HomeMy WebLinkAboutCity Council-Agenda Packets-7/18/2023
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
100 Main Street, Colleyville, Texas, 76034
TUESDAY, JULY 18, 2023
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of the FY2024-2028 Draft CIP
WS-2 Discussion of the Stormwater Master Plan
WS-3 Discussion of the July 18, 2023, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Shelley Poole, Journey Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
City Council Agenda July 18, 2023
City of Colleyville Page 2
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4859
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-
4860
4a Approval of the minutes of the regular City Council meeting of July
6, 2023
4b Approval of a Professional Services Agreement with Freese and
Nichols, Inc. for development of construction documents and bidding
assistance for Heroes Park and authorizing the City Manager to
execute the agreement
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - June 2023
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-23-2245
Consideration of a Special Use Permit for a reduction in parking for
the property being Lot 1, Block 1, of the Corley subdivision, located
at 5409 Colleyville Boulevard ZC23-012
7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
7a Ordinance O-23-2246
Approval of the Fiscal Year 2024 Colleyville Crime Control and
Prevention District budget
8. CITIZEN COMMENTS
9. REPORTS
Planning and Zoning Commission Meeting Minutes - June 12, 2023
Planning and Zoning Commission Worksession Meeting Minutes - June 26,
2023
City Council Agenda July 18, 2023
City of Colleyville Page 3
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
JULY 18, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-
23-4861
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 14, 2023
by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-1 Agenda Date 7/18/2023
Type Worksession
Department Finance
Title
Discussion of the FY2024-2028 Draft CIP
Explanation
This item will provide an overview of the draft FY2024-2028 CIP.
Attachments
1. CIP FY24 Presentation
2. CIP Presentation Data
Capital Improvement
Program (CIP) Presentation
and Discussion
City Council Worksession
July 18, 2023
What is a CIP?
Capital Improvement Program (CIP)
•A short-range, rolling plan, usually three to five years out, which identifies
capital projects and provides a planning schedule, including funding options
The Benefits of a CIP Include:
•Provides the link between the strategic plans and the City’s annual budget
•Supports the City’s long term goals and vision
•Focuses on preserving the City’s infrastructure while ensuring the efficient
use of public funds
Project Selection
Several factors are considered when projects are
considered for funding in the Capital Improvement
Program
•Condition of asset (PCI for Streets)
•Risk management
•Long term vision (Master Plans)
•Available funding sources
•Use of asset (Average Daily Traffic for Streets)
•Classification of asset (Local or Non-local Street)
•Considerations of the benefit of the project
•All projects receive final approval by City Council
Interactive Map
Capital Improvement Projects
Interactive Map
•The City of Colleyville Website
has an interactive map which
provides detailed information
regarding each of the current
capital projects
•The map will be updated to
include the proposed FY2023
projects once adopted
www.colleyville.com
Department Highlights FY23 - Facilities
Senor Center Renovation
Contract Award
$3,431,000
City Hall/Justice Center
Painting and Stone Repair
Contract Award
$679,389.25
Fire Station 3 Renovation
Costs for Materials and Roofing
$160,528
Historic Fire Station
Renovation
Before
Historic Fire Station
Renovation
After
Costs for Materials and Roofing
$176,114
Department Highlights FY23 - Parks and Recreation
Colleyville Gateways
Contract Amount
$8,367,316
Perry Weather
Lightning Warning
System
Reagan Park
Contract Amount
$14,778
City Park Tennis Lights
Replaced to LED Lights
Contract Amount
$35,377
Overland Park
Playground with pour-in-place
surface, irrigation, grass and trees
Contract Amount
$208,637
Department Highlights FY23 – Sidewalks/Trails
Sidewalk Connectivity
Design Contract Amount
$95,000
Westcoat Drive
Connection from existing sidewalk at
White Drive to LD Lockett Road /
Cotton Belt Trail (1,900 lf)
McDonwell School Road
Connection from Herbert Road to
the existing sidewalk to the East at
Montreaux Avenue (700 lf)
Glade Road
Sidewalk/Trail Connection
Colleyville Boulevard to Pool Road
Department Highlights FY23 - Streets
Local Street Maintenance Project
2023 – 3.18 Lane Miles Resurfaced
Partnership with Tarrant County
$705,770
Glade Road at
Bluebonnet
Contract Award
$1,560,819•Bluebonnet Drive
•Roberts Road
•Timberline Drive N
•Timberline Drive S
•Tinker Road
82.7 Average Network PCI
(based on 2017 Report)
86.18 Current Average Network PCI
(Weighted Average)
New Assessment Fall 2023
Glade Road PH2
Contract Award
$14,273,642
Cheek-Sparger
TxDOT Grant
Funded Project
Department Highlights FY23 – Utility Infrastructure
WW Project 10:
Rehabilitation of
Priority 2 Manholes
Budget Amount
$150,000
Water Project 18:
Pecan Park Estates - Design
Contract Award
$168,000
Woodbriar and Quail Crest
Water/Wastewater
PHI - Design
Contract Award
$394,196
Overland Trail Lift Station
Emergency Generator
Contract Award
$67,732
The Proposed Five Yea r CIP
The Proposed Fiscal Year 2024-2028
Capital Improvement Program
•The program identifies planned projects for
the next five years, based on funding
availability, and a schedule for completion
•The CIP provides an opportunity to consider
all of the City’s capital needs in the coming
years and determine the priority of each, as
well as whether available funding resources
are sufficient to support those expenditures
FY24 Projects
Note: Some projects listed are multi-year and/or multi-fund projects
Drainage and Utilities CIP Amount
Lead and Copper Rule Revision Professional Svcs $46,000
Preston Manor Low-Pressure Plane Conversion $95,000
Woodbriar and Quail Crest Phase II Design $250,000
Drainage Improvements FY24 $300,000
Reserve Lift Station Rehab $470,000
Pecan Park Estates Phase I $600,000
Jackson Road Waterline Relocation $750,000
Woodbriar and Quail Crest Phase I Construction $3,700,000
Drainage Total $6,211,000
Facilities CIP Amount
Awning – Parks Vehicles $100,000
Plaza Stone Restoration $125,000
Webb House Siding and Caboose Painting $150,000
Fire Station #2 Interior Renovation $250,000
Justice Center Improvements (Bitumen roof, backup
generator, interior renovations)$1,250,000
Facilities Total $1,875,000
Trails/Sidewalks CIP Amount
Montclair Sidewalk Design $120,000
Bransford Sidewalk $1,100,000
Trails/Sidewalks Total $1,220,000
Streets CIP Amount
Parking Facility Pavement Marking (annual)$50,000
Tree Removal (annual)$75,000
Street Pavement Marking (annual)$100,000
Glade Road and Roberts Road Intersection $650,000
Street Maintenance Allotment (annual)$1,000,000
Cheek-Sparger County Bond Project Design $2,000,000
Tinker Road Water/Drainage/Road
Reconstruction $2,125,000
Streets Total $6,000,000
FY24 Projects
Vehicles and Equipment CIP Amount
Adobe Creative Cloud Licensing Migration $12,000
Air Compressor $30,000
Office 365 Renewal $50,000
Cybersecurity Server/Endpoint Solution $50,000
Skid Steer $78,000
License Plate Readers $100,000
Estimated Vehicle Leases $315,000
Vactor Truck $465,000
Vehicles and Equipment Totals $1,100,000
Parks and Recreation CIP Amount
Parks Beautification (annual)$50,000
Wayfinding Signage/Digital Agenda $160,000
Woodbriar Park Improvements $200,000
Rec Center Fence/Signage $350,000
Kimzey Park Improvements $425,000
Recreation Center Roof Repair $600,000
McPherson Park Improvements $610,000
Recreation Center Renovations $1,500,000
Green Ribbon Beautification Project $1,920,000
Parks and Recreation Total $5,815,000
Funding Summary
General Capital Projects Fund
•Operating Transfers (Gen. Fund)
•Grants
•Impact Fees
•Available Balance
Tax Increment Financing Fund
•Property Taxes
•Grants
•Available Balance
CEDC Fund
•Sales Tax
•Grants
•Available Balance
Other Special Revenue Funds
•Voluntary Park Contributions
•Voluntary Library Contributions
•Parkland Dedication fees
•Available Balance
Funding Summary
Utility Capital Projects Fund
•Capital Project Fees
•Operating Transfers
•Grants
•Impact Fees
•Available Balance
Drainage Capital Fund
•Operating Transfers
•Grants
•Available Balance
Projected Ending Balances
Questions and
Discussion
Project Year Project Umbrella Category
Adopted Budget CEDC Capital Projects
Fund Grants TIF Drainage Capital
Fund
Capital Utility
Fund
Capital Utility -
Water Impact
Capital Utility -
Wastewater
Impact
Crime Control
and Prevention
Tomorrow Fund
Colleyville
Voluntary Park
Fund
Voluntary
Library Fund
Parkland
Dedication
Fund
Vehicle/Eq
Replacement
Fund
Parks
Tomorrow
Fund
FY24 beginning Balance 35,626,138.95$ 6,595,551.30$ 6,394,027.41$ (975,619.42)$ 638,780.18$ 1,306,844.25$ 8,928,399.76$ 3,508,453.58$ 710,368.01$ 3,208,257.66$ 555.00$ 1,113,181.00$ 565,128.03$ 640,535.19$ 2,063,383.00$ 928,294.00$
Project Year Project Title
Adopted Budget CEDC Capital Projects
Fund Grants TIF Drainage Capital
Fund
Capital Utility
Fund
Capital Utility -
Water Impact
Capital Utility -
Wastewater
Impact
Crime Control
and Prevention
Tomorrow Fund
Colleyville
Voluntary Park
Fund
Voluntary
Library Fund
Parkland
Dedication
Fund
Vehicle/Eq
Replacement
Fund
Parks
Tomorrow
Fund
2024 Annual Street Maintenance Maintenance/Rehab 500,000$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Annual Street Maintenance Total 1,000,000.00$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Cheek-Sparger County Bond Project - Design Roads 2,000,000$ -$ -$ -$ 2,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Cheek-Sparger County Bond Project Total 2,000,000.00$ -$ -$ -$ 2,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Facilities Rehabilitation - Webb House Siding / Caboose Painting Facilities 150,000$ -$ 150,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Facilities Rehabilitation - Awning - Parks Vehicles Facilities 100,000$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Facilities Rehabilitation - Plaza Stone Restoration Facilities 125,000$ -$ -$ -$ 125,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Facilities Rehabilitation - Fire Station 2 Interior Renovation Facilities 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Facilities Rehabilitation Total 625,000.00$ 100,000.00$ 400,000.00$ -$ 125,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Drainage Improvements - Annual Allottment Drainage 300,000$ -$ -$ -$ -$ 300,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Drainage Improvements Total 300,000.00$ -$ -$ -$ -$ 300,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Office 365 (3-year renewal, $50k)Vehicles/Equipment 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$
2024 Cybersecurity Server/Endpoint Solution Vehicles/Equipment 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$
2024 Air Compressor Vehicles/Equipment 30,000$ -$ -$ -$ -$ -$ 30,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Estimated Annual Purchases (incl. Parks Skid Steer)Vehicles/Equipment 393,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 393,000.00$ -$
2024 Vactor Truck Vehicles/Equipment 465,000$ -$ -$ -$ -$ -$ 465,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Adobe creative cloud licensing migration Vehicles/Equipment 12,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12,000.00$ -$
2024 VERF Purchases Total 1,000,000.00$ -$ -$ -$ -$ -$ 495,000.00$ -$ -$ -$ -$ -$ -$ -$ 505,000.00$ -$
2024 Justice Center Improvements - Backup Generator Facilities 500,000$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Justice Center Improvements - Interior Renovation Facilities 500,000$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Justice Center Improvements - Bitumen Roof Facilities 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Justice Center Improvements Total 1,250,000.00$ -$ 750,000.00$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 License Plate Readers Vehicles/Equipment 100,000$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 License Plate Readers Total 100,000.00$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Kimzey Park Improvements Parks Facilities 425,000$ 425,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Kimzey Park Improvements Total 425,000.00$ 425,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 McPherson Park Improvements Parks Facilities 610,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 280,500.00$ -$ 329,500.00$ -$ -$
2024 McPherson Park Improvements Total 610,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 280,500.00$ -$ 329,500.00$ -$ -$
2024 New Park Amenity - Rec Center Fence/Signage Parks Facilities 350,000$ -$ -$ -$ 150,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 200,000.00$
2024 New Park Amenity Total 350,000.00$ -$ -$ -$ 150,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 200,000.00$
2024 Park Beautification - Annual Alottment Beautification 50,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$ -$ -$ -$
2024 Park Beautification Total 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$ -$ -$ -$
2024 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 100,000$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 75,000$ -$ 75,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 50,000$ -$ 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Public Works Annual Maintenance (Non-Roads) Total 225,000.00$ -$ 225,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Recreation Center - Renovation Parks Facilities 1,500,000$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Recreation Center - Roof Repair Parks Facilities 600,000$ -$ 600,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Recreation Center Total 2,100,000.00$ -$ 2,100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Water Project 11: Tinker Road Water/Drainage/Road Reconstruction Roads 2,125,000$ 250,000.00$ 650,000.00$ 300,000.00$ 625,000.00$ 300,000.00$ -$ -$
2024 Water Project 11: Tinker Road Water/Drainage/Road Reconstruction Total 2,125,000.00$ -$ 250,000.00$ -$ 650,000.00$ 300,000.00$ -$ 625,000.00$ 300,000.00$ -$ -$ -$ -$ -$ -$ -$
2024 Water Project 18: Pecan Park Estates - Phase I Utilities 600,000$ -$ -$ -$ 600,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Water Project 18: Pecan Park Estates Total 600,000.00$ -$ -$ -$ -$ 600,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 CSO Digital Agenda Misc.10,000$ -$ 10,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Wayfinding Signage Misc.150,000$ -$ 150,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Signage Total 160,000.00$ -$ 160,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Woodbriar and Quail Crest Water/WW - PH I Construction Utilities 3,700,000$ -$ -$ -$ -$ -$ 3,700,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Woodbriar and Quail Crest Water/WW - PH II Design Utilities 250,000$ -$ -$ -$ -$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Woodbriar and Quail Crest Water/WW Total 3,950,000.00$ -$ -$ -$ -$ -$ 3,950,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Woodbriar Park Improvements Parks Facilities 200,000$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Woodbriar Park Improvements Total 200,000.00$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Reserve Lift Station Rehab Utilities 470,000$ -$ -$ -$ -$ -$ 470,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Reserve Lift Station Rehab Total 470,000.00$ -$ -$ -$ -$ -$ 470,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Lead and Copper Rule Revision Professional Services Utilities 46,000$ -$ -$ -$ -$ -$ 46,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Lead and Copper Rule Revision Professional Services Total 46,000.00$ -$ -$ -$ -$ -$ 46,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Preston Manor Low-Pressure Plane Conversion Utilities 95,000$ -$ -$ -$ -$ -$ 95,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Preston Manor Low-Pressure Plane Conversion Total 95,000.00$ -$ -$ -$ -$ -$ 95,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Jackson Road Waterline Relocation Utilities 750,000$ -$ -$ -$ -$ -$ 750,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Jackson Road Waterline Relocation Total 750,000.00$ -$ -$ -$ -$ -$ 750,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 SH26 Pavement Condition Assessment Roads -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 SH26 Pavement Condition Assessment Total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Green Ribbon Beautification - 2024 Beautification 1,920,000$ -$ -$ 1,200,000.00$ 720,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Green Ribbon Beautification - 2024 Total 1,920,000.00$ -$ -$ 1,200,000.00$ 720,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Bransford Sidewalk Trails/Sidewalks 1,100,000$ -$ 1,100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Bransford Sidewalk Total 1,100,000.00$ -$ 1,100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Montclair Sidewalk-Design Trails/Sidewalks 120,000$ -$ 120,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Montclair Sidewalk-Design Total 120,000.00$ -$ 120,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Glade and Roberts Intersection Roads 650,000$ -$ 325,000.00$ -$ 325,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Glade and Roberts Road Intersection Total 650,000.00$ -$ 325,000.00$ -$ 325,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Grand Total 22,221,000.00$ 725,000.00$ 6,530,000.00$ 1,700,000.00$ 3,970,000.00$ 1,200,000.00$ 5,806,000.00$ 625,000.00$ 300,000.00$ -$ -$ 330,500.00$ -$ 329,500.00$ 505,000.00$ 200,000.00$
Non-Project Costs
Operating Budget Misc.6,011,612$ 2,540,920.69$ -$ -$ 715,000.00$ -$ -$ -$ -$ 2,585,691.23$ -$ -$ 170,000.00$ -$ -$ -$
Transfers Out -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Misc.1,500,000$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Misc Misc.-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Total Non-Project Costs 7,511,611.92$ 2,540,920.69$ -$ -$ 2,215,000.00$ -$ -$ -$ -$ 2,585,691.23$ -$ -$ 170,000.00$ -$ -$ -$
2024 Total Cash Out 29,732,611.92$ 3,265,920.69$ 6,530,000.00$ 1,700,000.00$ 6,185,000.00$ 1,200,000.00$ 5,806,000.00$ 625,000.00$ 300,000.00$ 2,585,691.23$ -$ 330,500.00$ 170,000.00$ 329,500.00$ 505,000.00$ 200,000.00$
Annual Revenues Revenue 19,624,341$ 2,871,554.50$ 1,692,715.52$ 2,675,619.42$ 6,420,000.00$ 743,757.06$ 1,136,434.92$ 344,928.19$ 81,896.40$ 2,745,729.07$ -$ 180,000.00$ 170,000.00$ -$ 549,706.00$ 12,000.00$
TIF Intrafund Cash Transfers -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers In 500,000$ -$ -$ -$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Total Cash In 20,124,341.09$ 2,871,554.50$ 1,692,715.52$ 2,675,619.42$ 6,420,000.00$ 743,757.06$ 1,636,434.92$ 344,928.19$ 81,896.40$ 2,745,729.07$ -$ 180,000.00$ 170,000.00$ -$ 549,706.00$ 12,000.00$
2024 Ending Balance 26,017,868.11$ 6,201,185.11$ 1,556,742.94$ -$ 873,780.18$ 850,601.31$ 4,758,834.68$ 3,228,381.77$ 492,264.41$ 3,368,295.50$ 555.00$ 962,681.00$ 565,128.03$ 311,035.19$ 2,108,089.00$ 740,294.00$
