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HomeMy WebLinkAboutLibrary Board-Agenda Packets-6/12/2023 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA 110 Main Street, Colleyville, Texas, 76034 MONDAY, JUNE 12, 2023 - 6:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES April 10, 2023 3. REGULAR AGENDA ITEMS 3a Update on the 2023 Summer Reading Program 3b Discussion of Items for Future Agendas 4. REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, June 8, 2023 by 5:00 p.m. Mary Rodne Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 10, 2023 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present Board members: Chair Molly Skinner, Vice-Chair Joan Roberts, Kay Newton, Wanda Cotter, Pat Jones, Gary McPherson, and Denise Light. City Staff: Library Director Mary Rodne, Library Community Events Coordinator Maria Hoefke Absent Board Members: Joy Lee Fulton, Joseph Stout 2. APPROVAL OF MINUTES December 12, 2022 A motion was made by Kay Newton and seconded by Joan Roberts to approve the December 12, 2022 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the Colleyville Public Library Long-Range Plan 2023 - 2028 Director Rodne reported that the Long-Range Plan was approved by the City Council at the March 21st meeting. The City Council also approved the purchase with Bibliotheca for upgraded equipment and software for the Library’s two Automated Materials Handling (AMH) systems. Board members asked if the Council had any questions. Rodne noted that one question had been asked regarding access to the Library’s digital content in cloudLibrary by children, and explained that parent control options existed. 3b Overview of the 2023 Summer Reading Program Director Rodne stated the Library was in the planning stages for the 2023 Summer Reading Program. This year’s theme would be, ‘Celebrate Reading,’ and that the logos for the summer t-shirts had been designed. The Summer Reading Kick-Off was set for June 2nd and the Summer Reading Finale will be held in the evening on July 28th. Additionally, Rodne stated that Jean Neisus was in the midst of making a Colleyville Library Board Minutes April 10, 2023 City of Colleyville Page 2 quilt incorporating all the t-shirts from the past 20 Summer Reading Programs. Rodne said this year’s theme would incorporate a birthday cake with a ‘20’ on top as well as fireworks in the balloon columns. All programs had been booked, said Rodne, except for one performer who withdrew due to illness. Also, Rodne said, members of the Youth Service’s Department will be visiting the area schools in early May promoting the Library’s Summer Reading Program. 3c Discussion of Items for Future Agendas There were no comments or suggestions for future discussion items. REPORTS 4a Librarian’s Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of December through March 2023. Rodne stated that overall the statistics were up for the Library. Most Library usage statistics were up and circulation was up seven percent, Rodne said. Additionally, the Library had 140 volunteers during this time period with 540 voluntary library hours. B. Donations: Rodne reported that the Library had received a total of $16,362 from December to March. Of that amount, $100 was received from David and Pam Brandt in December for the purchase of non-fiction books. In January, the Colleyville Public Library Foundation donated $500 for the Library’s author luncheon and an additional $2,500 for a new train table in the Youth Services area. Additionally, the Friends of the Library also donated $2,500 for the train table. Also, Rodne said the United Methodist Church recognized the Library with a $162.00 donation which was used for adult and children’s books. The church also donated a coffee pot for Library staff. In February, the Colleyville Lions Club donated $500 for the purchase of Large Print books, and the Colleyville Garden Club donated $100 for the purchase of gardening books. In March, the Library received a $10,000 donation from the Robert J. and Helen H. Glaser Family Foundation for the Library’s Summer Reading Program. Rodne added that a plaque was presented to the Glaser’s at the March 21, 2023 City Council meeting in recognition of their generosity. Colleyville Library Board Minutes April 10, 2023 City of Colleyville Page 3 C. Programs: Rodne stated that overall the program statistics were up for the Library. Rodne said that the Adult/Teen staff hosted 24 programs and 149 people attended. In Youth Services, 27 programs were offered and 744 had attended. Rodne added that the Library would be hosting a Spring StoryWalk® at the end of April or beginning of May and were waiting on the storyboards to be printed. It was explained that the featured book was going to be Muncha, Muncha, Muncha, and would include a rabbit scavenger hunt around The Plaza. Additionally, Rodne stated that the City’s Recreation and Senior Center programs would continue at the Library through May and possibly into June. At the end of April, Rodne said early voting would begin at the Library on April 24th. The report was concluded with additional information regarding the purchase of the Library’s two Automated Materials Handling (AMH) systems. Following City Council approval of the purchase, the Library placed the order. Rodne noted that the equipment is made in Germany and estimated arrival time may be around six months, possibly October. 