Loading...
HomeMy WebLinkAboutCity Council-Minutes-5/14/2013 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, May 14, 2013 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on May 14, 2013, at 5:35 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart and Councilmembers Carol Wollin, Stan Hall, Michael Muhm, Jody Short, Mike Taylor, and Councilmember-Elect Chuck Mogged, City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Interim Fire Chief Clif Nelson, Economic Development Director Marty Wieder, Parks and Recreation and Library Director Mary Rodne, Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie Hill, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Municipal Court Administrator Karen Randolph, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Parks Superintendent Tim Hightshoe, Recreation and City Events Manager Lisa Escobedo, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley were present. PC-1 Overview of Colleyville Youth Athletic Associations Parks Superintendent Tim Hightshoe presented an overview of Colleyville Youth Athletic Associations. Mayor Kelly questioned staff regarding why the 2011 participation numbers are higher in soccer. Patrick Dunagan, CSA President, responded there were other soccer associations who registered through the Colleyville Soccer Association, but did not utilize Colleyville fields. Councilmember Muhm questioned staff regarding other cities that experience high non-resident participation. Superintendent Hightshoe replied Grapevine, North Richland Hills, and Hurst are typically the three cities in which non-resident participation is higher. Councilmember Muhm questioned staff regarding the “Fall Only” representation on the football information. Superintendent Hightshoe replied the football program has moved to Grapevine. City Manager Jennifer Fadden explained that during the spring months, only tournaments are being played. City of Colleyville Page 1 City Council Minutes May 14, 2013 Mayor Pro Tem Hart questioned staff regarding if the football practice fields are maintained by GCISD; even, city-owned lighting? Superintendent Hightshoe replied yes. Councilmember Muhm questioned staff regarding how much additional revenue has been taken in this year. Superintendent Hightshoe replied $8,000. Councilmember Taylor questioned staff regarding why the additional revenue has not been included in this presentation. Superintendent Hightshoe replied he wanted to show only the league play. Councilmember Taylor stated he would like those monies accounted for in a slide for next year since that revenue helps to off-set the costs. Councilmember Muhm questioned staff regarding if non-residents pay a higher participation fee. Superintendent Hightshoe replied yes. Mayor Pro Tem Hart questioned staff regarding if the rest of the presentation excludes the additional $8,000 in revenues. Superintendent Hightshoe replied yes. Councilmember Taylor questioned staff regarding if the $8,000 dollars in additional revenue has been earmarked for something else. Superintendent Hightshoe replied no. Councilmember Taylor questioned staff regarding if the collected fees are commensurate of the use of the facility for the events. Superintendent Hightshoe replied staff is currently evaluating to see if the fees cover the use of the facility. Councilmember Short explained there are other revenues, such as sales tax revenues, which are generated by these events, which are not seen by the use of these fields. Councilmember Muhm questioned staff regarding who provides supervision over the associations. Superintendent Hightshoe replied there is a contract with each organization, and there are biannual meetings held with each one. He further explained the City is in constant communication with these organizations. City Manager Jennifer Fadden explained the City does not monitor the activities of these associations; we simply coordinate the field and facility use. She further explained the associations are independent organizations. Councilmember Hall questioned staff regarding the five full-time equivalents, asking if those are allocated and reflected in the $418,000 dollars. Superintendent Hightshoe replied yes and fully allocated. City of Colleyville Page 2 City Council Minutes May 14, 2013 Councilmember Hall questioned staff regarding if they are solely dedicated to those associations. Superintendent Hightshoe replied they are dedicated for field maintenance. He further explained the City of Colleyville does a lot more than maintain the athletic