2025 Annual Street Maintenance Maintenance/Rehab 500,000$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Annual Street Maintenance Total 1,000,000.00$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Bedford Rd Trl Roads 1,500,000$ -$ 125,000.00$ 1,250,000.00$ 125,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Bedford Rd Trl Total 1,500,000.00$ -$ 125,000.00$ 1,250,000.00$ 125,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Drainage Improvements - Annual Allottment Drainage 1,000,000$ -$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Drainage Improvements - TIF Contribution Drainage 100,000$ -$ -$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Drainage Improvements Total 1,100,000.00$ -$ -$ -$ 100,000.00$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Water Project 18: Pecan Park Estates - Phase II Utilities 2,275,000$ -$ 375,000.00$ -$ -$ 200,000.00$ 1,700,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Water Project 18: Pecan Park Estates Total 2,275,000.00$ -$ 375,000.00$ -$ -$ 200,000.00$ 1,700,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Cybersecurity Server/Endpoint Solution Vehicles/Equipment 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$
2025 Windows Endpoint/Server Licensing Realignment Vehicles/Equipment 55,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 55,000.00$ -$
2025 Microsoft Exchange Server Upgrade Vehicles/Equipment 120,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 120,000.00$ -$
2025 Offsite data recovery solution Vehicles/Equipment 30,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30,000.00$ -$
2025 Office 365 (3-year renewal, $50k)Vehicles/Equipment 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$
2025 Backhoe Vehicles/Equipment 145,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 145,000.00$ -$
2025 City Hall Datacenter Server Refresh Vehicles/Equipment 400,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 400,000.00$ -$
2025 VERF Purchases Total 850,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 705,000.00$ -$
2025 Recreation Amenity (Splash Pad/Fitness/Courts)Parks Facilities 1,000,000$ -$ 450,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ 550,000.00$ -$ -$ -$ -$
2025 Recreation Amenity (Splash Pad/Fitness/Courts) Total 1,000,000.00$ -$ 450,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ 550,000.00$ -$ -$ -$ -$
2025 Library Equipment Replacement Vehicles/Equipment 100,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 100,000.00$ -$ -$ -$
2025 Library Equipment Replacement Total 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 100,000.00$ -$ -$ -$
2025 Park Beautification - Annual Alottment Beautification 50,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$ -$ -$ -$
2025 Park Beautification Total 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$ -$ -$ -$
2025 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 100,000$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 75,000$ -$ 75,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 50,000$ -$ 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Public Works Annual Maintenance (Non-Roads) Total 225,000.00$ -$ 225,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Security Cameras in Parks Vehicles/Equipment 100,000$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Security Cameras in Parks Total 100,000.00$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Senior Center Amenities Parks Facilities 100,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 100,000.00$ -$ -$
2025 Senior Center Amenities Total 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 100,000.00$ -$ -$
2025 Water Project 5: Brighton Oaks - Design Utilities 250,000$ -$ -$ -$ -$ -$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Water Project 5: Brighton Oaks Total 250,000.00$ -$ -$ -$ -$ -$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Water Tower Tank Mixers Utilities 250,000$ -$ -$ -$ -$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Water Tower Tank Mixers Total 250,000.00$ -$ -$ -$ -$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Montclair Sidewalk Construction Trails/Sidewalks 1,200,000$ -$ 800,000.00$ -$ 400,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Montclair Sidewalk Construction Total 1,200,000.00$ -$ 800,000.00$ -$ 400,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Pleasant Run Waterline Inner Connection Utilities 1,250,000$ -$ -$ -$ -$ -$ 1,250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2024 Pleasant Run Waterline Inner Connection Total 1,250,000.00$ -$ -$ -$ -$ -$ 1,250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Melrose Park Wastewater Line Utilities 325,000$ -$ -$ -$ -$ -$ 325,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Melrose Park Wastewater Line Total 325,000.00$ -$ -$ -$ -$ -$ 325,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Grand Total 11,575,000.00$ 100,000.00$ 2,975,000.00$ 1,250,000.00$ 625,000.00$ 1,200,000.00$ 3,525,000.00$ 250,000.00$ -$ -$ -$ 600,000.00$ 100,000.00$ 100,000.00$ 850,000.00$ -$
Non-Project Costs
Operating Budget Misc.6,218,378$ 2,615,941.10$ -$ -$ 732,600.00$ -$ -$ -$ -$ 2,699,836.88$ -$ -$ 170,000.00$ -$ -$ -$
Transfers Out 4,000,000$ -$ -$ -$ 4,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Misc.1,500,000$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Misc Misc.-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Total Non-Project Costs 11,718,377.98$ 2,615,941.10$ -$ -$ 6,232,600.00$ -$ -$ -$ -$ 2,699,836.88$ -$ -$ 170,000.00$ -$ -$ -$
2025 Total Cash Out 23,293,377.98$ 2,715,941.10$ 2,975,000.00$ 1,250,000.00$ 6,857,600.00$ 1,200,000.00$ 3,525,000.00$ 250,000.00$ -$ 2,699,836.88$ -$ 600,000.00$ 270,000.00$ 100,000.00$ 850,000.00$ -$
Annual Revenues Revenue 18,085,002$ 2,928,535.59$ 1,648,822.57$ 1,250,000.00$ 6,580,500.00$ 1,001,001.41$ 858,022.00$ 344,928.19$ 81,896.40$ 2,800,589.66$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
TIF Intrafund Cash Transfers 4,000,000$ -$ 3,000,000.00$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers In Revenue 500,000$ -$ -$ -$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2025 Total Cash In 22,585,001.82$ 2,928,535.59$ 4,648,822.57$ 1,250,000.00$ 6,580,500.00$ 1,001,001.41$ 2,358,022.00$ 344,928.19$ 81,896.40$ 2,800,589.66$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
2025 Ending Balance 25,309,491.96$ 6,413,779.59$ 3,230,565.51$ -$ 596,680.18$ 651,602.73$ 3,591,856.68$ 3,323,309.96$ 574,160.81$ 3,469,048.28$ 555.00$ 542,681.00$ 465,128.03$ 211,035.19$ 1,486,795.00$ 752,294.00$
2026 Annual Street Maintenance Maintenance/Rehab 500,000$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Annual Street Maintenance Total 1,000,000.00$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Woodbriar and Quail Crest Water/WW - PH II Construction / Ph III Des.Utilities 2,650,000$ -$ -$ -$ -$ -$ 2,650,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Woodbriar and Quail Crest Water/WW Total 2,650,000.00$ -$ -$ -$ -$ -$ 2,650,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Drainage Improvements - Annual Allottment Drainage 1,000,000$ -$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Drainage Improvements Total 1,000,000.00$ -$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 City-wide AV Projects Vehicles/Equipment 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 100,000.00$ -$
2026 Ditch Witch Vehicles/Equipment 125,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 125,000.00$ -$
2026 Wireless Access Controller/Wireless Access Points Refresher Vehicles/Equipment 75,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 75,000.00$ -$
2026 Justice Center Server Refresh Vehicles/Equipment 400,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ 400,000.00$ -$ -$ -$ -$ -$ -$
2026 Cisco Edge Firewall Refresh Vehicles/Equipment 290,000.00$ -$ 145,000.00$ -$ -$ -$ -$ -$ -$ 145,000.00$ -$ -$ -$ -$ -$ -$
2026 Office 365 (3-year renewal, $50k)Vehicles/Equipment 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$
2026 City-wide Network Equipment Replacement Vehicles/Equipment 300,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 300,000.00$ -$
2026 VERF Purchases Total 1,340,000.00$ -$ 145,000.00$ -$ -$ -$ -$ -$ -$ 545,000.00$ -$ -$ -$ -$ 650,000.00$ -$
2026 Heroes Park Parks Facilities 6,000,000$ -$ 5,250,000.00$ -$ 750,000.00$
2026 Heroes Park - Funding TBD Total 6,000,000.00$ -$ -$ -$ 5,250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 750,000.00$
2026 Recreation Center Amenity Parks Facilities 350,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 350,000.00$ -$ -$ -$ -$
2026 Recreation Center Amenity Total 350,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 350,000.00$ -$ -$ -$ -$
2026 Park Beautification - Annual Alottment Beautification 50,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$ -$ -$ -$
2026 Park Beautification Total 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000.00$ -$ -$ -$ -$
2026 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 100,000$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 75,000$ -$ 75,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 50,000$ -$ 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Public Works Annual Maintenance (Non-Roads) Total 225,000.00$ -$ 225,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Water Project 17: Monticello - Design Utilities 200,000$ -$ -$ -$ -$ -$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Water Project 17: Monticello Total 200,000.00$ -$ -$ -$ -$ -$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Water Project 5: Brighton Oaks Utilities 2,550,000$ -$ 650,000.00$ -$ -$ -$ -$ 1,900,000.00$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Water Project 5: Brighton Oaks Total 2,550,000.00$ -$ 650,000.00$ -$ -$ -$ -$ 1,900,000.00$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Advanced Metering Infrastructure Utilities 150,000$ -$ -$ -$ -$ -$ 150,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Advanced Metering Infrastructure Total 150,000.00$ -$ -$ -$ -$ -$ 150,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Grand Total 15,515,000.00$ -$ 2,020,000.00$ -$ 5,250,000.00$ 1,000,000.00$ 3,000,000.00$ 1,900,000.00$ -$ 545,000.00$ -$ 400,000.00$ -$ -$ 650,000.00$ 750,000.00$
Non-Project Costs
Operating Budget Misc.6,433,994$ 2,697,517.31$ -$ -$ 750,904.00$ -$ -$ -$ -$ 2,815,572.83$ -$ -$ 170,000.00$ -$ -$ -$
Transfers Out -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Misc.1,200,000$ -$ -$ -$ 1,200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Misc Misc.-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Total Non-Project Costs 7,633,994.13$ 2,697,517.31$ -$ -$ 1,950,904.00$ -$ -$ -$ -$ 2,815,572.83$ -$ -$ 170,000.00$ -$ -$ -$
2026 Total Cash Out 23,148,994.13$ 2,697,517.31$ 2,020,000.00$ -$ 7,200,904.00$ 1,000,000.00$ 3,000,000.00$ 1,900,000.00$ -$ 3,360,572.83$ -$ 400,000.00$ 170,000.00$ -$ 650,000.00$ 750,000.00$
Annual Revenues Revenue 16,725,422$ 2,997,395.23$ 982,769.00$ -$ 6,745,012.50$ 1,257,425.46$ 858,022.00$ 344,928.19$ 81,896.40$ 2,867,266.75$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
TIF Intrafund Cash Transfers -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers In Revenue 500,000$ -$ -$ -$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2026 Total Cash In 17,225,421.52$ 2,997,395.23$ 982,769.00$ -$ 6,745,012.50$ 1,257,425.46$ 1,358,022.00$ 344,928.19$ 81,896.40$ 2,867,266.75$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
2026 Ending Balance 19,385,919.35$ 6,713,657.51$ 2,193,334.51$ -$ 140,788.68$ 909,028.18$ 1,949,878.69$ 1,768,238.15$ 656,057.21$ 2,975,742.20$ 555.00$ 322,681.00$ 465,128.03$ 211,035.19$ 1,065,501.00$ 14,294.00$
2027 Annual Street Maintenance Maintenance/Rehab 500,000$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Annual Street Maintenance Maintenance/Rehab 250,000$ -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Annual Street Maintenance Total 1,000,000.00$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Cheek-Sparger County Bond Project - Construction Roads 8,500,000$ -$ -$ 4,000,000.00$ 2,500,000.00$ -$ 2,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Cheek-Sparger - County Bond Project Total 8,500,000.00$ -$ -$ 4,000,000.00$ 2,500,000.00$ -$ 2,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Woodbriar and Quail Crest Water/WW - Phase III Construction Utilities 1,500,000$ -$ -$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Woodbriar and Quail Crest Water/WW Total 1,500,000.00$ -$ -$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Drainage Improvements - Annual Allottment Drainage 1,200,000$ -$ 100,000.00$ -$ 100,000.00$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Drainage Improvements - Western Trails Drainage 500,000$ -$ -$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Drainage Improvements Total 1,700,000.00$ -$ 100,000.00$ -$ 100,000.00$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Loader Broom Vehicles/Equipment 30,000.00$ 30,000.00$ -$
2027 VERF Purchases Total 30,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30,000.00$ -$
2027 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 100,000$ -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 75,000$ -$ 75,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Public Works Annual Maintenance (Non-Roads)Maintenance/Rehab 50,000$ -$ 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Public Works Annual Maintenance (Non-Roads) Total 225,000.00$ -$ 225,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Water Project 13: Glade at Old Oak / SH121 Utilities 200,000$ -$ -$ -$ -$ -$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Water Project 13: Glade at Old Oak / SH121 Total 200,000.00$ -$ -$ -$ -$ -$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Water Project 15: Rustic Oaks Utilities 400,000$ -$ -$ -$ -$ -$ 400,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Water Project 15: Rustic Oaks Total 400,000.00$ -$ -$ -$ -$ -$ 400,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Water Project 17: Monticello Utilities 3,000,000$ -$ 2,000,000.00$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Water Project 17: Monticello Total 3,000,000.00$ -$ 2,000,000.00$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Dredging of Ponds - Nature Center Drainage 120,000$ 120,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Dredging of Ponds - Nature Center Total 120,000.00$ 120,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Grand Total 16,675,000.00$ 120,000.00$ 3,325,000.00$ 4,000,000.00$ 2,600,000.00$ 1,500,000.00$ 5,100,000.00$ -$ -$ -$ -$ -$ -$ -$ 30,000.00$ -$
Non-Project Costs
Operating Budget Misc.6,661,718$ 2,783,281.52$ -$ -$ 769,940.16$ -$ -$ -$ -$ 2,938,496.18$ -$ -$ 170,000.00$ -$ -$ -$
Transfers Out 1,500,000$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Misc.1,500,000$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Misc Misc.-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Total Non-Project Costs 9,661,717.86$ 2,783,281.52$ -$ -$ 3,769,940.16$ -$ -$ -$ -$ 2,938,496.18$ -$ -$ 170,000.00$ -$ -$ -$
2027 Total Cash Out 26,336,717.86$ 2,903,281.52$ 3,325,000.00$ 4,000,000.00$ 6,369,940.16$ 1,500,000.00$ 5,100,000.00$ -$ -$ 2,938,496.18$ -$ -$ 170,000.00$ -$ 30,000.00$ -$
Annual Revenues Revenue 20,505,721$ 3,067,932.82$ 482,769.00$ 4,000,000.00$ 6,913,637.81$ 1,230,250.93$ 858,022.00$ 344,928.19$ 81,896.40$ 2,935,577.39$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
TIF Intrafund Cash Transfers 1,500,000$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers In Revenue 500,000$ -$ -$ -$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2027 Total Cash In 22,505,720.55$ 3,067,932.82$ 1,982,769.00$ 4,000,000.00$ 6,913,637.81$ 1,230,250.93$ 1,358,022.00$ 344,928.19$ 81,896.40$ 2,935,577.39$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
2027 Ending Balance 15,554,922.03$ 6,878,308.82$ 851,103.51$ -$ 684,486.33$ 639,279.11$ (1,792,099.31)$ 2,113,166.34$ 737,953.61$ 2,972,823.40$ 555.00$ 502,681.00$ 465,128.03$ 211,035.19$ 1,264,207.00$ 26,294.00$
2028 Annual Street Maintenance Maintenance/Rehab 50,000$ 50,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Annual Street Maintenance Maintenance/Rehab 75,000$ 75,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Annual Street Maintenance Maintenance/Rehab 100,000$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Annual Street Maintenance Maintenance/Rehab 1,000,000$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Annual Street Maintenance Total 1,225,000.00$ -$ 1,225,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Engine down payment Vehicles/Equipment 500,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 500,000.00$ -$
2028 VERF Purchases Total 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 500,000.00$ -$
2028 New Park Amenity - Placeholder Parks Facilities 200,000$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 New Park Amenity Total 200,000.00$ 200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Drainage Improvements - Annual Allottment Drainage 1,700,000$ 500,000.00$ -$ -$ 1,200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Drainage Improvements Total 1,700,000.00$ -$ 500,000.00$ -$ -$ 1,200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Grand Total 3,625,000.00$ 200,000.00$ 1,725,000.00$ -$ -$ 1,200,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ 500,000.00$ -$
Non-Project Costs
Operating Budget Misc.6,721,100$ 2,869,594.17$ -$ -$ 789,737.77$ -$ -$ -$ -$ 3,061,768.23$ -$ -$ -$ -$ -$ -$
Transfers Out 4,000,000$ -$ -$ -$ 4,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Misc.1,500,000$ -$ -$ -$ 1,500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Misc Misc.-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Total Non-Project Costs 12,221,100.16$ 2,869,594.17$ -$ -$ 6,289,737.77$ -$ -$ -$ -$ 3,061,768.23$ -$ -$ -$ -$ -$ -$
2028 Total Cash Out 15,846,100.16$ 3,069,594.17$ 1,725,000.00$ -$ 6,289,737.77$ 1,200,000.00$ -$ -$ -$ 3,061,768.23$ -$ -$ -$ -$ 500,000.00$ -$
Annual Revenues Revenue 16,793,778$ 3,140,189.88$ 482,769.00$ -$ 7,086,478.76$ 1,203,225.42$ 858,022.00$ 344,928.19$ 81,896.40$ 3,005,562.09$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
TIF Intrafund Cash Transfers 4,000,000$ -$ 3,000,000.00$ -$ -$ -$ 1,000,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers In Revenue 500,000$ -$ -$ -$ -$ -$ 500,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2028 Total Cash In 21,293,777.74$ 3,140,189.88$ 3,482,769.00$ -$ 7,086,478.76$ 1,203,225.42$ 2,358,022.00$ 344,928.19$ 81,896.40$ 3,005,562.09$ -$ 180,000.00$ 170,000.00$ -$ 228,706.00$ 12,000.00$
2028 Ending Balance 21,002,599.61$ 6,948,904.53$ 2,608,872.51$ -$ 1,481,227.32$ 642,504.53$ 565,922.70$ 2,458,094.53$ 819,850.01$ 2,916,617.26$ 555.00$ 682,681.00$ 635,128.03$ 211,035.19$ 992,913.00$ 38,294.00$
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-2 Agenda Date 7/18/2023
Type Worksession
Department Engineering
Title
Discussion of the Stormwater Master Plan
Explanation
This item provides an opportunity to review the goals and objectives of the City's
Drainage Master Plan and provide direction for adoption of a drainage fee ordinance and
development of a 5-year Drainage CIP based on revenue projections.
