HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-7/27/1998
Planning & Zoning Commission
Minutes - July 27, 1998
Page 1 of 2
The regular meeting of the Planning and Zoning Commission was called to order by Chairman
Lebo at 7:00 P.M. on July 27, 1998.
Roll Call:
Present:
Juneria Berges, AI Zim, Jody Short, Tom Hart, Steve
Lebo
Rob Rutherford
Tom Niederauer, Jan Hofstrom, Jim Foster, Mike Soab
Absent:
Staff:
Invocation:
Steve Lebo
Approval of Minutes:
July 13, 1998
Chairman Lebo moved to approve the minutes as submitted. Commissioner Berges
seconded the motion. The vote being:
Ayes: Zim, Berges, Short, Hart, Lebo
Noes: None
Abstained: Fletcher
1. Discussion and Consideration of amending the Subdivision Ordinance, Chapter 9 of the
Colleyville Code of Ordinances, by adding a Section 13, regulating developments with
private streets and entrance gates, Case P-98-029
Discussion ensued about the reason an ordinance has been prepared to regulate developments
with private streets and entrance. Staff informed the Commission about the history of this issue.
The Commission discussed the required reserve fund.
Staff requested that the Commission discuss a suggestion from a City Council member that
subdivisions with a certain number of lots would require a manned guard at all times. Following
discussion, Chairman Lebo polled the Commissioners regarding guards being mandatory.
Commissioner Hart stated that the issue should be determined on a case by case basis according
to what the market will bear. Commissioner Fletcher was opposed to the requirement. He did
state that the exclusiveness to subdivision is important. Commissioner Short stated that there are
reasons for having guards and the positive assurance a guard provides to the residents within
the community. He was in favor of adding a statement to the proposed ordinance that guards are
required in gated subdivisions with 25 or more lots. Commissioner Zim was in favor of mandatory
guards in all gated subdivisions to assure proper use of the gates by residents, guests and
service providers. Commissioner Berges stated that she has difficulty in making that decision for
the homeowners in a gated subdivision and the decision should be made on a case by case basis
by what the City and the developer needs.
The Commission discussed the need to make potential home owners in gated subdivisions aware
of the potential costs.
Planning & Zoning Commission
Minutes -July 27,1998
Page 2 of 2
The Commission requested that staff add details about the sinking fund and requirements that
an annual report about the fund would be furnished to the City for audit. They also requested that
a 10% surcharge assessment and interest be made to the City if repairs are required by the City.
They also suggested that the City would be the recipient of the funds in reserve plus an additional
prorated amount, not the homeowners association, if the subdivision wants to convert back to
public streets.
Commissioner Fletcher moved to Table Case P-98-029 so that staff could incorporate their
comments into the draft ordinance. Chairman Lebo seconded the motion. The vote being:
Ayes: Berges, Zim, Short, Fletcher, Hart, Lebo
Noes: None
2. Staff comments, reports and discussion items: 8th Annual Commissioners Workshop,
August 31,1998 at 6:30 P.M.
3. Commissioners' comments and report: There were none..
ADJOURNMENT:
Chairman Lebo moved to adjourn the meeting at 7:50 P.M. Commissioner Zil11 seconded
the motion. The motion passed by an "aye" voice vote.
Respectfully Submitted,
Jan Hofstrom
Planning & Zoning Assistant
Approved on: 081/0/9 g t.L<z... ~../. -~
Work Session adjourned at 9:20 p.m.
NOTE:
As a matter of public record, an audio recording of the above Planning and Zoning
Commission meeting is available upon request.
jhlminl0727pz.min