HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/18/2013City of Colleyville Page 1
City of Colleyville
Agenda
Colleyville Crime Control
and Prevention District
Board
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 18, 2013
5:00 p.m.
City Council Chambers
1. CALL TO ORDER
2. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-0062
2a Approval of the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board Worksession of May 30, 2013
2b Approval of the minutes of the Colleyville Crime Control and Prevention
District Board Meeting of June 19, 2012
3. RESOLUTION(S): READING AND PUBLIC HEARING
3a Resolution R-13-0063
Approval of the Fiscal Year 2014 (FY 2014) Colleyville Crime Control
Prevention District (CCCPD) budget
3b Resolution R-13-0064
Election of a President and Vice President of the Colleyville Crime
Control and Prevention District Board of Directors
4. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 14,
2013 by 5:00 p.m.
Amy Shelley
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
Colleyville Crime Control
and Prevention District Agenda June 18, 2013
City of Colleyville Page 2
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
RESOLUTION R-13-0062
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER
CONSENT ITEMS AT THE MEETING OF JUNE 18, 2013
WHEREAS, Colleyville Crime Control and Prevention District Board of
Directors has taken action on certain items on the agenda under
Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT the agenda decisions approved by the Colleyville Crime
Control and Prevention District Board of Directors action under
Consent Items as follows are hereby adopted:
a. THAT the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board Worksession of May 30, 2013, are hereby
approved
b. THAT the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board meeting of June 19, 2012, are hereby
approved
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS ON THIS THE 18TH DAY OF JUNE 2013.
ATTEST: COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley Mike Taylor
City Secretary President
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention
District Board
Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, May 30, 2013
5:00 p.m.
Executive Conference Room
3rd Floor City Hall
The Colleyville Crime Control and Prevention District Board worksession was called to
order on May 30, 2013, at 5:00 p.m., by President Mike Taylor.
ROLL CALL: Directors Stan Hall, Tom Hart, David Kelly, Chuck Mogged, Vice
President Jody Short, and President Mike Taylor were present. City Manager
Jennifer Fadden, Treasurer Terry Leake, Police Chief Mike Holder, Police
Captain Robert Hinton, Finance Manager Karen Hines, Strategic Services
Manager Adrienne Lothery, Human Resources Director Michelle Reyes, and
City Secretary Amy Shelley were also present.
Director Carol Wollin was absent.
2. PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2013 (FY
2013) budget update
Treasurer Terry Leake presented and updated the Board members regarding the
Fiscal Year 2013 (FY 2013) budget. The FY 2013 beginning fund balance was higher
than anticipated, due to the higher than anticipated sales tax revenues received in
three of the last five months of FY 2012. Midway through the 2013 fiscal year, sales
tax revenues have totaled $612,973, which is 3.2% above sales tax
revenues received during the same time period in FY 2012. It is projected that sales
tax revenues will be $90,000 greater than the adopted budget of $1,135,000 at the
end of the fiscal year, due to increased sales tax receipts. Due to the continued lower
than anticipated interest rates, income on investments is projected to be $500 lower
than the adopted budget of $2,000. Additionally, the annual CCCPD budget
incorporates the use of available cash within the fund balance, which is the utilization
of the prior year's 1.40 coverage ratio for bonded debt. In most fiscal years, this
annual addition to available cash within the fund balance is slightly over $200,000.
With net anticipated increased revenues totaling almost $90,000, it is projected the
ending fund balance at September 30, 2013 will be $1,076,475.
Colleyville Crime Control and
Prevention District
Worksession
Minutes - Draft May 30, 2013
City of Colleyville Page 2
2b Presentation and discussion of the Colleyville Crime Control and Prevention
District (CCCPD) Fiscal Year 2014 (FY 2014) budget
Police Chief Mike Holder presented and updated the Board members regarding the
Fiscal Year 2014 (FY 2014) budget. Staff presented a complete budget proposal that
meets the needs of the Colleyville Police Department and the community. The
proposed budget includes administrative and technology expenditures as well as full
funding for five (5) police personnel and one (1) mid-year police personnel, four (4)
marked police vehicles, one (1) unmarked police vehicle, a new radar trailer, and
continuation of the weapons replacement schedule.
