HomeMy WebLinkAboutLibrary Board-Minutes-6/12/2023Gl
COLL_EYVILLE
City of Colleyville
Colleyville Library
Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 12, 2023 Colleyville Public Library
6:00 p.m. 110 Main Street
1. CALL TO ORDER
Chair Molly Skinner called the meeting of the Colleyville Library Board to
order at 6:00 p.m.
Present Board members: Chair Molly Skinner, Vice -Chair Joan Roberts, Kay
Newton, Wanda Cotter, Pat Jones, Gary McPherson, Joy Lee Fulton, Joseph
Stout, and Denise Light. City Staff: Library Director Mary Rodne, Library
Community Events Coordinator Maria Hoefke
2. APPROVAL OF MINUTES
April 10, 2023
A motion was made by Kay Newton and seconded by Gary McPherson to
approve the April 10, 2023 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Update on the 2023 Summer Reading Program
Director Rodne reported that this year's Summer Reading Program is going
well. Rodne stated that members of the Youth Services staff visited Bransford
Elementary, Colleyville Elementary, and Colleyville Montessori and spoke
about the Summer Reading Program. Both Glenhope Elementary and OC
Taylor Elementary were sent an in-house video due to recent security
changes from GCISD.
Rodne said the online brochure was published at the end of May and available
to the public. June 2nd was the Library's Summer Reading Kick -Off where a
commemorative quilt hand -made by Jean Neisius was unveiled featuring
every t-shirt from the past 20 Summer Reading programs. Currently the quilt
is on display on the first floor, in front of the Library windows. It will move to
its permanent home outside the Story Time Room, at the end of summer.
The Library is thankful to Phyllis Lively of Must Love Fabric who stitched
Long -Range Plan was approved by the City Council at the March 215t
meeting. The City Council also approved the purchase with Bibliotheca for
upgraded equipment and software for the Library's two Automated Materials
Handling (AMH) systems. Board members asked if the Council had any
questions. Rodne noted that one question had been asked regarding access
to the Library's digital content in cloudLibrary by children, and explained that
parent control options existed.
3b Overview of the 2023 Summer Reading Program
Director Rodne stated the Library was in the planning stages for the 2023
Summer Reading Program. This year's theme would be, 'Celebrate Reading,'
and that the logos for the summer t-shirts had been designed. The Summer
Reading Kick -Off was set for June 2"d and the Summer Reading Finale will be
held in the evening on July 28th. Additionally, Rodne stated that Jean Neisus
was in the midst of making a quilt incorporating all the t-shirts from the past
20 Summer Reading Programs. Rodne said this year's theme would
incorporate a birthday cake with a '20' on top as well as fireworks in the
balloon columns. All programs had been booked, said Rodne, except for one
performer who withdrew due to illness. Also, Rodne said, members of the
Youth Service's Department will be visiting the area schools in early May
promoting the Library's Summer Reading Program.
3c Discussion of Items for Future Agendas
There were no comments or suggestions for future discussion items.
REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics and programs for the
months of December through March 2023. Rodne stated that overall the
statistics were up for the Library. Most Library usage statistics were up and
circulation was up seven percent, Rodne said. Additionally, the Library had
140 volunteers during this time period with 540 voluntary library hours.
B. Donations:
Rodne reported that the Library had received a total of $16,362 from
December to March. Of that amount, $100 was received from David and Pam
Brandt in December for the purchase of non-fiction books. In January, the
Colleyville Public Library Foundation donated $500 for the Library's author
luncheon and an additional $2,500 for a new train table in the Youth Services
area. Additionally, the Friends of the Library also donated $2,500 for the train
table. Also, Rodne said the United Methodist Church recognized the Library
with a $162.00 donation which was used for adult and children's books. The
church also donated a coffee pot for Library staff. In February, the Colleyville
Lions Club donated $500 for the purchase of Large Print books, and the
Colleyville Garden Club donated $100 for the purchase of gardening books.
In March, the Library received a $10,000 donation from the Robert J. and
Helen H. Glaser Family Foundation for the Library's Summer Reading
Program. Rodne added that a plaque was presented to the Glaser's at the
March 21, 2023 City Council meeting in recognition of their generosity.
C. Programs:
Rodne stated that overall the program statistics were up for the Library.
Rodne said that the Adult/Teen staff hosted 24 programs and 149 people
attended. In Youth Services, 27 programs were offered and 744 had
attended.
Rodne added that the Library would be hosting a Spring StoryWalk® at the
end of April or beginning of May and were waiting on the storyboards to be
printed. It was explained that the featured book was going to be Muncha,
Muncha, Muncha, and would include a rabbit scavenger hunt around The
Plaza.
Additionally, Rodne stated that the City's Recreation and Senior Center
programs would continue at the Library through May and possibly into June.
At the end of April, Rodne said early voting would begin at the Library on
April 24tn
The report was concluded with additional information regarding the purchase
of the Library's two Automated Materials Handling (AMH) systems. Following
City Council approval of the purchase, the Library placed the order. Rodne
noted that the equipment is made in Germany and estimated arrival time may
be around six months, possibly October.
4b Friends of the Colleyville Public Library Report
Friends of the Library President Joan Roberts stated the group is still
receiving book donations and currently have an influx of children's books.
The group has donated a number of children's books to at a local
organization, Young Lives. The program is a division of Young Life and the
Friends donated the children's books to young mothers. Roberts said the
Friends are anticipating selling ice cream this summer following the Library's
Tuesday/Thursday afternoon programs. Director Rodne said in the past, a
local burger business as well as Sonic had sold ice cream and last summer,
the Library hosted an ice cream truck on The Plaza with the Library's outdoor
evening performances. Friends of the Library member Kay Newton said the
group would look into selling water along with ice cream. Library Board
member Gary McPherson said he had recently toured a Salvation Army
facility in Fort Worth in which the Dallas Cowboys donated funds for a Library
within the facility. McPherson said they were also looking for books and
suggested it to the Friends. In addition, the Friends are receiving calls asking
if only Colleyville residents were allowed to buy from the used books shelves
at the Library. Newton stated that anyone could buy from their sale shelves.
Roberts also said there were no current plans for a book sale.
4c Colleyville Public Library Foundation Report
Foundation President Denise Light said the organization is in the planning
process for its fundraising celebration marking the Library's 20th year. Light
stated that the Foundation is hoping the event will raise $50,000 for the
Library and are anticipating to host an author to headline as well as a jazz
band. Light said the group will be calling for sponsorships from the community
and putting together a sponsorship level sheet with items attributed to each
level.
4. ADJOURNMENT
A motion was made by Kay Newton and seconded by Wanda Cotter to adjourn
the meeting of the Colleyville Library Board at 6:26 p.m. The motion was
approved unanimously.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS
THE 14th DAY OF August.
Minutes taken and prepared by:
Maria Hoefke
Library Community Events Coordinator