HomeMy WebLinkAboutCity Council-Agenda Packets-6/26/2013City of Colleyville Page 1
City of Colleyville
City Council Worksession
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, June 26, 2013
6:00 p.m.
Executive Conference Room
Third Floor, City Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Update on the Fiscal Year 2014 budget process and Munis
2b Update of major funds financial forecast
2c Presentation of the Capital Improvements Plan (CIP)
2d Presentation of facility needs
2e Update of the Technology Strategic Plan
2f Presentation of the Fiscal Year 2013 Employee Opinion Survey
3. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 21, 2013,
by 5:00 p.m.
Amy Shelley
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2a Agenda Date 06/26/2013
Type Presentation and Discussion
Department City Manager
Title
Update on the Fiscal Year 2014 budget process and Munis
Explanation
The purpose of this presentation is to provide an update on the Fiscal Year 2014 (FY
2014) budget process. With the implementation of the Munis financial software, the
budget process has been adjusted to incorporate the functionalities offered in Munis
and to take maximum advantage of opportunities for streamlining processes and
increasing efficiency.
The attached presentation describes all eight components of the budget submittal
(listed below) to be completed by departments. Several Munis screen-shots are also
provided to demonstrate the abilities of the software and the increased functionality it
offers to staff.
Components of the Budget Process:
1. Current Service Level Budget
2. Non-Discretionary Requests
3. Service Enhancement Requests
4. Trade In Packages
5. Business Plan
6. Revenue Estimates
7. Review of Fees
8. Capital Project Request Form
Staff is excited about the opportunities provided by Munis and looks forward to sharing
its impact on the budget process with City Council.
City Council Worksession Agenda Briefing 2a
City of Colleyville Page 2
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City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2b Agenda Date 06/26/2013
Type Presentation and Discussion
Department City Manager
Title
Update of major funds financial forecast
Explanation
The purpose of this item is to provide a presentation and discussion of the financial
outlook for all major funds. The financial forecast for each fund includes revenue
projections and identified funding committments not only for Fiscal Year 2014 (FY
2014), but for several years in the future as well.
FY 2014 departmental budgets have been submitted and include additional funding
requests that are available for consideration. While the total of all funding requests
exceeds the projected revenue available for allocation, the requests will be prioritized
and funded to the extent possible so that a balanced budget is proposed to the City
Council in August. Staff welcomes the input and direction of the City Council in the
budget process and in the identification of funding priorities.
Attachments
1.Update of Major Funds Financial Forecast
Update of Major Funds
Financial Forecast
June 26, 2013
“Bridging the Gap”
Presentation Purpose
•Provide a general financial outlook to frame future budget
discussions
•Detail sources of funding and revenue forecasts for all major
funds
•Review expenditure commitments and current needs
1. What we are funding now and/or must fund
2. What it would cost to fully fund the current service level
3. Service Enhancements and the associated costs
Texas Business Cycle Index
Unemployment
Property Tax Rate vs. Sales Tax
$0.345695 $0.355900
$0.442190 $0.462000 $0.470000
$0.499115
$0.608498 $0.610000
$-
$0.100000
$0.200000
$0.300000
$0.400000
$0.500000
$0.600000
$0.700000
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Grapevine Colleyville Keller Southlake Euless Bedford Hurst North Richland
Hills
General Fund Sales Tax Property Tax Rate
Comparison of Employees per
1,000 Citizens
-
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
Grapevine Southlake North
Richland Hills
Hurst Keller Colleyville Bedford Euless
General Fund
Outlook
General Fund Revenues: FY 13 vs. FY 14
Revenue Category Change from
FY 13 Budget
FY 14
Projection
% of General
Fund Revenue Notes/Assumptions
Ad Valorem Revenue 483,218 11,443,824 54% Approx. 2% AV increase
Includes declining debt
Sales Tax 127,420 2,869,420 14% 1% increase
+ $100,000 Colleyville Downs
Franchise Fees 34,542 2,008,342 10% 1.75% increase
Licenses & Permits (14,519) 711,439 3% 2% decline
Fines 8,680 876,649 4% 1% increase
Charges for Service 7,453 752,748 4% 1% increase
Intergovernmental 3,068 309,840 1% 1% increase
Misc./Interest Earnings 3,381 172,421 1% 2% increase
Use of Fund Balance - 1,000,000 5% No change
Utility Fund Transfer 87,585 1,044,054 5% Calculation from tiered water
rate implementation
Totals 732,173 21,188,736
Current Commitments/Requirements
(primary impact to General Fund)
•Additional Fire personnel
•3 new positions in both FY 2014 and in FY 2015
•Additional Police personnel
•1 new position in each of the next four fiscal years
•Position added in FY 2014 will be in CCCPD budget
•Animal Shelter/Jail- increased annual cost
•$44,082 in FY 2014
•The General Fund also has a 1.5% increase for expenditures
factored in for Non-Discretionary funding requests
6-Year Forecast
FY 13 BUDGET FY 2014 FY 2015 FY 2016
BEGINNING FUND BALANCE $11,762,625 $10,766,194 $10,470,524 $10,330,450
REVENUE:
Ad Valorem Taxes $10,960,606 $11,443,824 $11,948,803 $12,056,679
Sales Tax $2,742,000 $2,869,420 $3,098,114 $3,129,095
Franchise Fees $1,973,800 $2,008,342 $2,043,487 $2,079,249
Licenses & Permits $725,958 $711,439 $697,210 $683,266
Fines $867,969 $876,649 $885,415 $894,269
Charges for Service $745,295 $752,748 $760,275 $767,878
Intergovernmental $306,772 $309,840 $312,938 $316,067
Miscellaneous Income $169,040 $172,421 $175,869 $179,387
Use of Fund Balance $1,000,000 $1,000,000 $1,000,000 $1,000,000
Utility Fund Transfer In $956,469 $1,044,054 $1,055,988 $1,076,854
BRAC **$0 $0 $0 $300,000
TOTAL REVENUES $20,447,909 $21,188,736 $21,978,101 $22,482,744
Base Expenditures (+1.5% Non-Discretionary)$19,255,370 $19,484,406 $20,118,176 $20,513,038
Fund Balance- Street Maintenance @ $2.4M $1,000,000 $1,000,000 $1,000,000 $1,000,000
One Time Lump Sum Compensation $188,970 $0 $0 $0
TOTAL EXPENDITURES $20,444,340 $20,484,406 $21,118,176 $21,513,038
NET REVENUE $3,569 $704,330 $859,925 $969,706
ENDING FUND BALANCE $10,766,194 $10,470,524 $10,330,450 $10,300,156
DAYS OF WORKING CAPITAL 192 187 179 175
6-Year Forecast (cont.)