4b Friends of the Colleyville Public Library Report Friends of the Library President Joan Roberts stated the group is still receiving book donations and currently have an influx of children’s books. The group has donated a number of children’s books to at a local organization, Young Lives. The program is a division of Young Life and the Friends donated the children’s books to young mothers. Roberts said the Friends are anticipating selling ice cream this summer following the Library’s Tuesday/Thursday afternoon programs. Director Rodne said in the past, a local burger business as well as Sonic had sold ice cream and last summer, the Library hosted an ice cream truck on The Plaza with the Library’s outdoor evening performances. Friends of the Library member Kay Newton said the group would look into selling water along with ice cream. Library Board member Gary McPherson said he had recently toured a Salvation Army facility in Fort Worth in which the Dallas Cowboys donated funds for a Library within the facility. McPherson said they were also looking for books and suggested it to the Friends. In addition, the Friends are receiving calls asking if only Colleyville residents were allowed to buy from the used books shelves at the Library. Newton stated that anyone could buy from their sale shelves. Roberts also said there were no current plans for a book sale. 4c Colleyville Public Library Foundation Report Foundation President Denise Light said the organization is in the planning process for its fundraising celebration marking the Library’s 20th year. Light stated that the Colleyville Library Board Minutes April 10, 2023 City of Colleyville Page 4 Foundation is hoping the event will raise $50,000 for the Library and are anticipating to host an author to headline as well as a jazz band. Light said the group will be calling for sponsorships from the community and putting together a sponsorship level sheet with items attributed to each level. 4. ADJOURNMENT A motion was made by Kay Newton and seconded by Wanda Cotter to adjourn the meeting of the Colleyville Library Board at 6:26 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF _ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ___ DAY OF__. Minutes taken and prepared by: Maria Hoefke Library Community Events Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 6/12/2023 Number Type Regular Agenda Items Department Library Title Update on the 2023 Summer Reading Program Explanation Library Director Mary Rodne will provide an update on the 2023 Summer Reading Program, "Celebrate Reading!". Attachments 1. Colleyville Public Library - 2023 Summer Reading Logo City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 6/12/2023 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 4a Agenda Date 6/12/2023 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of April 2023 through May 2023. A. Monthly Statistics B. Donations C. Library Programs Attachments 1. Library Statistics - April 2023 - May 2023 2. Volunteer Hours Summary - FY2022-2023 April 2023 April 2022 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 7,736 6,903 12%57,309 45,635 26% 131 147 -11%1,065 1,166 -9% Gate Count 6,814 5,988 14%50,699 39,317 29% Cloud Library Activity 791 768 3%5,545 5,152 8% 24,077 22,219 8%174,127 162,542 7% Holds Arrived 2,226 2,316 -4%16,809 17,128 -2% 290.00 256.00 13%2,029 1,854 9% 78.00 119.00 -34%618.25 685.00 -10% 24 24 0%338 254 33% 413 446 -7%6,995 4,093 71% Users Users 38 14 171%249 48 419% 87 88 -1%562 274 105% 104 97 7%643 581 11% Library Card Holders 8,998 9,048 -1% 18,741 17,347 8%133,510 124,135 8% Cloud Library 4,841 4,845 0%33,830 32,376 4% 1,339 -154 969%73,136 73,395 0% $409.05 $575.48 -29%$2,994.41 $4,032.31 -26% Total Circulation COLLECTION LIBRARY RECEIPTS Children Adult LIBRARY CARDS Cards Registered CIRCULATION COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/APRIL 2023 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE May 2023 May 2022 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 9,280 9,841 -6%66,589 55,476 20% 190 139 37%1,255 1,305 -4% Gate Count 8,238 8,899 -7%58,937 48,216 22% Cloud Library Activity 852 803 6%6,397 5,955 7% 29,763 26,876 11%53,840 189,418 -72% Holds Arrived 2,957 2,718 9%5,183 19,846 -74% 345.00 226.00 53%2,374.00 2,080.00 14% 213.00 91.00 134%830.90 775.75 7% 25 10 150%363 264 38% 1,421 2,049 -31%8,416 6,142 37% Users Users 42 33 27%291 81 259% 95 80 19%657 354 86% 141 189 -25%784 770 2% Library Card Holders 9,135 9,223 -1% 23,191 21,120 10%156,701 145,255 8% Cloud Library 5,532 5,451 1%39,362 37,827 4% -99 -292 66%73,037 73,103 0% $630.76 $1,445.04 -56%$3,625.17 $5,477.35 -34% COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/MAY 2023 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Children Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation COLLECTION LIBRARY RECEIPTS MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 10.90 4 1.00 1 0.00 0 37.50 14 0.00 0 49 19 November 11.00 3 6.00 1 0.00 0 80.00 20 3.00 1 100 25 December 11.00 2 3.00 1 0.00 0 67.75 17 0.00 0 82 20 January 16.25 2 18.50 5 0.00 0 64.50 17 0.00 0 99 24 February 27.60 5 5.50 3 0.00 0 64.25 21 5.00 1 102 30 March 13.50 2 0.00 0 0.00 0 93.75 20 0.00 0 107 22 April 5.75 1 2.00 2 0.00 0 70.50 19 0.00 0 78 22 May 25.90 4 5.00 2 34.00 13 147.75 19 0.00 0 213 38 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 122 23 41.00 15 34.00 13 626.00 147 8.00 2 830.90 200 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2022-2023 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 4b Agenda Date 6/12/2023 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 4c Agenda Date 6/12/2023 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments