HomeMy WebLinkAboutCity Council-Agenda Packets-4/18/2023City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
Colleyville City Hall – 100 Main Street
TUESDAY, APRIL 18, 2023
WORKSESSION - 5:30 PM
EXECUTIVE CONFERENCE ROOM - THIRD FLOOR
CALL TO ORDER
WS-1 Update on the Municipal Court
WS-2 Discussion of the April 18, 2023, City Council regular agenda items
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Mike Dawson, First United Methodist
PLEDGE OF ALLEGIANCE: Councilmember Dodson
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4836
City Council Agenda April 18, 2023
City of Colleyville Page 2
3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Arbor Day in Colleyville, April 22, 2023 -
Mayor Bobby Lindamood and Parks and Recreation Director Lisa Escobedo
4.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-
4837
4a Approval of the minutes of the regular City Council meeting of April 4,
2023
4b Approval of a Contractor Agreement with CourTex Construction, Inc.,
a BuyBoard Cooperative Purchasing vendor, for the construction of
four pickleball courts, in an amount not to exceed $72,775, and
authorizing the City Manager to execute the agreement
4c Approval of the sale of property, seized items, and found items
5.ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - March 2023
6.CITIZEN COMMENTS
7.REPORTS
Parks and Recreation Advisory Board Minutes - January 9, 2023
Colleyville Library Board Minutes - December 12, 2022
8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
APRIL 18, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-
23-4838
9.ADJOURNMENT
City Council Agenda April 18, 2023
City of Colleyville Page 3
I hereby certify this agenda was posted on City Hall bulletin boards Friday, April
14, 2023 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting. Any matter on this agenda may be opened for public comment and
discussion at the discretion of the governing body.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-1 Agenda Date 4/18/2023
Type Worksession
Department Municipal Court
Title
Update on the Municipal Court
Explanation
Municipal Court staff will give a presentation on the services of the Court.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-2 Agenda Date 4/18/2023
Type Worksession
Department City Secretary
Title
Discussion of the April 18, 2023, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 4/18/2023 Number 1
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding commercial
or financial information the City has received from business prospects the City seeks to
have locate, stay, or expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESOLUTION R-23-4836
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF APRIL 18, 2023
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 18TH DAY OF
APRIL 2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Kathy Wheat Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
George Dodson, Place 4 Aye Chuck Kelley, Place 5 Aye
Callie Rigney, Place 6 Aye
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 4/18/2023 Number 3
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Proclamation in recognition of Arbor Day in Colleyville, April 22, 2023 - Mayor Bobby
Lindamood and Parks and Recreation Director Lisa Escobedo
RESOLUTION R-23-4837
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF APRIL 18, 2023
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of April 4, 2023
b. Approval of a Contractor Agreement with CourTex
Construction, Inc., a BuyBoard Cooperative Purchasing
vendor, for the construction of four pickleball courts, in an
amount not to exceed $72,775, and authorizing the City
Manager to execute the agreement
c. Approval of the sale of property, seized items, and found
items
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 18TH DAY OF
APRIL 2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Kathy Wheat Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
George Dodson, Place 4 Aye Chuck Kelley, Place 5 Aye
Callie Rigney, Place 6 Aye
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, April 4, 2023
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Tuesday, April 4, 2023, at 5:30 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Kathy Wheat, and
Councilmembers Brandi Elder, George Bond, George Dodson, and Chuck Kelley.
ABSENT: Councilmember Callie Rigney.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, City Attorney Whitt Wyatt, and City Secretary
Christine Loven.
WS-1 Discussion of shade options for The Plaza
Assistant City Manager Adrienne Lothery provided a presentation on options and costs
for shading The Plaza at City Hall.
City Council suggested advising attendees to The Plaza events umbrellas are permissible
and erecting the City owned canopies on event days. City Council also noted they would
like to use funding for the Heroes Park improvements, and were concerned the shade
structures would change the appearance of The Plaza dramatically. City Council directed
staff to change the times of the events on The Plaza to accommodate a reduced need
for canopies and shade.
WS-2 Discussion of the April 4, 2023, City Council regular agenda items
Mayor Lindamood stated there are three resolutions on the agenda opposing bills which
are working their way through the 88th Legislature which would have a dramatic
negative effect to the City and removes local control. He stated it is imperative there is
public engagement regarding these bills and noted there will be further discussion of the
resolutions during the meeting.
Mayor Lindamood adjourned the Executive Session at 6:36 p.m. and called the
Executive Session to order.
City Council Minutes April 4, 2023
City of Colleyville Page 2
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business prospects
the City seeks to have locate, stay, or expand in the City and with which the City is
conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned the Executive Session at
6:36 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at 7:00 p.m.
and called the roll.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Kathy Wheat, and
Councilmembers Brandi Elder, George Bond, George Dodson, and Chuck Kelley.
ABSENT: Councilmember Callie Rigney.
