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PUBLIC NOTICE
COLLEYVILLE LIBRARY BOARD
MEETING AGENDA
JULY 8, 2002
6:00 P.M.
COLLEYVILLE COMMUNITY CENTER
5300 BLUEBONNET DRIVE
I. Call to Order
II. Approval of the June 5, 2002 Minutes
III. Discussion and Consideration of Development of Colleyville Public Library
Goals
IV. Consideration and Approval of Library Director Job Description
V. Other Informational Items
VI. Adjournment
I certify that the above notice was posted on the Bulletin Board at City Hall on
July 3, 2002, at 4:30 p.m.
4/7?) .16
Cynthia Singleton, TRMC
City Secretary
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
COLLEYVILLE LIBRARY BOARD MINUTES
June 5, 2002
CALL TO ORDER - The meeting of the Colleyville Library Board was called
to order at 7:30 p.m.
ROLL CALL - Members present: Chairman Gary Taraba, Vice-Chairman
Carol Wollin, , Richard Roxburgh, Pat Jones, Nancy Eytcheson, and Mary
Alice Rippe. Members absent: Susan Barzelay, Caren Handleman and Mary
Ann Nicholson
Ex-Officio Members present: Mayor Donna Arp.
Council Liaisons present: Mayor Pro Tern Ginny Tigue.
Staff present: Dianne McWethy, Dixie Cawthorne and Cindy Martin.
II. Approval of the May 1, 2001 as corrected - A motion was made by Pat
Jones, seconded by Mary Alice Rippe to approve the May 1, 2002 minutes as
corrected. Motion approved.
III. CONSTRUCTION UPDATE
Dianne McWethy, Deputy City Manager provided an overview of the progress
for the construction on the Library and City Hall building. A general
discussion followed.
IV. NEXT MEETING DATE
This item was discussed prior to item V.
The Library Board's meeting time and date has changed to 6:00 p.m. on the
second Monday of every month.
V. DISCUSSION AND CONSIDERATION OF DEVELOPMENT OF
COLLEYVILLE PUBLIC LIBRARY MISSION STATEMENT AND GOALS
AND OBJECTIVES
The Library Board participated in an exercise to create the Colleyville Public
Library's mission statement .
A motion was made by Dick Roxburgh, seconded by Pat Jones to approve
the final mission statement. Motion approved.
See attached.
VI. OTHER INFORMATIONAL ITEMS
Dianne McWethy, Deputy City Manager announced that Mayor Donna Arp
and Mayor Pro Tern Ginny Tigue will continue to serve as Library Board
council liaisons.
VII. ADJOURN: A motion was made by Carol Wollin and seconed by Pat Jones
to adjourn the meeting. Motion approved. The meeting of the Colleyville
Library Board was adjourned at 9:30.
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MEMORANDUM
TO: Colleyville Library Board
FROM: Dianne McWethy, Deputy City Manager !,
DATE: July 3, 2002 y�
SUBJECT: Development of Colleyville Public Library Goals
Staff has attached copies of the summary of the information prepared by the
Library Board members to assist in the development of the Colleyville Public
Library goals. On July 8, staff will work with the Board to develop goals for the
Library.
Please contact me if you have any questions or need additional information.
Attachments:
Colleyville Public Library Board Goal Responses
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MEMORANDUM
TO: Colleyville Library Board
FROM: Dianne McWethy, Deputy City Manager fr
DATE: July 3, 2002
SUBJECT: Library Job Description
A subcommittee of the Library Board has worked with staff to develop the
attached Library Director Job Description. On June 27, the subcommittee met
with Human Resources Director Kelly Cooper to finalize the job description for
submittal to the Board for consideration and approval. (See attached job
description).
Please contact me if you have any questions or need additional information.
Attachments:
Colleyville Public Library Director Job Description
R'O � Job Description: Library Director
Library
CLASS NO: 330 FLSA Status: Exempt
Pay Group: EEOC Category: Officials and Administrators
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all duties
performed within the job.
