HomeMy WebLinkAboutLibrary Board-Agenda Packets-10/10/2022City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, October 10, 2022
6:00 p.m.
Colleyville Public Library
110 Main Street
1.CALL TO ORDER
2.APPROVAL OF MINUTES
August 8, 2022
3.REGULAR AGENDA ITEMS
3a Library Board appointments update
3b City of Colleyville Fiscal Year 2023 (FY23) budget update
3c Colleyville Public Library Long-Range Plan Update
3d Colleyville Public Library Fine-Fee Update
4.REPORTS
4a Librarian's Report
4b Friends of the Colleyville Public Library Report
4c Colleyville Public Library Foundation Report
5.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday,
October 6, 2022 by 5:00 p.m.
Mary Rodne, Library Director
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting. Any matter on
this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Library Assistant at least 48 hours in advance
at 817.503.1150, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, August 8, 2022
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Gary McPherson called the meeting of the Colleyville Library Board to order
at 6:09 p.m.
Present Board members: Chairman Gary McPherson, Vice-Chair Joan Roberts,
Molly Skinner, Joseph Stout, Kay Newton, Wanda Cotter, Denise Light. City Staff:
Library Director Mary Rodne, Library Community Events Coordinator Maria Hoefke
Absent Board Members: Pat Jones, Joy Lee Fulton
2. APPROVAL OF MINUTES
June 13, 2022
A motion was made by Kay Newton and seconded by Wanda Cotter to approve the
June 13, 2022 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Colleyville Public Library Long-Range Plan Update
Director Rodne said the Library is in the midst of reviewing the draft copy of the
Library’s Long-Range Plan 2022-2027, and added that the goal is to present a draft
for the Library Board to review and discuss at the October Board Meeting. When
reviewed and approved by the Library Board, the Plan will be presented to the City
Council for approval, if possible in late October or November.
3b City of Colleyville Fiscal Year 2023 (FY23) Budget Update
Director Rodne presented an update on the proposed Colleyville Public Library FY
2023 (FY23) budget, and noted that according to the proposed City’s FY23 budget
discussed at City Council Worksession on August 3, 2022, the Library’s budget was
included as submitted by the Library in April and similar to the FY22 budget. Rodne
added that the City Council would be adopting the FY23 budget at the September
20, 2022, City Council Meeting.
Colleyville Library Board Minutes August 8, 2022
City of Colleyville Page 2
Additionally, Rodne noted that the Library had submitted two requests for
New/Expanded Programs for consideration by the Budget Committee. The requests
included, replacing the Library’s two automated materials handling systems and a
remote locker for materials pick-up. It was also noted that the three items had been
included in the proposed Colleyville Economic Development Fund (CEDC) FY23
budget.
3c Colleyville Public Library Fee Update
Rodne reported that the Library had submitted several proposed changes to the
Library’s fee schedule including, the recommendation to eliminate charging library
fines. Rodne added that the recommendation had been included for consideration
by the City Council, during the September Council Meetings. If approved, the fine-
free policy for the Library would take effect on October 1, 2022.
3d Approval to use the Voluntary Fund in Fiscal Year 2023, for purchase of library
materials, materials processing supplies, and library programs, in an amount not
to exceed $170,000.
Director Rodne provided an overview of the Voluntary Library Fund report, which
gave projections through August 2, 2022. Rodne stated that the anticipated
available funds were about $546,144 and requested $170,000.00 be used for the
purchase of library materials, materials processing supplies, and programs. The
Board discussed the proposed expenditures of $170,000.00 for the purchase of
collection materials, materials processing supplies, and library programs. A motion
was made by Joan Roberts and seconded by Molly Skinner to make a
recommendation to City Council to proceed with the expenditure of these funds for
the purchase of library materials, materials processing supplies, and library
programs, in an amount not to exceed $170,000.00 for the FY23 budget year. The
motion was approved unanimously.
3e Discussion of Future Agenda Items
Director Rodne said the Library’s Long-Range Plan and the updated policy for the
elimination of fines would be discussed.
REPORTS
4a Librarian’s Report
A. Monthly Statistics:
Colleyville Library Board Minutes August 8, 2022
City of Colleyville Page 3
Director Rodne provided an overview of the statistics and programs for the months
of June and July 2022. It was noted that the circulation numbers are almost at pre-
COVID levels, and that the drive-up window usage statistics had dropped as more
patrons are coming inside the Library to pick-up holds. During the COVID
restrictions, the Library had seen a sharp rise in drive-up usage with social
distancing in place. Rodne also stated that overall Library visits are up as well and
cloudLibrary usage remains strong.