INVOCATION: Pastor Martin Richardson, Crown of Life
PLEDGE OF ALLEGIANCE: Councilmember George Dodson
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE
ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - RESOLUTION R-23-4830
Mayor Lindamood read Resolution R-23-4830 in its entirety.
Assistant City Manager Mark Wood presented this item and outlined the BEST (Business
Enhancements to Support Transformation) grants to be approved. Loveria Caffe, 5615
Colleyville Boulevard, $10,000 for exterior improvements, HTeaO, 4917 Colleyville
Boulevard, $30,000 sign and exterior improvements, and The Elixir Salon, 85 Village
Lane, $10,000 for exterior improvements.
Manager Wood noted the owners of each of the establishments also reside within
Colleyville.
City Council Minutes April 4, 2023
City of Colleyville Page 3
Mayor Lindamood opened and closed the public hearing without comments.
Mayor Pro Tem Wheat made a motion to approve Resolution R-23-4830,
seconded by Councilmember Elder.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder,
Bond, Dodson, and Kelley.
Absent: 1 – Councilmember Rigney.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Lindamood and the City Council made announcements regarding City and
community events.
Proclamation in recognition of April as Child Abuse Prevention Month -
Kristen Lockwood, Alliance for Children and Mayor Bobby Lindamood
Mayor Lindamood was joined by Police Chief Michael Miller to present a proclamation in
recognition of Child Abuse Prevention Month, to Kristen Lockwood, Team Relations and
Meena Jones, Board Treasurer, Alliance for Children. Everyone acknowledged the child
abuse numbers were staggering and sad. Ms. Lockwood thanked the Police Department,
Mayor, City Council, and staff for partnering with Alliance for Children.
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-4831
4a Approval of the minutes of the regular City Council meeting of March 21, 2023
4b Approval of an Interlocal Agreement with Tarrant County for the rehabilitation
of various streets as identified in the agreement, and authorizing the City
Manager to execute the agreement
Mayor Lindamood called on Mayor Pro Tem Wheat to read Resolution R-23-4831 in its
entirety.
Public Works Director Amber Beard gave a brief synopsis of item 4b. The Mayor and City
Council thanked Commission Gary Fickes and Tarrant County crews for working with the
City and providing an approximate 40% savings by utilizing the interlocal agreements.
Mayor Pro Tem Wheat opened and closed the public hearing without comments.
City Council Minutes April 4, 2023
City of Colleyville Page 4
Councilmember Dodson made a motion to approve Resolution R-23-4831,
seconded by Mayor Lindamood.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder,
Bond, Dodson, and Kelley.
Absent: 1 – Councilmember Rigney.
Mayor Lindamood returned to preside over the next three resolutions.
Mayor Lindamood stated Mayor Pro Tem Wheat, Councilmember Dodson, City Manager
Jerry Ducay, Assistant City Manager Mark Wood, and himself traveled to Austin the week
prior to meet with Senator Tan Parker and Representative Giovanni Capriglione
regarding three specific bills, which would be detrimental to Colleyville.
Mayor Lindamood said the bills are an affront to local control, taking authority away
from councilmembers to govern the very cities they were elected to serve.
SB1787 and HB3921 are identical and impose high-density standards for any city within
a county with a population of 300,000 or more. Under these bills, a city cannot impose
or enforce an ordinance that would require lot size greater than 1,400 square feet and
anything less than 31.1 lots per acre. To put that into perspective, under these bills a
15-acre plot of land could have 467 houses. This flies in the face of what is unique about
Colleyville, not to mention all the other problems this would create for our infrastructure
that was not built to handle such density.
He continued saying HB2665 would essentially prohibit a city from any type of regulation
of short-term rentals. Under this bill, Colleyville would have no ability to regulate
duration of stay, number of occupants, or prohibit shorter-term rentals all together.
Mayor Lindamood stated citizens must be engaged and write their representatives
regarding these bills. He stated he will read each of the resolutions and answer any
questions.
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-23-4832
A resolution opposing House Bill 3921 restricting local zoning authority
Mayor Lindamood read Resolution R-23-4832.
There was no discussion and Mayor Lindamood opened the public hearing.
City Council Minutes April 4, 2023
City of Colleyville Page 5
Harold Ledbetter, 6700 Pleasant Run Road, stated he objects to all three bills, and
supports the Council actions.
There were no others wishing to speak and Mayor Lindamood closed the public hearing.
Councilmember Dodson made a motion to approve Resolution R-23-4832,
seconded by Councilmember Elder.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder,
Bond, Dodson, and Kelley.
Absent: 1 – Councilmember Rigney.
5b Resolution R-23-4833
A resolution opposing House Bill 2665 restricting local authority to govern
short term rentals
Mayor Lindamood read Resolution R-23-4833.
There was no discussion and Mayor Lindamood opened and closed the public hearing
without any speakers.