FY 2016 FY 2017 FY 2018 FY 2019
BEGINNING FUND BALANCE $10,330,450 $10,300,156 $10,037,419 $9,618,110
REVENUE:
Ad Valorem Taxes $12,056,679 $12,125,952 $12,200,550 $12,261,678
Sales Tax $3,129,095 $3,160,386 $3,191,990 $3,223,910
Franchise Fees $2,079,249 $2,115,635 $2,152,659 $2,190,331
Licenses & Permits $683,266 $669,601 $656,209 $643,084
Fines $894,269 $903,212 $912,244 $921,367
Charges for Service $767,878 $775,557 $783,313 $791,146
Intergovernmental $316,067 $319,228 $322,420 $325,645
Miscellaneous Income $179,387 $182,974 $186,634 $190,366
Use of Fund Balance $1,000,000 $1,000,000 $1,000,000 $0
Utility Fund Transfer In $1,076,854 $1,098,391 $1,120,359 $1,142,766
BRAC **$300,000 $300,000 $300,000 $300,000
TOTAL REVENUES $22,482,744 $22,650,937 $22,826,377 $21,990,293
Base Expenditures (+1.5% Non-Discretionary)$20,513,038 $20,913,673 $21,245,687 $21,564,372
Fund Balance- Street Maintenance @ $2.4M $1,000,000 $1,000,000 $1,000,000 $0
One Time Lump Sum Compensation $0 $0 $0 $0
TOTAL EXPENDITURES $21,513,038 $21,913,673 $22,245,687 $21,564,372
NET REVENUE $969,706 $737,264 $580,690 $425,920
ENDING FUND BALANCE $10,300,156 $10,037,419 $9,618,110 $10,044,030
DAYS OF WORKING CAPITAL 175 167 158 170
Resources Needed To Fully Fund
the Current Service Level
Request Total Cost
Implementation of Classification and Compensation Study (est. 5%)600,000$
Priority 1 (Urgent) O&M Building Maintenance items 13,000$
Traffic Signal Maintenance Contract 43,409$
Guardrail Repair Program 10,000$
Police Property Room Clerk 41,779$
Pavement Condition Assessment 35,000$
Street Reconstruction to improve all unimproved streets by 2038 2,400,000$
Preventative Maintenance for Streets (fully fund street maint. Program)300,000$
TOTAL 3,443,188$
Resources Available vs. Resources Needed
to Fully Fund the Current Service Level
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Available
Needed
Scenario: Fund Only Street Requests
FY 2014 Available Resources 704,330$
Preventative Maintenance for Streets (fully fund Street Maintenance Program)300,000$
A portion of Street Reconstruction to improve all unimproved streets by 2038 ($2.4M total)400,000$
Total Funded 700,000$
Implementation of Classificaton & Compensation Study (est. 5%)600,000$
Priority 1 (Urgent) O&M Building Maintenance items 13,000$
Traffic Signal Maintenance Contract 43,409$
Guardrail Repair Program 10,000$
Police Property Room Clerk 41,779$
Pavement Condition Assessment 35,000$
Remaining Street Reconstruction to improve all unimproved streets by 2038 2,000,000$
Total Not Funded 2,743,188$
Scenario: Fully Fund Implementation of
Compensation/Classification Study
FY 2014 Available Resources 704,330$
Implementation of Classificaton & Compensation Study (est. 5%)600,000$
Priority 1 (Urgent) O&M Building Maintenance items 13,000$
Guardrail Repair Program 10,000$
Police Property Room Clerk 41,779$
Pavement Condition Assessment 35,000$
Total Funded 699,779$
Traffic Signal Maintenance Contract 43,409$
Street Reconstruction to improve all unimproved streets by 2038 2,400,000$
Preventative Maintenance for Streets (fully fund street maint. Program)300,000$
Total Not Funded 2,743,409$
Scenario: Fund Some Compensation,
Some Streets & Other Requests
FY 2014 Available Resources 704,330$
Priority 1 (Urgent) O&M Building Maintenance items 13,000$
Traffic Signal Maintenance Contract 43,409$
Guardrail Repair Program 10,000$
Police Property Room Clerk 41,779$
Pavement Condition Assessment 35,000$
Implementation of Compensation Plan at 2% (of est. 5% recommended)240,000$
Preventative Maintenance for Streets (fully fund street maint. Program)300,000$
Total Funded 683,188$
Remaining 3% of Implementation of Compensation Plan 360,000$
Street Reconstruction to improve all unimproved streets by 2038 2,400,000$
Total Not Funded 2,760,000$
Service Level Enhancement Requests
Request
One-time
Cost
Ongoing
Cost Total Cost
Baseball/Softball field laser grading maintenance rotation $ - $ 30,000 $ 30,000
ESRI Training for Building Inspections $ 3,775 $ - $ 3,775
Intern $ - $ 11,040 $ 11,040
Safe Haven (requested Agency Agreement increase) $ - $ 1,000 $ 1,000
Outgoing BCC member recognition/meeting items $ - $ 2,600 $ 2,600
Human Resources Coordinator position $ - $ 75,030 $ 75,030
CRW-eTRAKIT3 (CRW Website Upgrade) $ 5,000 $ - $ 5,000
CRW-iTRAKIT9 Complete Software Upgrade $ 45,000 $ - $ 45,000
Colleyville Center Technology Upgrades $ 187,907 $ - $ 187,907
Extra AC Unit for City Hall Data Center $ 7,580 $ - $ 7,580
Citywide Camera Additions $ 35,400 $ - $ 35,400
Phase 1 of City Fiber $ 237,000 $ - $ 237,000
Laserfiche Integration Project: CRW and Crimes Software $ 29,000 $ - $ 29,000
Digitizing Documents to Laserfiche $ 49,850 $ - $ 49,850
Replacement GIS Licensing with Enterprise Licensing $ - $ 15,100 $ 15,100
Police Data Center Redundant AC Unit $ 25,000 $ - $ 25,000
Citywide Digital Signage Platform $ 105,000 $ - $ 105,000
PT Building Inspector to FT Building Inspector $ - $ 35,074 $ 35,074
PT Technical Services Librarian Position (changed from 6 hr/wk position) $ - $ 15,587 $ 15,587
Public Works & ISM Office Assistant $ 2,000 $ 49,153 $ 51,153
Venue Mapper for Colleyville Center $ 250 $ 1,150 $ 1,400
Colleyville Center Full Time Weekend Attendant $ - $ 28,392 $ 28,392
Event Booking Software for Colleyville Center $ 2,000 $ 4,500 $ 6,500
TOTAL $ 734,762 $ 268,626 $ 1,003,388
Utility Fund
Outlook
3-Year Forecast
BUDGET PROJECTION PROJECTION PROJECTION
FY 2013 FY 2014 FY 2015 FY 2016
TOTAL UNRESERVED BEG. RETAINED EARNINGS $5,413,347 5,598,950 6,536,395 7,837,849
TOTAL OPERATING REVENUES $12,481,075 13,633,044 13,933,009 14,225,840
OPERATING EXPENSES
Utility Support $661,488 674,718 688,212 701,976
Utility Billing 382,502 390,152 397,955 405,914
Utility Operations - Water 499,262 509,247 519,432 529,821
TRA Water 6,402,667 6,422,492 6,471,000 6,519,508
