Ruthven, Jackie Reyff, Ashley Stathatos II. Review and Approval of Minutes of March 07, 2011 Meeting Commissioners reviewed the Minutes of the March 7, 2011 ARC Meeting. Following a motion by Kevin Procaccino and a second by Jeffrey Ground, commissioners voted unanimously to approve the minutes of the March 7, 2011, meeting as submitted by staff. III. Discussion and Consideration of Proposed Rules of Procedure Commission members discussed the term lengths, since some of the Commission members have been granted one year appointments and other members of the Commission were given two year appointments. Staff explained that this was done so Commissioners would have staggered terms. Since the positions are staggered now, all future appointments will be to two year terms. There is no limit on the number of terms a Commissioner may serve. If a Commissioner resigns before their term is up, then City Council will appoint someone to fill the length of the existing term. Commissioners also discussed information on what constitutes a quorum. Staff confirmed that any recommendation by the Architectural Review Commission requires a majority of the Commission members present at a meeting. Having no further questions, Commissioner Curtis Young made a motion to approve the Rules of Procedure, Commissioner Gerald Ward seconded and Commissioners unanimously approved the Rules of Procedure. IV. Discussion and Consideration of Draft Criteria to Use in Judging Matching Grant Applications Staff explained that two Commissioners submitted specific ideas for inclusion within the Criteria for evaluating Matching Grant Program applications. Chairman Greer pointed out that the resulting draft criteria submitted to Commissioners for discussion is a tiered approval process based the extent to which applicant projects are consistent with the City Council's Strategic Points. In considering the tiered structure, Commissioners identified issues that need to be determined priorto reviewing grant applications including the applicability of a point system for both new and existing buildings, how to handle a project that meets the point score but is not what Colleyville wants and how to handle a project that does not meet the point score but is what Colleyville wants, as well as how to determine what amount each project should be awarded. The Commission also discussed the pros and cons of evaluating the projects both objectively and subjectively. Commissioner Young noted his concern that an applicant may end up with a score that is high enough to warrant automatic approval—and that the Commission might have to recommend approval regardless of its attraction and fit for Colleyville. He pointed out how the Council appointed each of them because of their expertise in this field and noted that's what the Commission should seek to do. After discussing the tiers, how to score buildings and what criteria should be used in evaluating the grant applications, Mr. Ward recommended that they get rid of the tiers and use a general evaluation on aesthetics. The Commission concurred not to have tiers. All grant applications would have to meet the required building design score and also be evaluated by Commissioners on the seven items described in the attached, revised draft Criteria. Staff was directed to have a draft of the Criteria for Evaluation of Grant Applications and an application for incoming projects at the next meeting. V. Reminder of Joint Meeting with Council & P&Z on April 6, 2011 and of the next Commission meeting on April 20, 2011 Staff reminded Commissioners that the joint meeting with City Council and P&Z Commissioners will be held at 6 p.m. in the Central Fire Station on April 6, 2011. Staff also told Commissioners that the next ARC meeting would take place in the City Hall Executive Conference Room at 7 p.m. on April 20, 2011. Having no further business, the Commissioners adjourned the meeting at 8:30 p.m.