B. Donations:
Rodne reported that the Library had received a total of $1,110 in the months of
June and July. In June, the Library received a $500 donation from the Friends of
the Library for the upcoming author luncheon with Jeff Guinn. In July, the Library
received a percentage of sales in the amount of $610 from the Dinosaur George
Traveling Museum, hosted by the Library in July.
C. Programs:
Rodne continued with an overview of the Library’s summer programs and events
featured in the Summer Reading Spotlight, a newsletter highlighting the statistics,
sponsors, programs, and photos from the 2022 Summer Reading Program, themed
Read Y’all! Attendance at the Library’s weekly Tuesday/Thursday programs
routinely saw between 150 – 200 people in attendance. Some of the Library
programs, such as the dog show, had a much higher attendance, Rodne added. The
Library did offer some outdoor programs on The Plaza this summer, with the final
two in July moved indoors due to the high heat. Overall, all the programs were well
attended.
4b Friends of the Colleyville Public Library Report
Friends of the Library Member Kay Newton stated the group is still not accepting
donations from the public as yet as the Library continues to house Recreation
programs. Newton reported that The Friends of the Library made $101.50 selling
water and popcorn at the Summer Reading Finale, and that the Friends plan to
start activities again in September.
4c Colleyville Public Library Foundation Report
Foundation President Denise Light said the group is awaiting the completion of the
Long-Range Plan before determining if any additional fundraising will be needed for
the Library. The Foundation is also gearing up for the annual North Texas Giving
Day, set this year for Thursday, September 22nd. Light said they usually raise about
$2,200, mostly from Foundation Board members. Light added there are usually so
many organizations actively soliciting as well on that day and there is no ‘big item’
Colleyville Library Board Minutes August 8, 2022
City of Colleyville Page 4
they are fundraising for at the moment. Suggestions were made to ask for matching
grants, as they know the Board members would be donating. Director Rodne said
an e-mail blast is sent to existing Library card holders and notification is given to
the City to add to their weekly e-mail newsletter to residents.
4. ADJOURNMENT
A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library Board at 6:34 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE_
DAY OF ______.
Minutes taken and prepared by:
Maria Hoefke
Library Community Events Coordinator
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 10/10/2022 Number
Type Regular Agenda Items
Department Library
Title
Library Board appointments update
Explanation
Those who serve on citizen Boards, Commissions, or Committees have a direct impact
on City policies and procedures, and provide a real service to the Colleyville
community.
On October 4, 2022, the City Secretary’s Office sent an e-mail to Library Board
members with terms expiring November 2022. Members wishing to reapply, need to
complete an application for appointment and return to the City Secretary’s Office, no
later than Wednesday, October 26, 2022. Library Director Mary Rodne will provide an
update on the appointments process.
Attachments
1. Library Board Roster - Updated 12-13-21
Updated 12/13/2021
LIBRARY BOARD
PLACE 1
Kay Newton
6002 Meadowhill Drive
Colleyville, TX 76034
(817) 421-0139
gksafig@aol.com
TERM: Nov 2021 – Nov 2023
PLACE 2
Gary McPherson
316 Polo Trail
Colleyville, TX 76034
(972) 742-5778
McPherson7@verizon.net
TERM: Nov 2020 – Nov 2022
PLACE 3
Pat Jones
102 Van Buren Court
Colleyville, TX 76034
(817) 994-4880
Patjones102@gmail.com
TERM: Nov 2021 – Nov 2023
PLACE 4
Molly Skinner
309 Chestnut Bend
Colleyville, TX 76034
(214) 536-7219
mollyskinn@aol.com
TERM: Nov 2020 – Nov 2022
PLACE 5
Wanda Cotter
5601 Oak Top Drive
Colleyville, TX 76034
(806) 886-3661
Pleiades1972@gmail.com
TERM: Nov 2021 – Nov 2023
PLACE 6
Joan Roberts
5105 Overhill Drive
(817) 571-5721
jlroberts52@gmail.com
TERM: Nov 2020 – Nov 2022
PLACE 7
Joy Fulton Lee
7109 Waldon Court
Colleyville, TX 76034
(817) 907-9293
joyfultonlee@gmail.com
TERM: Nov 2020 – Nov 2022
ALTERNATE 1
Joseph Stout
5505 Janet Lane
Colleyville, TX 76034
(817) 988-9488
josephstout@yahoo.com
TERM: Nov 2021 – Nov 2023
ALTERNATE 2
VACANT
EX-OFFICIO – Library Foundation
Denise Light
4601 Dartmoore Lane
Colleyville, TX 76034
(817) 319-6608
dflight16@yahoo.com
EX-OFFICIO – Friends of the Library
Joan Roberts
5105 Overhill Drive
Colleyville, TX 76034
(817) 571-5721
jlroberts52@gmail.com
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 10/10/2022 Number
Type Regular Agenda Items
Department Library
Title
City of Colleyville Fiscal Year 2023 (FY23) budget update
Explanation
Library Director Mary Rodne will present an update on the approved Colleyville Library
Fiscal Year 2023 budget.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 10/10/2022 Number
Type Regular Agenda Items
Department Library
Title
Colleyville Public Library Long-Range Plan Update
Explanation
Library Director Mary Rodne will provide a report on the Colleyville Public Library Long-
Range Plan update.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 10/10/2022 Number
Type Regular Agenda Items
Department Library
Title
Colleyville Public Library Fine-Fee Update
Explanation
As a part of the annual budget process, staff reviews the fees charged by the City and
proposes new fees, revisions of current fees, or deletions of fees. For Fiscal Year 2023
(FY23), the Library submitted several proposed changes to the Library’s fee schedule,
including the recommendation to eliminate charging library fines. At the City Council
Meeting on September 20, 2022, the Council approved eliminating library fines,
effective as of October 1, 2022. To reflect the policy change, the staff revised the
Library’s Circulation Policy. The revised policy is attached for Library Board review,
discussion and approval.
Attachments
1. CPL Circulation Policy_rev.10.04.2022
2. Policy Appendix A_CPL Circulating Materials Fees and Charges_10.04.2022
3. Colleyville Public Library Circulation Policy Revised 08.2012
Public Library
Colleyville Public Library Circulation Policy Page 1 of 5 Last Revised: 10/4/2022
Library Circulation Policy
GENERAL STATEMENT
The Colleyville Public Library provides access to a wide variety of materials to satisfy the
diverse informational, educational and recreational interests of the residents of the City
of Colleyville.
To insure the greatest degree of access to the largest number of the library’s registered
borrowers (and others who may use the library’s collection and resources as a condition
of the library’s participation in cooperative regional and state library networks), while
providing the maximum degree of control over the library’s resources, these rules and
policies for the use of the library’s collections and resources are established.
PURPOSE
This document allows the Colleyville Public Library staff standards to apply regarding
Library materials circulation.
Throughout this document, references are made to detailed information cited in the
Colleyville Public Library Circulation Policy Appendix A: Materials Restrictions and Fees
document, hereafter referred to as Appendix A.
Additionally, this document references detailed information cited in the Colleyville Public
Library Patron Use Policy document, hereafter referred to as Patron Use Policy.
ELIGIBILITY TO BORROW
Individuals with a current Colleyville Public Library card and an account in good standing
are eligible to borrow materials from the library’s collection. A patron account is in good
standing when the following conditions are met:
• No overdue materials on card
• No outstanding fees (e.g., lost/damaged items; lost card fee; etc.)
• Current information, including address, phone number, e-mail, etc.
Public Library
Colleyville Public Library Circulation Policy Page 2 of 5 Last Revised: 10/4/2022
ELIGIBILITY TO BORROW [cont.]
In addition, individuals presenting library cards issued by another public library are eligible
to borrow materials from the library, per guidelines defined in the Patron Use Policy, and
must meet the same requirements as Colleyville Public Library cardholders specified
above.
If a patron’s account does not meet the above criteria for accounts in good standing,
library staff may not waive the regulations as outlined above without the specific
permission of the Library Director or their designee. The patron may, however, request
and receive a 24-hour hold on the item(s) selected for check out to allow the individual to
correct the situation, which may have resulted in loss of eligibility to borrow on the
patron’s account.
Waiver of these regulations will be granted only if sufficient proof of mitigating
circumstances and proof of attempts to correct the situation are presented to the Library
Director or their designee.
LIMITS ON BORROWING
The library reserves the right to limit the number of items in any one subject area or any
one item type that may be checked out to an individual patron on the basis of perceived
demand for materials on that particular subject or in that particular item type. (Appendix
A).