Mayor Pro Tem Wheat made a motion to approve Resolution R-23-4833,
seconded by Councilmember Bond.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder,
Bond, Dodson, and Kelley.
Absent: 1 – Councilmember Rigney.
5c Resolution R-23-4834
A resolution opposing Senate Bill 1787 restricting local authority to govern lot
density and land use
Mayor Lindamood read Resolution R-23-4834.
There was no discussion and Mayor Lindamood opened the public hearing.
Harold Ledbetter, 6700 Pleasant Run Road, stated he has concerns regarding trees
under this bill and suggested the City place an electronic letter of opposition on the
website.
City Council Minutes April 4, 2023
City of Colleyville Page 6
There were no others wishing to speak and Mayor Lindamood closed the public hearing.
Councilmember Dodson made a motion to approve Resolution R-23-4834,
seconded by Mayor Lindamood.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder,
Bond, Dodson, and Kelley.
Absent: 1 – Councilmember Rigney.
6. CITIZEN COMMENTS
Mayor Lindamood asked Councilmember Dodson to call for Citizens Comments.
There were no speakers; however, Mayor Lindamood expressed his appreciation to
Mayor Pro Tem Wheat and Councilmember Dodson for their years of service.
7. REPORTS
Planning and Zoning Commission Minutes - February 13, 2023
Planning and Zoning Commission Worksession Minutes - February 27, 2023
There was no discussion of this item.
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, APRIL
4, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-23-4835
This resolution was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood adjourned the
meeting without objection by the City Council at 8:07 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 18TH DAY OF APRIL 2023.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4b Agenda Date 4/18/2023 Number Resolution R-23-4837
Type Resolution
Department Parks and Recreation
Title
Approval of a Contractor Agreement with CourTex Construction, Inc., a BuyBoard
Cooperative Purchasing vendor, for the construction of four pickleball courts, in an
amount not to exceed $72,775, and authorizing the City Manager to execute the
agreement
Explanation
Reading and Public Hearing
At the January 17, 2023 City Council Worksession, staff brought forward a
recommendation from the Parks and Recreation Advisory Board to approve temporarily
striping tennis court six at City Park to provide for additional pickleball courts. City
Council also considered an alternate plan of dual striping one of the basketball courts at
City Park. City Council directed staff to seek quotes and proposals from contractors to
change one basketball court to four pickleball courts, using the same layout as the
current pickleball courts, without lighting.
Staff received project proposals from the following three vendors and is seeking
approval to enter into a Contractor Agreement with CourTex Construction, Inc., a
BuyBoard Cooperative Purchasing vendor.
CourTex Construction Inc. $ 72,775
Master Systems Courts $ 87,000
Paragon Sports Constuctors $144,845
If approved, CourTex will convert one full basketball court to four pickleball courts,
furnish and install all black vinyl chain link fencing, and resurface the connecting
basketball court, which will be required due to the adjustments for the new pickleball
courts. The approximate start date of the project would be July 10, with completion
within three to four weeks, at a total cost of $72,775.
Financial Impact
Funding for the four pickleball courts will be paid from the TIF
Recommendation
Approve
Attachments
1. Pickleball - Basketball Courts Presentation
•CourTex Construction Inc.
•Approved vendor through BuyBoard
purchasing program
•(4) Pickleball courts
•10ft. Fencing around perimeter of the
pickleball courts
•4ft. Fencing separating the north and south
courts
•6ft. Windscreens on fencing surrounding the
pickleball courts
•Re-surface the basketball court
•Approximate start date: July 10
Due to Stars & Guitars Event
•Approximate length of project: 3-4 weeks
•Cost: $72,775
4b. Pickleball / Basketball Courts
4b. Pickleball / Basketball Courts
Project Proposals
CourTex Construction Inc.$72,775
Master Systems Courts $87,000
Paragon Sports Constuctors $144,845
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4c Agenda Date 4/18/2023 Number Resolution R-23-4837
Type Resolution
Department Engineering
Title
Approval of the sale of property, seized items, and found items
Explanation
Reading and Public Hearing
The City's purchasing manual requires the City Council to authorize the disposal of
salvage items and obsolete, and equipment before property can be removed from
inventory and disposed of by public auction or other approved means.
The attached Sale/Disposal List provides an itemized equipment list of items which
should not be reassigned or re-purposed, have been replaced due to age, and are no
longer serviceable; abandoned/found property, for which owners were not located.
In May 2010, City Council approved Resolution R-10-3230, which authorized a
Professional Services Agreement with Rene Bates Auctioneers of McKinney, Texas, to
conduct City auctions in an online format. Rene Bates has performed multiple auctions
in the past nine years for the City of Colleyville, with little to no issues. Rene Bates
charges a fee of 7.5 percent of the gross auction sales for their services.
