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Home My WebLink AboutColleyville Center-Agenda Packets-8/21/2023City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE AGENDA 5301 Riverwalk Drive, Colleyville, TX 76034 MONDAY, AUGUST 21, 2023 - 5:30 PM 1.CALL TO ORDER 2.APPROVAL OF MINUTES February 13, 2023 3.REGULAR AGENDA ITEMS 3a Election of Chair and Vice Chair 3b Introduction of Colleyville Center Advisory Committee and Colleyville Center staff 3c Community Engagement 3d Update on 25th Anniversary Recognition 3e Budget and Utilization Update 3f Discussion of Items for Future Agendas 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 18, 2023, by 5:00 p.m. Chelsea Rose Manager, Colleyville Center and Colleyville Business Center A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 13, 2023 5:30 p.m. Colleyville Center 5301 Riverwalk Drive PRESENT: Jeremy Tallo, Chair; Fred Mills, Vice-Chair; Lee Koch; Judith Goodwin; Alex Thomas; Paul Vigiletti; Darla Dennison; Louis Miller; Leslie Hill, Colleyville Center Manager; Kristi Isbell, Colleyville Center Sales & Event Specialist ABSENT: Julie George, Athena Wigington 1. CALL TO ORDER The meeting was called to order by Chair Jeremy Tallo at 5:36 p.m. 2. APPROVAL OF MINUTES Fred Mills motioned for approval of the November 21, 2022 minutes. Paul Vigiletti seconded the motion. The motion was approved with no dissension. 3. REGULAR AGENDA ITEMS 3a Fiscal Year 2023 Update Staff provided a performance update and noted an economic impact of 70%, a cost recovery of 71%, customer satisfaction of 97.5%, and 5994 guests in attendance at 195 events in Fiscal Year 2023. Staff described marketing and partnership efforts that have included sponsorships of area non-profit events (Lions Club Breakfast with Santa, Colleyville Woman’s Club Fashion Show, Serving our Seniors’ luncheon, Colleyville Rotary Dancing for the Stars). Staff stated that a grant application had been submitted to Colleyville Woman’s Club for security camera enhancements. Additionally, staff described a new partnership effort with Colleyville businesses to allow the business to promote their business directly to new Colleyville Center clients by offering a discount or upgrade on their services. Staff provided samples of recent client reviews and photos posted on Wedding Wire, Google, and the Center’s Facebook page. Staff stated that seven reviews were posted in January from weddings held in fall 2022 and this should qualify the Center for a Couples Choice Award through Wedding Wire. Alex Thomas suggested adding reviews and photos to marketing materials or otherwise sharing with potential clients on tours. 3b Update on 25th Anniversary Recognition Staff provided an update on recognition efforts of the Colleyville Center’s 25th anniversary. Staff stated that in lieu of a formal reception inviting guests into the Center, staff is planning a “roadshow” idea that will market the Center at City and non- profit events. While still in the planning stages, staff has considered participation in City, community, and GCISD events and described an interactive booth or table activity that will invite guests to win a prize while learning more about Colleyville Center services. Staff explained that the goal is to celebrate the impact of the Center with community and non-profit events while marketing to guests who may be less familiar with the Center. Staff noted that the Center’s anniversary may be featured in a video update by Mayor Lindamood and may include regular features in the City’s eNews. Additionally, staff explained that joint publicity was being considered highlighting both the Library’s 20th anniversary and the Center’s 25th anniversary. Staff provided a visual of a new 25th Anniversary logo to be used on sponsorships, branded items, and other communication as well as swag ideas for giveaways at City and community events. Jeremy offered suggestions for popular child-friendly swag to share at family events. 3c Discussion of Items for Future Agendas Staff explained a general timeline of budget planning process through the City and noted future (Capital Improvement Plan) budget discussions will need to include consideration of updates to the restrooms and replacement of the large palladium windows in the Grand Hall. Staff noted that additional operations staff, or contract with outside vendor, would need to be considered in order to increase weekend bookings. Staff provided additional dates for Colleyville Center Advisory Committee meetings: February 13, May 15, August 21, November 13, 2023 and February 12, 2024. 4. ADJOURNMENT Jeremy Tallo motioned to adjourn the meeting. Lee Koch seconded the motion. The motion was approved with no dissension. The meeting was adjourned at 6:20 p.m. APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON THIS THE 8TH DAY OF MAY, 2023. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3a Agenda Date 8/21/2023 Number Type Regular Agenda Items Department Colleyville Center Title Election of Chair and Vice Chair Explanation This item allows for the election of Chair and Vice Chair. Per Section 3.2 of the Bylaws, "The Colleyville Center Advisory Committee shall elect the Chair and Vice Chair annually, from among the members, at the next regularly scheduled meeting following City Council appointments. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3b Agenda Date 8/21/2023 Number Type Regular Agenda Items Department Colleyville Center Title Introduction of Colleyville Center Advisory Committee and Colleyville Center staff Explanation This item allows for the introduction of Colleyville Center Adivsory Committee, following recent appointment by City Council, and the Colleyville Center staff. Attachments 1. Colleyville Center Roster Updated 3/27/2023 COLLEYVILLE CENTER ADVISORY COMMITTEE Judith Goodwin (817) 267-8702 dongoodwin@verizon.net TERM: March 2022 – March 2024 Lee Koch (817) 975-3898 lkoch1212@gmail.com TERM: March 2022 – March 2024 Fred Mills (817) 320-6862 saxmills@verizon.net TERM: March 2022 – March 2024 Jeremy Tallo (817) 266-4094 jeremytallo@gmail.com TERM: March 2023 – March 2025 Alex Thomas (904) 703-9008 atpost@gmail.com TERM: March 2022– March 2024 Paul Vigiletti (817) 485-7417 paubervig@att.net TERM: March 2023 – March 2025 Colleyville Garden Club Julie George (817) 577-2627 juliefgeorge@sbcglobal.net TERM: March 2021 – March 2023 Colleyville Lions Club Louis C. Miller (817) 994-6180 louismiller45@gmail.com TERM: March 2023 – March 2025 National Charity League Athena Wiginton (817) 946-0180 apw@thewigintons.com TERM: March 2022 – March 2024 Colleyville Rotary Club VACANT Colleyville Woman's Club Darla Dennison (817) 770-8805 TERM: March 2022 – March 2024 Colleyville Chamber of Commerce VACANT City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3c Agenda Date 8/21/2023 Number Type Regular Agenda Items Department Colleyville Center Title Community Engagement Explanation Staff will provide information on the role of the Colleyville Center in community engagement activities. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3d Agenda Date 8/21/2023 Number Type Regular Agenda Items Department Colleyville Center Title Update on 25th Anniversary Recognition Explanation Staff will provide an update on recognition of the Colleyville Center's 25th Anniversary. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3e Agenda Date 8/21/2023 Number Type Regular Agenda Items Department Colleyville Center Title Budget and Utilization Update Explanation Staff will provide an operations and utilization update on FY2023 and an update on the FY2024 budget process. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3f Agenda Date 8/21/2023 Number Type Regular Agenda Items Department Colleyville Center Title Discussion of Items for Future Agendas Explanation This item allows for the discussion of items for future agendas and to advise of upcoming meeting dates: November 13, 2023, February 12, 2024, and May 13, 2024. Attachments