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HomeMy WebLinkAboutCity Council-Minutes-9/20/2022 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, September 20, 2022 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Road Projects Update WS-2 Discussion of the September 20, 2022, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding legal issues related to the potential future development of the Northern Gateway Property located at the southwest corner of the SH26 and John McCain Road Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Nathan Aviles, Bethel Methodist PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda September 20, 2022 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-22-4767 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-22-4768 4a Approval of the minutes of the regular City Council meeting of September 6, 2022 4b Adoption of the Fiscal Year 2023 to 2027 Capital Improvement Program (CIP) 4c Approval of the fourth and final one-year renewal term for the City’s current Janitorial Services Contractor Services Agreement with Oriental Building Services, Inc., in an amount not to exceed $144,975.18, plus a contingency amount of $6,000.00, and authorizing the City Manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - August 2022 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-22-2215 Consideration of a zoning change from R-40 Single Family Residential to R-30 Single Family Residential zoning district for Lot 1A, Block 2, Stafford Heights Subdivision, located at 4901 Stafford Drive, Case ZC22-026 6b Ordinance O-22-2216 Consideration of a Special Use Permit for alcoholic beverage sales for on-premises consumption on Lot 13R, Block 2, Thompson Terraces Subdivision, located at 5201 Colleyville Boulevard, Case ZC22-027 6c Ordinance O-22-2217 Consideration of a zoning change from R-10 Single Family Residential to R-20 Single Family Residential zoning district for Lot 16 and E1/2 LT 15, Block 4, Colleyville Estates, located at 705 Hillside Road, Case ZC22-031 City Council Agenda September 20, 2022 City of Colleyville Page 3 6d Ordinance O-22-2218 Consideration of a Special Use Permit for an accessory building to encroach into the street side yard setback on Lot 1, Block 4, Fox Meadows Addition, located at 3307 Huntington Drive, Case ZC22-032 6e Ordinance O-22-2219 Amending Ordinance O-21-2169 relating to the Fiscal Year 2022 budget 6f Ordinance O-22-2220 Adoption of the proposed Fiscal Year 2023 budget 6g Ordinance O-22-2221 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2023 6h Ordinance O-22-2222 Amending the City’s fee schedule by amending and restating Section 2- 26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services 6i Ordinance O-22-2223 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates 6j Ordinance O-22-2224 Amending the Code of Ordinances by repealing Ordinance O-11-1796 and the City's alarm registration and permit program 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-22-4769 A resolution authorizing the City Manager to apply for grant funds through the Office of the Governor and committing to providing applicable matching funds as necessary if the grant is awarded 7b Resolution R-22-4770 A resolution approving and authorizing publication of a notice of intention to issue certificates of obligation 8. TABLED RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-22-4759 Consideration of a variance to the provisions of Section 3.24.G, Schedule of District Regulations of the Land Development Code, specifically for lot area and lot width in the RD Two Family Residential district, for Lot 1, Block 4, Fox Meadows Addition, located at 3307 Huntington Drive, Case VC22-007 City Council Agenda September 20, 2022 City of Colleyville Page 4 9. CITIZEN COMMENTS 10. REPORTS Sign Board of Appeals Minutes - July 21, 2022 Planning and Zoning Commission Minutes - August 8, 2022 Planning and Zoning Commission Minutes - August 22, 2022 Planning and Zoning Commission Special Meeting Minutes - August 22, 2022 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, SEPTEMBER 20, 2022 - READING AND PUBLIC HEARING - RESOLUTION R-22-4771 12. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 16, 2022 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 20, 2022 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, September 20, 2022, at 5:32 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Kathy Wheat, and Councilmembers Brandi Elder, George Bond, George Dodson, and Chuck Kelley via WebEx. ABSENT: Councilmember Callie Rigney ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Amber Beard, City Engineer Larry Wright, Finance Director Kyle Lester, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Road Projects Update Public Works Director Amber Beard reviewed this item with the City Council. The presentation provided a brief explanation of the Capital Improvement and Local Street Maintenance programs. Director Beard reviewed the progress and timelines for Glade Road, Glade Road at Bluebonnet Drive intersection, Cheek-Sparger Road, Tinker