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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-4/10/2023 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 10, 2023 6:00 p.m. Colleyville Center 5301 Riverwalk Drive 1. CALL TO ORDER 2. INTRODUCTION OF NEW BOARD MEMBER 3. APPROVAL OF MINUTES 3a Parks and Recreation Advisory Board Minutes - January 9, 2023 4. REGULAR AGENDA ITEMS 4a Parks and Recreation Director Update 4b Presentation of the City Council direction regarding Pickleball Courts 4c Presentation and discussion of the Rec Center timeline and Board discussion of amenities 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, April 6, 2023 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, January 9, 2023 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1. CALL TO ORDER Chair Eric Presson called the meeting to order at 6:02 p.m. and called the roll. Present: Chair Eric Presson, Vice Chair John Hillebrand, and Members Bob Scott, Jerome Davis, Dustan Goodell, Amy Ackermann, James Poettcker, and Joe Stout. Also Present: Mayor Pro Tem Kathy Wheat, Councilmember Callie Rigney, Parks and Recreation Director Lisa Escobedo, and City Secretary Christine Loven. 2. APPROVAL OF MINUTES October 24, 2022 Vice Chair Hillebrand motioned to approve the October 24, 2022 Parks and Recreation Advisory Board Minutes, seconded by member Bob Scott, passed unanimously. 3. REGULAR AGENDA ITEMS 3a Discuss and recommend whether or not to temporarily stripe tennis court 6 with pickleball lines Parks and Recreation Director Lisa Esbobedo advised the Board this item was tabled from the previous meeting to allow time for staff to compile data and respond to questions from the Board. Director Escobedo then reviewed the data collected from area cities regarding the number of tennis courts, pickleball courts, and the responses from area cities regarding percentage of time courts are reserved, impact on tennis leagues if pickleball lines are painted on the tennis court, daily demand for tennis and pickleball courts, and the cost to temporarily stripe tennis court 6 with pickleball lines. The board actively discussed the current use of the Colleyville pickleball and tennis courts, considered options for temporary pickleball courts, striping tennis court 6, and costs with each option. Parks and Recreation Advisory Board MINUTES January 9, 2023 City of Colleyville Page 2 Vice Chair John Hillebrand made a motion to recommend to City Council temporarily striping tennis court 6, seconded by Member Dustan Goodell. The motion carried by a vote of five ayes, three nays. Director Escobedo stated she would bring the recommendation to the City Council at their January 17, 2023 meeting. 3b 2023 Board meeting dates The quarterly meeting dates of April 10, July 10, and October 16, 2023 were reviewed. 4. REPORTS Parks and Recreation Director Report Parks and Recreation Director Lisa Escobedo reviewed the written report provided in the agenda packets and answered questions of the Board. 5. ADJOURNMENT There being no further business before the Board, Chairman Eric Presson adjourned the meeting at 7:13 p.m. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 10TH DAY OF APRIL 2023. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 CITY OF COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD BRIEFING Agenda Number 4a Agenda Date 4/10/2023 Number Type Regular Agenda Items Department Parks and Recreation Title Parks and Recreation Director Update Explanation Parks and Recreation Director Lisa Escobedo will review the attached report with the Board. Attachments 1. Parks and Recreation Director Report - April 2023 Parks & Recreation Advisory Board Meeting April 10, 2023 Recreation •Winter/Spring Recreation Classes – continue to be held at the Colleyville Center and Library. •Winter Ball – was a big success and sold out with 150 participants. The event took place on January 27 at the Colleyville Center and this year’s theme is “Safari”. •Clean Sweep & Arbor Day – was held on March 4 from 9-11am. Parks and Rec handed out Crape Myrtle and Vitex saplings, as well as wild flowers. •Bunny Brunch & Lunch – was held on March 25 and both events sold out (250 each). The event consisted of pictures with the bunny, egg hunt, petting zoo, inflatable slide, and other fun activities. •Texas Junior Anglers – will be held on Saturday, April 22 from 9-12pm at the Nature Center (Anglers Pond). Enjoy a great day of fishing. Poles and bait will be available if needed. Athletics •Youth Sports Associations (soccer, baseball & softball) – Spring seasons have begun and will extend through May. •Youth Spring Volleyball League –31 teams and 314 players. The league is held at CMS and HMS. •Spring Coed Sand Volleyball League – The Spring league began March 20 with 7 teams playing. Tennis & Pickleball •Spring Tennis Leagues – 5 leagues with 11 total teams that play out of City Park. •Spring Pickleball Leagues – 3 leagues with 12 total teams that play out of City Park. Senior Center •Winter/Spring programming continues to be offered at the Library and the Colleyville Center. Parks •Glade/Pool Roundabout – The plant material and irrigation was replaced at the roundabout that was damaged due to the Glade Road project. •Beautification Team will work in replacing the plants and trees that did not make it through the freeze and summer heat. They still have Glade Road and Church Street, in addition to Spring Cleaning and mulch. •SH26 Medians – The trees that have died have been or are working to be replaced. Master Plan & CIP Project Update •Overland Park Enhancements – The playground and amenities have been installed. The Beautification team is working on cleaning up the back fence, adding trees for screening, and irrigation throughout the park. •Senior Center Renovation Project – moving along and the estimated date of completion of June 30. •Recreation Center Project – The city is working with