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HomeMy WebLinkAboutLibrary Board-Agenda Packets-3/11/2013 (18) City of ilIA Ca 11= TVZI 1S it r Texas PUBLIC NOTICE COLLEYVILLE LIBRARY BOARD MEETING AGENDA DECEMBER 9, 2002 7:00 P.M. COLLEYVILLE COMMUNITY CENTER 5300 BLUEBONNET DRIVE I. Call to Order II. Approval of November 11, 2002 Minutes III. Development of Policies and Procedures a. Donations Policy b. Unattended Children c. Code of Conduct d. Other IV. Friends of the Colleyville Public Library Report V. Colleyville Public Library Foundation Report VI. Colleyville Public Library Integrated Library System (ILS) Update VII. Colleyville Public Library Director Update • VIII. City Hall and Library Construction Project Update IX. Suggested Items for Future Meetings X. Adjournment I certify that this notice was posted on the bulletin boards at City Hall on Wednesday, December 4, 2002, at 4:30 p.m. / • ' ♦ i -4---/4- Or Cynthia Singleton, TR C City Secretary P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 F COLLEYVILLE LIBRARY BOARD MINUTES November 11, 2002 I. CALL TO ORDER - The meeting of the Colleyville Library Board was called to order at 7:00 p.m. ROLL CALL - Members present: Chair Gary Taraba, Vice Chair Carol Wollin, Pat Jones, Nancy Eytcheson, Richard Roxburgh, Susan Barzelay, Caren Handleman, Mary Ann Nicholson and Mary Alice Rippe. Ex-Officio Members present: Mayor Donna Arp. Ex-Officio Members absent: Dr. Kevin Singer, Dr. Larry Darlage, Steve Jacobs, Ret Stansberger and Steve Banta. Council Liaisons present: Mayor Donna Arp and Mayor Pro Tem Ginny Tigue. Staff present: Dianne McWethy and Cindy Martin. Staff absent: Dixie Cawthorne. II. APPROVAL OF THE OCTOBER 14, 2002 - A motion was made by Pat Jones, seconded by Dick Roxburgh to approve the October 14, 2002 minutes. Motion approved. III. DISCUSSION AND CONSIDERATION OF THE COLLEYVILLE PUBLIC LIBRARY INTEGRATED LIBRARY SYSTEM (ILS) There was a general discussion regarding the City's purchasing process and the timeline of the ILS purchase. Staff gave an overview of the committee who would review the proposals for the ILS. The committee will consist of the the following representatives: Dianne McWethy, Deputy City Manager Dixie Cawthorne, Communications Manager Matt Denton, Records Manager Cindy Martin, Administrative Assistant Library Board Representative GCISD Representative A motion was made by Dick Roxburgh, seconded by Carol Wollin to nominate Susan Barzelay and Nancy Eytcheson to serve on the committee as Library Board repesenatives. Nancy Eytcheson stated that she would serve if her schedule would permit. Motion approved. IV. DISCUSSION AND CONSIDERATION OF THE DEVELOPMENT OF POLICIES AND PROCEDURES There was a general discussion regarding the development of policies and procedures for the Colleyville Public Library. A motion was made by Susan Barzelay, seconded by Pat Jones to proceed with the development of policies and proceedures. Motion approved. V. DISCUSSION AND CONSIDERATION OF ESTABLISHING STANDING COMMITTEES Susan Barzelay gave an overview of the establishment of standing committees. There was a general agreement from the Board to postpone the establishment until a later date. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY UPDATE Carol Wollin President of the Colleyville Public Library gave an update of the next events scheduled for the Friends of Library. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION UPDATE Ginny Tigue President of the Colleyville Public Library Foundation gave Foundation update. VIII. COLLEYVILLE PUBLIC LIBRARY DIRECTOR UPDATE City staff provided an overview of the Colleyville Public Library director calendar for hiring. IX. CITY HALL AND LIBRARY CONUSTRUCTION UPDATE City staff provided an overview of the construction of the city hall and library. X. SUGGESTED ITEMS FOR FUTURE MEETINGS There was no discussion on this item. XI. ADJOURN: A motion was made by Carol Wollin, seconded by Caren Handleman to adjourn the meeting. Motion approved. The meeting of the Colleyville Library Board was adjourned at 8:33. • w MEMORANDUM To: Colleyville Public Library Board From: Cindy Martin, Administrative Assistant Date: December 6, 2002 Subject: Library Policies and Procedures At the previous Library Board meeting, the board voted to proceed in the development of policies and procedures for the Colleyville Public Library. At the Board's request, staff has obtained policies and procedures from the following libraries: • Coppell • Grapevine • Keller • North Richland Hills • Southlake The City has contacted the cities of Bedford, Hurst, Fort Worth and Highland Park for copies of their policies and procedures; however, they are unavailable at this time. To assist the Board in developing the policies and procedures, please review the following policies prior to the December 9 meeting: • Donations • Unattended Children • Code of Conduct If you have any questions, please contact me at 817.577.7589, ext. 201 or martinc @ci.colleyville.tx.us.