The five year history of proceeds from the auctions are as follows:
Year Proceeds
2019 $21,622.80
2020 $16,557.06
2021 $25,831.42
2022 $21,871.88
2023 $24,414.75
Financial Impact
The financial impact of the auction will be determined by the gross proceeds of the
auction less a 7.5 percent fee charged by the auctioneer.
Recommendation Approve
Attachments1. Miscellaneous Spring Items List 2023
City of ColleyvilleJanuary 2023 Auction Disposal ListPhoto Name/Item NumberQTYDescription of ItemLocationCOC.0013 Round Cocktail TableColleyville Rec CenterCOC.0027 Round Table ‐ 66in. Colleyville Rec CenterCOC.0031 Table ‐ 8ft. x 36in.Colleyville Rec CenterCOC.0044 Table ‐ 8ft. X 18in.Colleyville Rec CenterCOC.0051 Table ‐ 6ft. X 30in. Colleyville Rec CenterCOC.0063 Table ‐ 4ft. X 30in. Colleyville Rec CenterCOC.0072 Maroon Pattern Lobby ChairsColleyville Rec CenterCOC.0086Tan Pattern with Wood Lobby ChairsColleyville Rec CenterCOC.0091 Gray Office ChairColleyville Rec CenterCOC.0101 Blue Leather Office ChairColleyville Rec CenterCOC.0111 Patterned Office ChairColleyville Rec CenterCOC.0123 Floral Pattern Office ChairColleyville Rec CenterCOC.01322 Patterned Lobby ChairsColleyville Rec CenterCOC.014a COC.014b1Wood Desk with Above Shelving(Glass Design) Colleyville Rec CenterCOC.0151 Wood Desk with Above Shelving Colleyville Rec CenterCOC.0161 Wardrobe with DrawersColleyville Rec Center
City of ColleyvilleJanuary 2023 Auction Disposal ListPhoto Name/Item NumberQTYDescription of ItemLocationCOC.0171 WardrobeColleyville Rec CenterCOC.0171 WardrobeColleyville Rec CenterCOC.0171 WardrobeColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0181 BookshelfColleyville Rec CenterCOC.0191 Wood Desk with DrawersColleyville Rec CenterCOC.0201 Wood Desk with CurveColleyville Rec CenterCOC.0211 Wood Desk with CurveColleyville Rec CenterCOC.0221 Wood Desk with DrawersColleyville Rec CenterCOC.0232 Black Leather ChairColleyville Rec CenterCOC.0243 Floral Pattern ChairColleyville Rec Center
City of ColleyvilleJanuary 2023 Auction Disposal ListPhoto Name/Item NumberQTYDescription of ItemLocationCOC.02516 Tan Patterned ChairColleyville Rec CenterCOC.0261 Wood L‐Shaped DeskColleyville Rec CenterCOC.0271 Wood Desk with DrawersColleyville Rec CenterCOC.0289 Orange with Silver ChairColleyville Rec CenterCOC.0294 Green Leather ChairColleyville Rec CenterCOC.0302 Orange ChairColleyville Rec CenterCOC.0311 Desk DividerColleyville Rec CenterCOC.0324 Black Office ChairColleyville Rec CenterCOC.0331 Black Office ChairColleyville Rec CenterCOC.0341 Black Office Chair Colleyville Rec CenterCOC.0351 Black Office ChairColleyville Rec CenterCOC.0361 Wood DeskColleyville Rec CenterCOC.037 1 Small Grey Filing CabinetColleyville Rec Center
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 5a Agenda Date 4/18/2023 Number
Type Report
Department Finance
Title
Monthly Financial Report - March 2023
Explanation
General Fund
Through March, the fund has collected 86% of its budgeted revenues and spent 47% of
budgeted expenditures, yielding a year-to-date surplus of $10.6 million. The increase over
last year's surplus is due to the City's elimination of the $1.5 million transfer from the
General Fund into the Capital Projects Fund, which typically occurred in December. This
$1.5 million as reallocated to other costs, primarily personnel, and will be expensed more
evenly throughout the year. As the graph below shows, we can expect a sharper surplus
peak around this time of year, with a similar monthly spend down through the end of the
fiscal year. Sales and franchise tax revenue are showing strong increases over last year,
while all non-transfer related spending is on track.
Sales tax revenue
The City's fifth sales tax collection for FY23, representing sales made in February; came in
this month and it showed a steep increase of 8.2% over last February. The total year-to-
date increase of 5.3% over FY22 represents an additional $215,000 to the City so far this
year. With Colleyville's sales tax having grown a total of 25%, or from $8.5 million in 2020
to a record-high $10.29 million in the last year, any flat or increasing sales tax is fantastic
for the City and indicative that our recent high gains will sustain. To some degree a similar
trajectory has been seen across both the State's collections as well as our neighbors.