Road, and Roberts Road. Mayor Lindamood clarified the Bluebonnet Drive intersection project, noting the project included storm drainage and water line improvements, in addition to lowering the intersection approximately six feet. Mayor Lindamood welcomed Director Beard and asked her to tell the Council about her background. Mayor Lindamood thanked City Engineer Larry Wright for serving as interim director and doing a fantastic job. WS-2 Discussion of the September 20, 2022, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 5:49 p.m. and called Executive Session to order. Councilmember Rigney arrived at 6:32 p.m. City Council Minutes September 20, 2022 City of Colleyville Page 2 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding legal issues related to the potential future development of the Northern Gateway Property located at the southwest corner of the SH26 and John McCain Road Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 6:42 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:30 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Kathy Wheat, and Councilmembers Brandi Elder, George Bond, George Dodson, Chuck Kelley via WebEx, and Callie Rigney. INVOCATION: Pastor Nathan Aviles, Bethel Methodist PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt Mayor Lindamood welcomed everyone and announced the Graystone Manor project would not be considered at this meeting, the item would remain tabled. Mayor Lindamood also stated beginning October 3, 2022, regular City Council meetings will begin at 7:00 p.m. 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-22-4767 This resolution was not needed. City Council Minutes September 20, 2022 City of Colleyville Page 3 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Lindamood and City Councilmembers made the following announcements. Covenant Church/Recreation Center Acquisition Update – Action will be taken in continuance of our plan to purchase the 15 acre Covenant Church site at 5008 Roberts Road. Last council meeting, we authorized entering into a sales contract for the purchase of this parcel for $8.5 million. The property includes approximately 15 acres of open space and 42,000 sq. ft. of building space. The facility will serve as a home for our recreational programs and sports activities. I have recorded a brief video introducing this project and staff has generated a Q&A document which provides the background information. Both can be found on the City website and social media. I am excited about the positive feedback from residents regarding this opportunity for our City and will continue to provide updates throughout this process. Roberts Road Project Update – With the property purchase underway, it is appropriate to provide an update on the Roberts Road project. Council was provided an update on Roberts Road as part of a review of road projects across the City. At this time the Roberts Road project is in the final stages of engineering design. We are currently at 90% plan design. The project will be bid later this fall. Plans include resurfacing the road (mill and overlay) with a slight (two foot) widening. The project will also include the addition of a right turn lane from Glade onto Roberts and a right turn lane from Roberts onto Glade. We will also be looking to adjust the Glade medians to improve turning movements. Residents wishing to obtain additional project details should contact our Public Works Director Amber Beard at 817-503-1090. Sales Tax Collections is Up, Again – The Texas Comptroller’s Office has posted the latest sales tax receipts for September, representing all receipts from purchases made in August of this year. Once again the City surpassed collections from a year ago with our most recent collection came in at 8.7% over September of FY21. This puts our total fiscal year-to-date increase at 9.5%, making for a total dollar gain of $773,000 through the tenth month of this year. Audit collections were minimal this month, meaning all of our gain is reflective of actual transactions made in August as opposed to administrative adjustments made by the State Comptroller. Banners Along SH26 Celebrate High School Pride – The new banners installed along SH26 are paying homage to GCISD's exceptional high schools. The banners promote the annual "Battle of the Red Rail" football game between Colleyville Heritage High School and Grapevine High School. The rivalry began with the opening of Colleyville Heritage High School in 1996. The big game will be City Council Minutes September 20, 2022 City of Colleyville Page 4 played on September 30. We are fortunate to have outstanding schools in our community and we appreciate the partnership with GCISD. No New Revenue Tax Rate Slated for Approval Tonight for Fifth Consecutive Year - This effort is the culmination of a lot of hard work by this council and staff. It is also a reflection of the economic strength of our community and the conservative nature by which we govern. Colleyville now has the lowest tax rate in the entire region. This year we are expected to eclipse