Attachments
1. Drainage Master Plan Presentation
City of Colleyville
Drainage Master Plan
July 18, 2023
Purpose & Goals of Drainage Master Plan
Identify and evaluate flood risks at public roadway crossings at FEMA
designated creeks and tributaries
Develop a Prioritized Implementation Plan
Evaluate maintenance conditions of roadway culverts and erosion issues
Provide a framework for the City to update annually
Roadway Crossings
Evaluated
Components of Drainage Master Plan
Prioritize crossings
Neighborhood studies of
drainage problem areas
Provided conceptual
design and construction
costs
Conceptual design used
for grant funding
opportunities
Next Steps
Prioritization Implementation Plan -Complete
Flat Drainage Fee Ordinance Adoption
5-Year Drainage CIP
based on Drainage Fee revenue projections
Drainage Fee Summary (next 3 years)
Land Use Monthly Rate
Per Lot or Tract
Current
Monthly Rate
Per Lot or Tract
10/01/2023
Monthly Rate
Per Lot or Tract
10/01/2024
Monthly Rate
Per Lot or Tract
10/01/2025
Residential $7.00 $10.00 $12.00 $14.00
Land Use Monthly Rate
Per Acre
10/01/2023
Monthly Rate
Per Acre
10/01/2024
Monthly Rate
Per Acre
10/01/2025
Park $10.68 $15.26 $18.31 $21.36
Church $15.25 $21.79 $26.14 $30.50
School $24.40 $34.86 $41.83 $48.80
Business Commercial –1 $24.40 $34.86 $41.83 $48.80
*Business Commercial –2 $10.68 $15.26 $18.31 $21.36
Industrial –1 $24.40 $34.86 $41.83 $48.80
*Industrial –2 $10.68 $15.26 $18.31 $21.36
Miscellaneous –1 $24.40 $34.86 $41.83 $48.80
*Miscellaneous –2 $10.68 $15.26 $18.31 $21.36
*These land use categories are applicable to business/commercial,industrial or miscellaneous land use,which does not
require construction of impervious lot cover.
Upcoming Council Meeting Items
Adoption of the Drainage Fee Ordinance (set fee for next 3 years)
August 1, 2023 (1st Reading)
August 15, 2023 (2nd Reading & Adoption)
Adoption of the Drainage Master Plan
August 15, 2023
5-year Drainage CIP
August 15, 2023 –presentation
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-3 Agenda Date 7/18/2023
Type Worksession
Department City Secretary
Title
Discussion of the July 18, 2023, City Council regular agenda items
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 1 Agenda Date 7/18/2023
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding commercial
or financial information the City has received from business prospects the City seeks to
have locate, stay, or expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESOLUTION R-23-4859
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF JULY 18, 2023
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 18TH DAY OF JULY
2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Callie Rigney
City Secretary Mayor Pro Tem
RESOLUTION R-23-4860
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF JULY 18, 2023
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of
July 6, 2023
b. Approval of a Professional Services Agreement with Freese and
Nichols, Inc. for development of construction documents and
bidding assistance for Heroes Park and authorizing the City
Manager to execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS ON THIS THE 18TH DAY OF JULY
2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Absent
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Callie Rigney
City Secretary Mayor Pro Tem
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL MINUTES
100 Main Street, Colleyville, Texas, 76034
THURSDAY, JULY 6, 2023
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Thursday, July 6, 2023, at 5:32 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, and Chuck Kelley.
ABSENT: Councilmember Ben Graves.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief
Mark Cantrell, Community Development Director Ben Bryner, Public Works
Director Amber Beard, City Attorney Whitt Wyatt, and City Secretary Christine
Loven.
WS-1 Discussion of a Contract for Heroes Park Construction Documents
Assistant City Manager Adrienne Lothery presented this item which would provide
for an agreement with Freese and Nichols to prepare construction documents for
Heroes Park. Manager Lothery reviewed the approved conceptual plan for the park
and reviewed the opinion of probable, construction costs, noting the costs do not
include graphic/word design for the memorial, heroes, and history walls or the
bronze statues and eternal flame sculpture.
There was discussion regarding if the tasks are concurrent or if there will be time
for comments, if additional staff will be needed, and if the funding is from the TIF.
Manager Lothery stated worksessions with the Council will be conducted as the
design is at 30, 60, and 90%, thus allowing for comment. City Manager Jerry
Ducay stated additional staff will not be needed as the area is a passive space and
concurred the funding for the project is the TIF.
Approval of moving forward with a contract will be placed on a future City Council
agenda.
WS-2 Discussion of the July 6, 2023, City Council regular agenda items
There was no discussion of this item.
Mayor Lindamood adjourned the Worksession at 5:46 p.m. and called the
Executive Session to order.
City Council Agenda July 6, 2023
City of Colleyville Page 2
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items
on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
•Right-of-Way Acquisition - John McCain Road and Culvert Project
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned Executive Session at
6:47 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at 7:00
p.m. and called the roll.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, and Chuck Kelley.
ABSENT: Councilmember Ben Graves.
INVOCATION: Pastor Dale Molden, CrossCreek Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4856
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
City Council Agenda July 6, 2023
City of Colleyville Page 3
Mayor Lindamood and the City Council made announcements regarding City and
community events
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-4857
4a Approval of the minutes of the regular City Council meeting of June 20,
2023
4b Approval of the Third Amended Agreement Memorandum of
Understanding for the Combined Reconstruction and Accident Specialists,
(CRASH) Unit
Mayor Lindamood read Resolution R-23-4857 in its entirety.
Police Chief Michael Miller presented item 4b, noting this is Memorandum of
Understanding established a shared motor vehicle accident investigation unit
called the Combined Reconstruction and Accident Specialists (CRASH Unit). The
CRASH Unit MOU greatly reduces the cost of each city having to secure a
specialized motor vehicle accident unit on their own, while also saving time and
manpower. He also noted the second amendment was passed and approved in
2014, and this third amendment has been approved by Bedford, Grapevine, and
Coppell and Colleyville, Hurst, and Euless are anticipating approval at their next
meetings.
Mayor Lindamood opened and closed the public hearing without any speakers.
Mayor Pro Tem Rigney made a motion to approve Resolution R-23-4857,
seconded by Councilmember Bond.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers
Elder, Bond, Richardson, and Kelley.
Absent: 1 – Councilmember Graves
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-23-2245
Consideration of a Special Use Permit for a reduction in parking for the
property being Lot 1, Block 1, of the Corley subdivision, located at 5409
Colleyville Boulevard ZC23-012
Mayor Lindamood read the caption of Ordinance O-23-2245.
City Council Agenda July 6, 2023
City of Colleyville Page 4
Community Development Director Ben Bryner presented this item which is a
request to reduce the parking required at the Cajun Bistro Café and Market and
provide for a shared parking agreement with the adjacent bank.
There was discussion regarding the landscaped stairway from the bank lot, a drive
in window, and landscaping.
The applicant Sptim Maftari and his representative Robert Martin were present to
answer questions. Mr. Martin stated they would like the landscaped stairway to
remain for convenience, there would be no walk-up window and they would be
willing to enhance the landscaping.
There were no other questions.
Mayor Lindamood opened and closed the public hearing without any speakers.
This was a first reading, therefore no action was taken.
6. CITIZEN COMMENTS
Kathy Hadley, 204 Timberline Drive North, addressed the City Council.
7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THURSDAY,
JULY 6, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-23-
4858
This resolution was not needed.
8. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood
adjourned the meeting without objection by the City Council at 7:43 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 18TH DAY OF JULY 2023.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4b Agenda Date 7/18/2023 Number Resolution R-23-4860
Type Resolution
Department City Manager
Title
Approval of a Professional Services Agreement with Freese and Nichols, Inc. for
development of construction documents and bidding assistance for Heroes Park and
authorizing the City Manager to execute the agreement
Explanation
Reading and Public Hearing
This agenda item provides for approval of a contract with Freese and Nichols, Inc. to
prepare construction documents for Heroes Park. The contract was discussed at the July
6, 2023 Worksession, and the concept plan was developed by a committee of citizens
with relevant experience and military backgrounds. The next phase of the project is
detailed design engineering to develop construction documents which will be placed out
for bid. This process is expected to take 9-12 months.
Financial Impact
The Heroes Park project is funded with available TIF dollars.
Recommendation
Approve
Attachments
1. Professional Services Agreement with Freese and Nichols, Inc., Heroes Park
Construction Documents
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 1
PROFESSIONAL SERVICES AGREEMENT
HEROES PARK FINAL DESIGN SERVICES
This Professional Services Agreement (“Agreement”) is made by and between the City of
Colleyville, Texas (“City”), and Freese and Nichols, Inc. (“Professional”) (each a “party” and collectively
the “parties”), acting by and through their respective authorized representatives.
RECITALS
WHEREAS, City desires to engage Professional to perform certain work and services, hereinafter
referred to only as "services", as further specified in the Scope of Services defined in Section 1 of this
Agreement; and
WHEREAS, Professional has expressed a willingness to perform said services in conformance
with this Agreement.
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the
other herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
Section 1. Scope of Services
Upon written notice to proceed by City, Professional agrees to provide to City Heroes Park Final
Design Services (“Project”), as set forth in the Scope of Services attached hereto as Exhibit “A” and
incorporated herein by reference (the “Scope of Services”). Professional shall not be entitled to any claim
for extra services, additional services or changes in the services without a written agreement with City prior
to the performance of such services.
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”)
and shall continue until Professional completes the services required herein and the City has accepted the
same, unless sooner terminated as provided in this Agreement.
Section 3. Professional’s Obligations
(a) Performance of Services. Professional shall furnish and pay for all labor, tools, software,
materials, equipment, supplies, transportation and management necessary to perform the services. To the
extent reasonably necessary, Professional may engage the services of any agents, assistants, or other persons
that Professional may deem proper to assist in the performance of the services under this Agreement;
provided, that Professional shall be responsible for all costs related thereto, except as expressly authorized
in writing in advance by City.
(b) Site Access. City will endeavor to provide such rights of access on any project site as may
be reasonably necessary for Professional to perform any necessary studies, surveys, tests or other required
investigations in relation to the services; provided, that City shall have no obligation to (i) provide off-site
access, (ii) provide access to private property for which City does not have an existing right to access, nor
(ii) incur any costs associated with the access to be provided under this Agreement.
(c) Standard of Care. Professional shall perform the services with the skill and care ordinarily
provided by competent professionals practicing in the same or similar locality and under the same or similar
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 2
circumstances and professional licenses. Professional shall be responsible for the professional quality,
technical accuracy, and the coordination of all services, including all Project Documents, designs, drawings,
specifications, plans, reports, presentations and all other services furnished by Professional under this
Agreement. Professional shall, without additional compensation, correct or revise any errors or deficiencies
in the services. Professional shall further make, without expense to City, such revisions to the Project
Documents as may be required to meet the needs of City and which are within the Professional’s Scope of
Services.
(d) Additional Services. Should City require additional services not included under this
Agreement, Professional shall make reasonable effort to provide such additional services in accordance
with the fee schedule set forth in Exhibit A, and within the time schedule prescribed by City; and without
decreasing the effectiveness of the performance of services required under this Agreement.
(e) No Waiver of City’s Rights. Neither City's review, approval, acceptance of, nor payment
for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights
under this Agreement or of any cause of action arising out of the performance of this Agreement, and
Professional shall be and remain liable to City in accordance with applicable law for all damages to City
caused by Professional's negligent performance of any of the services furnished under this Agreement.
(f) Independent Contractor. It is understood and agreed by and between the parties that
Professional, while performing under this Agreement, is acting independently, and that City assumes no
responsibility or liabilities to any third party in connection with Professional’s actions. All services to be
performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor,
and not as an agent or employee of City. Professional shall supervise the performance of its services and
shall be entitled to control the manner and means by which its services are to be performed, subject to the
terms of this Agreement. There is no intended third-party beneficiary to this Agreement.
(g) Inspection of Records. Professional grants City and its designees the right to audit,
examine or inspect, at City's election, all of Professional's Records (defined below) relating to the
performance of services under this Agreement, during the term of the Agreement and any retention period
herein. City’s audit, examination, or inspection of Professional’s Records may be performed by a City
designee, which may include its internal auditors or an outside representative engaged by City. Professional
agrees to retain Professional’s Records for a minimum of four (4) years following termination of the
Agreement, unless there is an ongoing dispute under the contract; then, such retention period shall extend
until final resolution of the dispute. "Professional's Records" shall include any and all information, materials
and data of every kind and character generated in connection with the services under this Agreement. City
agrees that it will exercise its right to audit, examine or inspect Professional’s Records during regular
business hours unless City has provided advance written notice of an alternate time. Professional agrees to
allow City and its designees access to all of Professional's Records, Professional's facilities, and the current
or former employees of Professional, to the extent deemed reasonably necessary by City or its designee(s),
to perform such audit, inspection or examination.
(h) Certification of No Conflicts. Professional hereby warrants to the City that Professional
has made full disclosure in writing of any existing or potential conflicts of interest related to Professional's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Professional hereby agrees immediately to make full disclosure to the City in writing.
(i) Hazardous Materials. Professional shall report the presence and location of any hazardous
materials it notices or which an professional of similar skill and experience should have noticed to the City.
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 3
Section 4. Performance Schedule
(a) Time for Performance. Professional shall perform all services as provided for under this
Agreement in a proper, efficient, timely, and professional manner in accordance with City's requirements.
In the event Professional's performance of this Agreement is delayed or interfered with by acts of the City
or others, Professional may request an extension of time in conformance with this Section 4 for the
performance of same as hereinafter provided but shall not be entitled to any increase in fee or price, or to
damages or additional compensation as a consequence of such delays.
(b) Extensions; Written Request Required. No allowance of any extension of time, for any
cause whatever (including an event of Force Majeure as defined herein below), shall be claimed or made
to Professional, unless Professional shall have made written request upon City for such extension within
forty-eight (48) hours after the cause for such extension occurred, and unless City and Professional have
agreed in writing upon the allowance of additional time to be made.
Section 5. Documents
(a) Project Documents. All proposals, reports, studies, surveys, applications, drawings, plans,
specifications, data, and other documents, whether in draft form or final form (including any electronic
format) prepared by Professional and its employees, consultants, subcontractors, agents, or representatives
(collectively referred to in this section as “Professional) for the use and/or benefit of City in connection
with this Agreement (“Project Documents”). Professional shall be deemed the authors of their respective
component of the Project Documents. Notwithstanding, upon payment by City as required by this
Agreement, City shall own, have, keep and retain all rights, title and interest in and to all Project Documents,
including all ownership, common law, statutory, and other reserved rights, including copyrights (except
copyrights held by the Professional) in and to all Project Documents, whether in draft form or final form,
which are produced at City’s request and in furtherance of this Agreement. City shall have full authority to
authorize any contractor(s), subcontractors, consultants, and material or equipment suppliers to reproduce
applicable portions of the Project Documents to and for use in their execution of the services or for any
other purpose. Acceptance and approval of the Project Documents by City shall not constitute nor be
deemed a release of the responsibility and liability of Professional for the accuracy or competency of its
designs, working drawings, specifications, or other documents; nor shall such approval be deemed to be an
assumption of such responsibility by City for any defect in the designs, working drawings and
specifications, or any other documents prepared by Professional.
(b) Professional’s Documents. All previously owned intellectual property of Professional,
including but not limited to any computer software (object code and source code), tools, systems, equipment
or other information used by Professional or its suppliers in the course of delivering the Services hereunder,
and any know-how, methodologies or processes used by Professional to provide the services or protect
deliverables to City, including without limitation, all copyrights, trademarks, patents, trade secrets and any
other proprietary rights inherent therein and appurtenant thereto (“Professional’s Documents”), shall remain
the sole and exclusive property of Professional. Notwithstanding, Professional agrees that City shall have
the right to access to all such information and City is granted the right to make and retain copies of
Professional’s Documents. City acknowledges that any reuse of Professional’s Documents without specific
written verification or adaptation by Professional will be at City's sole risk and without liability or legal
exposure to Professional.
(c) Confidential Information. Professional agrees it will notify City in writing if it considers
specific information to be confidential or proprietary trade secrets and will use its best efforts to clearly
mark all such information as “Confidential” and/or “Proprietary – Trade Secret” at the time it is delivered
or made accessible to City. City acknowledges that all such designated information is considered by
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 4
Professional to be confidential and the exclusive property of Professional. Notwithstanding the foregoing,
Professional acknowledges that this Agreement, and all services performed hereunder, are subject to the
legal requirements of the Texas Public Information Act and that City will have no obligation to protect or
otherwise limit disclosure of any confidential or proprietary information if Professional has not notified
City of such designation in conformance with this section. Professional agrees and covenants to protect
any and all proprietary rights of City (or other persons) in any materials provided to Professional by City.
Additionally, any materials provided to Professional by City shall not be released to any third party without
the consent of City and shall be returned intact to City upon termination or completion of this Agreement
if instructed to do so by City. In the event City delivers to Professional any information that has been
expressly marked “Confidential” or has notified Professional is confidential or is the proprietary
information of a third-party, Professional agrees it shall not disclose to anyone directly or indirectly during
the term of this Agreement or at any time thereafter, any such information, nor shall it use any such
information for any purpose other than as reasonably necessary in connection with Professional’s
performance of the services under this Agreement. Professional shall further, at its own expense, defend
all suits or proceedings instituted against City and pay any award of damages or loss resulting from an
injunction, against City, insofar as the same are based on any claim that materials or services provided
under this Agreement constitute an infringement of any patent, trade secret, trademark, copyright or other
intellectual property rights. Notwithstanding, the foregoing confidentiality obligations shall not extend to
and nothing herein shall limit either party’s right to disclose any information provided hereunder which: (i)
was or becomes generally available to the public, other than as a result of a disclosure by the receiving party
or its personnel; (ii) was or becomes available to the receiving party or its representatives on a non-
confidential basis, provided that the source of the information is not bound by a confidentiality agreement
or otherwise prohibited from transmitting such information by a contractual, legal, or fiduciary duty; (iii)
was independently developed by the receiving party without the use of any confidential information of the
disclosing party; or (iv) is required to be disclosed by applicable law or a court order.
Section 6. Payment
(a) Compensation. Professional’s compensation shall be as specified in the payment schedule
set forth in Exhibit A; provided, that the total compensation under this Agreement shall not exceed SEVEN
HUNDRED AND EIGHTY-EIGHT THOUSAND, EIGHT HUNDRED DOLLARS ($788,800.00).
(b) Payment Terms. City agrees to pay Professional for all services authorized in writing and
properly performed by Professional in general conformance with the fee schedule set forth in Exhibit A,
subject to changes in the Scope of Services or additional services agreed upon in writing. Unless otherwise
agreed in writing, all payments to Professional by City shall be based on detailed monthly invoices
submitted by Professional for work performed and accepted by City, less any previous payments. Payment
will be due within thirty (30) days of the City’s receipt and acceptance of an approved invoice.