a consultant on the design of the first phase of the renovation. Upcoming Parks & Recreation Projects: •Sparger Park restroom renovation – Staff will begin working on the facelift of the restrooms. •Justice Center – pond beautification – working with a contractor to get renderings together of different options. •Fire Station 2 & 3 – Landscape design and installation •Hall Johnson Reserve Fire Station – Landscape design and installation •Pleasant Run Competition Fields – Restroom renovation 2023 Parks & Recreation Advisory Board Meeting Dates: ✓January 9 •April 10 •July 10 •October 16 City of Colleyville Page 1 CITY OF COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD BRIEFING Agenda Number 4b Agenda Date 4/10/2023 Number Type Regular Agenda Items Department Parks and Recreation Title Presentation of the City Council direction regarding Pickleball Courts Explanation Parks and Recreation Director Lisa Escobedo will present the City Council direction regarding the pickleball courts and the Parks and Recreation Advisory Board recommendation. Attachments 1. Follow-up Pickleball Presentation - April 2023 Lining Tennis Court #6 with Pickleball Lines City Council Worksession January 17, 2023 Fall of 2022: Residents begin requesting more courts, making the request at City Council meetings and via email correspondence with Council, City management, and Parks & Recreation Advisory members October 24, 2022: Spoke at the Parks & Recreation Advisory Board meeting, requesting lining tennis court 6 with pickleball lines – Board decided to table the request and asked for more information on the utilization of tennis court #6 January 9, 2023: Parks & Recreation Advisory Board recommends with 5:3 vote to temporarily line tennis court #6 with pickleball lines January 17, 2023: Recommendation from Board to City Council and direction on the request Pickleball Court Requests Timeline Tennis Courts vs. Pickleball Courts Hurst Keller Euless NRH Grapevine Southlake Flower Mound Lewisville Colleyville 0 2 4 6 8 10 12 14 16 18 20 Surrounding Cities - Tennis Courts / Pickleball Courts Tennis Courts Pickleball Courts Dual Stripped Courts *only includes outdoor courts •What percentage of time were the courts reserved in 2022? Ø Tennis Court #6 – 10% Ø Pickleball Courts (1-4) – 11% •Is there any impact on tennis lessons/leagues/tournaments with dual- striped courts? Ø Mixed answers. Some say there is no impact while others say that the extra lines cause confusion. Ø Instructors for both sports say that extra lines cause confusion Ø Sanctioned tournaments and leagues do not allow play on dual-striped courts Dual Striped Court Questions •Residents have requested Tennis Court #6 to be lined to provide two additional temporary pickleball courts: $2,500-Striping and portable nets $6,000 - Tennis court resurfacing to remove extra lines •Address pickleball courts, together with the comprehensive review of the Rec Center and master planning of all City facilities, including the renovated Senior Center Options for Consideration Alternate Consideration Dual striping 1 of the basketball courts at City Park: Estimated Cost: $5,000 – striping and portable nets $24,000 – Fencing Council Direction •Seek quotes & proposals from contractors on changing one basketball court to four pickleball courts, using the same layout as the current pickleball courts (no lights) City of Colleyville Page 1 CITY OF COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD BRIEFING Agenda Number 4c Agenda Date 4/10/2023 Number Type Regular Agenda Items Department Parks and Recreation Title Presentation and discussion of the Rec Center timeline and Board discussion of amenities Explanation Parks and Recreation Director Lisa Escobedo will provide an update on the Recreation Center and discuss a Phase II Plan which will involve the Parks and Recreation Advisory Bord. Attachments 1. Recreation Center Update Recreation Center Update City Council Worksession March 7, 2023 Timeline for the Recreation Center •November 10, 2022 – Professional Services Agreement with Brinkley Sargent Wiginton Architect (BSW) to provide an assessment of the current building (roof, mechanical, engineering, plumbing, and accessibility). •December 8, 2022 – Close on the future Recreation Center •March 7, 2023 – Professional Services Agreement with BSW for the design and construction administration services for the Recreation Center Renovation Project •April 2023 – Recreation Center Renovation P roject goes out to bid Phase I Construction Elements: •Repair / Replace roof •Renovate the interior to provide gym spaces •House all of the recreation programming from youth to adults •Renovate space to provide multi-use space •Renovate space to provide administrative offices and control desks •Remodel entry and circulation spaces •Remodel kitchen to open toward the gymnasium •Install a wrought iron fence with stone columns along Glade Road (southern aspect of open space) •Install signage at corner of Glade & Roberts •Landscape improvements throughout the exterior of the facility Operational Elements: •Formulating staffing needs and levels •Policies and procedures •Programming Phase II – Council Direction Phase II: Parks & Recreation Advisory Board •Other amenities to be found in the Recreation Center •Utilizing Parks & Recreation Masterplan to develop a 5- year plan for the Recreation Center •Recommend to Council the amenities that should be included in the facility, priority for such amenities, and funding estimates for said amenities. Amenities of a Recreation Center •What amenities should be found in Colleyville’s Recreation Center? Ø Recreation Centers to visit by the next meeting (July 10) 1.Grapevine REC 2.Southlake Marq 3.Keller Pointe 4.NRH Centre •How do we get community input on amenities that should be considered in next phases of the Recreation Center? (October 16) Ø Citizen Survey Ø Questions that should be asked in the survey