Grapevine as the lowest tax rate in the region. Congratulations to this City Council, our staff, and most of all, congratulations to our tax payers. National Night Out, October 4 – Please join us as we honor our first responders at our annual National Night Out event scheduled for Tuesday, October 4 from 6-9 p.m. at the City Hall south lawn. This free annual event provides an opportunity for the community to meet with men and women who keep Colleyville safe! Festivities will include food, games, and activities for the whole family. We'll have several City and specialty vehicles kids (and kids-at-heart) can explore. Colleyville Chamber Golf Outing a Great Success – Last week, the Colleyville Chamber of Commerce held their annual golf outing. City departments nominate staff members to represent the City in this outing. These individuals have been recognized by their co-workers for their exceptionalism. Unfortunately, this exceptionalism does not include golf skills. For the fourth year in a row the Colleyville team won the last place trophy, shooting an impressive 20 over in a best ball scramble. For those who are not familiar with golf, 20 is not good. While the trophy indicates otherwise, these individuals are winners for our City. Public Works Team Accepts Award Mayor Lindamood asked Public Works Director Amber Beard, City Engineer Larry Wright, and Field Operations Manager Jon Escamilla to join him so he could recognize the team for receiving the Texas District of the Institute of Transportation Engineers (TexITE) Norman Hogue Roundabout of the Year Award for the roundabout at McDonwell School Road and Westcoat Drive. This award is given annually for a roundabout project which exemplifies conformance with national roundabout design guidelines and provides a benefit to the community through safety, operational performance, and multimodal accommodations. Mayor Lindamood thanked the team for their exceptional work. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-22- 4768 4a Approval of the minutes of the regular City Council meeting of September 6, 2022 City Council Minutes September 20, 2022 City of Colleyville Page 5 4b Adoption of the Fiscal Year 2023 to 2027 Capital Improvement Program (CIP) 4c Approval of the fourth and final one-year renewal term for the City’s current Janitorial Services Contractor Services Agreement with Oriental Building Services, Inc., in an amount not to exceed $144,975.18, plus a contingency amount of $6,000.00, and authorizing the City Manager to execute the agreement Mayor Lindamood read Resolution R-22-4768 in its entirety. Finance Director Kyle Lester presented item 4b and reviewed past and current projects within the CIP. Councilmember Dodson stated it is important to note the City is not spending over its revenues in the five year plan. City Manager Jerry Ducay restated all of the $66 million of planned expenses in the five year CIP are cash funded. Public Works Director Amber Beard presented item 4c. There were no questions. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Dodson made a motion to approve Resolution R-22-4768, seconded by Mayor Pro Tem Wheat. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - August 2022 Finance Director Kyle Lester presented the August 2022 financial report. He reviewed the written report noting through August, the General Fund has collected $25.5 million in revenue and spent 87%, or over $21.8 million, of budgeted expenditures. From a cash flow standpoint, the General Fund is in a significantly higher position than last year, driven primarily by the higher revenue from franchise taxes, ambulance revenues and other service charges, and insurance/settlement payments recorded as miscellaneous revenue. Sales tax continues to do well, with 9.5% growth over the previous year. The City's latest sales tax collections were a continuation of high gains, with an 8.7% increase over August of 2021. To date, the City's total gain is 9.5%, or City Council Minutes September 20, 2022 City of Colleyville Page 6 almost $775,000, over the previous fiscal year. Furthermore, administrative audit adjustments were minimal, meaning this increase is reflective of continued growth in economic activity as opposed to adjustments from the comptroller's office. Director Lester went on to review remaining funds, giving an overall favorable financial report. Mayor Lindamood thanked Director Lester and his staff for the exceptional work on the budget and City finances. At 8:12 p.m., Mayor Lindamood moved to item 7b. as there were citizens present wishing to speak on the item. At 8:38 p.m. Mayor Lindamood returned to item 6a. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-22-2215 Consideration of a zoning change from R-40 Single Family Residential to R-30 Single Family Residential zoning district for Lot 1A, Block 2, Stafford Heights Subdivision, located at 4901 Stafford Drive, Case ZC22-026 Mayor Lindamood read the caption of Ordinance O-22-2215. Community Development Director Ben Bryner presented this item, a request for rezoning from R-40 Single Family Residential to R-30 Single Family Residential. Director Bryner stated the lot is currently undeveloped and does not meet the requirement for lot area for the R-40 Single Family Residential standards. Director Bryner stated the applicant has filed for R-40 variances. Mayor Lindamood stated he is not comfortable with rezoning from R-40 to R-30. Councilmember Dodson asked staff if the variance request will come before Council. Director Bryner stated as the variance request will be over ten-percent, the setback will come before Council for action. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive N., spoke in opposition to this item. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Mayor Pro Tem Wheat made a motion to deny Ordinance O-22-2215, seconded by Councilmember Dodson. City Council Minutes September 20, 2022 City of Colleyville Page 7 The motion to deny passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 6b Ordinance O-22-2216 Consideration of a Special Use Permit for alcoholic beverage sales for on-premises consumption on Lot 13R, Block 2, Thompson Terraces Subdivision, located at 5201 Colleyville Boulevard, Case ZC22-027 Mayor Lindamood read the caption of Ordinance O-22-2216. Community Development Director Ben Bryner presented this item, a request for a Special Use Permit for alcoholic beverage sales for on-premise consumption due to an ownership change. There were no questions regarding this item. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Mayor Lindamood made a motion to approve Ordinance O-22-2216, seconded by Councilmember Elder. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 6c Ordinance O-22-2217 Consideration of a zoning change from R-10 Single Family Residential to R-20 Single Family Residential zoning district for Lot 16 and E1/2 LT 15, Block 4, Colleyville Estates, located at 705 Hillside Road, Case ZC22-031 Councilmember Chuck Kelley recused himself from deliberation of this item, as he is the applicant. Mayor Lindamood read the caption of Ordinance O-22-2217. Community Development Director Ben Bryner presented this item, a request for rezoning from R-10 Single Family Residential to R-20 Single Family Residential. Director Bryner stated the R-10 Single Family Residential is a historic designation and does not exist in the Land Development Code. There were no questions. City Council Minutes September 20, 2022 City of Colleyville Page 8 Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Rigney made a motion to approve Ordinance O-22-2217, seconded by Mayor Pro Tem Wheat. The motion to approve passed by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, and Rigney. Abstain: 1 – Councilmember Kelley. 6d Ordinance O-22-2218 Consideration of a Special Use Permit for an accessory building to encroach into the street side yard setback on Lot 1, Block 4, Fox Meadows Addition, located at 3307 Huntington Drive, Case ZC22-032 Mayor Lindamood read the caption of Ordinance O-22-2218. Community Development Director Ben Bryner presented this item, a request for a Special Use Permit for an accessory building to encroach into the street side yard setback. Director Bryner noted the applicant has provided a new exhibit showing the design of the building and location. There was discussion regarding the location of the current fence, the design of the building, and roof pitch. Mike Johnson, 3307 Huntington Drive, the applicant, stated the building has been redesigned with a lean to roof which is four feet shorter and helps with run off, and the siding has been upgraded to a hardy board. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive N., spoke in support of this item. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Director Bryner and City Manager Jerry Ducay, reviewed with the City Council, the conditions of the ordinance which include stating the fence, when needed to be replaced, will be allowed to be one foot closer to the street side property line than the accessory building, at 24 feet, and the variances granted in the ordinance are to the front (26.7 feet) and street side (29.1 feet) setbacks for the house. City Council Minutes September 20, 2022 City of Colleyville Page 9 Mayor Pro Tem Wheat made a motion to approve Ordinance O-22-2218, seconded by Councilmember Elder. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. Mayor Lindamood moved to item 8a, which is a companion to Ordinance O-22-2218 at 9:22 p.m. Mayor Lindamood returned to item 6e at 9:35 p.m. 6e Ordinance O-22-2219 Amending Ordinance O-21-2169 relating to the Fiscal Year 2022 budget Mayor Lindamood read the caption of Ordinance O-22-2219. Finance Director Kyle Lester presented this item, noting this ordinance provides for the transfer of FY22 operating surpluses to the capital, utility, and drainage projects fund. Director Lester also noted this item allows for the transfer of unspent FY22 funds to departments which exceeded the adopted budget. There was no discussion. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Mayor Pro Tem Wheat made a motion to approve Ordinance O-22-2219, seconded by Councilmember Dodson. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 6f Ordinance O-22-2220 Adoption of the proposed Fiscal Year 2023 budget Mayor Lindamood read the caption of Ordinance O-22-2220. Finance Director Kyle Lester presented this item, providing a history of the Council’s budget efforts since 2018. Director Lester noted the significant gain in sales tax of about $2.8 million since 2016. He then highlighted the key accomplishments of this proposed budget, which include the no-new-revenue tax rate for the fifth consecutive year, a balanced budget which demonstrates City Council Minutes September 20, 2022 City of Colleyville Page 10 responsible fiscal management, and maintains service levels across the City, without cuts. Director Lester also provided projections of the general fund over the next five years, reflecting modest revenue projections. The presentation provided charts which show new revenue and expenditures by category in all funds and where the money is spent. There was no discussion. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Mayor Lindamood made a motion to approve Ordinance O-22-2220, seconded by Councilmember Elder. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 6g Ordinance O-22-2221 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2023 Mayor Lindamood read the caption of Ordinance O-22-2221. Finance Director Kyle Lester presented this item and stated for the fifth year in a row, the Council’s efforts have resulted in the proposal of a no-new-revenue tax rate. The calculated FY2023 no-new-revenue tax rate is $0.265618/$100 valuation and the proposed tax rate is the same as the no-new-revenue rate. Mayor Lindamood and the City Council expressed their appreciation to staff and to the Council working together to achieve adoption of the no-new-revenue tax rate for the fifth consecutive year. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Rigney made a motion to approve Ordinance O-22-2221, seconded by Councilmember Dodson. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. City Council Minutes September 20, 2022 City of Colleyville Page 11 6h Ordinance O-22-2222 Amending the City’s fee schedule by amending and restating Section 2-26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services Mayor Lindamood read the caption of Ordinance O-22-2222. Finance Director Kyle Lester presented this item, noting the removal of library late fees and an increase for the Colleyville Center rental on weekends, while increasing the non-profit discount percentage for Saturdays. There was no discussion. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Mayor Pro Tem Wheat made a motion to approve Ordinance O-22-2222, seconded by Councilmember Kelley. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 6i Ordinance O-22-2223 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates Mayor Lindamood read the caption of Ordinance O-22-2223. Finance Director Kyle Lester presented this item, highlighting the Water and Wastewater base rate structure. Director Lester noted an increase to the FY23 base rate of $1.75 on average for small meters and $8.65 for large meters. There was no discussion. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Dodson made a motion to approve Ordinance O-22-2223, seconded by Councilmember Bond. The motion to approve passed by the following vote: City Council Minutes September 20, 2022 City of Colleyville Page 12 Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 6j Ordinance O-22-2224 Amending the Code of Ordinances by repealing Ordinance O-11-1796 and the City's alarm registration and permit program Mayor Lindamood read the caption of Ordinance O-22-2224. Finance Director Kyle Lester presented this item, noting the alarm registration and permit program is no longer needed and this ordinance is to repeal the associated fee. There was no discussion. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Rigney made a motion to approve Ordinance O-22-2224, seconded by Mayor Lindamood. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-22-4769 A resolution authorizing the City Manager to apply for grant funds through the Office of the Governor and committing to providing applicable matching funds as necessary if the grant is awarded Mayor Lindamood read Resolution R-22-4769 in its entirety. Assistant City Manager Adrienne Lothery stated at the September 6, 2022, City Council Meeting, Council authorized the submission of an application for grant funds for bullet resistant shields. She noted Office of the Governor has provided guidelines for information to be included in the resolution and this resolution meets the criteria. There was no discussion. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. City Council Minutes September 20, 2022 City of Colleyville Page 13 Councilmember Kelley made a motion to approve Resolution R-22-4769, seconded by Councilmember Elder. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. 