Notwithstanding the foregoing, City reserves the right to delay, without penalty, any payment to
Professional when, in the opinion of City, Professional has not made satisfactory progress on the Project as
described in the Scope of Services.
(c) Deductions. City may deduct from any amounts due or to become due to Professional any
sum or sums owing by Professional to City. In the event of any breach by Professional of any provision or
obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against
City, or City's premises, arising out of Professional's performance of this Agreement, City shall have the
right to retain out of any payments due or to become due to Professional an amount sufficient to completely
protect City from any and all reasonably anticipated loss, damage or expense therefrom, until the breach,
claim or lien has been satisfactorily remedied or adjusted by Professional.
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 5
Section 7. Default; Force Majeure
(a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the
party is in breach of a material provision of this Agreement and said breach is not cured within fifteen (15)
days written notice of default by the other party. In the event the breaching party has notified the other
party in writing that it is diligently working to cure the breach and has provided reasonable written evidence
in support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day
following the non-breaching party’s notice of default.
(b) Default by Professional. In addition to default under Section 7(a) above, Professional shall
be in default under this Agreement if Professional fails to comply or becomes disabled and unable to comply
with the provisions of this Agreement related to Professional’s performance of the services, including the
quality or character of the services or time of performance for any material component of the services. If
such default is not corrected within ten (10) days from the date of City’s written notice to Professional
regarding the same, City may, at its sole discretion without prejudice to any other right or remedy:
(i) Terminate this Agreement and be relieved of the payment of any further consideration to
Professional except for all services determined by City to be satisfactorily completed prior
to termination. Payment for work satisfactorily completed shall be for actual costs,
including reasonable salaries and travel expenses of Professional to and from meetings
called by City at which Professional is required to attend, but shall not include any loss of
profit of Professional. In the event of such termination, City may proceed to complete the
services in any manner deemed proper by City, either by the use of its own forces or by re-
subletting to others; or
(ii) City may, without terminating this Agreement or taking over the services, furnish the
necessary labor, materials, equipment, supplies and/or assistance necessary to remedy the
situation, at the expense of Professional.
(c) Force Majeure. To the extent either party of this Agreement shall be wholly or partially
prevented from the performance of any obligation or duty placed on such party by reason of or through
stoppage of labor, riot, fire, flood, acts of war, insurrection, court judgment, or a government restriction,
quarantine or mandatory closure order enacted in response to a pandemic or other public health crises, or
other specific cause reasonably beyond the party’s control and not attributable to its malfeasance, neglect
or nonfeasance (each an event of “Force Majeure”), the time for performance of such obligation (other than
a payment obligation) may be extended for a period equal to the time lost by reason such event, provided,
that the party complies with the provisions of this section. Specifically, the party asserting Force Majeure
(i) shall give prompt notice to the other party of the prevention of performance as soon as the asserting
party is reasonably aware of such prevention, and (ii) has the burden of demonstrating: (1) how and why
their performance was so prevented, (2) the period of time during which they were so prevented from
performing (which under the facts may be equal to, or shorter or longer than, the duration of the Force
Majeure event itself), and (3) that the party used commercially reasonable efforts to mitigate and/or
eliminate such prevention and resumed performance under this Agreement as soon as reasonably
practicable.
Section 8. Termination; Suspension
(a) Termination Upon Default . Either party may terminate this Agreement upon written notice
if the other party is in default of this Agreement, subject to the defaulting party’s right to cure in
conformance with the terms of this Agreement.
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 6
(b) Termination by City . City shall be entitled to terminate this Agreement, with or without
cause, by providing thirty (30) days prior written notice to Professional.
(c) Termination Following Request for Modification . Should City require a modification of
this Agreement with Professional, and in the event City and Professional fail to agree upon a modification
to this Agreement, City shall have the option of terminating this Agreement and Professional's services
hereunder at no additional cost other than the payment to Professional, in accordance with the terms of this
Agreement, for the services reasonably determined by City to be properly performed by Professional prior
to such termination date.
(d) Suspension. City reserves the right to suspend this Agreement for the convenience of City
by issuing a written notice of suspension which shall describe City’s reason(s) for the suspension and the
expected duration of the suspension. Such expected duration shall, in no way, guarantee what the total
number of days of suspension shall occur. Such suspension shall take effect immediately upon
Professional’s receipt of said notice. Should such suspension extend past the expected duration identified
by City in its latest notice of suspension, Professional shall have the right to terminate this Agreement if
Professional if (i) Professional provides not less than thirty (30) days prior written notice to City requesting
to recommence the services, and (ii) City does not recommence the services within the time requested.
Section 9. Insurance
Professional shall during the term hereof maintain in full force and effect all policies of insurance
reasonably required by City. Professional’s obligation to provide acceptable certificates of insurance is a
material condition precedent to this Agreement, and services under this Agreement shall not commence
until certificates of insurance have been received, reviewed, and accepted by City. The minimum coverages
and limits of liability for the policies of insurance required for the specific services under this Agreement
are maintained by and accessible through the City’s purchasing department.
Section 10. Indemnification; Notice.
CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR
CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF
PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL
CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY
REFERRED TO IN THIS SECTION AS “CITY INDEMNITEES”) FOR DAMAGE TO ANY PROPERTY
OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE
OTHER THAN THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF THE CITY
INDEMNITEES. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS THE CITY
INDEMNITEES FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS,
COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF
INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY
PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE
NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF
ANY NEGLIGENT ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS,
DIRECTORS, MANAGERS, EMPLOYEES, CONTRACTORS, SERVANTS, REPRESENTATIVES,
CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH
LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE
ATTRIBUTED TO THE NEGLIGENCE OR WILFUL MISC ONDUCT OF A CITY INDEMNITEE, IN
WHOLE OR IN PART, IN WHICH CASE PROFESSIONAL SHALL INDEMNIFY THE CITY
INDEMNITEES TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 7
PROFESSIONAL, ITS OFFICERS, AGENTS, OR EMPLOYEES AS DETERMINED BY A COURT OR
OTHER FORUM OF COMPETENT JURISDICTION).
Notices of Claim. Professional shall promptly advise City in writing of any claim or demand against the
City, related to or arising out of Professional’s acts or omissions under this Agreement and shall see to the
investigation of such claims or demand at Professional’s sole cost and expense; provided, that City, at its
option and at its own expense, may participate in such investigation without relieving Professional of any
of its obligations hereunder. Professional’s obligations under this section shall not be limited to the limits
of coverage of insurance maintained or required to be maintained under this Agreement.
THE PROVISIONS OF THIS SECTION SHALL SURVIVE EXPIRATION OR TERMINATION OF
THIS AGREEMENT FOR A PERIOD OF FOUR (4) YEARS.
Section 11. Notice.
All notices required by this Agreement shall be in writing and addressed to the parties at the
addresses set forth on the signature page(s) of this Agreement (or to such other address that may be
designated by the receiving party from time to time in accordance with this section). All notices shall be
delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested,
postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf
document containing the required notice. Such notice or document shall be deemed to be delivered or given,
whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United
States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii)
on the next business day after the day the notice or document is provided to a nationally recognized carrier
to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery
report which reflects the time that the email was delivered to the recipient’s last notified email address is
prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification,
indicating that the email has not been delivered to the recipient.
Section 12. Verifications by Professional
Professional’s execution of this Agreement shall serve as its formal acknowledgement and written
verification that:
(a) if the requirements of Subchapter J, Chapter 552, Government Code, apply to this
Agreement and Professional agrees that the Agreement can be terminated if Professional knowingly or
intentionally fails to comply with a requirement of that subchapter;
(b) pursuant to Texas Government Code Chapter 2270, that Professional’s organization does
not presently boycott Israel and will not boycott Israel during the term of this Agreement; and
(c) pursuant to Texas Government Code Chapter 2251, that Professional’s organization does
not current discriminate against firearm and ammunition industries and will not for the term of the
contract. Discriminating means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with the firearm or ammunition industry or with a person or entity doing business in the firearm
or ammunition industry, but does not include an action made for ordinary business purposes.
Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 8
Section 13. Miscellaneous
(a) Professional shall not assign or sublet this Agreement, in whole or in part, without the prior
written consent of City. (b) Professional shall comply with all federal, state, county, and municipal laws,
ordinances, resolutions, regulations, rules, and orders applicable to the services under this Agreement. (c)
The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this
Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree to submit to the
personal and subject matter jurisdiction of said courts. (d) This Agreement contains the entire understanding
of the parties with respect to the subject matter hereof and there are no oral understandings, statements or
stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein.
(e) The exhibits attached hereto, if any, are incorporated herein and made a part hereof for all purposes. (f)
Unless expressly provided otherwise herein, this Agreement may only be modified, amended, supplemented
or waived by a mutual written agreement of the parties. (g) In the event any one or more of the provisions
contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been
contained in it. (h) Any of the representations and obligations of the parties, as well as any rights and
benefits of the parties pertaining to a period of time following the termination of this Agreement shall
survive termination. (i) This Agreement may be executed by the parties in separate counterparts, each of
which when so executed and delivered shall be an original, but all such counterparts shall together constitute
one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by
less than all, but together signed by all of the parties. (j) Each party represents that it has full capacity and
authority to grant all rights and assume all obligations granted and assumed under this Agreement. (k)
Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit
of the parties to it and their respective heirs, executors, administrators, legal representatives, successors and
assigns.
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Professional Services Agreement with Freese and Nichols, Inc. for Heroes Park Final Design 9
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Effective Date.
For City:
CITY OF COLLEYVILLE, TEXAS
[sig|req|signer1|Signature]
By:
Jerry Ducay
City Manager
[date|req|signer1|Date of Signing]
Date:
For Professional:
FREESE AND NICHOLS, INC.
[sig|req|signer2|Signature]
By:
Wendy Bonneau
Principal/Vice President
[date|req|signer2|Date of Signing]
Date:
Notice Address:
City of Colleyville
Attn: City Manager
100 Main Street, 3rd Floor
City of Colleyville, Texas 76034
E: jducay@colleyville.com
Colleyville Contract ID:
PSA_MM_July 6, 2023_v1.20220714
Notice Address:
Freese and Nichols, Inc.
Attn: Wendy Bonneau
2711 N Haskell Ave., Ste. 3300
Dallas, Texas 75204
E: wendy.bonneau@freese.com
SC-1
ATTA CHMENT SC
SCOPE OF SERVICES AND RESPONSIBILITIES OF CLIENT
PROJECT UNDERSTANDING
Freese and Nichols, Inc. (“FNI”) will perform professional design services for the City of Colleyville
(“City”) for developing construction documents for the Heroes Park Project in Colleyville, Texas. FNI
will prepare construction documents including plans, specifications, and opinions of probable
construction costs for Heroes Park for the purpose of bidding the work in accordance with City
standards and budgets, as well as federal, state and local laws.
This scope of work includes landscape architectural, engineering, and environmental graphic design
services. FNI will be joined by the sub-consultant firms of GHLA, Inc for the architectural and
structural design services, Yaggi Engineering, Inc. for the lighting design and electrical engineering
services, Greenscape Pump Services (GPSI) for water feature design, Datacom Design Group for
Audio/Visual and security design, Alpha Testing, LLC. for the geotechnical investigation and D|G
Studios, Inc (D|G) for the environmental graphic design on the project. The Heroes Park scope of
work, park programming and fee schedule are based upon the Heroes Park Master Plan and
preliminary construction budget of $6,500,000 as identified and approved at a City Council work
session which occurred on June 6, 2023.
ARTICLE I
BASIC SERVICES: FNI shall render the following professional services in connection with the development of
the Project:
TASK 1 - PROJECT MANAGEMENT:
A. Project Management
1. Attend (virtual) kick-off and progress meetings as necessary with the City (up to 12).
2. Monthly progress reporting and invoicing.
3. Weekly internal tracking to keep the project on schedule and within budget.
4. Implement quality review program and perform QA/QC on all client deliverables.
5. Management of sub-consultant efforts and deliverables.
TASK 2 – S CHEMATIC DESIGN CONCEPT PLAN (30% CD):
A. FNI will meet (Team Meeting #1) with the City to kick off the project and review and finalize the
park programming elements.
B. Based upon the Heroes Park Master Plan, topographic survey information and other existing
information as provided by the City, FNI will summarize and prepare existing base maps, sheet
layouts, and a plan sheet index for use in developing the Final Design Concept drawings for the
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-2
proposed park improvements. The Schematic Design Concept drawings will be prepared at an
approximate 30% level of completion of Construction Documents.
C.Based upon the approved Schematic Design plans, FNI will prepare an opinion of probable
construction costs (OPCC) for the proposed improvements.
D.FNI will meet (Team Meeting #2) with the City to review the approved Schematic Design Plans
and the OPCC to confirm the overall design and obtain City approval before proceeding into the
Design Development phase of work. If the City substantially, as solely determined by the City,
increases the program and construction budget, FNI will review with the City the required
additional fees necessary to cover the increase in the scope of work. FNI will not proceed into
the Design Development phase until the final program, cost estimates, and consultant design fees
have been approved in writing by both FNI and the City.
E.FNI will prepare a final schematic design concept plan which will be a color illustrative plan for
the City to use as a guide for the design development phase of the project.
Deliverables for Preliminary Design Concept Plan: Meetings:
•Minutes from Team Meeting #1 •Team Meeting #1
•Park Development Program •Team Meeting #2
•Schematic Design Concept Plan
•OPCC
TA SK 3 – DESIGN DEVELOPMENT (60% CD):
A.Based upon approval of the Schematic Design Concept plan, in writing from the City, FNI will
prepare Design Development drawings for the proposed park improvements. The Design
Development drawings will be prepared at an approximate 60% level of completion of
Construction Documents.
B.The City will provide FNI all front-end documents, contracts, insurance requirements, general
conditions, etc. for use by FNI in preparing the specifications and contract documents.
C.Based upon the Design Development drawings, FNI will prepare a 60% level of completion OPCC
for the proposed park improvements.
D.FNI will prepare a preliminary Table of Contents for the specifications and contract documents
(project manual).
E.FNI will submit the Design Development drawings, OPCC and Table of Contents for the
specifications and contract documents to City staff for review and approval. In conjunction with
this submittal, FNI will attend a pre-submittal meeting (Team Meeting # 3) with the City’s team
for their initial plan review.
F.FNI will attend one (1) meeting with the City (Team Meeting #4) to review the 60% level of
completion Construction Documents and OPCC for the proposed park improvements.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-3
G. The City will forward, in writing, to FNI all review comments for the Design Development
drawings submittal. FNI will obtain these comments and approval from the City prior to
proceeding with the final construction documents.
Deliverables for Design Development: Meetings:
• Design Development Drawings (60%) • Team Meeting #3
• Table of Contents for Project Manual • Team Meeting #4
• Design Development OPCC (60%)
TASK 4 – FINAL CONSTRUCTION DOCUMENTS (90% & 100% CD):
A. Based upon approval from the City for the Design Development drawings submittal, FNI will
prepare Final Construction Documents at an approximate 90% level of completion. The
Construction Documents will be comprised of both the drawings and the specifications and
contract documents.
B. Based upon the 90% Construction Documents, FNI will prepare a final OPCC for all the proposed
park improvements.
C. FNI will conduct a third-party constructability review of the 90% Construction Drawings prior to
the City submittal.
D. FNI will submit the 90% Construction Documents and OPCC to the City staff for final review and
comments. The City will provide FNI with final, written comments for all revisions requested to
the Final Construction Documents. FNI will meet with the City (Team Meeting #5) to discuss the
final comments.
E. Based upon the final written comments received from the City, FNI will prepare the Final 100%
Construction Documents for the City to utilize in bidding the project.
F. FNI will submit the Final Construction Documents to an approved independent contract provider
for submittal to the Texas Department of Licensing and Regulation (TDLR) for the State required
accessibility review. The accessibility review will include compliance with TAS and ADA
requirements. Fees associated with this review will be included as a reimbursable expense.
Deliverables for Final Construction Documents: Meetings:
• 90% Construction Documents • Team Meeting #5
• Final OPCC
• 100% Construction Documents
• Submission of Construction Documents for TDLR Review
TASK 5 – BID PHASE:
A. FNI will assist the City by responding to questions and interpreting bid documents. Prepare and
issue addenda to the bid documents.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-4
B. Assist the City in conducting a pre-bid conference for the construction projects and coordinate
responses with the City. Response to the pre-bid conference will be in the form of addenda issued
after the conference. FNI will conduct a tour of the project site after the pre-bid conference.
C. FNI will assist the City in reviewing, tabulating, and analyzing the bids received. Review the
qualification information provided by the apparent low bidder to determine if, based on the
information available, they appear to be qualified to construct the project. Recommend award
of contracts or other actions as appropriate to be taken by the City. FNI will assist the City on
award of contract city council work session.
D. The City Staff will:
i. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
ii. Advertise project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of FNI) any addenda,
prepare and supply bid tabulation forms and conduct the Bid Opening.
iii. Receive the Engineer/Landscape Architect’s recommendation concerning the bid
evaluation and recommendation and prepare agenda materials for the City Council
concerning the award of the bid.
iv. Prepare and provide copies of the construction contract for execution between the City
and the contractor.
Deliverables for Bid Phase: Meetings:
• Bid Tabulation • Attend Pre–Bid Meeting and Bid
Opening
• Review of Contractor’s Bids and Letter of
Recommendation for Award of Contract
TASK 6 – CONSTRUCTION ADMINISTRATION:
A. Upon completion of the bid phase services, FNI will proceed with the performance of
construction phase services as described below. FNI will endeavor to protect the City by providing
these services. However, it is understood that FNI does not guarantee the Contractor’s
performance, nor is FNI responsible for supervision of the Contractor’s operation and employees.
FNI shall not be responsible for the means, methods, techniques, sequences, or procedures of
construction selected by the Contractor, or any safety precautions and programs relating in any
way to the condition of the premises, the work of the Contractor or any Subcontractor. FNI shall
not be responsible for the acts or omissions of any person (except its own employees or agents)
at the Project site or otherwise performing any of the work of the Project.
B. FNI will assist the City by attending one (1) pre-construction conference with the Contractor and
review construction schedules prepared by the contractor pursuant to the requirements of the
construction contract, attend one (1) construction kickoff meeting, and a maximum of nine (9)
2-hour progress meetings during construction to evaluate completion of work by the Contractor.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-5
Should the number of required meetings or the amount of meeting time increase, such time can
be provided by FNI as an additional service as requested and approved by the City in writing.
