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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-5/30/2013 City of Colleyville Agenda Colleyville Crime Control and Prevention District Board Worksession City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Thursday, May 30, 2013 5:00 p.m. Executive Conference Room 3rd Floor City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2013 (FY 2013) budget update 2b Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2014 (FY 2014) budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 24, 2013 by 5:00 p.m. Amy Shelley City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Page 1 City of Colleyville Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 05/30/2013 Number 2a Type Presentation and Discussion Department City Manager Title Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2013 (FY 2013) budget update Explanation This briefing provides an update on the current FY 2013 CCCPD budget. A summary of the FY 2013 CCCPD adopted budget is as follows: Beginning Fund Balance $ 953,023 Total Budgeted Revenues (includes draw down of available cash of $287,940) $1,424,940 Total Budgeted Expenditures $1,222,570 Estimated Excess Revenues Over Expenditures* $ 202,370 Estimated Ending Fund Balance $ 867,453 * Must have a 1.4 times coverage ratio ($202,370) for Debt Service payment. Attached is a comparison of the FY 2013 adopted budget versus the FY 2013 revised projection. The FY 2013 beginning fund balance was higher than anticipated, due to the higher than anticipated sales tax revenues received in three of the last five months of FY 2012. Midway through the 2013 fiscal year, sales tax revenues have totaled $612,973, which is 3.2% above sales tax revenues received during the same time period in FY 2012. It is projected that sales tax revenues will be $90,000 greater than the adopted budget of $1,135,000 at the end of the fiscal year, due to increased sales tax receipts. Due to the continued lower than anticipated interest rates, income on investments is projected to be $500 lower than the adopted budget of $2,000. Additionally, the annual CCCPD budget incorporates the use of available cash within the fund balance, which is the utilization of the prior year's 1.40 coverage ratio for bonded debt. In most fiscal years, this annual addition to available cash within the fund balance is slightly over $200,000. With net anticipated increased revenues totaling almost $90,000, it is projected the ending fund balance at September 30, 2013 will be $1,076,475. CCCPD Board Agenda Briefing 2a City of Colleyville Page 2 Attachments 1.FY 2013 CCCPD adopted budget versus FY 2013 revised projected COLLEYVILLE CRIME CONTROL DISTRICT FY 2013 ADOPTED BUDGET VERSUS FY 2013 REVISED PROJECTION ADOPTED PROJECTED FISCAL YEAR FY 2013 FY 2013 BEGINNING FUND BALANCE $953,023 $1,072,545 REVENUES: 1/2 CENT SALES TAX REVENUE $1,135,000 $1,225,000 INTEREST INCOME $2,000 $1,500 USE OF AVAILABLE CASH $287,940 $198,440 TOTAL REVENUES $1,424,940 $1,424,940 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST)$2,000 $2,000 CRIME REPORTS CRIME MAPPING SOFTWARE $1,200 $1,200 CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $4,000 $4,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,768 $3,768 PERSONNEL: POLICE OFFICERS: (FY 2013 - 5 OFFICERS) $404,641 $404,641 TEEN COURT $33,750 $33,750 CAPITAL - VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $154,950 $154,950 (FY 2013 - 3 VEHICLES INCLUDING IN-CAR VIDEO SYSTEM) EQUIPMENT: $36,668 $36,668 $9,600 $9,600 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $505,924 $505,924 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $16,000 $16,000 TOTAL EXPENDITURES $1,222,570 $1,222,570 EXCESS REVENUES OVER EXPENDITURES $202,370 **$202,370 ** ENDING FUND BALANCE $867,453 $1,076,475 ** MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,370) FOR DEBT SERVICE PAYMENT IN FY 2013 L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE CONDUCTED ENERGY DEVICE (TASER) EQUIPMENT (REPLACE UNITS 