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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-4/2/2013City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 1, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER 2. APPROVAL OF MINUTES January 7, 2013 3. REGULAR AGENDA ITEMS 3a Recreation, Athletics, Tennis, and Seniors' Reports 3b Parks Operations and Capital Improvement Status Report 3c Update on the Colleyville Senior Center Rebranding Study 3d Update of Future Park Plans 3e Discussion on items for future agendas 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards March 29, 2013 by 5:00 p.m. Kathy E. Moore Administrative Assistant Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, January 7, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Chairperson Suzanne Hughes called the meeting of the Parks and Recreation Advisory Board to order on January 7, 2013 at 6:01 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board Members Ken Llewellyn, Charles Bethards, Carel Tornes, Kathryn Wheat and Brett Oliver. City staff: Library, Parks and Recreation Director Mary Rodne, Park Superintendant Tim Hightshoe, Recreation Manager Lisa Escobedo, and Administrative Assistant Kathy Moore Absent: Board Member Thomas Parker and Michelle McGarry 2. APPROVAL OF MINUTES October 8, 2012 Board Member Brett Oliver moved to approve the October 8, 2012 minutes as written. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Introduction of new Parks and Recreation Advisory Board members Parks and Recreation Board Chair Suzanne Hughes introduced Carel Tornes, a new member to the Board. New member, Michelle McGarry, was unable to attendance this meeting. 3b Election of a Parks and Recreation Advisory Board Chairperson and Vice- Chairperson Ken Llewellyn made a motion that Suzanne Hughes continues as the Board Chairperson. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. Parks and Recreation Advisory Board Minutes January 7, 2013 City of Colleyville Page 2 Carel Tornes made a motion that Ken Llewellyn be reappointed as Vice-Chair of the Parks and Recreation Advisory Board. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. 3c Discussion and consideration of appointment of representatives to serve on subcommittees The members of the Parks and Recreation Advisory Board recommend Kathryn Wheat to serve on the Park Land Dedication Committee for a one-year term ending December 2013. Carel Tornes made a motion and Brett Oliver seconded the motion. The motion carried with a unanimous vote. The members of the Parks and Recreation Advisory Board recommend Suzanne Hughes to serve on the Colleyville Tree Board for a two-year term ending December 2014. Kathryn Wheat made a motion and Brett Oliver seconded the motion. The motion carried with a unanimous vote. The members of the Parks and Recreation Advisory Board recommend Carel Tornes to serve on the Colleyville Tree Board for a two-year term ending December 2014. Brett Oliver made a motion and Ken Llewellyn seconded the motion. The motion carried with a unanimous vote. 3d Recreation, Athletics, Tennis, and Senior Reports Lisa Escobedo, Recreation and Special Events Manager updated the Board on Recreation, Athletics, Tennis and the Senior Center activities for the months of October through December. Noted highlights for the Recreation Department included Colleyville Clean Sweep, Haunted Trail and the Holly Colley Holiday event; The Senior Center hosted their annual Health Fair and Holiday Party. 3e Parks Operations and Capital Improvement Status Report Tim Hightshoe, Parks Superintendant gave an update on the Parks and Recreation CIP Project for Pleasant Run Trail, noting that it is still under design. Additionally, he updated the Committee on other miscellaneous projects preformed by the Parks Department. He informed the Board that we have had some staffing changes; the Parks Supervisor position is currently open and the Park Ranger position has been filled. 3f Approval of the updated Bylaws for the Parks and Recreation Advisory Board Suzanne Hughes gave the Board an overview of the new bylaw format, noting that our current bylaws were incorporated into the new format. Additionally, the approval by the Board to change to quarterly meetings was updated on this draft. Discussion Parks and Recreation Advisory Board Minutes January 7, 2013 City of Colleyville Page 3 ensued; Kathryn Wheat made a motion to approve the current bylaw draft, as presented to the Board. Carel Tornes seconded the motion. The motion carried with a unanimous vote. The updated bylaws will be forwarded to City Council. 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 5. ADJOURNMENT Kathryn Wheat moved to adjourn the meeting at 6:24 p.m. Brett Oliver seconded the motion. The motion carried with a unanimous vote. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 04/01/2013 Number 3a Type Regular Agenda Items Department Parks and Recreation Title Recreation, Athletics, Tennis, and Senior Reports Explanation Recreation Winter/Spring classes began on January 7 The Daddy Daughter Dance was held at the Colleyville Center on February 8, with over 200 in attendance The Candy-Free Hoppin’ Good Egg Hunt was held at the Colleyville Public Library on March 23, with approximately 500 in attendance Athletics Baseball, girls softball, soccer, and lacrosse spring seasons are underway The Girls Spring 2013 volleyball league began practice on March 25, with 151 girls forming 17 teams; this is our highest number of teams to date Tennis 32 youth and adult tennis classes were offered January through March The tennis program had 47 class participants from January through March. Private lessons had 66 individual lessons and 36 participants for drills Spring Tennis Leagues started February 20 with 17 teams from various leagues, generating $4113 in revenue and is the largest number of teams to play out of Colleyville Senior Center The senior Prom was held on February 15 with 46 participants AARP Free Tax Help began on February 5 and will be offered until April 9. We assisted 136 patrons through March, with 58 residents and 78 non-residents The Seniors took a short trip to Covenant Christian Academy on March 22 to attended a theatrical production of Oliver, there were 14 participants Attachments Parks and Recreation Advisory Committee Agenda Briefing 3a City of Colleyville Page 2 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 04/01/2013 Number 3b Type Regular Agenda Items Department Parks and Recreation Title Parks Operations and Capital Improvement Status Report Explanation Parks and Recreation CIP Projects Pleasant Run Trail (Bogart Drive to Mission Lane) - under design with Schrickel, Rollins and Associates Miscellaneous Parks Projects Tennis Courts 1 and 2 were resurfaced, with the addition of quick start lines added to both courts Batting cages installed behind field 6 at City Park; donated by the Colleyville Baseball Association Installation of bat and helmet racks at City Park Softball Fields; purchased by the Colleyville Girls Softball Association Painting of specified practice soccer fields Demolition and removal of the pole barn at L.D. Lockett Park Mowing contract active on all facilities Transition repair at field 4 to minimize injuries Items of Interest April 20 – Colleyville Clean Sweep April 27 - Texas Junior Anglers Adjustment to rental registration form at Reagan Park to include batting cage City Council Items January 15, 2013 - Announcements, Proclamations and Presentations Recognition of Board and Committee members for years of service Parks and Recreation Advisory Board Tevon Taylor – 2010 – 2012 Debbie Abitz – 2008 – 2012 Park Land Dedication Committee Tevon Taylor – 2011 – 2012 Parks and Recreation Advisory Committee Agenda Briefing 3b City of Colleyville Page 2 Colleyville Tree Board Debbie Abitz – 2011 – 2012 January 15, 2013 - Resolution: Reading and Public Hearing – Resolution R-13- 3588 Consideration of appointment to the Park Land Dedication Committee - Kathryn Wheat January 15, 2013 - Resolution: Reading and Public Hearing – Resolution R-13- 3589 Consideration of appointments to the Colleyville Tree Board – Suzanne Hughes and Carel Tornes February 19, 2013 - Announcements, Proclamations and Presentations Proclamation in recognition of the Grapevine-Colleyville Youth Football Association (GCYFA) standings in the 2012 playoff games February 19, 2013 - Consent: Reading and Public Hearing – Resolution R-13- 3597 Approval of an amendment to a Professional Service Agreement with Schrickel, Rollins and Associates, Inc. for the design of a portion of the Pleasant Run Trail between The Village and Bogart Drive, to add the design of improvements to Pleasant Run Road March 19, 2013 - Announcements, Proclamations and Presentations Employee Years of Service-Second Quarter Fiscal Year 2013 Five Years of Service: Daniel Held-Parks Department Ten Years of Service: Alfred Marroquin-Parks Department Ten Years of Service: Mary Rodne-Library and Parks and Recreation Director Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 04/01/2013 Number 3c Type Regular Agenda Items Department Parks and Recreation Title Update on the Colleyville Senior Center Rebranding Study Explanation This item is presented to allow staff the opportunity to update the Parks and Recreation Advisory Board members on the progress of the Colleyville Senior Center rebranding study. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 04/01/2013 Number 3d Type Regular Agenda Items Department Parks and Recreation Title Update of Future Park Plans Explanation This item is to update the Parks and Recreation Advisory Board members on future park plans and the availability of funds from the Colleyville Economic Development Corporation (CEDC) for L.D. Lockett Park. Attachments City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3e Agenda Date 04/01/2013 Number 3e Type Regular Agenda Items Department Parks and Recreation Title Discussion on items for future agendas Explanation This item is for discussion of potential future agenda items. Attachments