C. FNI will not provide the day-to-day construction management or provide any construction
inspection services during construction. The City will be responsible for the day-to-day
administration and documentation of the construction contract with the general contractor.
D. FNI will prepare a written Field Report as necessary for meetings attended during the
construction of the project.
E. FNI will process submittal and shop drawing reviews as submitted by the contractor during the
construction process. After the City has reviewed the requested items for payment by the
contractor, FNI will review the contractor’s monthly pay application and then forward this to the
City with the appropriate recommendation.
F. FNI will assist the City in attending two (2) final project walk-through meetings with the
Contractor and his subcontractors to review the completion of work. FNI will provide written
comments to the City for the preparation of a final “punch list” for work to be completed by the
Contractor.
G. FNI will record information furnished by the construction contractor(s) reflecting changes in the
Project made during construction that deviate from the Issue for Construction set. FNI will
document and modify the final plans per as-built mark ups only as submitted by the contractor.
No drawing revisions to confirm the changes will be provided. Furnish Client one (1) electronic
copy (.pdf format) of “Record Drawings.”
Deliverables for Construction Administration: Meetings:
• Field Reports for Progress Meetings/Reviews as
Necessary
• Pre-Construction Meeting
• Processing of Submittals and RFI’S • Nine (9) 2-hour Progress Meetings
• Punch List from the Final Project Walk-Thru • Two (2) Final Project Walk-Throughs
• Record Drawings
ARTICLE II
SPECIAL SERVICES: FNI shall render the following professional services, which are not included in the Basic
Services described above, in connection with the development of the Project:
TASK 1 – MISCELLANEOUS SERVICES:
A. GEOTECHNICAL RECOMMENDATIONS
i. Field Exploration
Field investigation will consist of the drilling and testing of three (3) locations within the
project for the pavilion, free standing walls, water feature, entry portal, new roadway and
pedestrian paving. Groundwater table measurements will also be taken and recorded
during the field exploration.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-6
ii. Laboratory Testing
Samples will be stored in moisture proof containers and transported to our laboratory for
further evaluation and testing. In the laboratory, samples will be visually classified by one
of our Geotechnical Engineers and sorted into groups of similar color and physical
properties.
iii. Geotechnical Report
A comprehensive report will be provided after the completion of the laboratory testing
and engineering evaluation. This report will document our field exploration, laboratory
testing, engineering evaluation and recommendations for the proposed project. The
report will include recommendations for earthwork, foundation systems, bearing
capacities, estimated settlement, potential vertical rise, CBR, Proctor, seismic design, soil
profiles and recommendation for concrete and or flexible pavement. The final report will
be provided in Adobe PDF digital format for use and storage.
Deliverables for Geotechnical Recommendations:
• Geotechnical Report and Recommendations
B. STORM WATER POLLUTION PREVENTION PLAN (SWPPP)
i. FNI will develop a reference stormwater pollution prevention plan (SWPPP) for the
project to be executed by the project’s Primary Operator to reduce the release of
sediment and pollution from the construction site. The SWPPP provided will be written
to comply with the requirements of the Texas Commission on Environmental Quality
(TCEQ) Texas Pollutant Discharge Elimination System (TPDES) general permit for
stormwater runoff from construction activity (TXR150000).
ii. The SWPPP document will consist of an erosion control plan and a narrative defining
site parameters and best management practices (BMPs), accompanied by a checklist
outlining the necessary steps the Primary Operator and Secondary Operator must
complete to apply for authorization under this permit. Three copies of the SWPPP
reference document can be provided.
Deliverables for SWPPP:
• SWPPP Document
C. CITY COUNCIL WORK SESSIONS
i. FNI will attend up to three (3) city council work sessions to provide periodic updates
concerning the project. During these meetings, FNI will provide information relating to
the overall project scope, schedule, estimated cost, etc. FNI will provide a brief
PowerPoint presentation or presentation boards with information regarding the updates.
ii. FNI will help facilitate three (3) public open houses to provide an overview of the project
scope, design concept plans, schedule, etc.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-7
Meetings:
• (3) City Council Work Sessions
• (3) Public Open Houses
TASK 2 – WATER FEATURE DESIGN:
A. At the kickoff meeting (Team Meeting #1) the team will clearly define the intent and water feature
effects, design, and layout of the water feature.
B. Design Development - Based on the approved water feature in Final Illustrative Plan, FNI and GPSI
will begin preparing the Design Development drawings for the water feature. GPSI will provide
the necessary plans and details to further completion of the plans for approval and proceed with
the final construction documents. Upon completion of the Design Development phase, GPSI will
prepare an Opinion of Probable Construction Cost (OPCC).
C. Construction Documents - Based on the approved water features from the Design Development
Phase, FNI and GPSI will begin preparing the final Construction Documents drawings for the water
feature. FNI and GPSI will provide the necessary plans and details and for completion of the plans
to deliver signed and sealed construction drawings for the project.
D. Construction Administration – FNI and GPSI will review and advise on submittals; shop drawings,
product information, samples, etc., respond to any requests for information (RFIs), develop punch
list of corrective work prior to Owner’s acceptance of installation and operation. Two (2) site visits
to perform a site evaluation and a punch list.
Deliverables for Water Feature Design: Meetings:
• Design Development Phase Documents • Team Meeting #1
• Design Development Phase OPCC • Design Development Review Meeting
• Construction Documents (60%, 90% and 100%) • Construction Documents Review
Meetings
TASK 3 – AUDIO/VISUAL AND SECURITY DESIGN:
A. Information Technology
i. UTP cabling with network connectivity to support IP solutions for Electronic Surveillance
systems.
ii. Infrastructure design to support wireless connectivity (WIFI) throughout the heroes plaza
and event lawn.
iii. Telecom room design, layout, and connectivity including detailed plan view, rack
elevations, and wall sections.
iv. Owner Coordination for system preferences.
.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-8
B. AudioVisual Infrastructure Design
i. AudioVisual design to include infrastructure to support the distributed audio systems
within the plaza.
ii. Coordination of the AudioVisual infrastructure and active equipment system design
requirements with the A/E design team.
iii. Owner Coordination for system preferences.
C. Electronic Security
i. Electronic Security system design including Electronic Surveillance (CCTV/IP Cameras).
ii. Coordination of Electronic Security system design requirements with the A/E design
team.
iii. Owner Coordination for system preferences.
Deliverables for Audio/Visual and Security Design: Meetings:
• Construction Documents (60%, 90%, and 100%) • Team Meeting #1
• Design Development Review Meeting
• Construction Documents Review
Meetings
TASK 4 – ENVIRONMENTAL GRAPHIC DESIGN
FNI will coordinate with and support D|G Studios, Inc. (D|G) to plan and develop content, generate schematic
design and design intent documentation, and oversee the implementation of a program of identification,
interpretive, and commemorative signage and graphic elements.
A. Information Gathering & Content Development
i. D|G will prepare for an upcoming Workshop by requesting any additional information
that can be provided by the City, and participating in an Information Gathering Virtual
Kick-off Meeting.
ii. Next, an In-Person Workshop with the City is held to focus on the Storyline and Visitor
Experience.
iii. Following the Workshop, D|G develops a Content Development presentation
recommending suggested presentations of the Graphic components to determine the
preliminary appropriate size and environmental needs of the Graphic components.
iv. D|G participates in an In-Person Meeting with the City to review the Content
Development presentation and to offer clarifications.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-9
Deliverables for Phase A: Meetings:
• Content Development Presentation • Virtual Kick-off Meeting
• In-Person Workshop
• Content Development In-Person City Meeting
B. Schematic Design
i. Based on the results of the Phase A activities, a Schematic Design presentation is
developed for the proposed Graphic components, as appropriate, including message
content and material specifications.
ii. As part of the Schematic Design phase, D|G addresses the development of an
appropriate Graphics Standards Package with recommendations for type fonts, type
sizes and color families that enhance and qualify the interpretation of the story through
the use of text, images and identity elements. At this time, any listing of names are
used as placeholders only.
iii. A budget is also developed based on the preliminary Schematic Design presentation
and a general understanding of materials and elements (such as special lighting needs,
etc.), based on D|G’s professional experience.
iv. D|G participates in a virtual meeting with FNI and the City staff to review the Schematic
Design presentation, as well as preliminary budget, prior to its review by the City.
v. Based on the results of the virtual review meeting of the Schematic Design package,
D|G refines the presentation and participates in an In-person meeting with the City to
review and receive feedback and comments.
vi. Based on the Schematic Design meeting, the presentation is updated to reflect the
ongoing decision-making process. The Project’s budget is updated, and a suggested
fabrication schedule is also incorporated into the Schematic Design package.
vii. During this phase, D|G participates in one (1) additional Schematic Design virtual
meeting to review the Schematic Design package prior to its completion.
viii. D|G will help FNI to present the schematic design package at the city council work
sessions.
Deliverables for Phase B: Meetings:
• Schematic Design Package • Schematic Design Virtual Meeting
• Schematic Design In-Person City Review
Meeting
• Schematic Design Package Virtual Review
Meeting
C. Design Development
i. Following the completion of the Schematic Design activities, the project continues to
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-10
progress into a Design Development phase, with further refinement to include detailed
study elevations to illustrate the Graphic components. D|G will prepare the Design
Development package.
ii. D|G will participate in a virtual meeting with the FNI and the City staff to review the
Design Development package, as well as the updated budget, prior to its review by the
City.
iii. Based on the results of the meeting, additional revisions are made to the Design
Development Package and D|G will participate in an In-Person Design Development
meeting with the City to resolve outstanding issues, generate approvals and progress
the Project to the next phase.
iv. D|G will help FNI to present the design development package at the city council work
sessions.
Deliverables for Phase C: Meetings:
• Design Development Package • Design Development Virtual Review Meeting
• Design Development In-Person City Review
Meeting
D. Contract Documents/Artwork Production Files
i. Following the City’s review and approval of the Design Development activities, D|G
develops Contract Documents for the Graphic components containing plan and
specifications, and artwork specifications.
ii. The work of all specialty consultants is also incorporated into the documentation
packages including required cut-sheets and specifications.
iii. D|G will prepare the construction documents package with FNI. D|G will participate in
a virtual meeting with FNI and the City staff to review and receive redlines at each
milestone (60% and 90%).
iv. D|G will help FNI to present the construction documents packages at the city council
work sessions.
v. The final biddable package includes Contract Documents, Programming Documents and
a Graphics Bid Manual that details the required minimum material performance
specifications, industry standard terms and conditions of work delivery, bid schedule,
and other bid submittal requirements. A Bid Response Form is also included in the Bid
Manual along with a listing of D|G recommended Signage Contractors to receive the Bid
Package.
Deliverables for Phase D: Meetings:
• Construction Documentation Packages • Construction Documents Virtual Review
Meetings
• City Council Work Sessions (up to two, if
needed)
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-11
E. Bidding and Construction Administration
i. D|G will assist FNI in the development of a list of D|G pre-qualified Graphics Contractors
and the bidding process for the selection of the Graphics Fabricator. D|G will provide
clarifications to bidders during the bidding process and review the final bid submittal with
FNI.
ii. FNI and D|G will review and advise on submittals; shop drawings, product information,
samples, etc., respond to any requests for information (RFIs), develop punch list of
corrective work prior to Owner’s acceptance of installation and operation. Two (2) site
visits to perform a site evaluation and a punch list.
Deliverables for Phase E: Meetings:
• Pre-qualified Graphic contractor list • Virtual Bid Tabulation Review Meeting
• Review of Graphic Bidders • (2) Site Observation Visits
• Processing of Submittals and RFI’S
• (2) Punch Lists
F. Research / Writer Allowance
i. After Phase A (Information Gather & Content Development Phase), D|G will confirm
the scope of services for the Researcher/Writer if the Owner is not developing the
Content in-house for areas such as the History Wall and coordinates with the
Research/Writer to begin to develop the content. D|G manages the Research/Writer
directly associated with the Graphic components if they are brought onto the Project’s
Team.
ASSUMPTIONS
A. The City has designated the following program summary that was identified in the completed
Heroes Park Master Plan. The program for the improvements is to develop the Heroes Plaza along
with the adjacent Open Event Space and includes a Pavilion, Tall Memorial Walls, Low Heroes
Walls, Water Walls, Low History Walls, Flexible Lawn Space, Seating Walls, Entry Portal, Shade
Trellis, New Roadway, Improved Pedestrian Circulation/ Walkways, Landscape and Irrigation
improvements. Should this program and its associated budget increase substantially, as solely
determined by the City, or should the City require a significant number of alternate program and
bid items to be included in the construction document package, FNI and the City staff will re-
evaluate this scope of work and determine the basis of compensation in accordance with
revisions to the design services.
B. The City will provide as expeditiously as possible all readily available base information that it
currently has in its possession, necessary to complete the Scope of Services described herein.
Should FNI need any additional survey information, the City will provide this information to FNI.
Any information required to complete this Scope of Services that cannot be readily provided by
the City will remain the responsibility of the City. All such information shall be provided to FNI,
and any costs associated with acquisition of information will be borne by the City.
C. Other than those identified in this contract, no additional public meetings and/or presentations
are provided within this Scope of Services.
D. The City will pay for all required governmental processing fees and public notice advertising
costs.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-12
E. It is anticipated that the park design will be prepared as one bid package. If additional bid
packages are required by City for phasing breakouts, FNI will re-evaluate the scope of services
to address additional fees not covered in this scope of work.
F. The design will include compliance with ADA requirements. However, this scope does not
include submission of the final Construction Documents to a Registered Accessibility Specialist
(RAS) for an accessibility review.
G. In regards to a lump sum contractual Agreement, a determination of the overall percentage of
Services completed in comparison with the total Services anticipated will be made and the City
will only be invoiced for those Services completed, as well as the reimbursable expenses
referenced above.
ARTICLE III
ADDITIONAL SERVICES: Any services performed by FNI that are not included in the Basic Services or Special
Services described above are Additional Services. Additional Services to be performed by FNI, if authorized
by Client, are described as follows:
A. Providing renderings, model, and mock-ups requested by the City. Additional 3D renderings can be
prepared for $2,500 each.
B. Revising drawings or other report documents when such revisions are not consistent with approvals
or instructions previously given by City or due to other causes not solely within the control of FNI.
C. Providing services such as investigating subsurface utilities or to investigate other existing conditions
or facilities, or to make measured drawings thereof, or to verify the accuracy of drawings or other
information as furnished by the City.
D. Meeting or trips in excess of the number of meetings included in Article I for site visits, coordination
meetings, or other activities. Additional meetings can be requested by the City for an additional
service.
E. Preparing applications and supporting documents for government grants, loans, or planning
advances and providing data for detailed applications.
F. Preparing data and reports for assistance to City in preparation for hearings before regulatory
agencies, courts, arbitration panels or any mediator, giving testimony, personally or by deposition,
and preparations therefore before any regulatory agency, court, arbitration panel or mediator.
G. Design, contract modifications, studies or analysis required to comply with local, State, Federal or
other regulatory agencies that become effective after the date of this agreement.
H. Preparing statements for invoicing or other documentation for billing other than for the standard
invoice for services attached to this professional services agreement.
I. Providing document revisions more than those outlined in Article I.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-13
ARTICLE IV
TIME OF COMPLETION: FNI is authorized to commence work on the Project upon execution of this
Agreement and agrees to complete the services within the following Schedule.
Construction Documents are anticipated to be complete and delivered to the City within 9 months after
Notice-to-Proceed is given to FNI by the City. Freese and Nichols, Inc. has no control over the permitting
agencies’ review and approval schedules and therefore the completion of the construction documents is
contingent upon these agency’s approval of the project.
If FNI’s services are delayed through no fault of FNI, FNI shall be entitled to adjust the contract schedule
consistent with the number of days of delay. These delays may include but are not limited to delays in Client
or regulatory reviews, delays on the flow of information to be provided to FNI, governmental approvals, etc.
These delays may result in an adjustment to compensation as outlined on the face of this Agreement and in
Attachment CO.
Schedule:
Task Task Title Time of Completion
1 Project Management Runs through the entire project
2 Schematic Concept Design Plan 2 months from NTP
3 Design Development 2 months from completion of Task 2
4 Final Construction Documents 5 months from completion of Task 3
5 Bid Phase 6-8 weeks from completion of Task 4
6 Construction Phase Services (General
Representation) 9-12 months from construction NTP+
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-14
ARTICLE V
RESPONSIBILITIES OF CLIENT: Client shall perform the following in a timely manner so as not to delay the
services of FNI:
A. Provide meeting space and coordinate equipment needs, room set up, and logistics for meetings
outlined in Article 1.
B. Contact meeting invites for stakeholder and public meeting. This includes email, mail, newsletter, or
other forms of notification.
C. Client recognizes and expects that change orders may be required to be issued during construction.
The responsibility for the costs of change orders will be determined on the basis of applicable
contractual obligations and professional liability standards. FNI will not be responsible for any change
order costs due to unforeseen site conditions, changes made by or due to the Client or Contractor,
or any change order costs not caused by the negligent errors or omissions of FNI. Nothing in this
provision creates a presumption that, or changes the professional liability standard for determining
if, FNI is liable for change order costs. It is recommended that the Client budget a minimum of 5% for
new construction and a minimum of 10% for construction that includes refurbishing existing
structures.
D. Designate in writing a person to act as Client’s representative with respect to the services to be
rendered under this Agreement. Such person shall have contract authority to transmit instructions,
receive information, interpret and define Client’s policies and decisions with respect to FNI’s services
for the Project.
E. Provide all criteria and full information as to Client’s requirements for the Project, including design
objectives and constraints, space, capacity and performance requirements, flexibility and
expandability, and any budgetary limitations; and furnish copies of all design and construction
standards which Client will require to be included in the drawings and specifications.
F. Assist FNI by placing at FNI’s disposal all available information pertinent to the Project including
previous reports and any other data relative to design or construction of the Project.
G. Arrange for access to and make all provisions for FNI to enter upon public and private property as
required for FNI to perform services under this Agreement.
H. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as Client
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay, or cause rework in, the services of FNI.
I. Approvals and permits from all governmental authorities having jurisdiction over the Project and
such approvals and consents from others as may be necessary for completion of the Project.
J. Client shall make or arrange to have made all subsurface investigations, including but not limited to
borings, test pits, soil resistivity surveys, and other subsurface explorations. Client shall also make or
arrange to have made the interpretations of data and reports resulting from such investigations. All
costs associated with such investigations shall be paid by Client.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-15
K. Provide such accounting, independent cost estimating and insurance counseling services as may be
required for the Project, such legal services as Client may require or FNI may reasonably request with
regard to legal issues pertaining to the Project including any that may be raised by Contractor(s), such
auditing service as Client may require to ascertain how or for what purpose any Contractor has used
the moneys paid under the construction contract, and such inspection services as Client may require
to ascertain that Contractor(s) are complying with any law, rule, regulation, ordinance, code or order
applicable to their furnishing and performing the work.