Utility Operations - Wastewater 294,758 300,653 306,666 312,800
TRA Wastewater 1,968,046 2,261,124 2,428,216 2,585,740
Transfer to General Fund 956,469 1,044,054 1,055,988 1,076,854
Transfer to Colleyville Tomorrow Fund (Repymt)44,286 44,286 44,286 44,286
Infrastructure Renewal 250,000 250,000 250,000 250,000
Compensation Adjustment 28,470 0 0 0
TOTAL OPERATING EXPENSES $11,487,948 11,896,726 12,161,755 12,426,899
NON-OPERATING REVENUES(EXPENSES)
Interest Income $20,300 20,300 20,300 20,300
Debt Service (827,824)(819,173)(490,100)(365,325)
TOTAL NON-OPERATING REVENUES(EXPENSES)$(807,524)(798,873)(469,800)(345,025)
NET INCOME $185,603 937,445 1,301,454 1,453,916
ENDING RETAINED EARNINGS - 9/30 $5,598,950 6,536,395 7,837,849 9,291,765
NET INCOME FOR COVERAGE RATIO 1,013,427 1,756,618 1,791,554 1,819,241
AMOUNT NEEDED FOR COVERAGE RATIO 993,389 983,008 588,120 438,390
AVAILABLE FOR CIP/REHAB Budgeted Above 773,611 1,203,434 1,380,851
Resources Needed…
To Fully Fund the Current Service Level:
For Service Enhancements:
Request
One-time
Cost
Ongoing
Cost Total Cost
Construction Inspector (recurring costs are project funded)- one time costs 17,250$ -$ 17,250$
Implementation of Classification and Compensation Study (est. 5%)-$ 72,000$ 72,000$
Vehicle Replacement Schedule Funding -$ 81,077$ 81,077$
TOTAL 17,250$ 153,077$ 170,327$
Request
One-time
Cost
Ongoing
Cost Total Cost
VueWorks Conference 1,380$ -$ 1,380$
Field Connectivity- 3 tablets & aircards (split cost)1,000$ 600$ 1,600$
Field Connectivity- 3 tablets & aircards (split cost)2,000$ 1,200$ 3,200$
TOTAL 4,380$ 1,800.00$ 6,180$
Drainage Fund
Outlook
3-Year Forecast
BUDGETED PROJECTED PROJECTED PROJECTED
FY 2013 FY 2014 FY 2015 FY 2016
TOTAL BEG. RETAINED EARNINGS $964,362 1,029,989 1,097,237 1,161,772
FUND REVENUES
Drainage Fees $913,680 921,600 927,480 933,360
Penalties/Misc 15,989 16,128 16,231 16,334
Interest Income 3,150 2,250 2,295 2,341
TOTAL REVENUES $932,819 939,978 946,006 952,035
FUND EXPENSES
Drainage Operations $504,918 515,016 525,317 535,823
Stormwater Management *56,974 58,113 59,276 60,461
Compensation Adjustment 8,240 0 0 0
Debt Service 253,028 255,568 252,847 127,121
Interfund loan repayment 19,032 19,032 19,032 19,032
Infrastructure renewal 25,000 25,000 25,000 175,000
TOTAL EXPENSES $867,192 872,730 881,471 917,437
NET REVENUE 65,627 67,248 64,534 34,597
Required Coverage Ratio (25% of debt service)63,257 63,892 63,212 31,780
Balance Available 2,370 3,356 1,323 2,817
ENDING RETAINED EARNINGS $1,029,989 1,097,237 1,161,772 1,196,369
Resources Needed To Fully Fund
the Current Service Level
NOTE: Current revenues also do not allow for funding of drainage capital
projects until FY 2016 due to repayment of bonds originally issued in 1995
Request Total Cost
Implementation of Classification and Compensation Study (est. 5%)19,000$
Vehicle Replacement Schedule Funding 61,409$
TOTAL 80,409$
Drainage Fund
•Staff is currently considering bringing forward an update to
the fee structure when we discuss all other fees and charges
at the July 16th Pre Council meeting
•Fee should better represent the impacts to the City’s drainage system
•Incorporate planned adjustments for the CPI
•Current Drainage Fund revenues and expenditures do not
allow for funding of
•Any drainage capital projects
•Transfers to the vehicle replacement fund
Special Revenue
Funds Status
Special Revenue Funds
Est. 9/30/13
Available
Balance
Library - Parks - Recreation:
Voluntary Park 558,147$
Voluntary Library 346,425
Tree Preservation 4,703
Library Donation 135,076
Recreational Event -
Parks Tomorrow 1,200,252
Parkland Dedication 1,246,423
Kimzey Park 432
Kidsville Maintenance 20,426
Colleyville Eco. Dev. (after Budget Adoption)-
Public Safety & Courts:
Police Asset Forfeiture 7,173
Crime District (after Budget Adoption)-
LEOSE (training purposes)8,356
Court Technology -
Court Security -
Special Revenue Funds
Est. 9/30/13
Available
Balance
Capital Projects or Facilities:
Colleyville Tomorrow 1,903,631
CEDC Capital Project 146,398
Colleyville Center Development 6,449
TDPA Grant (EECBG Grant)8,133
For Other City Purposes:
Vehicle and Equipment Replacement -
Recycling (ECC & Crud Cruiser)-
Public Art 7,904
Special Donations
Parks 27,876
Police 10,290
Fire 2,669
Capital Projects Fund
•Balances available in the Capital Projects Fund are allocated to
projects in the Proposed 5-Year CIP
•Examples: Impact Fees, Escrow Fees, Available year-end Street
Rehabilitation Funds
•These will be discussed in another presentation this evening
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2c Agenda Date 06/26/2013
Type Presentation and Discussion
Department Public Works
Title
Presentation of the Capital Improvements Plan (CIP)
Explanation
This presentation will provide an overview of capital project needs, as well as a
recommendation for a five year (2014-2018) Capital Improvement Plan (CIP).
Attachments
1.2014-2018 Capital Improvement Plan Presentation
2.2014-2018 Capital Project Plan Funding Summary
Capital Improvement Plan
City Council Budget Work Session
June 26, 2013
Background
December 8, 2011
City Council held a work session to discuss the need for
managing public infrastructure
May 29, 2012
The City Engineer presented a report to City Council on the
status of the City’s streets and the funding needed to maintain
them
January 29, 2013
City Council conducted a workshop to discuss the need for a
five-year capital improvement plan
What is a Capital Improvement Plan?
•Identifies capital projects
•Multi-year plan updated annually
•Generally covers five (5) years
•Lays out a schedule for project execution
•Identifies options for funding
•Focuses resources on highest priority
needs
•Serves as a link between comprehensive
and strategic plans and the City’s annual
budget
Benefits of a Capital Improvement Plan
•Allows for a systematic evaluation of all potential
projects at the same time.