fields, compared to surrounding cities. Councilmember Taylor questioned staff regarding where the artificial turf located at Reagan Park is. Superintendent Hightshoe replied the turf is located in the batting cage area. Councilmember Muhm questioned staff regarding if the playing fields are available for residents, independent of associations. Superintendent Hightshoe replied during the season, the associations have exclusive use, and then the fields are open. Mayor Kelly stated practice is not allowed on the playing fields. Councilmember Muhm questioned staff regarding the need for security measures. Recreation and City Events Manager Lisa Escobedo replied the security is needed for after hour events to ensure the facilities are being used appropriately. Councilmember Muhm questioned staff regarding if this includes the fields as well. Manager Escobedo replied yes. Councilmember Muhm questioned staff regarding if there have been any issues. Manager Escobedo replied this is for security measures with more recent activities. Councilmember Muhm questioned staff regarding if the costs for the facilities will increase due to the associated cost of security. Superintendent Hightshoe replied staff will evaluate that once the costs associated with the security has been identified. Councilmember Short questioned staff regarding what is a scheduled event. Superintendent Hightshoe replied any practice or game reserved through the association is a scheduled event. He further explained if an event is not reserved through the association and someone shows up to have practice, then the scheduled event trumps the one that is unscheduled. Councilmember Taylor questioned staff regarding the intent of a scheduled event. Manager Escobedo replied events are to be scheduled through GCISD. Mayor Kelly explained the purpose of scheduling through GCISD is to discourage the unscheduled event. Councilmember Muhm questioned staff regarding how many scheduled events are held each year. Superintendent Hightshoe replied throughout the season, there are around 200 events. City of Colleyville Page 3 City Council Minutes May 14, 2013 Mayor Kelly questioned staff regarding if the lacrosse association uses only the GCISD fields. Superintendent Hightshoe replied yes. Councilmember Taylor questioned staff regarding the participation percentage for Colleyville residents in lacrosse. Superintendent Hightshoe replied 56 percent of the lacrosse participants are Colleyville residents. Councilmember Short questioned staff regarding if the user fees have been increased lately. City Manager Jennifer Fadden replied a couple of years ago the non-resident fee was increased. Councilmember Muhm stated the security fees are going to have to come from somewhere to off-set them. City Manager Jennifer Fadden explained those fees will be passed to the associations. Councilmember Short questioned staff regarding if the cheer program is included in the football numbers. Superintendent Hightshoe replied the cheer programs were not included. Councilmember Short questioned staff regarding a basketball program. Superintendent Hightshoe replied the City used to have basketball; however, the largest participation was from non-residents, therefore, that association found another city/facility to use. Councilmember Taylor questioned staff regarding the process for the laser leveling. Superintendent Hightshoe replied throughout the season there is a lot of wear and tear, and staff levels the field after each use, but only periodically with the laser leveling. Councilmember Short stated these programs are great for the children of the residents. Councilmember Taylor stated the Colleyville fields are known all over the state, especially for the tournaments. Councilmember Taylor questioned staff regarding how many of these programs are for adults. Superintendent Hightshoe replied none, they are all children. Superintendent Hightshoe stated there have been over 33,000 participants just in the last five years. PC-2 Overview of Community Policing efforts Police Chief Mike Holder presented an overview of Community Policing efforts. Steve McDaniel, Citizen Police Academy President, was also present to answer questions. City of Colleyville Page 4 City Council Minutes May 14, 2013 Councilmember Muhm questioned staff regarding if the membership for the Explorer Program has a defined membership, or is it a lifetime membership. Chief Holder replied the membership can be lifetime, if they chose, somewhat similar to the membership in the Boy