L. If Client designates a person to serve in the capacity of Resident Project Representative who is not
FNI or FNI’s agent or employee, the duties, responsibilities and limitations of authority of such
Resident Project Representative(s) will be set forth in an Attachment attached to and made a part of
this Agreement before the Construction Phase of the Project begins. Said attachment shall also set
forth appropriate modifications of the Construction Phase General Representation services as
defined in Attachment SC, Article I, D, together with such adjustment of compensation as
appropriate.
M. Attend the pre-bid conference, bid opening, preconstruction conferences, construction progress and
other job-related meetings and substantial completion inspections and final payment inspections.
N. Give prompt written notice to FNI whenever Client observes or otherwise becomes aware of any
development that affects the scope or timing of FNI’s services, or any defect or nonconformance of
the work of any Contractor.
O. Furnish, or direct FNI to provide, Additional Services as stipulated in Attachment SC, Article III of this
Agreement or other services as required.
P. Bear all costs incident to compliance with the requirements of this Article V.
Exhibit A - Scope of Services Exhibit A - Scope of Services
SC-16
ARTICLE VI
DESIGNATED REPRESENTATIVES: FNI and Client designate the following representatives:
Owner’s Designated Representative Name:
Address:
Phone:
Email:
Owner’s Accounting Representative – Name:
Address:
Phone:
Email:
FNI’s Designated Representative – Sherry Cheng
12770 Merit Drive, Suite 900
Dallas, Texas 75251
(214)217-2338
Sherry.cheng@freese.com
FNI’s Accounting Representative – Justin Smith
10431 Morado Circle
Building 5; Suite 300
Austin, Texas 78759
(737)702-0986
justin.smith@freese.com
Exhibit A - Scope of Services Exhibit A - Scope of Services
Adrienne Lothery
100 N. Main St.
Colleyville, Texas 76034
817-503-1112
alothery@colleyville.com
Karen Hines
100 N. Main St.
Colleyville, Texas 76034
817-503-1015
khines@colleyville.com
SC-17
COMPENSATION
Agreement by and between the City of Colleyville (City) and
Freese and Nichols, Inc. (Consultant) for
Heroes Park Final Design
I. BASIS OF COMPENSATION
The cost for performing these services set forth herein will be as follows:
Basic Design Services
Task 1 – Project Management .......................................................................................................... $49,600
Task 2 – Schematic Design Concept Plan (30%) ................................................................................. $58,430
Task 3 – Design Development (60%) ................................................................................................ $107,700
Task 4 – Final Construction Documents (90% & 100%) ................................................................... $220,780
Task 5 – Bid Phase .............................................................................................................................. $14,040
Task 6 – Construction Administration ................................................................................................ $79,400
Reimbursable Expenses ...................................................................................................................... $9,200
Total – Basic Design Services (Lump Sum) ............................................................................... $539,150
Special Services
Task 1 – Miscellaneous Services
A. Geotechnical Recommendations .................................................................................... $6,260
B. SWPPP ............................................................................................................................. $7,250
C. City Council Work Sessions ........................................................................................... $22,090
Task 2 – Water Feature Design .......................................................................................................... $52,800
Task 3 – Audio/Visual and Security Design ........................................................................................ $28,090
Task 4 – Environmental Graphic Design .......................................................................................... $133,160
Total – Special Services (Lump Sum) ....................................................................................... $249,650
TOTAL – BASIC DESIGN, AND SPECIAL SERVICES (Lump Sum) ...................................... $788,800
Exhibit A - Scope of Services Exhibit A - Scope of Services
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 5 Agenda Date 7/18/2023
Type Report
Department Finance
Title
Monthly Financial Report - June 2023
Explanation
General Fund
Through June, the fund has collected 93% of its budgeted revenues and spent 71% of
budgeted expenditures, yielding a year-to-date surplus of $6.4m. The increase over last
year's surplus is mostly due to the City's elimination of the $1.5m transfer from the
General Fund into the Capital Projects Fund, which typically occurred in December. This
$1.5m as reallocated to increased personnel costs and will be expensed more evenly
throughout the year. As the graph below shows, we expected March to be our peak
surplus month, with the following months drawing on the surplus through the end of the
year. Sales and franchise tax revenue are showing strong increases over last year, while
all non-transfer related spending is on track.
Sales tax revenue
The City's sixth sales tax collection for FY23, representing sales made in May, came in
this month and it showed an increase of 9.1% over last May, which is a stark increase
from the results seen so far this year. The City remains up year-over-year, and the total
year-to-date increase of 4.38% yields an additional $290,000 to the City. With sales tax
having grown a total of 25%, or from $8.5m in 2020 to a record-high $10.29m in the
last year, any flat or increasing sales tax is fantastic for the City and indicative that our
recent high gains will sustain. To some degree a similar trajectory has been seen across
both the State's collections as well as our neighbors.
Utility Fund
The Utility Fund has collected 73% of its budgeted revenue and spent 61% of its
budgeted expenses, which is a little higher than FY22. As the summary above shows,
most of our surplus is coming from our relationship with the Trinity River Authority,
although interest earnings on Utility Funds are resulting in a substantial surplus over
our direct operating expenses. On the other side of the coin, our relationship with the
T.R.A. has resulted in a substantial surplus due to the City being under-billed for water
usage in October and November. Additionally, the Authority processed its annual "true-
up" for the City, which either issues a refund or demands an additional payment based
on the previous year's fiscal activity and water use. Colleyville typically receives a
City of Colleyville Page 2
City Council Agenda Briefing 5a
refund during this process, and FY23 was no exception. In fact, it was determined the
City was owed $1.6m in invoiced payments that were ultimately unneeded. As with
every year, this surplus cash will be moved to our capital projects spending at year's
end.
Drainage Fund
To date, the Drainage Utility Fund has received 75% of its revenue and spent 67% of its
expenditures. This fund's cash flow is lower than the previous year, with a surplus of
about $295,000 as opposed to $341,000 last year. The trajectory for the remainder of
the year is anticipated to mirror the past two years pretty closely. Historically, drainage
fee revenues tended to average at 1.2% higher than the previous fiscal year. However,
as the City reaches build out these revenues tend to be more stable from year to year.
Per policy, any year-end surplus will be moved for use on the City's Capital
Improvement Plan.
Hotel Fund
COVID-related economic disruptions took a toll on any travel-related revenues in the
last few years, but the Hotel Occupancy Tax Fund has kept a strong fund balance. While
travel activities are on the rise and revenue in this fund has been making a comeback,
this year's first two quarters receipts mirror the same period in FY22. Staff had planned
on a significant increase in total receipts this year, and so we will likely need to
reallocate some expenses from here in FY24. Fund balance as of the end of this quarter
is sitting right at $30,000, and staff will continue to monitor cash here closely. Costs
funded include personnel related directly to advertising the City, as well as Colleyville
Center costs and some special events.
Debt Service Fund
Being predominately funded through property taxes, the Debt Service fund has received
the majority of its revenue for the year. Cash-flow for this fund is very predictable, as
most revenues are recognized in December/January and debt service payments occur
twice annually, with lease payments also occurring throughout the year. As of April's
figures, the fund is running a deficit of about $136,000. We won't see any further
expenses here until August, when our second interest payments are due on our bond
issues. The most recent issue, taken out in December 2022, includes a large interest
payment of $309,000 to be paid this year. Together with our 2016 refunding issue, we
can expect additional expenses of almost $325,000 in this fund before the year is over.
This increase was planned in December, and the fund's balance should end the year at
around $450,000. The City's current outstanding bonds are on schedule to be paid off in
2027, and the new 2023 $10m issue is structured to be callable in 2030.
Attachments
1. June 2023 Financial Report Presentation
2. June 2023 Financial Report
Monthly Financial Report
June 2023
City Council Meeting
July 18, 2023
5a- Items not for council action
General Fund
General Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 26,227,785 $ 24,351,043 93% $ 23,846,931 93%
Expenditures $ 25,297,424 $ 17,945,535 71% $ 18,558,344 74%
$ 930,361 $ 6,405,508 $ 5,288,587
*75% of the year
is completed
MillionsOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ -
$ 2
$ 4
$ 6
$ 8
$ 10
$ 12
$ (2)
$ (4)
GENERAL FUND CASH FLOW
Budget FY23 5 Yr Avg
Property Tax Highlight
FY23 FY22
$ 15,696,876 $ 15,429,319
$ 160,015 $ 183,821
Collected to Date Collected Later
Sales Tax Highlight
City/State ComparisonsFY23 YTD Receipts compared to Previous Years
Millions2023 2022 2021 2020 2019 2018 5-Yr Avg
$0.00
$2.00
$4.00
$6.00
$8.00
$10.00
$12.00
Total FY23 Sales Tax Receipts (Comparison)
Fiscal Year-to-Date FY Actuals FY Budget
ColleyvilleNorth Richland HillsHurstSouthlakeGrapevineKellerBedfordState CollectionsAll Texas CitiesAll DFW Cities0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
City/State Comparisons
Sales Tax Highlight
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
$ -
$ 200,000
$ 400,000
$ 600,000
$ 800,000
$ 1,000,000
$ 1,200,000
MONTH OVER MONTH COLLECTIONS
2019 2020 2021 2022 2023
Utility Fund
Utility Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 19,832,854 $ 14,451,969 73% $ 12,388,358 70%
Expenditures $ 19,832,854 $ 12,046,804 61% $ 10,256,201 58%
$ - $ 2,405,165 $ 2,132,157
*75% of the year
is completed
TRA Revs/Exps
FY23 Budget FY23 YTD
Revenues $ 15,878,131 $ 11,359,415
Expenditures $ 15,428,131 $ 9,020,660
$ 450,000 $ 2,338,755
City Revs/Exps
FY23 Budget FY23 YTD
Revenues $ 3,954,723 $ 3,092,554
Expenditures $ 3,954,723 $ 3,026,144
$ - $ 66,411
Drainage Fund
Drainage Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 1,045,000 $ 782,209 75% $ 783,546 76%
Expenditures $ 721,619 $ 486,874 67% $ 442,055 64%
$ 323,381 $ 295,335 $ 341,491
*75% of the year
is completed
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ -
$ 50,000
$ 100,000
$ 150,000
$ 200,000
$ 250,000
$ 300,000
$ 350,000
$ 400,000
$ 450,000
$ 500,000
FY23 VS. FY22 CASH FLOW
FY23 FY22
Hotel Fund
Hotel Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD
Revenues $ 275,000 $ 100,637 37% $ 100,260
Expenditures $ 273,569 $ 224,589 82% $ 209,410
$ 1,431 $ (123,952) $ (109,150)
*75% of the year
is completed
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ -
$ 50,000
$ 100,000
$ 150,000
$ 200,000
EXPECTED FUND BALANCE VS. ACTUAL
FUND BALANCE (BY MONTH)
Actual FY23 Expected FY23
Debt Service Fund
Debt Service Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 608,660 $ 612,434 101% $ 611,768 97%
Expenditures $ 769,010 $ 749,110 97% $ 796,223 97%
$ (160,350) $ (136,677) $ (184,455)
*75% of the year
is completed
20232024202520262027202820292030203120322033203420352036203720382039204020412042$ -
$ 100,000
$ 200,000
$ 300,000
$ 400,000
$ 500,000
$ 600,000
PROPERTY TAX BACKED DEBT SERVICE
(BONDS AND PUBLIC SAFETY VEHICLE
LEASES)
75%
71%
FY23 Budget FY23 YTD % of
Budget FY22 YTD
FY22% of
Budget
Revenues 26,227,785$ 24,351,043$ 93%23,846,931$ 93%
Expenditures 25,297,424$ 17,945,535$ 71%18,558,344$ 74%
930,361$ 6,405,508$ 5,288,587$
General Fund Highlights
Revenue (FY23/FY22)
Property Tax + $268k Sales Tax + $112k Franchise Tax + $319k
Licenses -$78k Other Revenue -$109k Total Rev + $511k
Expenditures (FY23/22)
Personnel + $673k Contractual + $282k Supplies -$40k
Capital -$28k Transfers -$1,500k Total Exp -$613k
Monthly Financial Report - June 2023
% of year Completed
% of Budget SpentGeneral Fund
Through June, the fund has collected 93% of its budgeted revenues and spent 71% of
budgeted expenditures, yielding a year-to-date surplus of $6.4m. The increase over last year's
surplus is mostly due to the City's elimination of the $1.5m transfer from the General Fund
into the Capital Projects Fund, which typically occurred in December. This $1.5m as
reallocated to increased personnel costs and will be expensed more evenly throughout the
year. As the graph below shows, we expected March to be our peak surplus month, with the
following months drawing on the surplus through the end of the year. Sales and franchise tax
revenue are showing strong increases over last year, while all non-transfer related spending is
on track.
$(5)
$-
$5
$10
$15
MillionsGeneral Fund Cash Flow Budget FY23 5 Yr Avg
1
Revenue Highlight: Property Tax
Colleyville anticipates receiving $15.85m in General Fund property tax this year, which represents
about a 1.5% increase from FY22. As with the previous four years, this increase comes from
taxes off of new property, as opposed to increased taxes on existing property inside the City. Per
Council direction, Colleyville's FY23 budget has been balanced using the no-new-revenue tax
rate, which is designed to keep residents' tax bills to Colleyville largely the same from year-to-
year.
Revenue Highlight: Sales Tax
MTD Increase YTD Increase
The City's sixth sales tax collection for FY23 (representing sales made in May) came in this month
and it showed an increase of 9.1% over last May, which is a stark increase from the results seen
so far this year. The City remains up year-over-year,and the total year-to-date increase of 4.38%
yields an additional $290,000 to the City. With sales tax having grown a total of 25%,or from
$8.5m in 2020 to a record-high $10.29m in the last year,any flat or increasing sales tax is
fantastic for the City and indicative that our recent high gains will sustain.To some degree a
similar trajectory has been seen across both the State's collections as well as our neighbors.
4.4%9.1%
Monthly Financial Report - June 2023
$15,696,876 $15,429,319
$160,015 $183,821
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY23 FY22
Collected to Date Collected Later
$0.00
$5.00
$10.00
$15.00
2023 2022 2021 2020 2019 2018 5-Yr AvgMillionsTotal FY23 Sales Tax Receipts (Comparison)
Fiscal Year-to-Date FY Actuals FY Budget
2
75%
61%
FY23 Budget FY23 YTD % of
Budget FY22 YTD
FY22% of
Budget
Revenues 19,832,854$ 14,451,969$ 73%12,388,358$ 70%
Expenditures 19,832,854$ 12,046,804$ 61%10,256,201$ 58%
-$ 2,405,165$ 2,132,157$
Breakout of City's revenues/expenses from those related to the Trinity River Authority:
FY23 Budget FY23 YTD FY23 Budget FY23 YTD
Revs 15,878,131$ 11,359,415$ Revs 3,954,723$ 3,092,554$
Exps 15,428,131$ 9,020,660$ Exps 3,954,723$ 3,026,144$
Net 450,000$ 2,338,755$ Net -$ 66,411$
Annual Trinity River Authority True-Up
Expenditures (FY23/22)
Personnel + $112k Contractual + $1,613k Supplies + $55k
Capital -$11k Transfers + $21k Total Exp + $1,791k
Colleyville's rate structure enables the City to more easily manage years of varying water consumption
from year-to-year. The majority of the City's rate is comprised of a direct pass-through to TRA for water
costs. Funding for the City's operational costs come from a fixed monthly charge to customers based on
meter size. The goal of this fund is to break-even at the end of the year.
The Utility Fund has collected 73% of its budgeted revenue and spent 61% of its budgeted expenses,
which is a little higher than FY22.As the summary above shows, most of our surplus is coming from our
relationship with the Trinity River Authority, although interest earnings on Utility Funds are resulting in a
substantial surplus over our direct operating expenses.On the other side of the coin,our relationship
with the T.R.A.has resulted in a substantial surplus due to the City being underbilled for water usage in
October and November. Additionally, the Authority processed its annual "true-up" for the City, which
either issues a refund or demands an additional payment based on the previous year's fiscal activity and
water use. Colleyville typically receives a refund during this process,and FY23 was no exception.In
fact,it was determined the City was owed $1.6m in invoiced payments that were ultimately unneeded.
As with every year, this surplus cash will be moved to our capital projects spending at year's end.
Mostly TRA costs ↓
The Trinity River Authority is the water/wastewater provider used by Colleyville and several other local
cities. Each year, the Authority apportions its operating budget among its customer cities based on
projected water usage. After the year concludes, the Authority "trues up"its actual expenditures with its
actual revenues.In the event there is a shortfall, the Authority will charge its customer cities an
additional amount. If there is a surplus, the Authority issues prorated refunds to each customer city.
*TRA Revenue/Expense Summary City Revenue/Expense Summary
% of year Completed
Monthly Financial Report - June 2023
Water/Sewer Utility Fund % of Budget Spent
3
75%
67%
FY23
Budget FY23 YTD % of Budget FY22 YTD
FY22% of
Budget
Revenues 1,045,000$ 782,209$ 75%783,546$ 76%
Expenditures 721,619$ 486,874$ 67%442,055$ 64%
323,381$ 295,335$ 341,491$
Revenue - Drainage Fees
Expenditures (FY23/22)
Personnel + $60k Contractual -$19k
Supplies + $4k Capital/Xfers $0k
Debt Service $0k Total Exp.+ $45k
Monthly Financial Report - June 2023
Drainage Fund Operation Highlights
% of Budget Spent
0.9%FY23/FY22
To date,the Drainage Utility Fund has received 75%of its revenue and spent 67%of its expenditures.
This fund's cash flow is lower than the previous year,with a surplus of about $295,000 as opposed to
$341,000 last year.The trajectory for the remainder of the year is anticipated to mirror the past two
years pretty closely.Historically,drainage fee revenues tended to average at 1.2%higher than the
previous fiscal year.However,as the City reaches build out these revenues tend to be more stable from
year to year.Per policy,any year-end surplus will be moved for use on the City's capital improvement
plan.
Drainage Utility Fund
% of year Completed
Note:this fund's debt
service is has been retired
as of fiscal year 2021.
