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HomeMy WebLinkAboutCity Council-Minutes-6/20/2023 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JUNE 20, 2023 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Preliminary budget review WS-2 Discussion and update on economic development WS-3 Discussion of nominating a councilmember to serve on the North Central Texas Council of Governments Emergency Preparedness Planning Council WS-4 Discussion of the June 20, 2023, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Discussion of wages and benefits Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS City Council Agenda June 20, 2023 City of Colleyville Page 2 INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4852 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23- 4853 4a Approval of the minutes of the regular City Council meeting of June 6, 2023 4b Approval of the renewal for medical insurance and award of dental insurance to BlueCross BlueShield of Texas, and authorizing the City Manager to execute the agreements 4c Consideration of a Right-of-Way Encroachment and Joint Use Agreement for a permanent freestanding monument sign to be located within the right-of-way at 901 Cheek-Sparger Road 4d Approval of the FY2024 fleet replacement schedule 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - May 2023 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-23-2241 Consideration of a Special Use Permit for a commercial accessory building on Lots 10 and 11, Block 1, Thompson Terraces Subdivision, located at 5100 Thompson Terrace, Case ZC23-008 6b Ordinance O-23-2242 Consideration of a Special Use Permit to allow for an Auto Repair Shop, for Lot 1B1, Block 3, Village Park Addition, located at 700 Glade Road, Case ZC23-011 6c Ordinance O-23-2243 Consideration of a zoning change from AG Agricultural to R-30 Single Family Residential zoning district for Tract 1B1, 1C1, 1B2, and 1B3, Abstract 294, Robert Chowning Survey, located at 2417 Wilkes Drive, Case ZC23-009 City Council Agenda June 20, 2023 City of Colleyville Page 3 6d Ordinance O-23-2244 Consideration of a zoning change from AG Agricultural and RE Single Family 'Estate' Residential PUD-R to Planned Unit Development - Residential zoning district for Tract 1B1, 1C1, 1B2, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case ZC23-010 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-23-4854 Approving support of the City of Colleyville 2024 Active Transportation Plan and requests for funding through the Transportation Alternatives Set-Aside (TA) Program 8. CITIZEN COMMENTS 9. REPORTS Library Board Minutes - April 10, 2023 Planning and Zoning Commission Minutes - May 8, 2023 Planning and Zoning Commission Worksession Minutes - May 22, 2023 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JUNE 20, 2023 - READING AND PUBLIC HEARING - RESOLUTION R- 23-4855 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 16, 2023 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JUNE 20, 2023 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, June 20, 2023, at 5:32 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and Chuck Kelley. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Assistant Police Chief Hillary Wreay, Fire Chief Mark Cantrell, Finance Director Kyle Lester, City Engineer Larry Wright, Colleyville Center/Business Center Manager Chelsea Rose, Community Development Director Ben Bryner, Public Works Director Amber Beard, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Preliminary budget review Finance Director Kyle Lester gave a five year historical overview of the budget, tax rate, the focus areas of the FY24 budget, and reviewed the May value estimates. Director Lester provided background on City funds and how they are used, reviewed the general, utility, debt and operating funds projections. There was also general discussion of agency agreements. WS-2 Discussion and update on economic development Colleyville Center/Business Center Manager Chelsea Rose provided an economic development update which included the gift card program, current occupancy rates, and B.ES.T. Grant usage. Manager Rose noted economic development projects which are on-going and include the Colleyville Business Center, beautification, especially along Colleyville Boulevard, the progress on new businesses to include Shipley, Green Curtis Daley CPA, HTeaO, and the southern gateway property. She also reviewed the new businesses which are open or soon to open to include The Drip Bar, Volofit, Body 20, Whimsy Floral, The Brunch District, Temple Coffee, and Marshall Grain. WS-3 Discussion of nominating a councilmember to serve on the North Central Texas Council of Governments Emergency Preparedness Planning Council The City Council nominated Mayor Pro Tem Rigney to serve the NCTCOG Emergency Preparedness Planning Council. City Council Agenda June 20, 2023 City of Colleyville Page 2 WS-4 Discussion of the June 20, 2023, City Council regular agenda items Mayor Lindamood stated he was going to move to item 7a after the Financial Report, before returning to consider the ordinances on this agenda. Mayor Lindamood adjourned the Worksession and called the Executive Session to order at 6:26 p.m. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Discussion of wages and benefits Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:06 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:15 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and Chuck Kelley. INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda June 20, 2023 City of Colleyville Page 3 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4852 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council made announcements regarding City and community events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-4853 4a Approval of the minutes of the regular City Council meeting of June 6, 2023 4b Approval of the renewal for medical insurance and award of dental insurance to BlueCross BlueShield of Texas, and authorizing the City Manager to execute the agreements 4c Consideration of a Right-of-Way Encroachment and Joint Use Agreement for a permanent freestanding monument sign to be located within the right-of- way at 901 Cheek-Sparger Road 4d Approval of the FY2024 fleet replacement schedule Mayor Lindamood read Resolution R-23-4853 in its entirety. Human Resources Director Jesse Perez presented item 4b, explaining the process undertaken by the City and the City’s benefits broker. Director Perez stated it is the recommendation of the broker and staff to renew with BCBSTX with the same plan designs with a 15.3% increase which includes the discount to package both medical and dental plans as well as a one-time $36,000 credit and renew with BCBSTX with the same plan design with a rate pass on premiums. City Engineer Larry Wright presented item 4c noting the applicant’s request was to encroach into the right-of-way of Cheek-Sparger Road approximately 23 feet, placing the sign approximately 15 feet from the edge of the street and into the Cheek- Sparger Road right-of-way. He noted the Sign Board of Appeals approved the request, but approval is contingent on the City Council’s approval of the right-of-way encroachment agreement. All of the franchise utility companies have approved the Right-of-Way Encroachment and Joint Use Agreement. Applicant Lynn Burel was present. City Manager Jerry Ducay asked Mr. Burel to landscape around the sign and Mr. Burel agreed. City Council Agenda June 20, 2023 City of Colleyville Page 4 Assistant City Manager Adrienne Lothery presented item 4d noting the replacement plan for FY2024 includes the sale of 15 vehicles and the purchase of 18 vehicles through the Enterprise Fleet Management program. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive North, spoke regarding items 4c and 4d. There were no others wishing to speak and the public hearing was closed. Councilmember Elder made a motion to approve Resolution R-23-4853, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers Elder, Bond, Richardson, Graves, and Kelley. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - May 2023 Finance Director Kyle Lester presented the May Financial Report, noting sales showed an increase of 2.5% over last year. He then gave an overview of each fund. At 8:07 p.m. Mayor Lindamood moved to agenda item 7a, before returning to 6a at 8:11 p.m. Councilmember Scotty Richardson advised Mayor Lindamood he would abstain from voting on Ordinance O-23-2241 and Ordinance O-23-2242 as he was serving the Planning and Zoning Commission when the noted items were brought forward. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-23-2241 Consideration of a Special Use Permit for a commercial accessory building on Lots 10 and 11, Block 1, Thompson Terraces Subdivision, located at 5100 Thompson Terrace, Case ZC23-008 Mayor Lindamood read the caption of Ordinance O-23-2241. Community Development Director Ben Bryner presented this item which is a request by the business known as Modern Geosciences for an SUP to construct a new 1,800 square foot detached accessory building to house the company vehicles and specialized equipment. City Council Agenda June 20, 2023 City of Colleyville Page 5 Mayor Pro Tem Rigney asked which picture in the exhibit is correct. Director Bryner noted the lower depiction in exhibit C is correct. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Bond made a motion to approve Ordinance O-23-2241, with the amendment Exhibit C be corrected to indicate the correct drawing, seconded by Councilmember Elder. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers Elder, Bond, Graves, and Kelley. Abstain: 1 – Councilmember Richardson 6b Ordinance O-23-2242 Consideration of a Special Use Permit to allow for an Auto Repair Shop, for Lot 1B1, Block 3, Village Park Addition, located at 700 Glade Road, Case ZC23-011 Mayor Lindamood read the caption of Ordinance O-23-2242. Community Development Director Ben Bryner stated this is a request to allow an SUP for an auto repair shop in a current building which was previously City Garage. Director Bryner stated the applicant has stated hours of operation will be Monday- Friday 8 a.m. to 6 p.m. and Saturday 8 a.m. to 5:00 p.m. Additionally, the applicant has committed reducing the number of wall signs to one above the entryway; removing the current monument sign and constructing a new monument sign setback back further on the property with landscaping; painting the outside of the building in earth tones, installing a new awning over the entryway, removing the overgrown landscaping along the fence line; and adding bushes and flowering shrubs near the driveway entrance. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Bond made a motion to approve Ordinance O-23-2241, with the amendment Exhibit C be corrected to indicate the correct drawing, seconded by Councilmember Elder. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers Elder, Bond, Graves, and Kelley. City Council Agenda June 20, 2023 City of Colleyville Page 6 Abstain: 1 – Councilmember Richardson 6c Ordinance O-23-2243 Consideration of a zoning change from AG Agricultural to R-30 Single Family Residential zoning district for Tract 1B1, 1C1, 1B2, and 1B3, Abstract 294, Robert Chowning Survey, located at 2417 Wilkes Drive, Case ZC23-009 Mayor Lindamood read the caption of Ordinance O-23-2243. Mayor Lindamood noted this item requires a super majority vote. Community Development Director Ben Bryner presented this item and reviewed the design plan. The City Council stated they have concern with this development. Applicant Curtis Young stated he is aware this item will not receive super majority and the Council may move on to the next. Mayor Lindamood opened the public hearing. Speaking in opposition were Tim Waterworth, 6808 Rockbrook, Bryce Stone, 6802 Rockbrook Court, Jackie Cutipa, 3513 Blue Quail Lane, Anne Dyson, 9009 Dogwood, and Kathy Hadley, 204 Timberline Drive North. Mayor Lindamood closed the public hearing. Councilmember Kelley made a motion to deny Ordinance O-23-2243, seconded by Mayor Pro Tem Rigney. The motion to deny Ordinance O-23-2243 was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers Elder, Bond, Richardson, Graves, and Kelley. 6d Ordinance O-23-2244 Consideration of a zoning change from AG Agricultural and RE Single Family 'Estate' Residential PUD-R to Planned Unit Development - Residential zoning district for Tract 1B1, 1C1, 1B2, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case ZC23-010 Mayor Lindamood read the caption of Ordinance O-23-2244. There was no staff presentation. Applicant Curtis Young presented this item and answered questions of the City Council. City Council Agenda June 20, 2023 City of Colleyville Page 7 City Council discussed their concerns with zoning, tree preservation, number of lots, open space, and road design. Mayor Lindamood declared a recess to allow the City Council to convene in Executive Session at 9:19 p.m. The meeting was reconvened at 9:47 p.m. Following further discussion with the applicant, Mayor Lindamood opened the public hearing. Speaking in opposition were Sam Hearn, 2409 Wilkes Drive, Kathy Hadley, 204 Timberline Drive North, Sue Reed, 2512 Independence Road, Michael Farrell, 2504 Twelve Oaks, Dee Kelley, 705 Hillside, and Tracy Hearne 6008 Colts Neck Drive. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Mayor Pro Tem Rigney made a motion to deny without prejudice, Ordinance O-23-2244, seconded by Councilmember Kelley. The motion to deny Ordinance O-23-2244 without prejudice, was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers Elder, Bond, Richardson, Graves, and Kelley. At 8:07 p.m. Mayor Lindamood moved to agenda item 7a, before returning to 6a at 8:11 p.m. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-23-4854 Approving support of the City of Colleyville 2024 Active Transportation Plan and requests for funding through the Transportation Alternatives Set-Aside (TA) Program Mayor Lindamood read Resolution R-23-4854 in its entirety. Public Works Director Amber Beard presented this item and stated this approval commits the City to funding if a project under the grant is approved. Mayor Lindamood opened and closed the public hearing without speakers. Mayor Pro Tem Rigney made a motion to approve Resolution R-23-4854, seconded by Councilmember Richardson. City Council Agenda June 20, 2023 City of Colleyville Page 8 The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers Elder, Bond, Richardson, Graves, and Kelley. 8. CITIZEN COMMENTS • Mike Ferrell, 2504 Twelve Oaks – questions regarding The Bluffs. • David Dudziak, 2301 Wilkes Court – West Nile test results and notification. • Sayeda Syed, 6705 Sapphire Circle – traffic at SH26 and Brown Trail. • Dee Kelley, 705 Hillside – increase tree preservation in the Code. 9. REPORTS Library Board Minutes - April 10, 2023 Planning and Zoning Commission Minutes - May 8, 2023 Planning and Zoning Commission Worksession Minutes - May 22, 2023 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JUNE 20, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-23- 4855 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 10:21 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 6TH DAY OF JULY 2023. Minutes taken and prepared by: Christine Loven, TRMC City Secretary