Scouts. PC-3 Municipal Court mid-year update Finance Manager Karen Hines presented the Municipal Court mid-year update. Judge Newman was also present to answer questions. Councilmember Muhm questioned staff regarding the licensing for Keller. Assistant City Manager/Chief Financial Officer Terry Leake replied yes, there is adequate licensing. Councilmember Muhm questioned staff regarding if there are two bailiffs. Judge Newman replied yes. Councilmember Muhm questioned staff regarding if HB 2025 passes, will all court activity in Keller cease. Judge Newman replied yes. Councilmember Muhm questioned staff regarding if the kiosk will then be removed. Judge Newman replied the kiosk only handles jail bonds, and there has been no discussion of removing the kiosk. Mayor Kelly questioned staff regarding how things appear to be going. Judge Newman explained everything seems to be working well. Councilmember Muhm questioned staff regarding if other cities have contacted our City about doing this same type of merger. Municipal Court Administrator Karen Randolph replied yes, several cities have contacted her regarding what has been done. PC-4 Presentation of the Quarterly Performance Management Report Strategic Services Manager Adrienne Lothery presented the quarterly performance management report. Councilmember Muhm questioned staff regarding if the GCISD permit revenue information was included in the original target for revenue. Economic Development Director Marty Wieder replied the GCISD information is additional revenues and was not included in the original target. Councilmember Hall questioned staff regarding what types of information is being requested within an open records request. City Manager Jennifer Fadden explained the typical items requested for an open records request. City of Colleyville Page 5 City Council Minutes May 14, 2013 Councilmember Muhm stated the Public Works department is doing a fantastic job of sweeping the streets. Councilmember Muhm questioned staff regarding if the City makes the street signs in house. City Manager Jennifer Fadden replied yes. Councilmember Muhm questioned staff regarding if the wellness program benefits the bidding process for health insurance. City Manager Jennifer Fadden replied yes. PC-5 Presentation of the Quarterly Investment Report There was no discussion on this item. PC-6 Discussion of the Fiscal Year 2014 (FY 2014) Budget Calendar Mayor Kelly explained this item is to set a new date for the general budget worksession, but continue with the Crime Control meeting on May 30, 2013 at 5:00 p.m. City Manager Jennifer Fadden explained staff respectfully requested additional time to prepare items for the general budget worksession. Councilmembers concurred with a worksession meeting date of Wednesday, June 26, 2013 at 6:00 p.m. PC-7 Presentation of the Monthly Financial Report - April 2013 There was no discussion on this item. PC-8 Discussion of the May 14, 2013, City Council regular agenda items CITY COUNCIL PORTRAIT SITTING Mayor Kelly adjourned the Pre Council meeting at 6:59 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly on May 14, 2013, at 7:39 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart and Councilmembers Carol Wollin, Stan Hall, Michael Muhm, Jody Short, Mike Taylor, and Councilmember-Elect Chuck Mogged, City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Code Enforcement Officer Ky Roby, Economic Development Director Marty Wieder, Parks and Recreation and Library Director Mary Rodne, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information City of Colleyville Page 6 City Council Minutes May 14, 2013 Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley were present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 7:17 p.m. and reconvened at 7:35 p.m. INVOCATION: Brother Paul McMullen, Good Shepherd Catholic Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE Administration of the Oath of Office to Mayor David Kelly, Councilmember Carol Wollin, Place 1, and Councilmember Chuck Mogged, Place 2 City Secretary Amy Shelley administered the Oath of Office to Mayor David Kelly, Councilmember Carol Wollin, Place 1, and Councilmember Chuck Mogged, Place 2. 3. RECEPTION FOR INCOMING AND OUTGOING CITY COUNCIL Mayor Kelly recessed the meeting at 7:39 p.m. for a reception for the incoming and outgoing City Council. Mayor Kelly called the meeting to order at 8:06 p.m. City of Colleyville Page 7 City Council Minutes May 14, 2013 4. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-13-3626 This resolution was not needed. 