190,180,1111) WEAPONS (8 PATROL RIFLES) City of Colleyville Page 1 City of Colleyville Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2b Agenda Date 05/30/2013 Number 2b Type Presentation and Discussion Department Police Title Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2014 (FY 2014) budget Explanation Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2014 (FY 2014) budget In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must approve an annual budget at least 100 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, June 18, 2013 for the Board to approve the proposed FY 2014 CCCPD Budget. Staff has proposed the following FY 2014 budget for review and discussion, and is seeking direction on the proposed expenditures prior to the meeting for the adoption of the proposed FY 2014 budget. Estimated Beginning Fund Balance for FY 2014 $1,072,545 Revenues: ½ Cent Sales Tax $1,275,000 Interest Income $ 1,500 Use of Available Cash $ 235,687 TOTAL REVENUES $1,512,187 Expenditures: Administrative Board/Audit Expenses $ 1,850 Police Records Management System Annual Maintenance Contract $ 45,000 Regional Recruiting and Hiring Process (PACT Test)$ 2,000 Crime Reports Crime Mapping Software $ 1,200 Crime Reports Analytical Crime Mapping Software $ 3,588 NetMotion Wireless Maintenance Agreement $ 3,219 L-3 In-Car Video System Server Maintenance $ 3,768 CCCPD Board Agenda Briefing 2b City of Colleyville Page 2 Personnel: Five (5) Police Officer Positions $ 420,082 Add one (1) Additional Police Officer Position in April 2014 $ 36,975 Metroport Teen Court $ 33,750 Capital: Vehicles: Replacement – 4 Patrol vehicles including in-car video system $ 206,600 Replacement – CID Vehicle $ 24,000 Equipment: Weapons Replacement $ 8,500 Radar Trailer Replacement $ 10,000 Debt Service: 2006 Series Refunding Debt $ 501,182 Transfers: Capital Equipment Replacement Fund - In-Car Mobile Digital Computer System $ 10,000 TOTAL EXPENDITURES $1,311,714 *EXCESS REVENUES OVER EXPENDITURES $ 200,473 ENDING FUND BALANCE $1,037,331 *Must have a 1.4 times coverage ratio ($200,473) for debt service payment in FY 2014. Attachments 1.FY 2014 Proposed CCCPD Budget COLLEYVILLE CRIME CONTROL DISTRICT FY 2014 PROPOSED BUDGET ADOPTED PROJECTED PROPOSED FISCAL YEAR FY 2013 FY 2013 FY 2014 BEGINNING FUND BALANCE $953,023 $1,072,545 $1,072,545 REVENUES: 1/2 CENT SALES TAX REVENUE $1,135,000 $1,225,000 $1,275,000 INTEREST INCOME $2,000 $1,500 $1,500 USE OF AVAILABLE CASH $287,940 $198,440 $235,687 TOTAL REVENUES $1,424,940 $1,424,940 $1,512,187 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 $45,000 REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST)$2,000 $2,000 $2,000 CRIME REPORTS CRIME MAPPING SOFTWARE $1,200 $1,200 $1,200 CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $4,000 $4,000 $3,588 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,768 $3,768 $3,768 PERSONNEL: POLICE OFFICERS: (FY 2013 - FIVE OFFICERS) $404,641 $404,641 $420,082 $0 $0 $36,975 TEEN COURT $33,750 $33,750 $33,750 CAPITAL - VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $154,950 $154,950 $206,600 (FY 2014 - 4 VEHICLES INCLUDING IN-CAR VIDEO SYSTEM) REPLACEMENT - CID VEHICLE $0 $0 $24,000 EQUIPMENT: $36,668 $36,668 $0 $9,600 $9,600 $8,500 $0 $0 $10,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $505,924 $505,924 $501,182 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $16,000 $16,000 $10,000 TOTAL EXPENDITURES $1,222,570 $1,222,570 $1,311,714 EXCESS REVENUES OVER EXPENDITURES $202,370 **$202,370 **$200,473 ^^ ENDING FUND BALANCE $867,453 $1,076,475 $1,037,331 ** MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,370) FOR DEBT SERVICE PAYMENT IN FY 2013 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,473) FOR DEBT SERVICE PAYMENT IN FY 2014 RADAR TRAILER REPLACEMENT L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE CONDUCTED ENERGY DEVICE (TASER) EQUIPMENT (FY 2014 - ADD ONE ADDITIONAL OFFICER IN APRIL 2014) (REPLACE UNITS 1114,1116,1120,1121) WEAPONS REPLACEMENT (REPLACE UNIT 190)