0.7%FY23/5-Yr Avg
$-
$100,000
$200,000
$300,000
$400,000
$500,000
FY23 vs. FY22 Cash Flow
FY23 FY22
4
75%
82%
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22% of
Budget
Revenues 275,000$ 100,637$ 37%100,260$ 40%
Expenditures*273,569$ 224,589$ 82%209,410$ 85%
1,431$ (123,952)$ (109,150)$
COVID-related economic disruptions obviously took a toll on any travel-related revenues in the last
few years,but the Hotel Occupancy Tax Fund has kept a strong fund balance.While travel
activities are on the rise and revenue in this fund has been making a comeback,this year's first
two quarters receipts mirror the same period in FY22.Staff had planned on a significant increase
in total receipts this year,and so we will likely need to reallocate some expenses from here in
FY24.Fund balance as of the end of this quarter is sitting right at $30,000,and staff will continue
to monitor cash here closely.Costs funded out of here include personnel related directly to
advertising the city as well as Colleyville Center costs and some special events.
Monthly Financial Report - June 2023
% of year Completed
% of Budget SpentHotel Tax Fund
Hotel Tax Performance
$-
$50,000
$100,000
$150,000
$200,000
Expected Fund Balance vs. Actual Fund Balance (by month)
Actual FY23 Expected FY23
$-
$50,000
$100,000
$150,000
$200,000
$250,000
FY22 Revenue vs. History
2020 2021 2022 2023
5
75%
97%
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22% of
Budget
Revenues 608,660$ 612,434$ 101%611,768$ 97%
Expenditures*769,010$ 749,110$ 97%796,223$ 97%
(160,350)$ (136,677)$ (184,455)$
For any questions or comments regarding this report, please contact:
Kyle Lester
Finance Director
City of Colleyville, TX
klester@colleyville.com
817-503-1014
Monthly Financial Report - June 2023
% of year Completed
% of Budget SpentDebt Service Fund
Being predominately funded through property taxes, the Debt Service fund has received the
majority of its revenue for the year. Cash-flow for this fund is very predictable, as most revenues
are recognized in December/January and debt service payments occur twice annually, with lease
payments also occurring throughout the year. As of April's figures, the fund is running a deficit of
about $136,000. We won't see any further expenses here until August, when our second interest
payments are due on our bond issues. The most recent issue, taken out in December 2022,
includes a large interest payment of $309,000 to be paid this year. Together with our 2016
refunding issue, we can expect additional expenses of almost $325,000 in this fund before the
year is over. This increase was planned in December, and the fund's balance should end the year
at around $450,000. The City's current outstanding bonds are on schedule to be paid off in 2027,
and the new 2023 $10m issue is structured to be callable in 2030. All bond payments are
scheduled as follows:
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Property Tax Backed Debt Service (Bonds and Public Safety Vehicle
Leases)
6
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 6a Agenda Date 7/18/2023 Number Ordinance O-23-2245
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for a reduction in parking for the property being
Lot 1, Block 1, of the Corley subdivision, located at 5409 Colleyville Boulevard ZC23-
012
Explanation
Second Reading and Public Hearing
The applicant was present at the meeting to speak in favor of the request and answer
questions from the City Council. The applicant agreed to restore the monument sign and
plant landscaping around the base. No one spoke during the public hearing.
First Reading and Public Hearing
Sptim Miftari, of the Cajun Bistro Café & Market, has submitted a request for a Special
Use Permit (SUP) to allow for a reduction in parking at 5409 Colleyville Boulevard. A
reduction in parking is allowed in the CC-2 Shopping Center district with the approval of
an SUP.
Existing Conditions/Background: The subject property is zoned CC-2 and generally
located on the east side of Colleyville Boulevard, south of Hall-Johnson Road near the
intersection of Church Street. The subject property is a platted lot and currently shares
the lot with an auto use business.
Proposed Special Use Permit: Request – The applicant is requesting approval of an
SUP to allow for a reduction in parking at this location.
Ordinance – Land Development Code, Chapter 3, Section 3.29 Parking Requirements I.
Supplemental Parking Space Requirements 5.:
"A reduction may be authorized after approval of a Special Use Permit by the City
Council when associated with new development or a significant change in use of an
existing building or site. A parking analysis report justifying the reduction shall be
provided as part of the request for parking reduction."
Analysis: The applicant is requesting an SUP for a reduction in parking. The parking
ratio for a fish market is one space per 200 SF, or 13 required spaces. The parking ratio
for a restaurant is one space per 100 SF, or 26 required spaces. Currently, the provided
parking for the Cajun Bistro Café & Market is 16 spaces. The adjacent bank provides 40
City of Colleyville Page 2
City Council Agenda Briefing 6a
spaces with only 18 of those spaces needed to meet their parking space requirement.
Therefore, a shared parking agreement between the Cajun Bistro Café & Market and the
adjacent bank will allow the cafe to meet the parking requirement for a restaurant use.
Approval of an SUP at this location for this user should not adversely impact
surrounding uses or the character of the neighborhood.
Plat Status: The property is platted as Lot 1, Block 1, of the Corley Subdivision.
DRC Review: The DRC reviewed the request during their May 22, 2023 meeting and
determined the application was complete and may be scheduled for the next available
Planning and Zoning Commission meeting.
Drainage: NA
Surrounding Development: The properties to the north and east are zoned CC-1
Village Retail district and developed with a mixture of retail and automotive uses. The
properties to the south and west are zoned CC-2 Shopping Center district and
developed with a mixture of retail and institutional uses.
Comprehensive Plan: The City’s Comprehensive Plan, Destination Colleyville,
identifies the subject property as “Colleyville Boulevard Corridor” and located within a
Sales Tax Preferred Intersection.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 500 feet of the subject property regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code.
Staff Recommendation: Staff is neutral on this request.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the request at their June 12, 2023 meeting by a
vote of 5-0.
Recommendation
None
Attachments
1. Aerial Map
2. Zoning Map
3. Future Land Use Map
4. Site Plan
5. Parking Agreement 1
6. Parking Agreement 2
7. Notification List
City of Colleyville Page 3
City Council Agenda Briefing 6a
8. Notification Letter
9. Notification Map
10. Ordinance O-23-2245
HALL JOHNSON RD
PLEASANT RUN RDRIVERWALKDRCOLLEYVILLE BLVDMAIN ST COLLEYVILLE BLVDCH
U
R
C
H
S
T
HALLJOHNSON RDH
IDDENOAKSD
R
BLUEBONNET DRNUECES CT
CHERRY LN
ROYAL LN
KINGSWOOD LN
HIDDEN OAKS CT
DOGWOOD CT
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC23-012
5409 Colleyville Blvd
Aerial Map
HALL JOHNSON RD
PLEASANT RUN RDRIVERWALKDRCOLLEYVILLE BLVDMA
I
N
S
T COLLEYVILLE BLVDCH
U
R
C
H
S
T
HALL JOHNSON RDH
IDDENOAKSD
R
BLUEBONNET DRNUECES CT
ROYAL LN
KINGSWOOD LN
HID DEN OAK S CT
DOGWOOD CT
R-20 CN
AG
CC-1CC-1
AG
CPO
CC-1
PUD-R
CC-1
PUD-C
PUD-C
CN
CC-1
PUD-R
R-30
PUD-C
R-20
CC-1
R-20
CC-2
CC-2
AG
RE
CC-1
PUD-R
AG
PUD-C
R-40
AG
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC23-012
5409 Colleyville Blvd
Zoning Map
HALL JOHNSON RD
PLEASANT RUN RDRIVERWALKDRCOLLEYVILLE BLVDMAIN ST COLLEYVILLE BLVDCH
U
R
C
H
S
T
HALLJOHNSON RDH
IDDENOAKSD
R
BLUEBONNET DRNUECES CT
CHERRY LN
ROYAL LN
KINGSWOOD LN
HIDDEN OAKS CT
DOGWOOD CT
Residential
Institutional
Colleyville Blvd Corridor
Open Space; Parks
Water Body
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC23-012
5409 Colleyville Blvd
Future Land Use Map
1
OBJECTID Owner Name
1 EAGLE-COLLEYVILLE TOWNE SQUARE
3 CHARLES & ROB LTD
5 BAJRAM & RUZDI INVESTMENTS LLC
6 DEDIEGO FAMILY TRUST
7 BAJRAM & RUZDI INVESTMENTS LLC
8 R P GANTOS VENTURES LLC
9 JD JUDD REALTY HOLDINGS LLC
10 BRADY, LIBBY W
11 5520 COLLEYVILLE LLC
13 SVAP III TC COLLEYVILLE LLC
14 MDC COAST 7 LLC
15 CHIVAKULA, LAKSHMI
16 FIRST BAPTIST CH COLLEYVILLE
17 GII SHP EBSW DFW LLC
18 LAUKIEN, DIRK D
19 BRANCH BANKING & TRUST CO
20 C & S SKY BLUE CORPORATION
21 HIDDEN OAKS ESTATES
22 GRAPEVINE COLLEYVILLE ISD
23 CAVALIER INVESTMENT COMPANY INC
2
Owner Address
PO BOX 12670
8235 DOUGLAS AVE STE 815
4701 MILL CREEK RD
4381 MORRIS DR
4701 MILL CREEK RD
7213 COTTONWOOD CT
1109 CHURCH ST
5405 COLLEYVILLE BLVD
1401 FOUNTAIN GROVE PKWY # M117
302 DATURA ST STE 100
11995 EL CAMINO REAL
4104 CHARBRAY CT
5405 PLEASANT RUN RD
707 WESTCHESTER AVE SUITE 401
24 WATERWAY AVE STE 225
PO BOX 167
3051 IRA E WOODS AVE
5829 N MESA ST
3
Owner City
DALLAS, TX
DALLAS, TX
COLLEYVILLE, TX
SOQUEL, CA
COLLEYVILLE, TX
NORTH RICHLAND HILLS, TX
COLLEYVILLE, TX
COLLEYVILLE, TX
SANTA ROSA, CA
WEST PALM BEACH, FL
SAN DIEGO, CA
CEDAR PARK, TX
COLLEYVILLE, TX
WEST HARRISON, NY
SPRING, TX
WINSTON SALEM, NC
COLLEYVILLE ,TX
GRAPEVINE, TX
EL PASO, TX
4
Owner Zip Situs Address
75225 5600 COLLEYVILLE BLVD
75225 5601 COLLEYVILLE BLVD
76034 5311 COLLEYVILLE BLVD
95073 5510 COLLEYVILLE BLVD
76034 5309 COLLEYVILLE BLVD
76182 5413 COLLEYVILLE BLVD
76034 1109 CHURCH ST
76034 5401 COLLEYVILLE BLVD
95403 5520 COLLEYVILLE BLVD
33401 5605 COLLEYVILLE BLVD
92130 1221 CHURCH ST
78613 5601 HIDDEN OAKS DR
76034 5300 COLLEYVILLE BLVD
10604 5500 COLLEYVILLE BLVD
77380 1205 CHURCH ST
27102 1201 CHURCH ST
5307 COLLEYVILLE BLVD
76034 COURTESY NOTICE
76051 3051 IRA E WOODS AVE
79912 5501 COLLEYVILLE BLVD
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, June 12, 2023 at 7:00 p.m.
City Council Meetings: Tuesday, July 6, 2023 & Tuesday, July 18, 2023 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Special Use Permit for a reduction in parking. The
purpose is to allow for the business, Cajun Bistro Café and Market, to
operate as a restaurant.
Zoning Case:ZC23-012
Applicant:Sptim Mifari
Owner: Russel Gantos
Location:5409 Colleyville Boulevard
Property Description:Lot 1, Block 1, Corley Subdivision
Present Zoning:CC-2 Shopping Center District
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written
notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will
be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
NOTICE OF PUBLIC HEARING
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Jacquelyn Reyff
Principal Planner
jreyff@colleyville.com
1005
5405
5509
908
16
17
5709
5707
5600 5645
14
1501
1500
5124
5209
5601
5150
1004
1009
5611
1003
5312
1007
5701
5121
5405
1005
5603
5319
5700
5655
5501
5201
5703
1008
5311
5705
5201
1000
5505
5309
5510
5665
5109
1501
1007
1211909
1003
5317
5609
5309
5313
5705
5120
5605
5209
5707
5609
5204
5217
5204
5701
1109
5121
1000
5305
1007
5301
5401
5125
5199
908
5301
51125113
5606
14121200
5201
5520
5108
5200
5505
5605
5708
1006
5607
5200
5301
1221
1001
1513
5601
5300
5500
5611
5701
5609
5201
1105
5703 5695
1008
1205
5615
909
1213
1201
1104
5205
5232
1001
5112
1215
5307
MA
I
N
S
T COLLEYVILLE BLVDCOLLEYVILLE BLVDHALL JOHNSON RD
RIVERWALKDRCH
U
R
C
H
S
T
PROFESSIONAL CT
HALL JOHNSON RD
ROYAL LN
BLUEBONNET DRH
I
D
D
E
N
OAKSDRKINGSWOOD LN
NUECES CTMISSIONLNHIDDENOAKSCT
Parcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC23-012
5409 Colleyville Blvd
Notification Map
ORDINANCE O-23-2245
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON APPROXIMATELY 0.609 ACRES, BEING LOT 1, BLOCK 1,
OF THE CORLEY SUBDIVISION, LOCATED AT 5409 COLLEYVILLE
BOULEVARD, BY AUTHORIZING A SPECIAL USE PERMIT FOR A
REDUCTION IN PARKING; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit for a reduction in parking for the business known
as Cajun Bistro Café & Market, Case No. ZC23-012; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
City’s zoning districts and their peculiar suitability for particular
uses, with a view to conserving the value of buildings and
encouraging the most appropriate use of land throughout the
City; and
WHEREAS, the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the
City Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning
map, having given the requisite notices required by law and
having held public hearings affording all interested persons and
property owners a full and fair opportunity to be heard.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit for a reduction in parking on
0.609 acres, being Lot 1, Block 1, of the Corley Subdivision,
located at 5409 Colleyville Boulevard, for the business known
as Cajun Bistro Café & Market as depicted on the attached as
Exhibit “A”.
Ordinance O-23-2245
Page 2 of 3
Sec. 2.THAT the above described tract of land shall be used only in
the manner and for the purposes provided by the
Comprehensive Zoning Ordinance of the City of Colleyville as
heretofore amended, and as amended herein.
Sec. 3.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The Special Use Permit shall apply to a reduction in
parking.
b. The name of the business authorized for a reduction in
parking by this Special Use Permit shall be called “Cajun
Bistro Café & Market”.
c. Exhibit C - “Shared Parking Agreements” shall apply. The
Special Use Permit shall automatically expire if an
agreement is terminated.
d. The Special Use Permit shall automatically expire upon
the abandonment of the business, change in use, a
change in ownership or upon the expiration or
termination of the Certificate of Occupancy.
e. All requirements of the Land Development Code shall be
met, except where amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Colleyville, and upon conviction shall
be punishable by a fine not to exceed the sum of Two Thousand
Dollars ($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Ordinance O-23-2245
Page 3 of 3
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7.THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 6th day of July
2023.
The second reading and public hearing being conducted on the 18th day of
July 2023.
PASSED AND APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 18TH
DAY OF JULY 2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Callie Rigney
City Secretary Mayor Pro Tem
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” - Location and Zoning Map
Exhibit “B” – Site Plan
Exhibit “C” – Shared Parking Agreements
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 7a Agenda Date 7/18/2023 Number Ordinance O-23-2246
Type Ordinance
Department Police
Title
Approval of the Fiscal Year 2024 Colleyville Crime Control and Prevention District budget
Explanation
First Reading and Public Hearing
In accordance with Chapter 363 of the Local Government Code, the Colleyville Crime
Control and Prevention District (CCCPD) Board, must hold a public hearing on the
proposed annual budget at least 100 days before the start of the fiscal year and adopt a
budget at least 80 days before the start of the fiscal year. The CCCPD Board held a
public hearing on the proposed FY 2024 CCCPD budget on July 6, 2023, and advertised
this public hearing in the Fort Worth Star-Telegram. On July 6, 2023, the Board
approved the proposed FY 2024 CCCPD budget.
Upon Board approval, the CCCPD budget must be submitted to the City Council for
approval or rejection within ten days. Per Sec. 363.205(d) of the Local Government
Code, the governing body may not amend the budget submitted by the Board. If the
governing body rejects the budget submitted by the Board, the governing body and the
Board shall meet and together amend and approve the budget before the beginning of
the fiscal year. This agenda item allows for City Council consideration of the CCCPD
budget. The July 18, 2023 City Council agenda item for the first reading of the CCCPD
budget ordinance will also serve as the required public hearing by the governing body
and was advertised in the Fort Worth Star-Telegram.
During the discussion of the FY 2024 proposed CCCPD budget on July 6, 2023 staff
presented a complete FY 2023 budget proposal and a five-year forecast based on
current information. No changes to the FY 2024 proposed CCCPD budget were
requested.
Financial Impact
The attached proposed budget provides estimated fund balances and revenues, as well
as a detailed list of proposed expenditures.
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 7a
Attachments
1. CCCPD Budget Presentation
2. Proposed FY2024 CCCPD Budget
3. Ordinance O-23-2246
Discussion of Proposed FY 2024
Colleyville Crime Control
Prevention District (CCCPD)
Budget
City Council Meeting
July 18, 2023
Creation & Authorization
•The CCCPD was first established in 1999 by local voters for an initial five
year period
•In 2023, voters renewed the District for an additional 20 year period
•The District will be eligible for renewal again in 2043
District Powers
•Local Government Code Chapter 363, Section 363.151
“The district may finance all the costs of a crime control and crime
prevention program, including the costs for personnel, administration,
expansion, enhancement, and capital expenditures.”
CCCPD History
Updates on Initiatives
from Previous FYs
Funding for the Addition of Six School Resource Officers
•The Council approved funding to add 6 new School Resource
Officer (SRO) positions to our organization last FY.
•This ensured we had an SRO in every public school in the
City of Colleyville.
•We have hired, selected, and trained our six additional SRO’s
and they are ready to start school in August!
Updates from Previous FYs
Updates from Previous FYs
Funding for CAD/RMS System Replacement Approved for FY21 / FY22
•Consortium of Colleyville, Southlake, and Keller selected a CAD and RMS
vendor (CentralSquare) and began implementation in 2021. We went live on
the new system on June 27th, 2022.
ü Funding approved for FY21 was $550,000 (est. implementation costs)
ü Keller received a grant for $338,757 which lowered our actual costs
ü Actual costs are $124,880 over FY21 and FY22
CALEA Accreditation
•The department achieved national accreditation through CALEA in November
2021 culminating a 3 ½ year effort where every policy and procedure was
reviewed and updated to align with national best practices. The department
was re-recognized as an accredited agency in Texas in 2019 and this
recognition goes through 2023. We are only one of six agencies in Texas to
hold both state and national accreditation.