3. ADJOURNMENT
There being no further business before the Colleyville Crime Control and Prevention
District Board of Directors, Director Hart moved to adjourn. Director Kelly seconded
the motion.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Jody Short, and Directors, Chuck Mogged,
David Kelly, Stan Hall, and Tom Hart
President Taylor adjourned the meeting at 5:47 p.m.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS ON THIS THE ________ DAY OF ________________________ 2013.
Minutes taken and prepared by:
Amy Shelley
City Secretary
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention
District Board
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 19, 2012
5:00 p.m.
City Council Chambers
The Colleyville Crime Control and Prevention District Board meeting was called to
order on June 19, 2012, at 5:00 p.m., by President Mike Taylor.
ROLL CALL: Directors Carol Wollin, Stan Hall, Jody Short, Tom Hart, David
Kelly, Vice President Michael Muhm, and President Mike Taylor were
present. City Manager Jennifer Fadden, Treasurer Terry Leake, Police
Chief Mike Holder, Fire Chief Russell Shelley, Finance Manager Karen
Hines, Strategic Services Manager Eric Ellwanger, and City Secretary
Cynthia Singleton were also present.
2. CONSENT: READING AND PUBLIC HEARING - Resolution R-12-0059
2a Approval of the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board meeting of May 31, 2012
2b Approval of the minutes of the Colleyville Crime Control and Prevention
District Board meeting of June 21, 2011
President Taylor read Resolution R-12-0059 in its entirety.
President Taylor opened the public hearing.
There was no one present wishing to speak concerning this item and President
Taylor closed the public hearing.
President Taylor moved to approve Resolution R-12-0059.
Director Wollin seconded the motion.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Michael Muhm, and Directors Carol
Wollin, Jody Short, David Kelly, Stan Hall, and Tom Hart
Colleyville Crime Control and
Prevention District Minutes - Draft June 19, 2012
City of Colleyville Page 2
3. RESOLUTION(S): READING AND PUBLIC HEARING
3a Resolution R-12-0060
Approval of the Fiscal Year 2013 (FY 2013) Colleyville Crime Control
Prevention District (CCCPD) budget
President Taylor read Resolution R-12-0060 in its entirety.
Police Chief Mike Holder reviewed the changes to the Fiscal Year 2013 Colleyville
Crime Control District budget, which was presented to the CCCPD Board during the
CCCPD worksession on May 31, 2012, and spoke regarding vehicle and weapon
needs.
President Taylor opened the public hearing.
There was no one present wishing to speak concerning this item and President
Taylor closed the public hearing.
Discussion ensued regarding the weapon inventory and replacement schedule and
vehicle rotation schedule.
President Taylor stated the Crime Control and Prevention District was established
by statute and allows the Board to supplement the Police Department General
Fund budget.
Chief Holder stated the Crime Control and Prevention District budget is specific to
law enforcement and is a funding resource for personnel, equipment, training, and
facility needs.
Director Kelly moved to approve Resolution R-12-0060.
Director Hall seconded the motion.
Director Short spoke regarding the CCCPD funding of positions and the status of
the positions when the CCCPD expires.
City Manager Jennifer Fadden stated the CCCPD was established in 1998, and
renewed by voters in 2003 for 20 years, and when it expires in 2023, it will be
necessary to decide whether to ask the voters for renewal of the CCCPD.
Colleyville Crime Control and
Prevention District Minutes - Draft June 19, 2012
City of Colleyville Page 3
Discussion ensued whether to continue to load costs to a funding source that may
or may not be available long-term, the merits of the CCCPD, and the emphasis
placed on public safety by the citizens.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Michael Muhm, and Directors Carol
Wollin, Jody Short, David Kelly, Stan Hall, and Tom Hart
3b Resolution R-12-0061
Election of a President and Vice President of the Colleyville Crime Control
and Prevention District Board of Directors
President Taylor read Resolution R-12-0061 in its entirety.
President Taylor opened the public hearing.
There was no one present wishing to speak concerning this item and President
Taylor closed the public hearing.
Director Hart nominated Director Taylor for President and Director Muhm for Vice
President and moved to approve Resolution R-12-0061 as stated.
Director Kelly seconded the motion.
Director Muhm nominated Director Short for Vice President.
Director Kelly accepted the amendment to Director Short as Vice President.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Jody Short, and Directors Carol Wollin,
Michael Muhm, David Kelly, Stan Hall, and Tom Hart
4. ADJOURNMENT
There being no further business before the Colleyville Crime Control and
Prevention District Board of Directors, Director Kelly moved to adjourn.
Colleyville Crime Control and
Prevention District Minutes - Draft June 19, 2012
City of Colleyville Page 4
President Taylor seconded the motion.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Jody Short, and Directors Carol Wollin,
Michael Muhm, David Kelly, Stan Hall, and Tom Hart
President Taylor adjourned the meeting at 5:24 p.m.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS ON THIS THE ________ DAY OF ________________________
2013.
Minutes taken by:
Cynthia Singleton, TRMC, CMC
City Secretary
Minutes prepared by:
Amy Shelley
City Secretary
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 06/18/2013 Number Resolution R-13-0063
Type Resolution
Department Police
Title
Approval of the Fiscal Year 2014 (FY 2014) Colleyville Crime Control Prevention District
(CCCPD) budget
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) Board, which is comprised of the City Council, must
approve an annual budget at least 100 days before the start of the fiscal year. This
item allows the Board to comply with this requirement by approving the proposed FY
2014 CCCPD Budget. Staff proposes the following FY 2014 budget for review and
discussion, and is seeking Board approval of the proposed expenditures.
The FY 2014 CCCPD Budget was discussed at the May 30, 2013 CCCPD budget
worksession. At that time, staff presented a complete budget proposal that meets the
needs of the Colleyville Police Department and the community. The proposed budget
includes administrative and technology expenditures as well as full funding for five (5)
police personnel and one (1) mid-year police personnel, four (4) marked police
vehicles, one (1) unmarked police vehicle, a new radar trailer and continuation of the
weapons replacement schedule.
The following information and attachments provide estimated fund balances and
revenues, as well as a detailed list of proposed expenditures.
Estimated Beginning Fund Balance for FY 2014 $1,072,545
Revenues:
½ Cent Sales Tax $1,275,000
Interest Income $ 1,500
Use of Available Cash $ 235,687
TOTAL REVENUES $1,512,187
Expenditures:
CCCPD Board Agenda Briefing 3a
City of Colleyville Page 2
Administrative Board/Audit Expenses $ 1,850
Police Records Management System Annual Maintenance Contract $ 45,000
Regional Recruiting and Hiring Process (PACT Test)$ 2,000
Crime Reports Crime Mapping Software $ 1,200
Crime Reports Analytical Crime Mapping Software $ 3,588
NetMotion Wireless Maintenance Agreement $ 3,219
L-3 In-Car Video System Server Maintenance $ 3,768
Personnel:
Five (5) Police Officer Positions $ 420,082
Add one (1) Additional Police Officer Position in April 2014 $ 36,975
Metroport Teen Court $ 33,750
Capital:
Vehicles: Replacement – 4 Patrol vehicles including in-car video
system
$ 206,600
Replacement – CID Vehicle $ 24,000
Equipment:
Weapons Replacement $ 8,500
Radar Trailer Replacement $ 10,000
Debt Service:
2006 Series Refunding Debt $ 501,182
Transfers:
Capital Equipment Replacement Fund - In-Car Mobile Digital
Computer System
$ 10,000
TOTAL EXPENDITURES $1,311,714
*EXCESS REVENUES OVER EXPENDITURES $ 200,473
ENDING FUND BALANCE $1,037,331
*Must have a 1.4 times coverage ratio ($200,473) for debt service payment in
FY 2014.
