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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-1/9/2023 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, January 9, 2023 6:00 p.m. Colleyville Center 5301 Riverwalk Drive 1. CALL TO ORDER 2. APPROVAL OF MINUTES October 24, 2022 3. REGULAR AGENDA ITEMS 3a Discuss and recommend whether or not to temporarily stripe tennis court 6 with pickleball lines 3b 2023 Board meeting dates 4. REPORTS Parks and Recreation Director Report 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, January 5, 2023 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 24, 2022 6:00 p.m. Colleyville Center 5301 Riverwalk Drive 1. CALL TO ORDER Assistant City Secretary Angela Larson called the meeting to order at 6:02 p.m. and called the roll: Present: Members Amy Ackermann, Dustan Goodell, Eric Presson, James Poettcker, Jerome Davis, Joe Stout, and John Hillebrand. Absent: Member Bob Scott. Also Present: Mayor Pro Tem Kathy Wheat, Colleyville Pickleballers, and Parks and Recreation Director Lisa Escobedo, and Assistant City Secretary Angela Larson. 2. APPROVAL OF MINUTES April 4, 2022 A motion was made to approve the minutes of April 4, 2022, by Member Stout, seconded by Member Poettcker, and passed unanimously. 3. REGULAR AGENDA ITEMS 3a Election of a Chair and Vice Chair Member Goodell made a motion to elect Member Presson as Chair and Member Hillebrand as Vice Chair, seconded by Member Ackermann, and passed unanimously. 3b Senior Center Renovation Update Parks and Recreation Director Lisa Escobedo presented an update on the Senior Center Renovation Project; providing the background, start date, budget, and design to accommodate for more programming. Member Stout asked if there will be lockers and Director Escobedo answered no. There was discussion regarding who may be a member, membership fees, date of completion, and land available behind the Senior Center. 3c Purchase of property for a City-owned Rec Center Parks and Recreation Advisory Board MINUTES October 24, 2022 City of Colleyville Page 2 Director Escobedo provided a report on the pending purchase of the property to be utilized as a City-owned Recreation Center noting the history of the purchase, acreage of land, building condition, purchase price, and next steps. There was discussion regarding timeline, recreation usage of the facility, staffing and traffic increase, and the board’s role during this time. Member James Poettcker left at 6:32 p.m. Mayor Pro Tem Wheat noted GCISD requires City staff at all practices and the recreation usage of the facility will be under review. 3d Presentation on pickleball courts and discussion of a recommendation from the Parks and Recreation Advisory Board Director Escobedo provided a presentation on the pickleball courts, noting the four courts are located at City Park, high demand and usage of courts, and resident feedback and requests for more courts. Janet Cunningham, Colleyville pickleballer, addressed the board stating there is a high demand to play pickleball and not enough courts to play on in Colleyville. Ms. Cunningham suggested striping two pickleball courts on a tennis court at City Park, and to revise pickleball court policies. Director Escobedo stated recreation policies are coming soon. There was discussion regarding the cost of striping and removing striping, distraction of multiple lines on a court, concern of taking away tennis courts, hours and days of usage for different player groups, and options for a comprehensive review and master planning for City facilities. Member Davis left the meeting at 7:12 p.m. The board requested additional information from Director Escobedo regarding usage and requested delaying a recommendation until the next meeting. 4. REPORTS Parks and Recreation Director Report Parks and Recreation Director Lisa Escobedo reviewed the written report, which was provided to the Board and recorded in the agenda packet. Member Ackermann left the meeting at 7:30 p.m. Parks and Recreation Advisory Board MINUTES October 24, 2022 City of Colleyville Page 3 Chair Presson asked for the Parks and Recreation board dates for 2023. Director Escobedo said she will provide a meeting dates list. 5. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 7:37 p.m. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 9TH DAY OF January 2023. Minutes taken and prepared by: Angela Larson Assistant City Secretary City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 1/9/2023 Number Type Regular Agenda Items Department Parks and Recreation Title Discuss and recommend whether or not to temporarily stripe tennis court 6 with pickleball lines Explanation At the October 24, 2022 Parks and Recreation Advisory Board Meeting, the Board tabled making a recommendation to City Council to allow time for staff to compile data and respond to questions asked by the Board. The attached reports will be reviewed by Parks and Recreation Director Lisa Escobedo. Following the staff presentation and discussion, the Board will discuss and make a recommendation as to whether or not to temporarily stripe tennis court 6 with pickleball lines. The recommendation will be taken to the City Council at the January 17, 2023 City Council Meeting as a worksession item. Attachments 1. Surrounding Cities - Tennis vs. Pickleball 2. Questions Pertaining to Dual Stripping of Tennis Court Bedford – no tennis courts & no pickleball