HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2022L T Y p T
COLLE�YVILLE
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City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, October 10, 2022 Colleyville Public Library
6:00 p.m. 110 Main Street
1. CALL TO ORDER
Chair Gary McPherson called the meeting of the Colleyville Library Board to order
at 6:05 p.m.
Present Board members: Chairman Gary McPherson, Vice -Chair Joan Roberts,
Molly Skinner, Joseph Stout, Kay Newton, Wanda Cotter, Joy Lee Fulton, Pat Jones.
City Staff: Library Director Mary Rodne, Library Community Events Coordinator
Maria Hoefke
Absent Board Members: Denise Light
2. APPROVAL OF MINUTES
August 8, 2022
A motion was made by Molly Skinner and seconded by Joan Roberts to approve
the August 8, 2022 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Library Board Appointments Update
Director Rodne noted that several Library Board positions were up for renewal in
November, 2022, and that those with expiring terms should have received a notice
from the City Secretary's office with an application. Those interested in re -applying
to the Library Board need to submit their application by October 26th. It was
discussed that Board members up for renewal included: Gary McPherson, Molly
Skinner, Joan Roberts, and Joy Lee Fulton. All members with expiring terms
indicated they would be applying to remain on the Library Board.
3b City of Colleyville Fiscal Year 2023 (FY23) Budget Update
Director Rodne updated the Board that the Library's proposed FY 2023 budget was
formally approved by the City Council at the September 20, 2022 meeting. Rodne
also stated the Library's proposal for the replacement of the Library's two automated
materials handling systems as well as remote locker for materials pick-up was
Colleyville Library Board Minutes October 10, 2022
included in the City's Colleyville Economic Development Corporation (CEDC) FY23
Budget.
Additionally, the City Council also approved the Library Board's recommendation
for use of the Voluntary Library Fund in FY23, for the purchase of library materials,
materials processing supplies, and library programs, in an amount not to exceed
$170,000.
3c Colleyville Public Library Long -Range Plan Update
Director Rodne reported that Aaron Babcock, Hidell and Associates Architects, had
completed a draft of the Library's Long -Range Plan 2022-2027, which was
currently being reviewed by City administrative staff. Rodne added that the final
draft should be ready for Library Board review and discussion by the December
Board meeting. When approved by the Library Board, the Plan will be presented
to the City Council for approval.
3d Colleyville Public Library Fine -Free Update
Director Rodne said the Colleyville City Council formally approved the Library's Fine
Free initiative including eliminating library fines and updating the Library's fee
schedule. That action took place at the September 20th City Council meeting and
the policy formally took effect on October 1, 2022. Rodne said most libraries in
the surrounding area were already fine free and most recently, the Arlington and
Richardson libraries also announced they were moving to a fine free system.
Rodne displayed the signage, t-shirts, flyers, and bookmarks the Library had made
advertising for the Fine Free changes. Board members asked if the Library had
received any materials from patrons with previous fines and Rodne said, yes, the
Library had received some books back that had previously been withdrawn from
the collection. Some Library card holders had held on to their books, knowing their
fines would be eliminated.
With the Fine Free initiative, Rodne said that the Library had to update their policies
regarding fees. Previously, if a Library card holder reached the $5 late fine
threshold, paying as little as $.10 would allow them to check out or renew
materials. With the new policy, Library accounts with overdue items are blocked
from checking out or renewing as well as blocked from any usage of e-materials.
After three warnings from the Library, at the 21-day mark, accounts are blocked
and at 42 days, if nothing has been returned, patrons are billed for their items.
Colleyville Library Board Minutes October 10, 2022
Board member Roberts stated that the new policy should be more motivating for
users to return items on time, especially those who use the Library's e-Books.
A motion was made by Kay Newton and seconded by Molly Skinner to approve the
Library's revised Circulation Policy that reflects the new fine -free policy. The
motion was approved unanimously.
REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics and programs for the months
of August and September 2022. Director Rodne stated overall the statistics show
the Library is doing very well and making a good comeback from previous COVID
statistics. The Library's gate count, transactions, study rooms, programs, computer
use, cloudLibrary, and circulation numbers have all been making a steady rise.
