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PUBLIC NOTICE
COLLEYVILLE LIBRARY BOARD SUBCOMMITTEE
MEETING AGENDA
JUNE 27, 2002
3:30 P.M.
COLLEYVILLE CITY HALL
5400 BRANSFORD ROAD
I. Call to Order
II. Discussion and Consideration of Library Director Job Description
III. Adjournment
I certify that this public notice was posted on the bulletin board at City Hall on
Thursday, June 20, 2002, at 4:30 p.m.
6-pe› —k2)-,
Cynthia Singleton, TR
City Secretary
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
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Job Description: Library Director
CLASS NO: FLSA Status: Exempt
Pay Group: EEOC Category: Professional
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all duties
performed within the job.
SUMMARY
DUTIES and RESPONSIBILITIES
Essential and other important responsibilities and duties may include, but are not limited
to, the following:
Essential Functions:
1. Plans, organizes, implements, coordinates and evaluates all policies and activities
of the library.
2. Formulates long-term and short-term goals and objectives in conjunction with
Library Board and staff. Develops policies and programs for implementation.
3. Formulate and justify annual budget request; maintain budget control; supervise
purchases.
4. Hire library employees; instruct personnel in general policies, procedures and
customer service; conduct staff conferences and meetings; conduct informal
training sessions in library techniques and procedures.
5. Assures a balanced collection of materials and resources to meet the needs of the
community, including selection of materials and continuous evaluation of the
collection.
6. Represents and promotes the library, working closely with library patrons, the
Library Board, Friends of the Library, the Library Foundation, local schools and
community organizations.
7. Develop and conduct a variety of library public relations programs to meet the
needs of the community.
*For purpose of compliance with Americans With Disabilities Act(ADA)
This job description does not take into account potential reasonable accommodations 06/20/02
„” CLASS NO. 122 (continued)
8. Actively participate in and attend City, North Texas Regional Library System, and
State Library meetings, workshops, and conferences.
9. Meet regularly and be an effective liaison with the Library Board and with other
community organizations, which support the library's mission.
10. May perform other assignments and handle special projects as required.
Marginal Functions:
1. Perform additional related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Ability to:
EXPERIENCE and TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Education and/or Experience:
Master of Library Science from an accredited American Library Association with 5 years
professional experience with a minimum of 3 years in supervisory or administrative
capacity required.
SUPERVISION RECEIVED and EXERCISED
Receives general supervision from Deputy City Manager.
Exercises supervision of volunteer and project staff as assigned.
WORKING CONDITIONS
Environmental Conditions:
Physical Conditions:
For the purpose of compliance with Americans With Disabilities Act(ADA)
This job description does not take into account potential reasonable accommodations 06/20/02
Page 1 of 1
Dianne McWethy
From: Cindy Martin
Sent: Tuesday, June 25, 2002 1:30 PM
To: Dianne McWethy
Subject: FW: Library Subcommittee Mtg./June 27, Thurs. 3:30
Original Message
From: Barzelay [mailto:bbarz @worldnet.att.net]
Sent: Friday, June 21, 2002 10:23 AM
To: caren handleman; Carol Wollin; Cindy Martin; Dixie Cawthorne; Ginny Tigue; Donna Arp; gary taraba; Mary
Alice Rippe; Mary Ann Nicholson; nancy eytcheson; Pat Jones; Richard Roxburgh
Subject: Library Subcommittee Mtg./ June 27,Thurs. 3:30 p.m.
RE:Library Subcommittee/Director Job Description
Meeting scheduled for next Thursday,June 27, 3:30 p.m. at City Hall.
Agenda may include the following (let us know if there is anything else we've overlooked):
* Review library director job description composite taken from multiple cities (work done at our last
meeting). A copy of the preliminary draft has either been sent to you or is available at City Hall.
* Determine any missing areas of responsiblity or any overlap.
* Meet with Colleyville Human Resources to confirm compliance issues, etc.
* Develop recommendation for library director job description to present to Library Board.
* Develop recommendation for Library Boards' involvement in library director selection process.
* Bring up any other issues that pertain to mission of ensuring Colleyville gets the best person possible
for the job of openning and directing our new library.
As I'm still not sure I'll be able to make the Thursday meeting, Richard Roxburgh has kindly offered to
chair in my absence if necessary. Please contact Richard or me to let us know if you plan to attend or
would like to forward any information to be included at this meeting. Thanks!
Susan Barzelay
817-428-9219
Richard Roxburgh
817-488-7973
6/25/2002
Page 2 01 l
Under"Qualifications -Knowledge of'
*Current principles, practices, and standards of library services (science?) based on State of Texas and ALA
requirements and recommendations.
*Budgetary, administrative, and personnel requirements related to municipal library operations.
*Current computer software, the Internet, and use of email.
Under"Qualifications -Ability to"
*Establish and maintain an effective working relationship with other employees and the public.