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Taylor thanked Mayor Kelly for the proclamation issued on Sunday, May 12, 2013 for Paul and Hope Copenhager Day, who are both in their 90’s and have lived on Bettinger Drive for 60 years. Councilmember Short announced the Colleyville Lions Club xSightment Run scheduled for Saturday, June 1, with registration currently taking place. Proclamation in recognition of National Police Week, May 12-18, 2013 - Mayor David Kelly and Police Chief Mike Holder Mayor Kelly and Police Chief Mike Holder recognized the Police Department with a proclamation in recognition of National Police Week for May 12-18, 2013. Police Captain Robert Hinton and School Resource Officer Gary Moore were also present. Proclamation in recognition of National Public Works Week, May 19-25 - Mayor David Kelly and Public Works Director Bob Lowry Mayor Kelly and Public Works Director Bob Lowry recognized the Public Works Department with a proclamation in recognition of National Public Works Week, May 19-25, 2013. City Engineer Jeremy Hutt, Field Operations Manager Ken Tywater, Operations Supervisors Jon Escamilla, Steven Wester, Robert Lynch and Brandon Randall, and Cross Connection Technician Robert Pinner were also present. Presentation of the Government Finance Officers Award (GFOA) Distinguished Budget Presentation Award - Assistant City Manager and Chief Financial Officer Terry Leake, Finance Manager Karen Hines, Strategic Services Manager Adrienne Lothery, and Human Resources Director Michelle Reyes - Mayor David Kelly Mayor Kelly presented the GFOA Distinguished Budget Presentation Award to Assistant City Manager and Chief Financial Officer Terry Leake, Finance Manager Karen Hines, Strategic Services Manager Adrienne Lothery, and Human Resources Director Michelle Reyes. City of Colleyville Page 8 City Council Minutes May 14, 2013 In recognition of Colleyville's featured business - Westlake Ace Hardware, 4701 Colleyville Boulevard, Sara Smith, Manager - Mayor David Kelly and Economic Development Director Marty Wieder Mayor David Kelly and Economic Development Director Marty Wieder recognized Store Manager Sara Smith and Westlake Ace Hardware located at 4701 Colleyville Boulevard. 6. ELECTION OF MAYOR PRO TEM Election of Mayor Pro Tem Mayor Kelly stated, in accordance with the City Charter, a Mayor Pro Tem is elected each year. Mayor Kelly opened the floor for nominations. Mayor Pro Tem Hart moved to elect Councilmember Taylor. Councilmember Short seconded the motion. The motion carried with the following vote: Aye: Mayor David Kelly, Mayor Pro Tem Tom Hart, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Mike Taylor 7. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3627 7a Approval of the minutes of the regular City Council meeting of May 7, 2013 7b Appointment of a Contracting Party Representative and Alternate Contracting Party Representative to represent the City of Colleyville at the Trinity River Authority's Tarrant County Water Supply Project Customer City meetings 7c Appointment of a Contracting Party Representative and Alternate Contracting Party Representative to the Advisory Committee of the Trinity River Authority's Central Regional Wastewater System 7d Approval of a contract with Pattillo, Brown, & Hill, L.L.P. for auditing services for fiscal year ending September 30, 2013 in the amount of $43,725 7e Approval of a Colleyville Garden Club donation of three wind sculptures and associated costs with a value of $9,700 7f Approval to purchase one patrol vehicle and all related equipment from Caldwell Country Chevrolet and one unmarked police vehicle City of Colleyville Page 9 City Council Minutes May 14, 2013 and all related equipment from Philpott Ford, in an amount not to exceed $70,000 7g Approval of an Interlocal Agreement with the City of Grand Prairie for cooperative purchasing of goods and services 7h Approval of a preliminary plat on 6.4 acres on Tract 3B, of Abstract 1543, of the George W. Teeter Survey located at 1301 Glade Road, Case PC13-003 Mayor Kelly read Resolution R-13-3627 in its entirety. Assistant City Manager/Chief Financial Officer Terry Leake explained agenda item 7d. Mayor Kelly opened the public hearing at 8:25 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition to the minutes which included the discussion of the zoning case located at the corner of Glade Road and Bluebonnet Drive. There was no one else present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 8:30 p.m. Councilmember Hart moved to approve Resolution R-13-3627. Councilmember Wollin seconded the motion. Councilmember Wollin expressed her appreciation to the Colleyville Garden Club for the donation of three wind sculptures as outlined in agenda item 7e. Mayor Kelly concurred and explained the location of the donated sculptures. Mayor Pro Tem Taylor questioned staff regarding agenda item 7h, has anything changed from the 2008 zoning ordinance? Community Development Ron Ruthven replied no. Mayor Pro Tem Taylor questioned staff regarding agenda item 7f, is the $70,000 for each police cruiser. Police Chief Mike Holder explained agenda item 7f. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart City of Colleyville Page 10 City Council Minutes May 14, 2013 8. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 8a Ordinance O-13-1873 Consideration for a zoning change from R20-Single Family Residential to PUD-C-Planned Unit Development Commercial on Lot 16, Block 2, of the Fairway Addition located at 8508 Precinct Line Road, Case ZC12-030 Mayor Kelly read the caption of Ordinance O-13-1873. Community Development Director Ron Ruthven presented the agenda item and briefed the City Council. Mayor Kelly opened the public hearing at 8:34 p.m. John Griffith, applicant and property owner, came forward to present the agenda item and brief the City Council. There was no one present wishing to speak regarding this item and Mayor Kelly closed the public hearing at 8:40 p.m. Mayor Kelly questioned staff regarding if the property to the north is a day care. Director Ruthven replied the property owners have a private school at this location as an ancillary use to the residential use. Mayor Pro Tem Taylor stated he is not in favor of the waiver request regarding the masonry fencing along the east side, but stated being in favor of the waiver request along the north side. Mayor Kelly questioned staff regarding the fencing height requirements with a commercial use. Director Ruthven replied an eight foot height is the standard between commercial and residential. Mayor Kelly questioned staff regarding if the fencing to the east is six feet in height. Director Ruthven replied yes. Councilmember Hart questioned staff regarding if the fencing will match the fencing to the south. Director Ruthven explained the pre-formed fencing panels are allowed. Councilmember Hall concurred with Mayor Pro Tem Taylor in that the eastern border fencing needs to match the fencing located at 8504 Precinct Line Road. He stated he concurred with Mayor Pro Tem Taylor regarding the northern fencing and the potential uses with that property. Councilmember Mogged moved to approve Ordinance O-13-1873 with the amendment to waive the masonry fencing requirements with the City of Colleyville Page 11 City Council Minutes May 14, 2013 north property, but to maintain the same fencing as the east property line. Mayor Kelly stated an amendment to maintain the requirements with the Land Development Code regarding the height of the fence. Councilmember Hall seconded the motion with the amendments. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 8b Ordinance O-13-1874 Consideration of amendments to Section 3.24-Schedule of Permitted Principal Uses of Chapter 3-Land Use of the Land Development Code, Case GC13-005 Mayor Kelly read the caption of Ordinance O-13-1874. Community Development Director Ron Ruthven presented the agenda item and briefed the City Council. Mayor Kelly opened the public hearing at 8:45 p.m. There was no one present wishing to speak regarding this item and Mayor Kelly closed the public hearing at 8:45 p.m. Councilmember Wollin moved to approve Ordinance O-13-1874. Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no speakers regarding this item. 10. REPORTS Colleyville Sidewalks Committee Minutes - February 26, 2013 There was no discussion of this item. City of Colleyville Page 12 City Council Minutes May 14, 2013 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 14, 2013 - Reading and Public Hearing - Resolution R-13-3628 This resolution was not needed. 12. ADJOURNMENT There being no further business before the City Council, Councilmember Mogged moved to adjourn, and Councilmember Hart seconded the motion. The motion carried with the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart Mayor Kelly adjourned the City Council meeting at 8:47 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 4TH DAY OF JUNE 2013. Minutes taken and prepared by: Amy Shelley City Secretary City of Colleyville Page 13