Updates from Previous FYs
Mobile Field Force Training
•We now have multiple personnel trained as Mobile Field Force instructors
who will provide ongoing and regular department-wide training on crowd-
control techniques and strategies.
Justice Center Security Enhancements
•Last FY, you approved security enhancements to the building/grounds to
better protect Police and Court personnel and equipment. Included
replacement of chain link fence with brick wall similar to what’s already
built in the front, rolling metal panel gates, covered parking structures,
protective bollards, mirrored film on glass for offices backing up to
pedestrian walking trail. Our team loves the security enhancements to the
Justice Center.
New Funding Requests for FY24
New FY24 Funding Requests
Wellness Program Enhancements – Enhanced Health Screening
•Life expectancy of police officers is 21.9 years less than the civilian population.
•One of the leading killers of men and women in uniform is heart disease.
•We hope to change these statistics for our team members.
•We are asking for additional funding per employee to provide additional voluntary
health assessments to identify those life threatening, yet treatable, issues as early
as possible.
•Specifically tailored assessments to first responders and the health issues we face.
•We are asking for a total of $27,350 per year (approximately $500 per employee)
to ensure our team remains healthy and able to serve the community as long as
possible.
Ongoing Initiatives:
•Funding of Salary and Benefits for nineteen (19) sworn officer positions
ü We are currently authorized for 50 sworn City-wide
ü 6 of the 19 are our new SRO positions
•Funding for a part-time Accreditation Coordinator position
•Funding for two part-time Public Service Officer positions
•Records Management System software (CentralSquare) and maintenance
•Various software maintenance agreements
•Participation in the Metroport Teen Court Program at one-quarter of the
regional costs
FY 24 Proposed Budget
Ongoing Initiatives (cont):
•All Police Department vehicles funded through CCCPD budget
ü Utilizing Enterprise for all fleet needs City-wide.
•Continuation of weapons replacement schedule
•Funding for SWAT training and equipment. We fill up to three slots on
the Northeast Tarrant SWAT Team. This line item sets aside funding for
all the necessary equipment and training for our members of the team.
•Funding for safety equipment and on going replacement, these items
include collapsible rubber base traffic cones for each patrol unit
•Funding for Early Warning System / Internal Affairs System Annual
Subscription
FY 24 Proposed Budget
Ongoing Initiatives (cont):
•License Plate Reader camera annual licensing costs
•Funding for Crime Scene Response
•Funding for annual training for de-escalation / crisis intervention and
leadership development training
FY 24 Proposed Budget
•5-Year projection allows for longer term planning and forecasting
•Current expenditures funded by the CCCPD are projected to
continue
•Certain equipment replacement, capital, and facility needs vary
from year to year
•As of FY20, the CCCPD remains debt-free
CCCPD Fund 5-Year Projections
Questions and Discussion
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FISCAL YEAR FY 2023 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
BEGINNING FUND BALANCE $3,220,337 $3,220,337 $3,484,672 $3,644,710 $3,773,206 $3,323,934 $3,375,557
REVENUES:
1/2 CENT SALES TAX REVENUE $2,400,000 $2,558,228 $2,527,529 $2,603,355 $2,681,456 $2,755,196 $2,824,076
INTEREST INCOME $3,200 $48,467 $53,200 $55,860 $56,419 $56,983 $57,553
MISC. (POTENTIAL GCISD CONTRIBUTION)$0 $0 $150,000 $151,500 $153,015 $154,545 $156,091
SALE OF CAPITAL ASSETS $0 $39,575 $15,000 $15,150 $15,302 $15,455 $15,609
TOTAL REVENUES $2,403,200 $2,646,270 $2,745,729 $2,825,865 $2,906,191 $2,982,178 $3,053,328
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,500 $1,850 $1,906 $1,963 $2,022 $2,082
SOFTWARE:
ANNUAL MAINTENANCE CONTRACT $49,500 $47,171 $49,500 $49,995 $50,745 $51,506 $52,279
EARLY WARNING/INTERNAL AFFAIRS $6,424 $6,424 $6,681 $6,748 $6,849 $6,952 $7,056
ONLINE SCHEDULING (PLANIT POLICE)$2,075 $2,075 $2,075 $2,179 $2,288 $2,402 $2,522
ANNUAL LICENSE PLATE READER CAMERA LICENSES $9,000 $9,000 $10,296 $10,399 $10,555 $10,713 $10,874
INVESTIGATIVE TOOL $9,750 $9,750 $9,750 $9,848 $9,995 $10,145 $10,297
CRIME REPORTS ANALYTICAL CRIME MAPPING $5,730 $5,730 $0 $0 $0 $0 $0
RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,625 $2,756 $2,894 $3,039
TRAINING - LEADERSHIP DEVELOPMENT $10,000 $10,000 $10,000 $10,500 $11,025 $11,576 $12,155
TRAINING - DE-ESCALATION & CRISIS INTERVENTION $10,000 $10,000 $10,000 $10,500 $11,025 $11,576 $12,155
MOBILE FIELD FORCE TRAINING $0 $0 $0 $0 $0 $0 $0
CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,250 $5,513 $5,788 $6,078
NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,251 $3,300 $3,349 $3,400
$1,600 $1,600 $1,600 $1,680 $1,764 $1,852 $1,945
WELLNESS PROGRAM EXPANSION $4,000 $4,000 $4,000 $4,200 $4,410 $4,631 $4,862
$0 $0 $0 $0 $0 $0 $0
OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $0 $0 $0 $0 $0
$4,700 $4,700 $4,700 $4,747 $4,818 $4,890 $4,964
INTERVIEW NOW SOFTWARE SUBSCRIPTION $0 $0 $4,500 $4,725 $4,961 $5,209 $5,470
$0 $0 $1,875 $1,969 $2,067 $2,171 $2,279
ON-DUTY HEALTH (WELLNESS PROGRAM)$0 $0 $27,350 $28,718 $30,153 $31,661 $33,244
$0 $0 $7,911 $8,307 $8,722 $9,158 $9,616
JUSTICE CENTER DATACENTER WARRANTY $0 $0 $11,000 $11,110 $11,277 $11,446 $11,617
$17,750 $17,750 $22,496 $23,621 $24,802 $26,042 $27,344
PERSONNEL:
$1,425,723 $1,500,501 $1,490,236 $1,562,861 $1,635,115 $1,711,952 $1,788,802
$545,720 $100,000 $571,603 $601,845 $631,672 $663,568 $695,242
TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750
EQUIPMENT:
$10,000 $35,000 $10,000 $10,100 $10,252 $10,405 $10,561
$6,150 $6,150 $6,150 $6,212 $6,305 $6,399 $6,495
SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,050 $5,126 $5,203 $5,281
VEHICLES:
ANNUAL REPLACEMENT FUNDING $262,650 $262,650 $262,650 $265,277 $269,256 $273,294 $277,394
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
$10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000
CAPITAL -
REPLACE CAD/RMS SYSTEM $0 $37,464 $0 $0 $0 $0 $0
$0 $0 $0 $0 $400,000 $0 $0
CISCO FIREWALL REFRESH (FUND BALANCE DRAW)$0 $0 $0 $0 $145,000 $0 $0
$0 $250,000 $0 $0 $0 $0 $0
TOTAL EXPENDITURES $2,443,091 $2,381,934 $2,585,691 $2,697,370 $3,355,462 $2,930,556 $3,050,802
EXCESS REVENUES OVER EXPENDITURES*-$39,891 $264,335 $160,038 $128,495 -$449,271 $51,622 $2,525
ENDING FUND BALANCE $3,180,446 $3,484,672 $3,644,710 $3,773,206 $3,323,934 $3,375,557 $3,378,082
*WILL DRAW ON FUND BALANCE IN FY26
GUARDIAN PLATFORM
ALLIANCE FOR CHILDREN CONTRIBUTION
CALEA ACCREDITATION
JUSTICE CENTER SERVER (FUND BALANCE DRAW)
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM
REIMBURSE CAPITAL FUND FOR JUSTICE CTR. COSTS
COLLEYVILLE CRIME CONTROL DISTRICT SUMMARY
DETECTIVE SAFEGUARDING PROGRAM (CHILD ABUSE
CASES)
TICKET WRITER REPLACEMENT
6 NEW SCHOOL RESOURCE OFFICERS
SWAT EQUIPMENT AND TRAINING
IN-CAR VIDEO SYSTEM SERVER MAINTENANCE
ANNUAL WEAPONS REPLACEMENT
13 OFFICERS, 2 PT PUBLIC SAFETY OFFICERS, 1 PT
ACCREDITATION COORDINATOR
ORDINANCE O-23-2246
ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2024 FOR THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 THROUGH
SEPTEMBER 30, 2024, A COPY OF SAME BEING ON FILE IN THE
OFFICE OF THE CITY SECRETARY, TO BECOME EFFECTIVE UPON
PASSAGE BY THE CITY COUNCIL
WHEREAS,the laws of the State of Texas require the Board of Directors of
the Colleyville Crime Control and Prevention District to adopt a
budget of projected revenues and proposed expenditures, cash
on hand at the start of the year, the amount of money received
during the prior year, the tax rate, and the projected ending
fund balance; and
WHEREAS,on July 6, 2023, the Board of Directors of the Colleyville Crime
Control and Prevention District approved the following budget;
and
WHEREAS,the City Council determines that the passage of this Ordinance
is in the best interests of the health, safety, and welfare of the
public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the budget for the fiscal year beginning October 1, 2023
and ending September 30, 2024 for the Colleyville Crime
Control and Prevention District, a copy of which is on file in the
office of the City Secretary, is hereby made a part of this
Ordinance by reference and is hereby approved and adopted
by the City Council of the City of Colleyville, Texas, as the
official budget for the fiscal year beginning October 1, 2023
and ending September 30, 2024 and that the City Manager is
authorized to execute all contracts and agreements approved
as a part of the budget.
Sec. 2. THAT the budget of the fiscal year beginning October 1, 2023,
and ending September 30, 2024, for the Colleyville Crime
Control and Prevention District with a sales and use tax rate of
.5%, is hereby fixed as follows:
Ordinance O-23-2246
Page 2 of 2
Projected Revenue Received in Fiscal Year 2023 $2,646,270
Projected Cash on Hand as of October 1, 2023 $3,208,258
Revenues $2,745,729
Expenditures $2,585,691
Projected Ending Fund Balance at September 30, 2024 $3,368,295
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 18th day of July
2023.
The second reading and public hearing being conducted on the 1st day of
August 2023.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 1ST DAY OF
AUGUST 2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
APPROVED AS TO FORM:
Whitt L. Wyatt
City Attorney
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 7/18/2023
Type Report
Department City Secretary
Title
Planning and Zoning Commission Meeting Minutes - June 12, 2023
Planning and Zoning Commission Worksession Meeting Minutes - June 26, 2023
Attachments
1. Planning and Zoning Commission Meeting Minutes - June 12, 2023
2. Planning and Zoning Commission Worksession Meeting Minutes - June 26, 2023
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 12, 2023 Executive Conference Room
CALL MEETING TO ORDER
The City of Colleyville Planning and Zoning Commission Meeting was called to order
by Chair Bevill on June 12, 2023, at 6:15 p.m.
Roll Call
Present: David Groves, Mark Alphonso, Jim Linn, Sayeda Syed, and Claudia Bevill
Absent: Tim Raine
Staff Present: Ben Bryner, Jacquelyn Reyff, and Kris Potts
Also Present: Attorney, Nicole Corr
There was general discussion amongst Staff and the Commission regarding items to
be presented this evening at the regular meeting.
Chair Bevill adjourned the Planning and Zoning Commission Meeting at 6:35 p.m.
CALL MEETING TO ORDER
CITY COUNCIL CHAMBERS
The City of Colleyville Planning and Zoning Commission Meeting was called to order
by Chair Bevill on June 12, 2023, at 7:00 p.m.
Roll Call
Present: David Groves, Mark Alphonso, Sayeda Syed, Jim Linn, and Claudia Bevill
Absent: Tim Raine
Staff Present: Ben Bryner, Jacquelyn Reyff, and Kris Potts
Also Present: Attorney, Nicole Corr
Planning and Zoning
Commission Minutes June 12, 2023
City of Colleyville Page 2
1. APPROVAL OF MINUTES
1a Planning and Zoning Commission Meeting Minutes – May 8, 2023
Planning and Zoning Commission Worksession Minutes – May 22, 2023
Commissioner Linn made a motion to approve the May 8, 2023
Planning and Zoning Commission Meeting Minutes and the May 22,
2023 Planning and Zoning Commission Worksession Minutes.
Commissioner Groves seconded the motion.
The motion was carried by the following vote:
Aye: 5 – Groves, Alphonso, Syed, Linn, and Bevill
Nay: 0
2. PUBLIC HEARING AGENDA ITMES
2a TABLED FROM APRIL 10th PLANNING AND ZONING COMMISSION
MEETING. Consideration of a Zoning Change from PUD-C Planned Unit
Development - Commercial to PUD-C Planned Unit Development -
Commercial district, specifically for new commercial offices, for Lot 1,
Block 1, San Bar Square Addition, located at 105 Cheek-Sparger Road,
Case ZC23-006
Commissioner Linn made a motion to remove Case ZC23-006 from the
table.
Commissioner Groves seconded the motion.
The motion was carried by the following vote:
Aye: 5 – Groves, Alphonso, Syed, Linn, and Bevill
Nay: 0
The applicant wrote a notice to the Commission requesting to table the item to
the next Planning and Zoning Commission Meeting on July 10th, 2023.
Commissioner Sayeda made a motion to table Case ZC23-006.
Commissioner Alphonso seconded the motion.
The motion was carried by the following vote.
Aye: 5 - Groves, Alphonso, Syed, Linn, and Richardson.
Nay: 0
Planning and Zoning
Commission Minutes June 12, 2023
City of Colleyville Page 3
2b Consideration of a Special Use Permit for a reduction in parking for the
property being Lot 1, Block 1, of the Corley subdivision, located at 5409
Colleyville Boulevard ZC23-012
Jacquelyn Reyff presented the case and briefed the Commission.
The applicant, Sptim Miftari, 5601 Hidden Oaks Dr, Colleyville, Texas came
forward and discussed the request for a parking reduction and explained the
parking agreement with Truist bank. The applicant answered questions
regarding the operation of the restaurant and market.
The public hearing was opened at 7:20 p.m.
With no one wishing to speak, the public hearing was closed at 7:20 p.m.
Commissioner Groves made a motion to approve Case ZC23-012.
Commissioner Sayeda seconded the motion.
The motion was carried by the following vote:
Aye: 5 – Groves, Alphonso, Syed, Linn, and Bevill
Nay: 0
3.CITIZEN COMMENTS
The public forum opened at 7:22 p.m. and with no one wishing to speak closed at
7:22.
4. ADJOURNMENT
The meeting adjourned at 7:22 p.m.
The minutes were written and prepared by:
JR
Jacquelyn Reyff
Planning Manager
The meeting minutes were approved on July 10, 2023 by a vote of 7-0.
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 26, 2023 Executive Conference Room
CALL MEETING TO ORDER
The City of Colleyville Planning and Zoning Commission Worksession Meeting was
called to order by Chair Bevill on June 26, 2023, at 6:15 p.m.
Roll Call
Present: David Groves, Mark Alphonso, Tim Raine, Claudia Bevill, Sayeda Syed, Jim
Linn, and Jerome Obinabo
Absent: None
Staff Present: Ben Bryner, Jacquelyn Reyff, Kristopher Potts, Scott Hammons
Also Present: Attorney, Nicole Corr and Fire Marshal, Robert McKeown
2.WORKSESSION AGENDA ITMES
2a Presentation and discussion of a Minor Plat with a Plat Waiver for Lot Size
on Tract 6B01F, Abstract 328, of the Cotrail Simon Survey, located at
4704 Behrens Road, Case PC23-004
2b Presentation and discussion of a Special Use Permit for a Cemetery use
on Lot 1, Block 1, of the Bob Moore Sports Center Addition, located at
6113 Colleyville Blvd, Case ZC23-013
2c Presentation and Discussion of a change in zoning from CC-1 Village
Retail district to PUD-C Planned Unit Development – Commercial district
on Lot 1, Block 1, of the Tuntun Addition, located at 5311 Colleyville Blvd,
Case ZC23-014
Jacquelyn Reyff presented the items and briefed the Commission. Staff
addressed questions from the Commission regarding the Minor Plat, content of
SUP, and the request for a zoning change from CC-1 Shopping Center District
to PUD-C Planned Unit Development - Commercial district.
Planning and Zoning
Commission Minutes June 26, 2023
City of Colleyville Page 2
3. ADJOURMENT
The meeting adjourned at 6:46 p.m.
The minutes were written and prepared by: Kristopher Potts
The meeting minutes were approved on July 10, 2023 by a vote of 7-0.
RESOLUTION R-23-4861
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
JULY 18, 2023
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 18TH DAY OF JULY
2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Callie Rigney
City Secretary Mayor Pro Tem
SPEAKER CARD
Date:
l d�a3
n -F, 1 `t l'�i1°iLt f S
Agen Item Number: —3— -*-- Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loadintos, connecting a laptop
�or�tablet, during your time to speak? Yes No
1 /a I will speak In Support of this item. I will speak In Opposition to this item.
I do not
,✓wish o speak, ut /l/elaase record my: support opposition
Name: 1
Address: Ciaf� e City:
I understand I am limit6d to speaking for rive minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Loc I Government Code. This includes persons speaking
under thq Citizen's Co mr mts ection of he enda.
Signed:
This inforthation is a Public Record
SPEAKER CARD
Date: 9 /Poz3
Agenda Item Number: _Y -*-- Item must be completed!
For example: Sa (this can be found on the far left side of the agenda col2v)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes _z,--' No
aI will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name:'lL��1i
Address:J�;/ � S� City:
I understand I am limited to speaking for rive minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code, This includes persons speaking
under the Citizin's Comments -section of the agenda,
Signed;
This inrormation is a Public Record
SPEAKER CARD
Date: -&93
Agenda Item Number: U 4--- Item must be completed!
For example: Sa (this can be found on the far left side of the agenda cony)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name:
Address:
I A-
f City: �Q ��� e
I understand I am limited to speaking for rive minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the CitizenC. Comrpents section of the agenda.
This M ormation is a Public Record
SPEAKER CARD
Date: /9 )J '� 2 3
Agenda Item Number: �3 f-- Item must be completed!
For example: Sa (this can be found on the far left side of the agenda cove)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes X_ No
v I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: el'(Af,s / � r�'
�L-e✓ Y�
S Cit mil ew rx
Address: Ol . .0
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's omments section of the agenda. .
Signed:
This infori ation is a Public Record