*Must possess qualities of leadership, initiative, the ability to make decisions, inspire others, and communicate
both
orally and in written form.
*Apply mathematical concepts to practical situations.
* Introduce and manage change.
Under"Educationand/or Experience" -I would like to see"public library experience" built in someway. Maybe
'professional public library experience." A lot of people apply for these positions that have only had academic
library experience,and rthink it's important to hire someone with public library experience.
Thanks for considering my suggestions!
Nancy
Hi Dianne!
I left an email for Dixie the other day that I would not be able to attend the meeting Thurs. at 3:30 as I will be in
meetings all day at work. But I had a few suggestions on the draft sent with the agenda.
Under"Essential Functions"-
*Add "Plans for emergency contingencies and oversees building, personnel, and material security."
*Insert between #5 and#6 -"Directs and oversees selection of materials to be discarded, repaired, or replaced
on a
regular schedule."
6/27/2002
6/27/2002
Job Title: Library Director(DRAFT)—Carol Wollin
Job Summary: The library director is responsible for the operations of the library and the development
and implementation of its service program, including: (A) assisting with long-range planning and policy
development,l_pment, and managing all library resources, including human resources; (B)organizing the
acquisitions,access, storage, and control of collections; (C)designing and implementing services and
programs for users of all ages; and(D) overseeing the maintenance and safety of the physical building.
The library director hires and supervises library employees and supervises them, along with patrons who
volunteer in the library.
I. Specific Responsibilities
Administrative Services:
1. Recommend and implement the policies of the library.
2. Prepare the draft of the annual library budget.
3. Receive and expend library funds according to established guidelines, and maintain
accurate and up-to-date records showing the status of library finances.
4. Recruit,select,train, supervise, schedule, evaluate, and recommend termination if
necessary, library staff in conformity with library policy and state and federal law.
5. Serve as technical adviser.
6. Provide complete and regular reports about the library management,progress, and needs.
7. Keep informed and advise board and city of local,regional, state, and national
developments in the library field,and work to maintain communication with other area
libraries and the library system.
8. Prepare grant applications as appropriate and available.
9. Maintain records showing all programs offered.
10. Continually investigate the value,costs, and logistics of adding library services, new
media, and new technologies in order to keep the library current and proactive in its service
provision to the public.
11. Conduct ongoing evaluations of existing library programs, services,policies, and
procedures.
Collection Management
1. Select the materials for all media and all age groups,based on the library's approved collection
development policy.
2. Catalog and classify library materials according to accepted standards and maintain the public
catalog.
3. Process materials to provide appeal,protection, and control.
4. Periodically review the collection development policy and make recommendations for revisions.
5. Oversee the shelving and organization of materials.
6. Maintain an accurate and up-to-date database of user registrations and activities.
7. Develop and maintain a regular weeding schedule.
Service and Service Promotion
1. Develop and execute an array of service programs to address the various needs of users and to
make the library more accessible to all. These might include: preparation and dissemination of
bibliographies of popular topics and genre collections; tours of the library for groups; inclusion of
interesting displays of an educational or cultural nature; presentations to local organizations or
groups;provision of storytime sessions for small children; book discussion sessions; support of a
summer reading program; development of a homebound system for residents unable to visit the
library.
2. Provide friendly and efficient direct assistance to users checking out materials or seeking materials
or information on specific topics.
3. Develop and conduct a variety of library public relations programs to meet the needs of the
community.
4. Meet regularly and be an effective liaison with the Library Board and with other community
organizations, which support the library's mission.
5. Represent and promote the library,working closely with library patrons,the Library Board,
Friends of the Library,the Library Foundation, local schools and community organizations.
Facilities Management
1. Oversee care and maintenance of the library building and grounds.
2. Regularly review building needs.
IL Essential Functions and Knowledge
1. Excellent interpersonal skills.
2. Ability to effectively communicate ideas and information in both verbal and written form.
3. Ability to work with governing boards, community groups, and elected officials, and make
presentations to them.
4. Knowledge of public library philosophy,principles, and procedures which will allow effective
recommendations and sound decision making when faces with a wide range of circumstances.
5. Ability to supervise staff and volunteers and delegate responsibility in an effective manner.
6. Ability to comprehend technical, statistical, and financial information.
7. Ability to locate and retrieve library materials in a variety of formats throughout the building, as
well as from remote locations through networks including Internet.
8. Ability to assist patrons with location and retrieval of materials or information by title, subject, and
interest of library patrons.
9. Knowledge and ability to perform basic computer operations and troubleshoot problems, and to
manage an automated circulation system and access external data bases.
10. Ability to prioritize and meet deadlines.
11. Ability to produce and maintain accurate files and reports.
12. Ability to use and manage office equipment including telephone system, fax machine,copier, and
security systems.
13. Knowledge of modern management principles and practices as they relate to the administration of
public libraries.
14. Ability to plan, organize, develop, and implement a comprehensive coordinated library service
program.
III. Required Education, Experience, Certification