HomeMy WebLinkAboutLibrary Board-Minutes-6/10/2013City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 10, 2013
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
2. APPROVAL OF MINUTES
April 8, 2013
3. REGULAR AGENDA ITEMS
3a Discussion of the Colleyville Public Library 2013 Summer Reading Program
3b Discussion of the Colleyville Public Library Tenth Anniversary Year Events
3c Discussion of the closing of the North Texas Library Partners (NTLP)
3d Colleyville Public Library Second Floor Expansion Project Update
3e Discussion of the Senior Center Rebranding Study
4. REPORTS
4a Librarian's Report
4b Friends of the Colleyville Public Library Report
4c Colleyville Public Library Foundation Report
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
6. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 7, 2013
by 5:00 p.m.
Kathy E. Moore
Administrative Assistant
Colleyville Library Board Agenda June 10, 2013
City of Colleyville Page 2
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Library Assistant at least 48 hours in advance at
817.503.1150, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, April 8, 2013
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Jerome Davis called the meeting of the Colleyville Public Library to order at
6:02 p.m.
Roll Call: Present Chairperson Jerome Davis, Board members Victoria Kennedy-
Ziegler, Thad Bolline, Kay Newton, Pam Jones, Charna Logan-Gray; Library, Parks
and Recreation Director Mary Rodne and Administrative Assistant Kathy Moore.
Absent Board member Billie Tuttle; Alternate and Ex-Officio members Melissa
Orlando and Cecilia Monacelli
2. APPROVAL OF MINUTES
February 11, 2013
A motion was made by Charna Logan-Gray and seconded by Victoria Kennedy-Ziegler
to approve the February 11, 2013 minutes as presented. Motion approved
unanimously.
3. REGULAR AGENDA ITEMS
3a Discussion of closing the North Texas Library Partners (NTLP)
Director Mary Rodne gave an overview on the services provided by the North Texas
Library Partners (NTLP), a non-profit Corporation, which the Library pays an annual
membership fee of $2,000. Rodne stated that the benefits provided by NTLP include
vendor discounts, training opportunities, and group bidding for discount pricing.
Director Rodne reported that with the closing of the NTLP, the Library will receive a
partial refund for membership fees paid this fiscal year. Additionally, she noted that
most vendors will honor pricing through the fiscal year ending in September and that
staff will research other options for the future.
3b Colleyville Public Library Second Floor Expansion Project Update
Director Rodne presented an update on the second floor expansion project. It was
noted that all the first floor online public access catalog (OPAC) stations had been
Colleyville Library Board Minutes April 8, 2013
City of Colleyville Page 2
installed in new locations, and that 125 new chairs had been ordered for the second
floor meeting room. Rodne informed Board members that a final walk through had
been scheduled for miscellaneous shelving items.
3c Discussion of the Colleyville Public Library 2013 Summer Reading Program
Staff provided the Board members a calendar of special events for 2013. Director
Rodne noted that the Summer Reading Program Kick-Off Party was scheduled on
June 7, 2013 and it would feature a Wizard of Oz theme.
Director Rodne added that the Kick-Off Party would start at 6:00 p.m. and the Library
would be open until 8:00 p.m. Rodne announced that Mayor Kelly would open the
festivities by leading the children up the yellow brick road to open the Emerald City
prize room. It was also noted that the party would include face painting, a balloon
artist and photos with the Wizard of Oz characters.
Rodne gave an overview of the programs to be offered throughout the summer and
noted that the Library would be offering a new program for older kids called the
Globe Trotters, which would feature stories, crafts and some type of sports activity.
Additionally, it was reported that the Library would be partnering with the Recreation
Department to offer a mid-summer movie in the park event.
Library Director Rodne informed the Board that the Summer Reading Finale was
scheduled for August 2, and that the event would be a larger event in celebration of
the Library’s ten years of service.
3d Discussion of the Colleyville Public Library 10th Anniversary Year Events
Director Rodne stated that the Library staff was planning a series of activities
throughout the year to celebrate the ten year anniversary, starting with the Summer
Reading Program. Additionally, as part of the celebration, a Sculpture Exhibit featuring
various sculptures was scheduled for display at the Library and City Hall in August -
December.
Rodne added that the donation of the sculpture “Juliana’s Two Loves” was approved
by Council and would be presented to the Library by Susan Stark at the April 16,
2013, City Council meeting.
Mary Rodne suggested that a more formal event be planned for November 2013 to
conclude the ten year celebration. Discussion ensued with many ideas and suggestions
from the Board members. The Board agreed that the event should be a time to thank
all the donors, groups and individuals who have supported the Library over the past
ten years. A tentative date was set for November 8, 2013.
4. REPORTS
Colleyville Library Board Minutes April 8, 2013
City of Colleyville Page 3
4a Librarian's Report
Monthly Statistics
Director Mary Rodne gave the Board an overview of the statistics for the months of
February and March. Rodne informed the Board that overall the numbers were up
from last year. Rodne concluded that registration for Library cards was up and that
registration for cards would also increase with the Summer Reading Program. Rodne
added that volunteer hours totaled 1,108 hours.
Donations
Director Rodne reported that the Library received a total of $10,500 in donations in
February and March. A $10,000 donation from The Robert J. and Helen H. Glaser
Family Foundation through the Colleyville Public Library Foundation was received in
February for the Summer Reading Program; along with a $500 donation in March
from the Colleyville Lion’s Club for the purchase of large print books.