•Serve as a public relations and economic development
tool.
•Provides a focus on preserving infrastructure while
ensuring the efficient use of public funds.
Goals of the Colleyville CIP
•Live within our means
•Optimize use of scarce taxpayer resources
•Improve east-west mobility
•Improve north-south mobility
•Eliminate all unimproved streets in 25 years
•Address deferred maintenance needs in neighborhoods
•Be responsive to citizens’ needs
Live Within Our Means
•The proposed 2014-2018 CIP is fiscally constrained to stay
within current funding levels and projected revenues
•It includes more than $16M of OPM (“other people’s money”)
•It does not include any funding for reconstruction of
unimproved streets
•After 2018, available funding for street maintenance drops
from $2.4 million annually to $1.4 million annually
Improve East-West Mobility
The proposed 2014-2018 CIP includes up to $12.2M to
complete the design and reconstruction of Glade Road
Glade Road Project
(Funded from the TIF)
Cost Estimate
–Complete Design $ 701,000
–Acquire ROW $ 3,000,000
–Heritage to Pool $ 3,300,000
–Pool to Bransford $ 4,900,000
–Bransford to City Limits $ 1,800,000
$ 13,701,000
Available TIF Funding
2014 $ 3,701,000
2015 $ 3,500,000
2016 $ 2,500,000
2017 $ 1,500,000
2018 $ 1,000,000
2019 $ 1,500,000
TOTAL $ 13,701,000
Improve North-South Mobility
The proposed 2014-
2018 CIP includes
reconstruction of
Pleasant Run Road
from Veranda Lane
(The Village) to John
McCain Road
Eliminate All Unimproved Streets in 25 Years
•The proposed CIP includes $3.51 million over five (5)
years to reconstruct unimproved roads
•All of the $3.51 million is maintenance dollars
•This equates to 6.24 lane miles in the 5 year program
– approximately one-third of what is required to
achieve the 25 year goal
•At current funding levels it will take at least 75 years
to eliminate all unimproved streets
Address Deferred Maintenance
Needs in Neighborhoods
Utilities will be renewed in six neighborhoods
Western Trails Reagan Estates
Woodbriar Estates Sunrise Terrace
Quail Crest Estates Brighton Estates
Streets will be addressed in seven neighborhoods
Jewel Estates Woodbriar Estates
Pecan Park Estates Quail Crest Estates
Sand Oaks Addition Kingston Estates
Western Trails Subdivision
(What Would Bob Do?)
Proposed 2014 Projects
•Construct Pleasant Run Trail
(Veranda to Bogart)
•Reconstruct Pleasant Run Road
(Veranda to Bogart)
•Reconstruction of Kingston Estates
(Ponderosa, Kingston and McCain Lane)
•Rehabilitation of Lavaca Trail (Tarrant County)
•Rehabilitation of Jewel Estates
•Construct Jackson/Cheek-Sparger Roundabout
•Upsize water lines in Western Trails
More Proposed 2014 Projects
•Reconstruction of Colleyville Boulevard
(John McCain to Hall-Johnson)
•Construct enhancements to Phase I of Colleyville Boulevard
project
•Construct Cotton Belt Trail, Phase III
•Begin Phase I of the Senior Center project
•Complete the design of the Glade Road project
•Begin ROW acquisition for the Glade Road project
•Clean and seal exterior stone at City Hall and Library
•Renew pavement markings
Proposed 2015 Projects
•Upsize water lines in Reagan Estates
•Install Quiet Zones at Bransford Road, Pleasant Run Road and John McCain
Road
•Reconstruct the Whites Chapel Road Bridge over Big Bear Creek
•Begin reconstruction of Glade Road
•Reconstruct Frontier Court and portions of Windswept Drive and
Sagebrush Street
•Rehabilitate Jackson Road north of Little Bear Creek (Tarrant County)
•Repair Bedford Road Retaining Wall
•Begin Phase II of the Senior Center project
•Renew Pavement Markings
Proposed 2016 Projects
•Reconstruct Pleasant Run Road
(Shelton Drive to Tinker Road)
•Rehabilitate Bandit Trail (Tarrant County)
•Upsize water lines in Sunrise Terrace, Brighton Estates and
Renfro Road
•Rehabilitate streets in Western Trails
•Begin Phase III of the Senior Center project
•Renew Pavement Markings
•Continue reconstruction of Glade Road
Proposed 2017 Projects
•Upsize water lines and replace sewer lines in Woodbriar
Estates and Quail Crest Estates
•Rehabilitate Streets in Pecan Park Estates and Sand Oaks
Addition
•Tarrant County road rehabilitation project – street to be
determined
•Continue reconstruction of Glade Road
Proposed 2018 Projects
•Reconstruct Pleasant Run Road
(From Tinker Road to John McCain Road)
•Construct Pleasant Run Trail
(From Cotton Belt Railroad to John McCain Road)
•Rehabilitate Streets in Woodbriar Estates and Quail Crest
Estates
•Tarrant County road rehabilitation project – street to be
determined
•Continue reconstruction of reconstruction of Glade Road
CIP Summary
The cost of the proposed 2014-2018 CIP is $57.6M
General Fund $15,857,962
Utility Fund $5,205,153
Special Funds $3,434,441
TIF $14,785,757
TxDOT, Tarrant County, NCTCOG $16,854,735
$56,138,048
Not Included in Five Year CIP
•Reconstruction of Pleasant Run Road from John McCain to
north city limits (Big Bear Creek)
•Street reconstruction
–Remaining 2008 Street CIP Projects
Acuff Lane Bettinger Drive Black Drive
Coachman Lane Waller Lane
–Arterials and Collectors
John McCain Road LD Lockett Road Bransford Road
Bedford Road McDonwell School Road Westcoat Drive
White Drive Tinker Road Cheek-Sparger Road
Not Included in Five Year CIP (CONT.)
•Street reconstruction (cont’d)
–Local Streets
Roberts Road Oak Knoll Drive
•Intersection Improvements
Westcoat and McDonwell School Road
Tinker Road and Pleasant Run Road
•New Service Center for Public Works and Parks Departments
•Multiple drainage infrastructure issues
–Low water crossings
–Inadequate storm sewers
–Bill Simmons Road (homes flooding)
–Flood Warning System Upgrade
Recommendations
•Adopt the five-year CIP by Council Resolution
•Appropriate funding for the first year of the CIP
(2014) and each successive year as part of the
annual budget process
•Address any changes to the adopted CIP by Council
Resolution
Changes during any current year plan may require a
budget amendment
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2d Agenda Date 06/26/2013
Type Presentation and Discussion
Department Public Works
Title
Presentation of facility needs
Explanation
This presentation will provide an overview of the City's building maintenance program
and identify current maintenance needs and future requirements that can result in
maximizing the useful life of City facilities, while at the same time reducing operations
and maintenance costs.
Attachments
1.Facilities Report presentation
Facilities Report
City Council Budget Work Session
June 26, 2013
Background
•Prior to 2011, the City had no building maintenance program. For the most
part, we addressed maintenance issues reactively rather than proactively.