Utility Fund
The Utility Fund has collected 36% of its budgeted revenue and spent 42% of its budgeted
expenses, which is similar to FY22. As the summary above shows, surplus is coming from
our relationship with Trinity River Authority (TRA), with the City's direct revenues being
outpaced by its direct expenses for this period. This is due to our annual interfund
administrative services payment to the General Fund being processed in January. As the
year progresses, our revenue will catch up and pull this deficit into a surplus, which will
likely happen in April. Our relationship with TRA has resulted in a substantial surplus due to
the City being underbilled for water usage in October and November. Their fiscal year reset
in December, however, and invoices from TRA should more correctly match amounts used
by the City for the rest of the year. Additionally, we can expect our annual "true-up" from
the T.R.A. (typically a refund) to come to us in May. Any surplus cash will be moved to our
capital projects spending at year's end.
TRA is the water/wastewater provider used by Colleyville and several other local cities. Each
year, the Authority apportions its operating budget among its customer cities based on
City of Colleyville Page 2
City Council Agenda Briefing 5a
projected water usage. After the year concludes, the Authority "trues up" its actual
expenditures with its actual revenues. In the event there is a shortfall, the Authority will
charge its customer cities an additional amount. If there is a surplus, TRA issues prorated
refunds to each customer city.
Drainage Fund
To date, the Drainage Utility Fund has received 50% of its revenue and spent 43% of its
expenditures. This fund's cash flow is slightly lower than the previous year, with a surplus of
about $215,000 as opposed to $228,000 last year. The trajectory for the remainder of the
year is anticipated to mirror the past two years pretty closely. Historically, drainage fee
revenues tended to average at 1.2% higher than the previous fiscal year. However, as the
City reaches build out these revenues tend to be more stable from year to year. As with our
other operating funds, any year-end surplus will be moved for use on the City's Capital
Improvement Plan.
Hotel Fund
COVID-related economic disruptions obviously took a toll on any travel-related revenues in
the last few years, but the Hotel Occupancy Tax Fund has kept a strong fund balance. While
travel activities are on the rise and revenue in this fund has been making a comeback, this
year's first quarter receipts mirror the same period in FY22. Staff had planned on a
significant increase in total receipts this year, and so we will need to closely monitor this
fund through the remainder of the year. Fund balance as of the end of this quarter is sitting
at $67,000, and we expect another revenue payment coming within a month. Costs funded
out of here include personnel related directly to advertising the city as well as Colleyville
Center costs and some special events.
Debt Service Fund
Being predominately funded through property taxes, the Debt Service fund has received the
majority of its revenue for the year. Cash-flow for this fund is very predictable, as most
revenues are recognized in December/January and debt service payments occur twice
annually, with lease payments also occurring throughout the year. As of March's figures, the
fund is running a deficit of about $39,000. This deficit will deepen further in April as the City
has at least one more lease payment to make. It should be noted that our updated property
tax forms necessitate a planned spend down of fund balance by $160,000 this year. The
City's current outstanding bonds are on schedule to be paid off in 2027, and the new 2023
$10 million issue is structured to be callable in 2030.
Attachments
1.Monthly Finance Report - March 2023
2.March 2023 Presentation
50%
47%
FY23 Budget FY23 YTD % of
Budget FY22 YTD
FY22% of
Budget
Revenues 26,227,785$ 22,443,227$ 86%21,031,116$ 82%
Expenditures 25,297,424$ 11,822,296$ 47%15,312,560$ 61%
930,361$ 10,620,931$ 5,718,556$
General Fund Highlights
Revenue (FY23/FY22)
Property Tax + $213k Sales Tax + $81k Franchise Tax + $313k
Licenses -$82k Other Revenue + $894k Total Rev + $1,419k
Expenditures (FY23/22)
Personnel + $375k Contractual + $191k Supplies -$18k
Capital -$9k Transfers -$4,030k Total Exp -$3,490k
General Fund
Through March, the fund has collected 86% of its budgeted revenues and spent 47% of
budgeted expenditures, yielding a year-to-date surplus of $10.6m. The increase over last
year's surplus is due to the City's elimination of the $1.5m transfer from the General Fund into
the Capital Projects Fund, which typically occurred in December. This $1.5m as reallocated to
other costs, primarily personnel, and will be expensed more evenly throughout the year. As
the graph below shows, we can expect a sharper surplus peak around this time of year, with
a similar monthly spend down through the end of the fiscal year. Sales and franchise tax
revenue are showing strong increases over last year, while all non-transfer related spending is
on track.
Monthly Financial Report - February 2023
% of year Completed
% of Budget Spent
$(5)
$-
$5
$10
$15
MillionsGeneral Fund Cash Flow Budget FY23 5 Yr Avg
1
Revenue Highlight: Property Tax
Colleyville anticipates receiving $15.85m in General Fund property tax this year, which represents
about a 1.5% increase from FY22. As with the previous four years, this increase comes from
taxes off of new property, as opposed to increased taxes on existing property inside the City. Per
Council direction, Colleyville's FY23 budget has been balanced using the no-new-revenue tax
rate, which is designed to keep residents' tax bills to Colleyville largely the same from year-to-
year.