Library Programs
Director Mary Rodne informed the Board that all the Spring 2013 programs will end
this week and that the Library will focus on planning for the Summer Reading
Program. Rodne also noted that the adult book clubs were doing very well with good
attendance.
4b Friends of the Colleyville Public Library Report
Kay Newton reported for the Friends of the Colleyville Library. Newton stated that the
Friends had met on Thursday, April 4, and that they would be sponsoring a used book
sale on April 19-20, 2013. Newton announced that a “For Friends Only” event would
be held on Friday evening from 3:00 – 5:00 p.m. and added that Friends of the
Library memberships would be available for purchase at the door. It was noted that
the book sale for the general public would be held on Saturday from 10:00 a.m. –
2:30 p.m. Additionally, it was noted that donations of gently used items were still
being accepted.
Newton informed the Board that the Friends of the Library were partnering with the
Library for their Summer Reading Program and had plans to go out into the
community to promote the program. Additionally, they hoped to heighten awareness
on all programming and services the Colleyville Public Library has to offer. In closing,
Newton noted that the Friends of the Library would be providing several grand prizes
for the Summer Reading Program.
4c Colleyville Public Library Foundation Report
Colleyville Library Board Minutes April 8, 2013
City of Colleyville Page 4
Mary Rodne stated that the Library Foundation was still working on the redesign of
the adult reading area, and noted that the project committee had selected a chair
style and would be moving forward with the redesign.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
A motion way made by Kay Newton and seconded by Pam Jones to adjourn the
meeting of the Colleyville Library Board at 6:55 p.m. Motion approved
unanimously.
Minutes taken and prepared by:
Kathy E. Moore
Administrative Assistant
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 06/10/2013 Number 3a
Type Regular Agenda Items
Department Library
Title
Discussion of the Colleyville Public Library 2013 Summer Reading Program
Explanation
This item is provided as an update for the Colleyville Public Library's Summer Reading
program.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 06/10/2013 Number 3b
Type Regular Agenda Items
Department Library
Title
Discussion of the Colleyville Public Library Tenth Anniversary Year Events
Explanation
This item is provided to discuss the upcoming tenth year anniversary of the Colleyville
Public Library.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 06/10/2013 Number 3c
Type Regular Agenda Items
Department Library
Title
Discussion of the closing of the North Texas Library Partners (NTLP)
Explanation
This item is to update the Board members on the status of the closing of the North
Texas Library Partners (NTLP) .
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 06/10/2013 Number 3d
Type Regular Agenda Items
Department Library
Title
Colleyville Public Library Second Floor Expansion Project Update
Explanation
This item is provided to give the Library Board an update on the Colleyville Public
Library second floor expansion project.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3e Agenda Date 06/10/2013 Number 3e
Type Regular Agenda Items
Department Library
Title
Discussion of the Senior Center Rebranding Study
Explanation
This item is to inform the Library Board of the Senior Center rebranding Study and the
upcoming public meeting.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 06/10/2013 Number 4a
Type Report
Department Library
Title
Librarian's Report
Explanation
The reports provided are to update the Board members on the statistics for the months
of April and May.
A. Monthly Statistics
B. Donations
C. Library Programs
Attachments
1.Library Monthly Statistic Report - April and May
April 2013 April 2012
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
6,954 6,628 5%49,695 53,199 -7%
183 156 17%1,065 1,188 -10%
31,478 29,156 8%227,870 214,247 6%
385.50 411.00 -6%2,157.50 2,110.00 2%
163.00 95.25 71%1,273.77 1,017.55 25%
29 26 12%273 265 3%
630 537 17%12,455 8,258 51%
Users Users
36 28 29%466 415 12%
388 380 2%2,619 3,817 -31%
63 65 -3%578 490 18%
18,500 16,624 11%129,094 122,358 6%
752 578 30%4,599 3,890 18%
Zinio 853 853
639 518 23%67,316 64,526 4%
$1,484.62 $1,626.95 -9%$13,303.10 $13,081.46 2%
Digital
COLLECTION
LIBRARY RECEIPTS
Children
Adult
CARD REGISTRATIONS
CIRCULATION
TOTAL CIRCULATION
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
COMPUTER USE
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/APRIL 2013
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
May 2013May 2012
% Change
(+/‐)Current YTD
Last Year to
Date
% Change
(+/‐)
5,2308,183 ‐36%54,92561,382 ‐11%
141160 ‐12%1,2061,348 ‐11%
31,47133,033 ‐5%259,251247,2805%
303.00444.00 ‐32%2,460.502,553.00 ‐4%
74.7682.50 ‐9%1,348.531,100.0523%
12119%2852763%
1,2351,351 ‐9%13,6909,60942%
Users Users
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/MAY 2013
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
Total In‐Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
COMPUTER USE Users Users
85850%55150010%
386519 ‐26%3,0054,336 ‐31%
1159126%69358119%
18,80619,470 ‐3%147,836141,8284%
85664233%5,4554,53220%
5891,442
5175072%67,83365,0334%
$2,365.21$2,073.4314%$15,668.31$15,154.893%
COMPUTER USE
Children
Adult
CARD REGISTRATIONS
LIBRARY RECEIPTS
CIRCULATION
TOTAL CIRCULATION
Digital
COLLECTION
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City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 06/10/2013 Number 4b
Type Report
Department Library
Title
Friends of the Colleyville Public Library Report
Explanation
A representative from the Friends of the Colleyville Public Library will provide an
update and report to the Colleyville Library Board members.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 06/10/2013 Number 4c
Type Report
Department Library
Title
Colleyville Public Library Foundation Report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Colleyville Library Board.
Attachments