•In 2012, a position was established for a building maintenance technician
to provide building maintenance services for City Hall, the Library, and the
Justice Center.
•For all other facilities, (fire stations, Senior Center, Colleyville Center,
Service Center, parks facilities) department directors/managers are
responsible for facility maintenance.
•Because of a lack of a sound preventive maintenance program prior to
2012 and unaddressed construction deficiencies, numerous building
components have failed prematurely.
2013 Accomplishments
•Cleaned, repaired and sealed exterior stone at Justice Center
•Installed LED lighting in City Hall Council Chambers and Executive
Conference Room
•Completed ONCOR energy efficiency audits on City buildings
•Replaced gate access sensors and barriers at Justice Center parking lot
•Completed re-roofing of flat roofs at Colleyville Center
•Installed energy efficient 20-ton rooftop air conditioner at Colleyville
Center
•Replaced fire alarm panel at Colleyville Center
•Completed boiler flue modifications at City Hall to comply with State
requirements
Current Needs:
City Hall/Library
•Repair roof and seal gutters and downspouts
•Modify Council Chambers to be ADA compliant
•Replace boiler pumps and motors
•Repair fire alarm panels
•Repair retaining wall on southeast corner of sports field
•Install emergency back-up generator
•Replace deteriorated front steps and railing
•Modify exterior 120 volt outlets in front of City Hall
•Clean, repair and seal exterior stone
•Replace interior emergency lighting ballasts
•Upgrade computer server room HVAC
•Repair main exhaust fan
Current Needs:
Justice Center
•Replace vinyl floor tile throughout building
•Repair variable air volume (VAV) boxes
•Obtain maintenance contract for access gates
•Replace interior emergency lighting ballasts
•Repair fire alarm panels
•Seal exterior openings
Current Needs:
Colleyville Center
•Expand dumpster enclosure to add recycling bins
•Replace original double doors (2) for outside storage areas
•Replace original back door
•Renovate stage floor
•Replace 6-ton HVAC (last original unit)
•Paint interior/exterior trim, railings, windows, doors
•Upgrade countertops in kitchen (future)
Other Needs
•Install tree grates in front of City Hall to improve pedestrian
mobility
•Repair loggia water fountain
•Replace City Hall/Library and Justice Center exterior parking
lot lighting with LED’s
•Construct dumpster enclosures at various city buildings
•Construct new Service Center for Parks and Public Works
New Service Center
•Public Works service center constructed in 1984
•Parks maintenance building constructed prior to
1973
•2012 study estimated cost of $10 million to replace
•Staff has obtained revised cost estimate of $4 million
based on more realistic scope and new location
Life Cycle Management
Building Component Recommended
Replacement Schedule
Roof 15-20 Years
Roof Top Air Conditioning Unit 15 Years
Elevator Control Systems 20 Years
Fire Alarm Panels 20 Years
Boilers 15-20 Years
Hot Water Heaters 10 Years
Lighting Ballasts 10 Years
Air Cooled Condensers 15-20 Years
Pumps – Chill and Condensing Water 15-20 Years
Furnaces 15-20 Years
Heat Pumps 15 Years
Priorities
URGENT
•City Hall/Library roof repairs
•Repair Fire Alarm Panels
•ADA modifications to Council Chambers
•City Hall/Library emergency lighting
•Replace City Hall/Library boiler and pumps
•Repair concrete steps in front of City Hall
•Modify 120 volts outlets in front of City
Hall/Library
•Repair/replace VAV boxes in Justice Center
•Seal exterior building openings at Justice
Center
•Replace exterior doors at Colleyville
Center
•New Service Center for Parks and Public
Works
IMPORTANT
•Replace floor tile in Justice Center
•Replace exhaust fan on 3rd floor of City Hall
•Clean, repair and seal exterior stone at City
Hall/Library
•Construct enclosures for dumpsters at city
buildings where none exist
•Install tree grates in front of City Hall/Library
•Repair retaining wall at sports field
•Repair loggia fountain in front of Library
•Expand dumpster enclosure at Colleyville
Center
•Install emergency generator at City
Hall/Library
•Renew countertops at Colleyville Center
(future)
Budget Impact
OPERATING BUDGET
(one-time)
•Urgent items –
–$193,000
•Important Items
–$167,000
CAPITAL BUDGET
(one-time)
•Urgent Items
–$250,000 (roof repairs)
–$4.0 million (new service center)
•Important Items
–$300,000 (clean and seal City
Hall/Library)
–$300,000 ( emergency generator
for City Hall/Library)
Possible Funding Strategies
•City Hall/Library roof repairs – Colleyville Tomorrow Fund
•Urgent O&M projects – Building Maintenance Capital Fund
•Important O&M projects – Building Maintenance Capital Fund
•Capital Projects – Compete for funding in five year Capital
Improvement Program
Summary
•Urgent projects need to be addressed immediately
•Other urgent needs will result in collateral damage
(roof leaks) if not addressed
Discussion and Questions
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2e Agenda Date 06/26/2013
Type Presentation and Discussion
Department Information Services
Title
Update of the Information Technology Strategic Plan
Explanation
In 2011, the Information Systems Management Department developed a
comprehensive Citywide Technology Strategic Plan that covers a five year time frame
ranging from Fiscal Year 2012 through 2016. The purpose of this presentation is to
highlight the past two years of accomplishments, and the following two year project
horizon. The Information Systems Management Department is currently updating the
Technology Strategic Plan through FY 2018 and will readdress the full plan after
completion.
