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HomeMy WebLinkAboutLibrary Board-Minutes-12/12/2022G�T� COLLEYVILLE Texn� City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, December 12, 2022 Colleyville Public Library 6:00 p.m. 110 Main Street 1. CALL TO ORDER Vice -Chair Joan Roberts called the meeting of the Colleyville Library Board to order at 6:20 p.m. Present Board members: Vice -Chair Joan Roberts, Molly Skinner, Kay Newton, Wanda Cotter, Joy Lee Fulton, Pat Jones and Denise Light. City Staff: Library Director Mary Rodne, Library Community Events Coordinator Maria Hoefke Absent Board Members: Gary McPherson, Joseph Stout 2. APPROVAL OF MINUTES October 10, 2022 A motion was made by Molly Skinner and seconded by Joy Lee Fulton to approve the October 10, 2022 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board Members Director Rodne reported all of the members of the current board who had expiring terms had been officially renewed and no new members were added to the roster. 3b Election of Chair and Vice -Chair Board members discussed nominations for the upcoming year. A motion was made by Kay Newton to nominate Molly Skinner as Chairman of the Colleyville Library Board and Joan Roberts as Vice -Chair of the Colleyville Library Board. The motion was seconded by Wanda Cotter. The nominations were approved, as presented, with a unanimous vote. Collevville Library Board Minutes December 3c Review of Colleyville Library Board Bylaws Director Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines and described the general frequency of Library Board meetings. 3d Discussion of the Colleyville Public Library Long -Range Plan 2022-2027 Director Rodne introduced Aaron Babcock of Hidell and Associates Architects. Babcock presented the Board with the final draft of the Colleyville Public Library Long -Range Plan 2022-2027. (Plan) Prior to Plan approval, Babcock provided a recap of the Long -Range Planning process which began with an online survey to Library card holders where over 1,400 responses were received. Babcock continued with a review of the year -long process and recommendations based on the survey, stakeholder input and research results. Following the presentation and discussion, consensus of the Board was to forward the Plan as presented to the City Council for review and discussion. Babcock noted that he would present the final draft to the City Council at a future meeting. Director Rodne said she would inquire when the item could be placed on a City Council Worksession Agenda and would notify the Library Board when a date was confirmed. 3e Discussion of Items for Further Agendas Director Rodne said a review of policy updates would be discussed at future Library Board meetings. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of October and November 2022. Rodne stated that overall the statistics were up for the Library. Rodne added that the Library serving as a voting site had helped to increase the number of visitors to the Library. Rodne also noted that volunteer hours had decreased during this period due to less volunteers than during the summer months. Colleyville Library Board Minutes December 12, 2022 B. Donations: Rodne reported that the Library had received a total of $530.33 in October. Of that amount, $500 was received from the Friends of the Library for the upcoming December Author Luncheon and $30.33 was from Better World Books, through the Friends of the Library. C. Programs: Rodne stated that during the Fall, Adult Services presented 32 programs with 141 people attending. Youth Services offered 45 programs with 880 persons attending. The Library also hosted a Fall StoryWalk@ featuring the book, The Ghosts Went Floating. The StoryWalk® saw 145 participants, said Rodne. Many more people had taken part in the program, during weekends, or during non -Library working hours. Rodne clarified that the participant amount was from those turning in program sheets to redeem a prize. Rodne continued with an update on the seasonal 'treat' bags promotion. The Library handed out 200 Check'n Treat bags for Halloween; 150 Happy Thanksgiving bags for Thanksgiving and had prepared 150 Sweet Treats & Cozy Reads bags to hand out for Christmas. Also, Rodne noted that the Youth Services department hosted DINO-vember themed programming in November with daily posts on Facebook, story times, a movie and crafts. Rodne also announced that in December, the Library will host Elf Fest, a holiday-themed party in the Youth Services department with crafts, games and activities. The Library is looking for their next StoryWalk® book to be launched in January, Rodne reported. Currently, the Library is in the midst of its Binge Box promotion. Rodne explained that Binge Boxes are themed 4-6 DVD sets. When one of the Binge Boxes is checked out, patrons receive a popcorn box with popcorn and candy, while supplies last. It was also reported that the Grapevine High School Jazz Choir performed in the Library in early December with 30 people attending. Rodne also said the Library is working on a theme for the Winter Reading Program. Rodne concluded that the Library will continue to host the City's Recreation programs at least through the Spring in addition to accommodating the upcoming Spring elections. Ilevville Library Board Minutes December 12, 2022 4b Friends of the Colleyville Public Library Report Friends of the Library President Joan Roberts stated the group will offer a 'buy one, get one free' book sale which will run through the holiday season. Patrons are able to make their purchases at the Library's Help Desk. Roberts said the group is still taking a planned approach to donations, but is considering a potential book sale in the Spring. 4c Colleyville Public Library Foundation Report Foundation President Denise Light said donations from the annual North Texas Giving Day netted $1,575, down from the previous year. Light stated the Library Foundation donated $500 towards the Library's upcoming Author Luncheon as well as $2,500 towards the purchase of a future train table for the Youth Services play area. Director Rodne thanked the Library Foundation and Friends for their donations to the Library this year. 4. ADJOURNMENT A motion was made by Kay Newton and seconded by Wanda Cotter to adjourn the meeting of the Colleyville Library Board at 7:12 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE IOth DAY OF April Minutes taken and prepared by: fiYlatL�4c(L6Lq Maria Hoefke Library Community Events Coordinator