Revenue Highlight: Sales Tax
MTD Increase YTD Increase
8.2%
Monthly Financial Report - February 2023
The City's fifth sales tax collection for FY23 (representing sales made in February) came in this
month and it showed a steep increase of 8.2% over last February. The total year-to-date increase
of 5.3% over FY22 represents an additional $215,000 to the City so far this year. With Colleyville's
sales tax having grown a total of 25%,or from $8.5m in 2020 to a record-high $10.29m in the last
year,any flat or increasing sales tax is fantastic for the City and indicative that our recent high
gains will sustain.To some degree a similar trajectory has been seen across both the State's
collections as well as our neighbors.
5.3%
$15,250,741 $15,038,182
$606,150 $574,959
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY23 FY22
Collected to Date Collected Later
$0.00
$5.00
$10.00
$15.00
2023 2022 2021 2020 2019 2018 5-Yr AvgMillionsTotal FY23 Sales Tax Receipts (Comparison)
Fiscal Year-to-Date FY Actuals FY Budget
2
50%
38%
FY23 Budget FY23 YTD % of
Budget FY22 YTD
FY22% of
Budget
Revenues 19,832,854$ 8,262,678$ 42%7,796,483$ 44%
Expenditures 19,832,854$ 7,504,286$ 38%6,896,372$ 39%
-$ 758,392$ 900,111$
Breakout of City's revenues/expenses from those related to the Trinity River Authority:
FY23 Budget FY23 YTD FY23 Budget FY23 YTD
Revs 15,878,131$ 6,210,928$ Revs 3,954,723$ 2,051,750$
Exps 15,428,131$ 5,420,252$ Exps 3,954,723$ 2,084,034$
Net 450,000$ 790,676$ Net -$ (32,284)$
Annual Trinity River Authority True-Up
Expenditures (FY23/22)
Personnel + $96k Contractual + $532k Supplies -$5k
Capital -$37k Transfers + $21k Total Exp + $608k
The Utility Fund has collected 36%of its budgeted revenue and spent 42%of its budgeted expenses,
which is similar to FY22.As the summary above shows,all of our surplus is coming from our
relationship with the Trinity River Authority,with the City's direct revenues being outpaced by its direct
expenses for this period.This is due to our annual interfund administrative services payment to the
General Fund being processed in January.As the year progresses,our revenue will catch up and pull
this deficit into a surplus,which will likely happen in April.On the other side of the coin,our relationship
with the T.R.A.has resulted in a substantial surplus due to the City being underbilled for water usage in
October and November.Their fiscal year reset in December,however,and invoices from the T.R.A.
should more correctly match amounts used by the City for the rest of the year.Additionally,we can
expect our annual "true-up"from the T.R.A.(typically a refund)to come to us in May.Any surplus cash
will be moved to our capital projects spending at year's end.
Monthly Financial Report - February 2023
Water/Sewer Utility Fund % of Budget Spent
The Trinity River Authority is the water/wastewater provider used by Colleyville and several other local
cities.Each year,the Authority apportions its operating budget among its customer cities based on
projected water usage.After the year concludes,the Authority "trues up"its actual expenditures with its
actual revenues.In the event there is a shortfall,the Authority will charge its customer cities an
additional amount. If there is a surplus, the Authority issues prorated refunds to each customer city.
*TRA Revenue/Expense Summary City Revenue/Expense Summary
% of year Completed
Mostly TRA costs ↓
Colleyville's rate structure enables the City to more easily manage years of varying water consumption
from year-to-year.The majority of the City's rate is comprised of a direct pass-through to TRA for water
costs.Funding for the City's operational costs come from a fixed monthly charge to customers based on
meter size. The goal of this fund is to break-even at the end of the year.
3
50%
43%
FY23
Budget FY23 YTD % of Budget FY22 YTD
FY22% of
Budget
Revenues 1,045,000$ 522,791$ 50%510,451$ 50%
Expenditures 721,619$ 307,081$ 43%282,469$ 41%
323,381$ 215,710$ 227,982$
Revenue - Drainage Fees
Expenditures (FY23/22)
Personnel + $39k Contractual -$16k
Supplies + $1k Capital/Xfers $0k
Debt Service $0k Total Exp.+ $25k
Note:this fund's debt
service is has been retired
as of fiscal year 2021.
To date,the Drainage Utility Fund has received 50%of its revenue and spent 43%of its expenditures.
This fund's cash flow is slightly lower than the previous year,with a surplus of about $215,000 as
opposed to $228,000 last year.The trajectory for the remainder of the year is anticipated to mirror the
past two years pretty closely.Historically,drainage fee revenues tended to average at 1.2%higher than
the previous fiscal year.However,as the City reaches build out these revenues tend to be more stable
from year to year.As with our other operating funds,any year-end surplus will be moved for use on the
City's capital improvement plan.