Attachments
1.Update of the Technology Strategic Plan presentation
Information Systems Management
Strategic Plan
update
City Council Budget Worksession
June 26, 2013
FY 2012 Accomplishments
•Network Operations
•Implementation of a web filtering device for internet
•Implementation of network monitoring software
•Implementation of door security cameras at City Hall
•Application Systems
•Replacement Microsoft Exchange email application server
•Implementation Munis ERP Financial Suite
•Complete Phase 1 server virtualization (Justice Center)
•Complete a plan for upgrading and moving all City applications into
records management through Laserfiche
FY 2012 Accomplishments
•Audio/Video Broadcast Operations
•Replacement of cameras in the Council Chambers
•Contract a design firm for Citywide AV and Chamber/broadcast
replacement
•Telecommunications
•Replacement Citywide telecommunications system (VOIP)
•Data Center Operations
•Implementation virtualization system at Justice Data Center
•Implementation two hosts at City Hall virtual Data Center
FY 2013 Accomplishments
•Implementation ISM Governance Committee
•Network Operations
•Replacement of Justice camera system
•Implementation of ADT access control system at Justice Center
•Applications Systems
•Implementation of Laserfiche enterprise system
•Implementation of Geo Docs with Laserfiche connection
•GIS Operations
•Implementation of additional GPS units for Public Works asset collection
•Implementation of Upgraded GIS Platform from V9 to V10
•Implementation of ITNEXUS Web platform for GIS
•Implementation of City infrastructure asset program
FY 2013 Accomplishments
•Audio/Video Broadcast Systems
•Implementation of Phase 1 (City Hall AV Upgrade)
•Telecommunications
•Implementation of additional voice gateway routers at City buildings
•Completed analog phone line audit
•Data Center Operations
•Implementation of two hosts at Justice virtual Data Center
•Completed a plan with area local governments to create a shared off-
site disaster recovery backup Data Center
•Desktop Operations
•Implementation of desktop virtualization infrastructure
FY 2013 (in process) projects
•Contract an external security audit & penetration testing
•Thin client installation
•Integration project Laserfiche 1st year with financials
•Implementation of additional storage at City Hall Data Center
•Contract GIS internal audit
•Decommission Service Center Data Center
•Update I.S.M. strategic plan through FY 2018
FY 2012-2013 Impact of
Implementation
•Increased the mobility footprint for end users
•Implemented an ISM Governance Committee
•Munis ERP Solution is 1/3 Implemented with projected
completion in April 2014
•Reduced City’s Data Center hardware presence by half by
increasing system density through virtualization of primary
data centers
•Reductions in analog circuits have resulted in more than
$30,000.00 in annual savings through acquisition of a Citywide
unified telecommunications system
FY 2014 -2015 Initiatives
•ISM Governance
•Creation of a (bring your own device) policy and management plan
•Document City application workflows
•Network Operations
•Install equipment monitoring cameras at all Data Centers
•Implement and replace security cameras (City Hall/Senior Center)
•Phase 1 of network fiber build (City Hall-Justice)
•Phase 2 of the network fiber build (Central Fire Station/Service Center)
•Replacement of City wireless infrastructure
•Implement a Mobile Device Management System
FY 2014 -2015 Initiatives
•Application Systems
•Implement Citywide digital signage platform
•Upgrade or replace (Call on Colleyville)
•Laserfiche integration project (CRW/PD)
•Digitize paper documents to Laserfiche
•GIS Operations
•Upgrade GIS License to enterprise level
•Create additional GIS mobile/web applications
FY 2014 -2015 Initiatives
•Audio/Video Broadcast systems
•City Hall (AV replacement)
•Colleyville Courts (AV replacement)
•Justice EOC/PD (AV replacement)
•Senior Center (AV replacement)
•Colleyville Center (AV Upgrade)
•Data Center Operations
•Decommission Central Fire Station (data center)
•Replace Data Center tape system with online backups
•Build an offsite Data Center (Colleyville/Keller)
•Justice Data Center (redundant AC)
FY 2014 -2015 Initiatives
•Data Center Operations
•Replace City Hall blade chassis and servers
•Upgrade data center cable management system at City Hall and Justice
•Implement energy saving and resource tracking equipment
•Desktop Operations
•Virtualize remaining desktops
•Upgrade desktop Microsoft Office License
•Implement mobile virtual machines
•Analyze desktop virtualization Licensing for ROI (VMware VS
Microsoft)
Discussion and Questions
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2f Agenda Date 06/26/2013
Type Presentation and Discussion
Department Human Resources
Title
Presentation of the Fiscal Year 2013 Employee Opinion Survey
Explanation
This item provides the City Council with the results of the 2013 Employee Opinion
Survey.
Staff conducted the biennial Employee Opinion Survey in early 2013. The last survey
was conducted in Fiscal Year 2011. The survey was previously conducted on an annual
basis, and the Fiscal Year 2013 survey is the first to be conducted every other year, to
allow adequate time to determine, implement, and measure any necessary changes.
In response to the employee feedback received in the Fiscal Year 2011 survey, a City
Manager’s Advisory Team has been formed of nine employees that represent the
interests of their peers, and to communicate ideas, innovations and concerns directly
to the city manager. Also, a new recognition opportunity has been implemented to
acknowledge the City's administrative staff at a luncheon held annually on
Administrative Professionals’ Day.
The Fiscal Year 2013 survey was emailed to 189 full-time and part-time employees.
Field employees were also given an opportunity to complete the survey on paper, if
they preferred. The response rate increased to 68 percent, compared to 56 percent in
Fiscal Year 2011, with 129 employees responding. There were 34 questions asked,
covering six topic categories: workplace harassment prevention, job
responsibilities/achieving career goals, work environment/training/equipment/safety,
supervisor/management, the organization, and ethics. Responses were tabulated by
percentage of positive responses, defined as “Agree” or “Strongly Agree.” Six of the six
topic categories improved over the 2011 survey. Specifically, questions on workplace
harassment prevention averaged the highest positive responses (95 percent), followed
by a tie between job responsibilities/achieving career goals and
supervisor/management (91 percent each), work environment/ training/ equipment/
safety (89 percent), ethics (83 percent), and the organization (82 percent).
Of the individual questions, 23 out of 33 questions had improved ratings with two
questions scoring 100 percent, while six declined (three questions declined by one
percent, two questions declined by two percent, and one question declined by three
City Council Worksession Agenda Briefing 2f
City of Colleyville Page 2
percent) and five remained at the same level of satisfaction or agreement. The multi-
response question of "I work for the City of Colleyville because...check all that apply"
was rephrased from “People work for this organization because…check all that apply”.
On this question, 13 of the 14 choices had more favorable responses as compared to
the 2011 survey.
While the majority of responses were positive, there is opportunity for improvement.
One of the 34 questions had a less than 70 percent positive response, and three of the
34 questions scored between the 72 to 78 percent range. One question was in the
ethics category, and the other three questions were in the organization category
regarding employees feeling secure in speaking up about practices and/or policies that
may be ethically questionable, feeling of belonging, recommending the City of
Colleyville as a good place to work to friends, and employee morale.
The results of the opinion survey were evaluated and utilized by the City’s Leadership
Team to develop a plan to enhance the workplace. The strategy to address employee
feedback includes additional promotion and awareness of the Employee Assistance
Program (EAP), develop strategies through the City Manager’s Advisory Team to
improve department communication and reporting of unethical conduct, training and
implementation of the revised personnel policies and procedures manual, outreach to
every department through human resources staff, comprehensive job classification and
compensation study (already underway), and intranet revamp.
The employee opinion survey is a useful tool to measure the employees’ assessment of
the work environment at the City of Colleyville. Based on the last three surveys
conducted, the trend of employee satisfaction continues to improve. The next survey is
scheduled to be conducted in Fiscal Year 2015.