Courts (Adding pickleball courts to new facility) Keller – Tennis center not owned by the City Euless – four pickleball courts being built NRH – reported most players prefer no dual lines (confusing) & building more pickleball courts soon Richland Hills – No Tennis Courts & No pickleball Courts (3 indoor pickleball courts in basketball gym) Southlake – Tennis Center = 19 tennis courts & 0 pickleball courts 0 2 4 6 8 10 12 14 16 18 20 HurstKellerEulessNRHGrapevineSouthlakeFlowermoundLewisvilleTennis Courts Pickleball Courts Dual Stripped Courts Surrounding Cities - Tennis Courts / Pickleball Courts Questions by Advisory Board Pertaining to Dual Stripping of Tennis Court #6 1. What percentage of time were the courts reserved in 2022? Tennis Court 6 – 10% Pickleball Courts (1-4) – 11% 2. Is there any impact on tennis leagues with having pickleball lines painted on the court? Mixed answers. Half say there is no impact and half say the extra lines can cause confusion for tennis players. The tennis pro advises sanctioned leagues & tournaments do not allow play on dual striped courts. 3. What are the highest demand times/days for each? Tennis – Mondays & Tuesdays: 8am-12pm & 4-7pm Pickleball – Mondays & Tuesdays: 7-10am & 5-8pm 4. How many leagues/participants? Tennis – Average 15 leagues with approximately 420 participants annually Pickleball – 133 participants in the fall league (Fall is the only league to date) 5. What is the monthly average of hours reserved? Tennis – 436 hours Pickleball – 200 hours 6. What is the approximate cost? $8,500 total $2,500 – striping and (2) portable nets $6,000 – Tennis court resurfacing to remove striping City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 1/9/2023 Number Type Regular Agenda Items Department Parks and Recreation Title 2023 Board meeting dates Explanation The following dates are planned Parks and Recreation Advisory Board Meeting dates. Additional meetings will be called if necessary at the direction of City Council. 2023 Parks & Recreation Advisory Board Meeting Dates: • January 9 • April 10 (April 3 – Colleyville Center has an event) • July 10 • October 16 Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 1/9/2023 Number 4 Type Report Department Parks and Recreation Title Parks and Recreation Director Report Explanation Parks and Recreation Director Lisa Escobedo will review the attached written report. Attachments 1. January 2023 - Parks and Recreation Director report Parks & Recreation Advisory Board Meeting January 9, 2023 Recreation •Winter/Spring Recreation Classes – continue to be held at the Colleyville Center and Library. •Winter Ball Event – registration began on Tuesday, January 3 and is filling up quickly. This event usually sells out (150 participants). Athletics •Youth Sports Associations (soccer, baseball & softball) – Spring seasons are around the corner. City staff and Youth Sports Presidents and Boards will begin to have preseason meetings. •Youth Spring Volleyball League – Youth volleyball registration began on Tuesday, January 3 and will go through Jan. 27th. The league will run from Feb. 20-May 6 with a season ending tournament. •Coed Sand Volleyball League – The Spring league registration will begin Feb. 6. The league will begin March 20. Tennis & Pickleball •Winter Tennis Leagues – three teams will play out of City Park this winter (spring leagues will start in late Feb.) •Winter Pickleball Leagues – no winter leagues (spring leagues will start in late Feb.) •Texas & Pickleball Classes – continue with good participation in both Senior Center •Winter/Spring programming continues to be offered at the Library and the Colleyville Center. Parks •Tennis Court Lights – The lights are being replaced with new LED lights. •Hall-Johnson Median – The Beautification team worked to re-design the Hall- Johnson/SH26 median that was torn out with the SH26 construction. The project was completed with new irrigation, new design, and new landscape. •Glade/Pool Roundabout – The plant material and irrigation was replaced at the roundabout that was damaged due to the Glade Road project. •Beautification Team will work in replacing the plants and trees that did not make it through the freeze and summer heat. •Relocation of Covenant Church Field Lights – the lights were leaning and were an eye sore so they have been relocated to Pleasant Run practice fields. Master Plan & CIP Project Update •Overland Park Enhancements – The playground has been ordered and should be delivered in mid-January. We will install the playground, pour-in-place surface, add park benches, and a picnic table. We will also install a bike rack, irrigation, and trees to enhance the park. •Senior Center Renovation Project – moving along and hope to be finished by April. •Recreation Center Project – The City is working with a consultant on the initial assessment of the building (roof, accessibility, and engineers). Upcoming Parks & Recreation Projects: •Hall-Johnson/SH26 median beautification – Completed •Sparger Park restroom renovation – will revisit at a later date •Justice Center – pond beautification – working with a contractor for renderings of different options. •Fire Stations 2 & 3 – Landscape design and installation •Hall-Johnson Reserve Fire Station – Landscape design and installation 2023 Parks & Recreation Advisory Board Meeting Dates: •January 9 •April 10 (April 3 – Colleyville Center has an event) •July 10 •October 16