Board president McPherson asked if program attendance had returned to pre-
COVID levels. Director Rodne said that during the Summer Reading Program, the
Library did see smaller crowds for some weekly programs that previously had a
larger attendance pre-COVID.
B. Donations:
Rodne reported that the Library had received a total of $10,427.05 in the months
of August and September. In August, the Library had received a $10,000 donation
from long-time Library patron Ann Maddux in memory of her daughter, Athena
Logan. Rodne noted that staff had discussed the option of purchasing some type of
art pieces for the Library depicting Ms. Logan's love of dogs and reading. Rodne
asked the Board if they had any suggestions for a lasting memorial. Board members
agreed additional artwork or sculpture(s) for the Library depicting Ms. Logan's
interests could be considered. Additionally, Director Rodne said the Library had
received a Reimbursement Grant in the amount of $427.05 from the Texas State
Library and Archives Commission for Interlibrary Loan Lends to Texas Public
Libraries in State Fiscal Year 2022. This program, Tex -Share, provides for Libraries
throughout the State to request or lend materials with each other. For participating,
the Library receives a certain dollar amount, which in the past has been several
thousand dollars a year. This year the amount received was significantly less. Rodne
noted that the Library is investigating why requests from other libraries were lower
this year, which resulted in a smaller Grant amount.
Colleyville Library Board Minutes October 10, 2022
C. Programs:
Rodne continued with an overview of the Library's programs for August and
September. The Library hosted 29 Adult programs with 204 people attending. The
Library also hosted 38 Youth programs with 887 children attending. Registration for
the Fall 2022 programs opened on September 6, 2022, with the first day of
classes/programs, Monday, September 12, 2022.
The Library participated in National Library Card Sign -Up Month in September with
a bee-themed "Bee SMART! Buzz into the Library today," program. The month
culminated with a Bee Party featuring a bee -keeper who brought in a 'slice' of a
working beehive. Nearly 170 children and adults attended the after -school program
which also featured bee-themed crafts and refreshments.
Additionally, Library card holders during the month of September were asked to
sign-up, show or renew their Library cards. Those participating were entered into
drawings for either an adult or child's Amazon Fire HD 10 or a $50 Visa Gift Card.
Also, for every five check-outs, card holders were entered in a drawing for a $25
gift card to one of six local restaurants. The Library saw 119 new Library cards from
the program.
Further, Rodne stated the Library continues the month of October with its Halloween
StoryWalk@ located around The Plaza. The children's book, The Ghosts Went
Floating, is the featured story. On Halloween, the Library will host Check 'n Treat,
where patrons who check out five items receive a candy treat bag. Additionally, if a
child comes to the Library in costume, they will receive an extra treat. In November,
the Youth Services Department will host Dino-vember themed programs. In
December, the Library will host an Author Luncheon with Dave Lieber, who will
discuss his books on Ross Perot, Sr. and Amon G. Carter, Sr.
4b Friends of the Colleyville Public Library Report
Friends of the Library President Joan Roberts stated the group had suspended
acceptance of donations to date. The Friends had received a call from a resident
looking to donate 60 boxes of cookbooks, of which the Friends said they could
accept 10 boxes. However, no boxes had arrived to date. Library Board members
discussed the potential for valuable older cookbooks as well as the time and travel
it took to sort donations.
Roberts also noted that the Friends of the Library had donated $500 to the Library
for the upcoming Author Luncheon in December.
Roberts concluded that the Friends of the Library would be having their general
meeting on October 11, 2022, via Zoom and all were invited to attend.
Colleyville Library Board Minutes October 10, 2022
4c Colleyville Public Library Foundation Report
There was no formal report. In lieu, Director Rodne stated the group had been
focused on the annual North Texas Giving Day, held in September. Discussion
ensued regarding donations and matching funds through North Texas giving Day.
4. ADJOURNMENT
A motion was made by Joan Roberts and seconded by Kay Newton to adjourn the
meeting of the Colleyville Library Board at 6:37 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
12th DAY OF December.
Minutes taken and prepared by:
Maria Hoefke
Library Community Events Coordinator