Attachments
1.2013 Employee Opinion Survey Comparison
2.2013 Employee Opinion Comparison Results By Category
3.2013 Employee Opinion Survey Presentation
EMPLOYEE OPINION SURVEY COMPARISON FY 2013
Page 1 of 3
FY13 FY11 FY10 FY13 FY11 FY10
Strongly Agree 45%31%41%Strongly Agree 37%26%38%
Agree 48%62%53%Agree 49%57%44%
Disagree 6%7%6%Disagree 10%16%14%
Strongly Disagree 1%0%0%Strongly Disagree 4%1%4%
10. The job I do is important. 128/1
Strongly Agree 31%34%36%Strongly Agree 69%58%72%
Agree 63%57%51%Agree 30%41%27%
Disagree 6%6%12%Disagree 1%1%1%
Strongly Disagree 0%3%1%Strongly Disagree 0%0%0%
Strongly Agree 35%22%33%Strongly Agree 30%26%30%
Agree 43%46%42%Agree 60%65%48%
Disagree 18%26%21%Disagree 7%4%16%
Strongly Disagree 4%6%4%Strongly Disagree 3%5%6%
Strongly Agree 26%14%29%Strongly Agree 39%34%35%
Agree 52%57%53%Agree 59%55%55%
Disagree 19%27%16%Disagree 1%8%8%
Strongly Disagree 3%2%2%Strongly Disagree 1%3%2%
Strongly Agree 51%44%40%
Agree 47%49%53%Strongly Agree 31%23%23%
Disagree 2%5%5%Agree 51%51%47%
Strongly Disagree 0%2%2%Disagree 13%22%23%
Strongly Disagree 5%4%7%
Strongly Agree 45%37%38%
Agree 37%46%41%It is a high-quality place to work 45.2%26.5%36.7%
Disagree 12%10%15%The pay is good 35.5%33.7%46.9%
Strongly Disagree 6%7%6%The benefits are good 56.5%56.1%87.5%
I am appreciated 36.3%20.4%25.0%
The facilities are good 56.5%48.0%56.3%
Strongly Agree 24%19%22%I like my supervisor 52.4%35.7%25.8%
Agree 56%41%41%I receive good training 32.3%30.6%28.1%
Disagree 14%34%28%I cannot find any other work 4.0%19.4%14.1%
Strongly Disagree 6%6%9%I like the people I work with 71.8%58.2%60.2%
126/3 I like the community 61.3%39.8%52.3%
I am encouraged to do a good job 51.6%36.7%39.1%
It is a safe place to work 43.5%51.0%54.7%
Strongly Agree 24%23%18%I work with the best equipment 24.2%23.5%21.9%
Agree 56%53%50%Everyone works as a team 36.3%27.6%27.3%
Disagree 18%22%30%*Note: Question re-phrased in FY13 from "People work for this organization because..."
Strongly Disagree 2%2%2%
1. I am proud to be an employee of the City of Colleyville. 128/1 9. I am empowered (I have the authority) to do my job. 127/2
7. The City of Colleyville's leadership is open to employee suggestions.
8. The City of Colleyville supports my career goals. 126/3
*Note: Question was re-phrased in FY13 from "I have sufficient responsibility for
and control over my job."
11. When my equipment breaks down or malfunctions it is repaired
promptly. 128/1
12. My supervisor takes measures to eliminate or control workplace
hazards so that I can perform my job safely. 127/2
*Note: Question re-phrased in FY13 from "Job safety is a major concern of this
organization's leadership."
13. I am appreciated for the job I do. 126/3
14. I work for the City of Colleyville because: 124/5
2. I have received sufficient training and equipment to perform my job
safely. 128/1
3. The longer I work for the City of Colleyville the more I feel I belong.
125/4
4. I would recommend the City of Colleyville as a good place to work to
my friends. 126/3
5. I am encouraged to do a good job by my supervisor. 128/1
6. The office or facility where I work is well lit, ventilated, and
comfortable to work in. 126/3
EMPLOYEE OPINION SURVEY COMPARISON FY 2013
Page 2 of 3
FY13 FY11 FY10 FY13 FY11 FY10
15. I really like my job. 128/1
Strongly Agree 46%41%49%
Agree 54%52%45%Strongly Agree 33%27%29%
Disagree 0%7%6%Agree 49%47%38%
Strongly Disagree 0%0%0%Disagree 15%20%24%
Strongly Disagree 3%6%9%
Strongly Agree 34%22%31%Strongly Agree 44%37%34%
Agree 56%65%58%Agree 44%54%47%
Disagree 9%11%11%Disagree 10%8%16%
Strongly Disagree 1%2%0%Strongly Disagree 2%1%3%
Excellent 37%24%34%Strongly Agree 51%45%52%
Good 44%45%35%Agree 45%53%46%
Fair 15%24%24%Disagree 3%2%2%
Poor 3%7%5%Strongly Disagree 1%0%0%
Terrible 1%0%2%
Strongly Agree 32%20%25%Strongly Agree 49%42%45%
Agree 52%54%55%Agree 50%55%49%
Disagree 13%22%18%Disagree 1%2%5%
Strongly Disagree 3%4%2%Strongly Disagree 0%1%1%
Strongly Agree 64%58%46%Strongly Agree 49%47%45%
Agree 34%41%47%Agree 42%46%43%
Disagree 1%0%5%Disagree 7%5%9%
Strongly Disagree 1%1%2%Strongly Disagree 2%2%3%
Strongly Agree 56%45%39%Strongly Agree 59%40%35%
Agree 36%37%33%Agree 41%42%37%
Disagree 6%12%14%Disagree 0%13%23%
Strongly Disagree 2%6%14%Strongly Disagree 0%5%5%
*Note: Question re-phrased for FY13 from "My department
treats all employees fairly regardless of race, age, religion,
disability, gender, sexual orientation, or ethnic
background."
*Note: Question re-phrased for FY13 from "In my
department, supervisors hold employees accountable for
their job performance."
Strongly Agree 55%48%43%
Agree 42%49%48%Strongly Agree 32%21%23%
Disagree 2%3%6%Agree 35%36%33%
Strongly Disagree 1%0%3%Disagree 20%25%28%
Strongly Disagree 13%18%16%
*Note: Question re-phrased for FY13 from "I know where to
go to get help in the City of Colleyville if I experience
discrimination or sexual harassment on the job."
