Loading...
HomeMy WebLinkAboutLibrary Board-Minutes-8/8/2022 City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, August 8, 2022 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:09 p.m. Present Board members: Chairman Gary McPherson, Vice-Chair Joan Roberts, Molly Skinner, Joseph Stout, Kay Newton, Wanda Cotter, Denise Light. City Staff: Library Director Mary Rodne, Library Community Events Coordinator Maria Hoefke Absent Board Members: Pat Jones, Joy Lee Fulton 2. APPROVAL OF MINUTES June 13, 2022 A motion was made by Kay Newton and seconded by Wanda Cotter to approve the June 13, 2022 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Colleyville Public Library Long-Range Plan Update Director Rodne said the Library is in the midst of reviewing the draft copy of the Library’s Long-Range Plan 2022-2027, and added that the goal is to present a draft for the Library Board to review and discuss at the October Board Meeting. When reviewed and approved by the Library Board, the Plan will be presented to the City Council for approval, if possible in late October or November. 3b City of Colleyville Fiscal Year 2023 (FY23) Budget Update Director Rodne presented an update on the proposed Colleyville Public Library FY 2023 (FY23) budget, and noted that according to the proposed City’s FY23 budget discussed at City Council Worksession on August 3, 2022, the Library’s budget was included as submitted by the Library in April and similar to the FY22 budget. Rodne added that the City Council would be adopting the FY23 budget at the September 20, 2022, City Council Meeting. Colleyville Library Board Minutes August 8, 2022 City of Colleyville Page 2 Additionally, Rodne noted that the Library had submitted two requests for New/Expanded Programs for consideration by the Budget Committee. The requests included, replacing the Library’s two automated materials handling systems and a remote locker for materials pick-up. It was also noted that the three items had been included in the proposed Colleyville Economic Development Fund (CEDC) FY23 budget. 3c Colleyville Public Library Fee Update Rodne reported that the Library had submitted several proposed changes to the Library’s fee schedule including, the recommendation to eliminate charging library fines. Rodne added that the recommendation had been included for consideration by the City Council, during the September Council Meetings. If approved, the fine- free policy for the Library would take effect on October 1, 2022. 3d Approval to use the Voluntary Fund in Fiscal Year 2023, for purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $170,000. Director Rodne provided an overview of the Voluntary Library Fund report, which gave projections through August 2, 2022. Rodne stated that the anticipated available funds were about $546,144 and requested $170,000.00 be used for the purchase of library materials, materials processing supplies, and programs. The Board discussed the proposed expenditures of $170,000.00 for the purchase of collection materials, materials processing supplies, and library programs. A motion was made by Joan Roberts and seconded by Molly Skinner to make a recommendation to City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $170,000.00 for the FY2 3 budget year. The motion was approved unanimously. 3e Discussion of Future Agenda Items Director Rodne said the Library’s Long-Range Plan and the updated policy for the elimination of fines would be discussed. REPORTS 4a Librarian’s Report A. Monthly Statistics: Colleyville Library Board Minutes August 8, 2022 City of Colleyville Page 3 Director Rodne provided an overview of the statistics and programs for the months of June and July 2022. It was noted that the circulation numbers are almost at pre- COVID levels, and that the drive-up window usage statistics had dropped as more patrons are coming inside the Library to pick-up holds. During the COVID restrictions, the Library had seen a sharp rise in drive -up usage with social distancing in place. Rodne also stated that overall Library visits are up as well and cloudLibrary usage remains strong. B. Donations: Rodne reported that the Library had received a total of $1,110 in the months of June and July. In June, the Library received a $500 donation from the Friends of the Library for the upcoming author luncheon with Jeff Guinn. In July, the Library received a percentage of sales in the amount of $610 from the Dinosaur George Traveling Museum, hosted by the Library in July. C. Programs: Rodne continued with an overview of the Library’s summer programs and events featured in the Summer Reading Spotlight, a newsletter highlighting the statistics, sponsors, programs, and photos from the 2022 Summer Reading Program, themed Read Y’all! Attendance at the Library’s weekly Tuesday/Thursday programs routinely saw between 150 – 200 people in attendance. Some of the Library programs, such as the dog show, had a much higher attendance, Rodne added. The Library did offer some outdoor programs on The Plaza this summer, with the final two in July moved indoors due to the high heat. Overall , all the programs were well attended. 4b Friends of the Colleyville Public Library Report Friends of the Library Member Kay Newton stated the group is still not accepting donations from the public as yet as the Library continues to house Recreation programs. Newton reported that The Friends of the Library made $101.50 selling water and popcorn at the Summer Reading Finale , and that the Friends plan to start activities again in September. 4c Colleyville Public Library Foundation Report Foundation President Denise Light said the group is awaiting the completion of the Long-Range Plan before determining if any additional fundraising will be needed for the Library. The Foundation is also gearing up for the annual North Texas Giving Day, set this year for Thursday, September 22nd. Light said they usually raise about $2,200, mostly from Foundation Board members. Light added there are usually so many organizations actively soliciting as well on that day and there is no ‘big item’ Colleyville Library Board Minutes August 8, 2022 City of Colleyville Page 4 they are fundraising for at the moment. Suggestions were made to ask for matching grants, as they know the Board members would be donating. Director Rodne said an e-mail blast is sent to existing Library card holders and notification is given to the City to add to their weekly e-mail newsletter to residents. 4. ADJOURNMENT A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:34 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF _7_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE 10th DAY OF October. Minutes taken and prepared by: Maria Hoefke Library Community Events Coordinator