Attachments
1.Proposed Fiscal Year 2014 CCCPD Budget
2.Resolution R-13-0063
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2014 PROPOSED BUDGET
ADOPTED PROJECTED PROPOSED
FISCAL YEAR FY 2013 FY 2013 FY 2014
BEGINNING FUND BALANCE $953,023 $1,072,545 $1,072,545
REVENUES:
1/2 CENT SALES TAX REVENUE $1,135,000 $1,225,000 $1,275,000
INTEREST INCOME $2,000 $1,500 $1,500
USE OF AVAILABLE CASH $287,940 $198,440 $235,687
TOTAL REVENUES $1,424,940 $1,424,940 $1,512,187
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 $45,000
REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST)$2,000 $2,000 $2,000
CRIME REPORTS CRIME MAPPING SOFTWARE $1,200 $1,200 $1,200
CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $4,000 $4,000 $3,588
NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219
$3,768 $3,768 $3,768
PERSONNEL:
POLICE OFFICERS:
(FY 2013 - FIVE OFFICERS) $404,641 $404,641 $420,082
$0 $0 $36,975
TEEN COURT $33,750 $33,750 $33,750
CAPITAL -
VEHICLES:
REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $154,950 $154,950 $206,600
(FY 2014 - 4 VEHICLES INCLUDING IN-CAR VIDEO SYSTEM)
REPLACEMENT - CID VEHICLE $0 $0 $24,000
EQUIPMENT:
$36,668 $36,668 $0
$9,600 $9,600 $8,500
$0 $0 $10,000
DEBT SERVICE:
2006 SERIES REFUNDING DEBT $505,924 $505,924 $501,182
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $16,000 $16,000 $10,000
TOTAL EXPENDITURES $1,222,570 $1,222,570 $1,311,714
EXCESS REVENUES OVER EXPENDITURES $202,370 **$202,370 **$200,473 ^^
ENDING FUND BALANCE $867,453 $1,076,475 $1,037,331
** MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,370) FOR DEBT SERVICE PAYMENT IN FY 2013
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,473) FOR DEBT SERVICE PAYMENT IN FY 2014
RADAR TRAILER REPLACEMENT
L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE
CONDUCTED ENERGY DEVICE (TASER) EQUIPMENT
(FY 2014 - ADD ONE ADDITIONAL OFFICER IN APRIL 2014)
(REPLACE UNITS 1114,1116,1120,1121)
WEAPONS REPLACEMENT
(REPLACE UNIT 190)
RESOLUTION R-13-0063
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR
FISCAL YEAR 2014 FOR THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS,the laws of the State of Texas require an annual budget be
adopted by the Board of Directors; and
WHEREAS,the laws require the budget includes projected revenues and
proposed expenditures, cash on hand at the start of the year,
the amount of money received during the prior year, the tax
rate, and the projected ending fund balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.THAT the Fiscal Year 2014 budget amounts for the Colleyville
Crime Control and Prevention District with a sales and use tax
rate of .5°/o are as follows:
Projected Revenue Received
in Fiscal Year 2013 $1,424,940
Projected Cash on Hand
as of October 1, 2013 $1,072,545
Revenues $1,512,187
Expenditures $1,311,714
Ending Fund Balance
at September 30, 2014 $1,037,331
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _____ AYES, _____ NAYS, AND _____
ABSTENTIONS ON THIS THE 18TH DAY OF JUNE 2013.
Resolution R-13-0063
Page 2 of 2
ATTEST:COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley Mike Taylor
City Secretary President
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 06/18/2013 Number Resolution R-13-0064
Type Resolution
Department City Secretary
Title
Election of a President and Vice President of the Colleyville Crime Control and
Prevention District Board of Directors
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District Board of Directors shall elect from among its members a President
and Vice President. Each officer of the Board serves for a term of one year.
Attachments
1.Resolution R-13-0064
RESOLUTION R-13-0064
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT
TO THE COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT
BOARD OF DIRECTORS
WHEREAS,the Colleyville Crime Control and Prevention District Board of
Directors shall elect, from among its members, a President and
Vice President in accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.THAT Director __________ is elected President and
___________ is elected Vice President for a one-year term.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________AYES, ________ NAYS, AND ________
ABSTENTIONS, THIS THE 18th DAY OF JUNE 2013.
ATTEST: COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley Mike Taylor
City Secretary President