7b Resolution R-22-4770 A resolution approving and authorizing publication of a notice of intention to issue certificates of obligation Mayor Lindamood read Resolution R-22-4770 in its entirety. Finance Director Kyle Lester presented this item noting on September 2, 2022, City Council directed staff to proceed with a plan to utilize debt financing to purchase 15 acres of land, including two buildings totaling 42,000 square feet, to be renovated for the purpose of a City-operated recreation center. Director Lester stated the purchase price for the land and buildings is $8.5 million and anticipates renovation costs to remove carpet/walls, refinish the hardwood floors, add volleyball sleeves, basketball goals, hardwood floors, pickleball and volleyball lines, safety fence along Glade Road, and removal of field lights, will cost $1.5 million, and approximately $210,000 in finance and underwriter costs. He explained approval of this resolution authorizes an official notice of intent to issue $10.3 million in debt for this purpose. Mayor Lindamood stated this is a unique opportunity for the City. During the last citizen survey residents asked for a recreation center, but the costs exceeded $60 million and residents and City officials agreed the project was too costly, but moved forward with renovations to the Senior Center. Now, Covenant approached the City and what would have been an investment of over $60 million, is available to the City for $8.5 million. Mayor Lindamood went on to say the City Council is tough on issuing debt, but this debt is callable in seven years, which means it can be paid off. Mayor Lindamood opened the public hearing. Matt Aulsbrook, 3605 Lauren’s Place, spoke in favor of this item and asked City Council to preserve green space and make the proper adjustments to account for traffic. Terry Hanson, 4904 Prestwick Drive, spoke in support of this item, but also expressed concerns for traffic and fencing. Chris Hall, 4916 Prestwick Drive, spoke in support of this item stressing communication to residents is very important. He also expressed concern for City Council Minutes September 20, 2022 City of Colleyville Page 14 traffic, the design of fencing, field lighting, and maintaining cleanliness of the facility. Sayeda Syed, 6705 Sapphire Circle N., spoke in support and suggested adding a pool and play area, and assessing a non-resident use fee. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Councilmember Bond made a motion to approve Resolution R-22-4770, seconded by Councilmember Rigney. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. At 8:38 p.m. Mayor Lindamood returned to Agenda item 6a. At 9:22 p.m. Mayor Lindamood moved to item 8a. 8. TABLED RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-22-4759 Consideration of a variance to the provisions of Section 3.24.G, Schedule of District Regulations of the Land Development Code, specifically for lot area and lot width in the RD Two Family Residential district, for Lot 1, Block 4, Fox Meadows Addition, located at 3307 Huntington Drive, Case VC22-007 Councilmember Elder made a motion to remove Resolution R-22-4759 from the table, seconded by Councilmember Dodson. The motion to remove the resolution from the table was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. Mayor Lindamood read Resolution R-22-4759 in its entirety. Community Development Director Ben Bryner stated this resolution is a companion to Ordinance O-22-2218 and had been tabled pending City Council’s action. City Council Minutes September 20, 2022 City of Colleyville Page 15 There were no questions. Mayor Lindamood opened and closed the public hearing without anyone wishing to speak. Councilmember Dodson made a motion to approve Resolution R-22-4759, seconded by Councilmember Bond. The motion to approve passed by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Wheat, and Councilmembers Elder, Bond, Dodson, Kelley, and Rigney. Mayor Lindamood declared a recess at 9:25 p.m. and reconvened at 9:35 p.m. and moved to item 6e. 9. CITIZEN COMMENTS Sayeda Syed, 6705 Sapphire Circle N., spoke regarding concern for TRE buses running in Colleyville. Kathy Hadley, 204 Timberline Drive N., spoke regarding the need for reflectors on Jackson Road, controlling building construction, protection of flowers and wildlife, and hiring Colleyville residents. Stephany Bufe, 1080 N FM 1655, Alvord, spoke regarding the pond on her mother’s property in Colleyville. 10. REPORTS Sign Board of Appeals Minutes - July 21, 2022 Planning and Zoning Commission Minutes - August 8, 2022 Planning and Zoning Commission Minutes - August 22, 2022 Planning and Zoning Commission Special Meeting Minutes - August 22, 2022 There was no discussion of this item. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, SEPTEMBER 20, 2022 - READING AND PUBLIC HEARING - RESOLUTION R-22-4771 This resolution was not needed. 12. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 10:46 p.m. City Council Minutes September 20, 2022 City of Colleyville Page 16 APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 3RD DAY OF OCTOBER 2022. Minutes taken and prepared by: Christine Loven, TRMC City Secretary