-0.2%FY23/5-Yr Avg 0.9%FY23/FY22
Drainage Utility Fund
% of year Completed
Monthly Financial Report - February 2023
Drainage Fund Operation Highlights
% of Budget Spent
$-
$100,000
$200,000
$300,000
$400,000
$500,000
FY23 vs. FY22 Cash Flow
FY23 FY22
4
50%
51%
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22% of
Budget
Revenues 275,000$ 44,833$ 16%47,877$ 19%
Expenditures*273,569$ 139,018$ 51%121,315$ 49%
1,431$ (94,186)$ (73,438)$
Hotel Tax Performance
COVID-related economic disruptions obviously took a toll on any travel-related revenues in the last
few years,but the Hotel Occupancy Tax Fund has kept a strong fund balance.While travel
activities are on the rise and revenue in this fund has been making a comeback,this year's first
quarter receipts mirror the same period in FY22.Staff had planned on a significant increase in total
receipts this year,and so we will need to closely monitor this fund through the remainder of the
year.Fund balance as of the end of this quarter is sitting at $67,000,and we expect another
revenue payment coming within a month.Costs funded out of here include personnel related
directly to advertising the city as well as Colleyville Center costs and some special events.
Monthly Financial Report - February 2023
% of year Completed
% of Budget SpentHotel Tax Fund
$-
$50,000
$100,000
$150,000
$200,000
Expected Fund Balance vs. Actual Fund Balance (by month)
Actual FY23 Expected FY23
$-
$50,000
$100,000
$150,000
$200,000
$250,000
FY22 Revenue vs. History
2020 2021 2022 2023
5
50%
82%
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22% of
Budget
Revenues 608,660$ 589,157$ 97%594,678$ 95%
Expenditures*769,010$ 628,410$ 82%745,485$ 91%
(160,350)$ (39,253)$ (150,807)$
For any questions or comments regarding this report, please contact:
Kyle Lester
Finance Director
City of Colleyville, TX
klester@colleyville.com
817-503-1014
Being predominately funded through property taxes,the Debt Service fund has received the
majority of its revenue for the year.Cash-flow for this fund is very predictable,as most revenues
are recognized in December/January and debt service payments occur twice annually,with lease
payments also occurring throughout the year.As of March's figures,the fund is running a deficit of
about $39,000.This deficit will deepen further in April as the City has at least one more lease
payment to make.It should be noted that our updated property tax forms necessitate a planned
spend down of fund balance by $160,000 this year.The City's current outstanding bonds are on
schedule to be paid off in 2027, and the new 2023 $10m issue is structured to be callable in 2030.
Monthly Financial Report - February 2023
% of year Completed
% of Budget SpentDebt Service Fund
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Property Tax Backed Debt Service (Bonds and Public Safety Vehicle
Leases)
6
Monthly Financial Report
March 2023
City Council Meeting
April 18, 2023
Agenda Item - Items not for council action
General Fund
General Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 26,227,785 $ 22,443,227 86% $ 21,031,116 82%
Expenditures $ 25,297,424 $ 11,822,296 47% $ 15,312,560 61%
$ 930,361 $ 10,620,931 $ 5,718,556
*50% of the year
is completed
MillionsOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ -
$ 2
$ 4
$ 6
$ 8
$ 10
$ 12
$ (2)
$ (4)
GENERAL FUND CASH FLOW
Budget FY23 5 Yr Avg
Property Tax Highlight
FY23 FY22
$ 15,250,741 $ 15,038,182
$ 606,150 $ 574,959
Collected to Date Collected Later
Sales Tax Highlight
City/State ComparisonsFY23 YTD Receipts compared to Previous Years
ColleyvilleNorth Richland HillsHurstSouthlakeGrapevineKellerBedfordState CollectionsAll Texas CitiesAll DFW Cities0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
City/State Comparisons
Millions2023 2022 2021 2020 2019 2018 5-Yr Avg
$0.00
$2.00
$4.00
$6.00
$8.00
$10.00
$12.00
Total FY23 Sales Tax Receipts (Comparison)
Fiscal Year-to-Date FY Actuals FY Budget
Sales Tax Highlight
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
$ -
$ 200,000
$ 400,000
$ 600,000
$ 800,000
$ 1,000,000
$ 1,200,000
MONTH OVER MONTH COLLECTIONS
2019 2020 2021 2022 2023
Utility Fund
Utility Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 19,832,854 $ 8,262,678 42% $ 7,796,483 44%
Expenditures $ 19,832,854 $ 7,504,286 38% $ 6,896,372 39%
$ - $ 758,392 $ 900,111
*50% of the year
is completed
TRA Revs/Exps
FY23 Budget FY23 YTD
Revenues $ 15,878,131 $ 6,210,928
Expenditures $ 15,428,131 $ 5,420,252
$ 450,000 $ 790,676
City Revs/Exps
FY23 Budget FY23 YTD
Revenues $ 3,954,723 $ 2,051,750
Expenditures $ 3,954,723 $ 2,084,034
$ - $ (32,284)
Drainage Fund