SUMMARY
To plan, direct, manage, implement and oversee the activities and operations of the
Library including acquisitions, public relations, circulation, collection development,
cataloguing, program development, technical services, personnel, budget and grant
coordination, long-range planning, and policy development; and to provide highly
responsible and complex administrative support to the Deputy City Manager.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide direct responsibility and leadership responsibility for a comprehensive library
program including operations, personnel, budgeting and grant coordination, public
relations, development of internal and external (outreach) programs, policies and all
activities of the library.
2. Develop and implement long-term and short-term goals and objectives in
conjunction with Library Board and staff; develop policies and procedures, and
programs for implementation.
3. Prepare and administer the annual library budget; participate in the forecasting of
funds needed for staffing, collection, equipment and supplies; supervise purchases;
and maintain budget controls.
4. Recruit, select, motivate and evaluate library employees; provide for staff
development; conduct staff conferences and meetings; work with employees to
improve performance.
5. Assures a balanced collection of materials and resources to meet the needs of the
community, including selection of materials and continuous evaluation and
maintenance of the collection.
6. Represents and promotes the library, working closely with library patrons, the Library
Board, Friends of the Library, the Library Foundation, local schools and community
organizations.
*For the purpose of compliance with Americans With Disabilities Act(ADA)
This job description does not take into account potential reasonable accommodations 07/01/02
CLASS NO. 330 (continued)
7. Develop and conduct a variety of library public relations programs to meet
community needs.
8. Actively participate in and attend North Texas Regional Library System, local and
state library meetings, workshops and conferences.
9. Meet regularly and be an effective liaison with the Library Board and with other
community organizations that support the library's mission.
10. Prepare and maintain appropriate records, reports and files regarding library
activities, in order to evaluate programs and services for efficiency and respond to
community needs; prepare and maintain records and reports as required by city,
state and federal agencies.
11. Respond to citizen and patron requests and inquiries regarding library services;
respond to and resolve difficult and sensitive issues and concerns; maintain
confidentiality of all requests, inquiries and records as required by law.
12. Serve as a member of the city's management team; conduct special projects as
requested by the Deputy City Manager.
Marginal Functions:
1. Perform additional related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Current ALA principles, practices and standards of library systems and services.
• Library collection, classification and selection techniques.
• Principles and practices of program development and administration.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training and performance evaluation.
• Pertinent Federal, State and local laws, codes and regulations.
• City personnel policies and procedures.
• Principles and procedures for developing goals, objectives and management plans.
• Current computer software and circulation systems and databases.
Ability to:
• Plan, organize, coordinate and implement comprehensive library system and services.
• Develop and administer departmental goals, objectives and procedures.
• Ability to provide leadership to plan, organize, direct and coordinate the work of all
staff.
• Select, supervise, train and evaluate staff.
• Prepare budget and manage budgeted resources.
CLASS NO. 330 (continued)
• Understand and apply applicable Federal, State and local policies, laws and
regulations.
• Communicate clearly and concisely, both verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the
course of work.
• Pursue, write and secure grants and other funding requests.
• Establish and maintain an effective public image of the library.
• Maintain confidentiality of certain patron, employee and city information.
EXPERIENCE and TRAINING GUIDELINES-
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Education and/or Experience:
Equivalent to a Master of Library Science from an American Library Association
accredited college or university. Five years professional library experience, public library
experience preferred, with a minimum of three years in a supervisory or administrative
capacity; or another combination or education and experience providing equivalent
knowledge, skills and abilities.
License or Certification:
Possession of, or ability to obtain, an appropriate, valid Texas driver's license.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Deputy City Manager.
Exercises supervision over various library staff and volunteers.
WORKING CONDITIONS
Environmental Conditions:
Primarily indoor office environment; working closely with others; Flexible working hours.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary
for sitting, standing, or walking for extended periods of time; bending, climbing, kneeling,
stooping; pull, lift and carry light to moderate objects of maximum 40Ibs; adequate
speech, hearing, and eyesight; finger dexterity necessary to operate office and other
library equipment.
Maintain mental capacity that permits making sound decisions, using good judgement.
Must also pass post-offer drug test, background and criminal history check.