22. I am kept informed about issues facing my department that affect
me. 126/3
16. I really like working for the City of Colleyville.127/2
17. Overall, I think that the quality of my working conditions and
environment is: 128/1
23. Most of the employees in my work group display honesty and
integrity in the workplace. 126/3
24. I know what to do if I think there is a problem with substance abuse
in my work area. 125/4
25. I understand how the work I do relates to the overall goals and priorities of the
department/City of Colleyville. 127/2
26. Leadership in my department expects staff to use ethical practices
(exhibiting honesty and doing the right thing for the right reason) to
achieve results. 127/2
27. My supervisor holds me accountable for my job performance. 127/2
18. Our organization, the City of Colleyville, is an ethical organization, meaning it
exhibits honesty and does the right thing for the right reason.120/9
19. My work area has been free of sexual harassment during the past
year. 127/2
20. My work area has been free of discrimination based on race, age,
religion, disability, gender, sexual orientation, or ethnic background
during the past year. 126/3
21. I know how to report discrimination or sexual harassment that may
occur in the workplace. 126/3
28. As a City of Colleyville employee, I feel secure in speaking up about
City/department practices and/or policies that may be ethically
questionable. 124/5
EMPLOYEE OPINION SURVEY COMPARISON FY 2013
Page 3 of 3
FY13 FY11 FY10 FY13 FY11 FY10
Strongly Agree 45%36%42%Strongly Agree 52%39%38%
Agree 49%58%53%Agree 42%54%53%
Disagree 6%6%5%Disagree 5%5%8%
Strongly Disagree 0%0%0%Strongly Disagree 1%2%1%
*Note: Question re-phrased for FY13 from "I know where to go if I…"
Strongly Agree 38%27%25%Strongly Agree 39%38%35%
Agree 48%47%41%Agree 50%46%45%
Disagree 10%22%26%Disagree 10%14%15%
Strongly Disagree 4%4%8%Strongly Disagree 1%2%5%
Strongly Agree 47%44%43%Excellent 40%8%15%
Agree 46%49%51%Good 32%23%26%
Disagree 7%6%6%Fair 21%41%32%
Strongly Disagree 0%1%0%Poor 5%22%22%
Terrible 2%6%5%
129 out of 189 responsed (68%)
KEY: # of employees answered question/# of employees skipped question
*Note: Question re-phrased in FY13 from "How would you describe morale of persons working
for this organization"
34. I would describe my morale as: 126/3
29. I know how to access the employee assistance program if I, or a
member of my household, need counseling services. 126/3
*Note: Question re-phrased in FY13 from "In my dept, employees are recognized for good
performance."
30. I receive recognition from my supervisor for good performance. 126/3
31. If I felt threatened by a customer or co-worker on the job, I
know what I should do. 126/3
32. The City of Colleyville is serious about maintaining a work
environment that is free of violence and harassment. 124/5
33. My supervisor tells me clearly what is expected of me. 125/4
Employee Opinion Survey 2013
Positive Response Comparison Results by Category
Page 1 of 1
FY13 FY11 FY10 FY13 FY11 FY10
Workplace harassment/problems
Positive
Responses Environment/training/equipment/safety
Positive
Responses
19. My work area has been free of sexual harassment during the
past year.98%99%93%
2. I have received sufficient training and equipment to
perform my job safely.94%91%87%
20. My work area has been free of discrimination based on race,
age, religion, disability, gender, sexual orientation, or ethnic
background during the past year.92%82%72%
6. The office or facility where I work is well lit, ventilated, and
comfortable to work in.82%83%79%
21. I know how to report discrimination or sexual harassment that
may occur in the workplace.97%97%91%
11. When my equipment breaks down or malfunctions it is
repaired promptly.90%91%78%
24. I know what to do if I think there is a problem with substance
abuse in my work area.96%98%98%
12. My supervisor takes measures to eliminate or control
workplace hazards so that I can perform my job safely.98%89%90%
29. I know how to access the employee assistance program if I, or
a member of my household, need counseling services.94%94%95%
17. Overall, I think that the quality of my working conditions
and environment is:81%69%69%
31. If I felt threatened by a customer or co-worker on the
job, I know what I should do.93%93%94%89%85%81%
32. The City of Colleyville is serious about maintaining a work
environment that is free of violence and harassment.94%93%91%
95%94%91%
Job Ethics
8. The City of Colleyville supports my career goals.80%76%68%
18. Our organization, the City of Colleyville, is an ethical
organization, meaning it exhibits honesty and does the right
thing for the right reason.84%74%80%
9. I am empowered (I have the authority) to do my job.86%83%82%
23. Most of the employees in my work group display honesty
and integrity in the workplace.88%91%81%
10. The job I do is important.99%99%99%
26. Leadership in my department expects staff to use ethical
practices (exhibiting honesty and doing the right thing for the
right reason) to achieve results.91%93%88%
15. I really like my job.100%93%94%
28. As a City of Colleyville employee, I feel secure in speaking
up about City/department practices and/or policies that may be
ethically questionable.67%57%56%
91%88%86%83%79%76%
Supervisor/Management
5. I am encouraged to do a good job by my supervisor.98%93%93%
7. The City of Colleyville's leadership is open to employee
suggestions.80%60%63%Organization
22. I am kept informed about issues facing my department that
affect me.82%74%67%1. I am proud to be an employee of this organization.93%93%94%
25. I understand how the work I do relates to the overall goals and
priorities of the department/City of Colleyville.99%97%94%
3. The longer I work for this organization the more I feel I
belong.78%68%75%
27. My supervisor holds me accountable for my job performance.100%82%72%
4. I would recommend the City of Colleyville as a good place to
work to my friends.78%71%82%
30. I receive recognition from my supervisor for good
performance.86%74%66%13. I am appreciated for the job I do.82%74%70%
33. My supervisor tells me clearly what is expected of me.89%84%80%14. I work for the City of Colleyville because:
91%81%76%16. I really like working for the City of Colleyville.90%87%89%
34. I would describe my morale as:72%31%41%
82%71%75%
2013 Employee Opinion
Survey and Results
City Council Budget Worksession
June 26, 2013
•Creation of the City Manager’s Advisory Team
–9 employees that represent employee interests and
communicate ideas, innovations and concerns
directly to the city manager
•Administrative Professionals’ Luncheon
–First annual
Follow up from 2011
Employee Opinion Survey
•All full-time and part-time employees surveyed
•Online, written submissions
•68% response rate
–129 responses out of 189 employees
•23 out of 34 questions had improved ratings
from 2011; 6 had declines; 5 stayed the same
level of satisfaction or agreement
•4 open ended questions
2013 Employee Opinion
Survey
Categorical Results – positive responses
•Workplace harassment & prevention: 95% (+1)
•The job and achieving career goals: 91% (+3)
•Work environment, training, equipment & safety:
89% (+4)
•Supervisors and management: 91% (+10)
•The organization: 82% (+11)
•Ethics: 83% (+4)
2013 Employee Opinion
Survey
95
91 89 91
82 83
94
88 85
81
71
79
91
86
81
76 75 76
50
60
70
80
90
100
FY 2013 FY 2011 FY 2010
2013 Employee Opinion
Survey
Areas for Improvement
•78% say the longer they work for the organization the
more they feel they belong (+10)
•78% would recommend to friends the City of Colleyville
as a good place to work (+7)
•72% would describe the morale of employees to be
excellent or good (+41)
•67% say that as a City employee, they feel secure in
speaking up about city/department practices and/or
policies that are ethically questionable (+10)
2013 Employee Opinion
Survey
•Additional promotion of/information about the Employee
Assistance Program (EAP) that provides myriad of resources
for all employees and their families
•Work with City Manager’s Advisory Team to develop
strategies to improve:
–Department communication
–Reporting of unethical conduct
•Training & implementation of revised personnel
policies/procedures manual
•Human Resources staff departmental outreach
•Comprehensive job classification and compensation study
•Intranet revamp
2013 Employee Opinion
Survey: Action Plan
Questions?