Drainage Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 1,045,000 $ 522,791 50% $ 510,451 50%
Expenditures $ 721,619 $ 307,081 43% $ 282,469 41%
$ 323,381 $ 215,710 $ 227,982
*50% of the year
is completed
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ -
$ 100,000
$ 200,000
$ 300,000
$ 400,000
$ 500,000
FY23 VS. FY22 CASH FLOW
FY23 FY22
Hotel Fund
Hotel Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD
Revenues $ 275,000 $ 44,833 16% $ 47,877
Expenditures $ 273,569 $ 139,018 51% $ 121,315
$ 1,431 $ (94,186) $ (73,438)
*50% of the year
is completed
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ -
$ 50,000
$ 100,000
$ 150,000
$ 200,000
EXPECTED FUND BALANCE VS. ACTUAL
FUND BALANCE (BY MONTH)
Actual FY23 Expected FY23
Debt Service Fund
Debt Service Fund
FY23 Budget FY23 YTD % of
Budget FY22 YTD FY22 % of
Budget
Revenues $ 608,660 $ 589,157 97% $ 594,678 95%
Expenditures $ 769,010 $ 628,410 82% $ 745,485 91%
$ (160,350) $ (39,253) $ (150,807)
*50% of the year
is completed
20232024202520262027202820292030203120322033203420352036203720382039204020412042$ -
$ 100,000
$ 200,000
$ 300,000
$ 400,000
$ 500,000
$ 600,000
PROPERTY TAX BACKED DEBT SERVICE (BONDS
AND PUBLIC SAFETY VEHICLE LEASES)
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 4/18/2023 Number 7
Type Report
Department City Secretary
Title
Parks and Recreation Advisory Board Minutes - January 9, 2023
Colleyville Library Board Minutes - December 12, 2022
Attachments
1.Parks and Recreation Advisory Board Minutes - January 9, 2023
2.Colleyville Library Board Minutes - December 12, 2022
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, January 9, 2023
6:00 p.m.
Colleyville Center
5301 Riverwalk Drive
1. CALL TO ORDER
Chair Eric Presson called the meeting to order at 6:02 p.m. and called the roll.
Present: Chair Eric Presson, Vice Chair John Hillebrand, and Members Bob Scott,
Jerome Davis, Dustan Goodell, Amy Ackermann, James Poettcker, and Joe Stout.
Also Present: Mayor Pro Tem Kathy Wheat, Councilmember Callie Rigney, Parks
and Recreation Director Lisa Escobedo, and City Secretary Christine Loven.
2. APPROVAL OF MINUTES
October 24, 2022
Vice Chair Hillebrand motioned to approve the October 24, 2022 Parks and
Recreation Advisory Board Minutes, seconded by member Bob Scott, passed
unanimously.
3. REGULAR AGENDA ITEMS
3a Discuss and recommend whether or not to temporarily stripe tennis court
6 with pickleball lines
Parks and Recreation Director Lisa Esbobedo advised the Board this item was
tabled from the previous meeting to allow time for staff to compile data and
respond to questions from the Board. Director Escobedo then reviewed the data
collected from area cities regarding the number of tennis courts, pickleball courts,
and the responses from area cities regarding percentage of time courts are
reserved, impact on tennis leagues if pickleball lines are painted on the tennis
court, daily demand for tennis and pickleball courts, and the cost to temporarily
stripe tennis court 6 with pickleball lines.
The board actively discussed the current use of the Colleyville pickleball and tennis
courts, considered options for temporary pickleball courts, striping tennis court 6,
and costs with each option.
Parks and Recreation Advisory
Board MINUTES January 9, 2023
City of Colleyville Page 2
Vice Chair John Hillebrand made a motion to recommend to City Council
temporarily striping tennis court 6, seconded by Member Dustan Goodell.
The motion carried by a vote of five ayes, three nays.
Director Escobedo stated she would bring the recommendation to the City Council
at their January 17, 2023 meeting.
3b 2023 Board meeting dates
The quarterly meeting dates of April 10, July 10, and October 16, 2023 were
reviewed.
4. REPORTS
Parks and Recreation Director Report
Parks and Recreation Director Lisa Escobedo reviewed the written report provided
in the agenda packets and answered questions of the Board.
5. ADJOURNMENT
There being no further business before the Board, Chairman Eric Presson
adjourned the meeting at 7:13 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 10TH DAY OF APRIL
2023.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
RESOLUTION R-23-4838
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
APRIL 18, 2023
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 18TH DAY OF
APRIL 2023.
Mayor Bobby Lindamood Aye Mayor Pro Tem Kathy Wheat Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
George Dodson, Place 4 Aye Chuck Kelley, Place 5 Aye
Callie Rigney, Place 6 Aye
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
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