Access to adult DVDs with the rating R-Restricted-Under 17 is restricted for juvenile
patrons under the age of 17 unless access is granted at the request of a parent or legal
guardian.
Limits may also apply to some library card types per the Patron Use Policy.
Public Library
Colleyville Public Library Circulation Policy Page 3 of 5 Last Revised: 10/4/2022
LOAN PERIODS
The library’s loan period for most materials is 21 days. Materials excepted from the 21-
day loan period may have loan periods of 7 days (Appendix A). Upon a patron’s request,
extended loan periods for extenuating circumstances (e.g., vacations; hospitalizations;
etc.) may be made at the discretion of a circulation staff member.
Materials secured for a patron on Interlibrary Loan are governed by the circulation policies
of the lending library and must be returned to the home library on time.
RENEWALS
Most library materials may be renewed. Eligible items will automatically renew shortly
before midnight on the item due date. Once the patron’s account updates, an e-mail/text
notification indicating the new due date is sent to the patron.
An items will not automatically renew if one of the following conditions exist:
• Item is on hold for another patron
• Item is not eligible for renewals
• 5-renewal limit has been reached
• Account is blocked, expired or not in good standing, or
• Item is on Interlibrary Loan (ILL)s.
Patrons may renew eligible items prior to their due date, in person, by calling the
Circulation Department, by e-mail or online by using the patron’s library card number and
Personal Identification Number (PIN).
HOLDS
Holds may be placed on eligible library materials in person, by telephone or online. Holds
placed by Colleyville Public Library resident cardholders will be given priority over holds
placed by cardholders of another library.
Public Library
Colleyville Public Library Circulation Policy Page 4 of 5 Last Revised: 10/4/2022
OVERDUE ITEMS
While the Colleyville Public Library does not charge fines for overdue items, patrons are
still responsible for returning library items by the due date.
Overdue notices are e-mailed, texted or mailed on the following schedule:
• 1st notice: after 7 days overdue
• 2nd notice: after 14 days overdue &
• 3rd notice: after 21 days overdue.
If items are not returned after 21 days, the patron’s account is blocked and all borrowing
privileges are suspended. If items are not returned within 42 days of the due date, the
patron’s account is charged for the item(s) and a bill mailed.
Borrowing privileges are reinstated once items are returned or lost/damaged items are
paid for and/or replaced.
LOST, DAMAGED & UNRETURNED ITEMS
Borrowers are liable for the replacement cost of any library material lost, damaged or not
returned. The charge for replacement shall be the cost of the material as noted in the
item record of the Colleyville Public Library Catalog. A processing charge (Appendix A) will
be added to all items.
Borrowers who replace lost or damaged material with an exact copy will be charged a
processing fee (Appendix A). Library staff will determine if the replaced material is an
acceptable match and in suitable condition.
When material is returned with parts missing, the patron is responsible for the cost of the
part (Appendix A). If the part is unavailable, the patron is liable for the replacement cost
of the original material, plus a processing fee. Failure to pay for damaged materials in
accordance with this policy may be a basis for revoking borrowing privileges.
PATRON PAYMENTS
The Colleyville Public Library offers several options for patrons to pay account charges
and fees, including in person with cash, check or debit/credit card, and online credit card
payment via the library website.
Public Library
Colleyville Public Library Circulation Policy Page 5 of 5 Last Revised: 10/4/2022
LOST AND PAID
If a patron recovers library material that has been lost and paid for within 30 days, the
City of Colleyville will refund the cost of the item minus the processing fee. The returned
material and the original dated receipt of payment must be presented to request a refund.
DRIVE–UP WINDOW SERVICE
The library has a drive-up window through which hold materials may be picked up during
library operating hours.
MATERIAL RETURNS
The library has two automated material returns, one located inside the library and one
outside the library, accessible via drive-up 24 hours a day, seven days a week. Returns
are applied on the day the materials are returned, with new days beginning at midnight.
POLICY REVISIONS
The staff and Library Board of the Colleyville Public Library will review the Circulation
Policy periodically, and reserve the right to recommend changes at any time.
Public Library
Colleyville Public Library Circulation Policy Appendix A: Circulating Materials Restrictions & Fees
Last Revised: 10/4/2022
Page 1 of 4
Appendix A: Library Circulating Materials Restrictions & Fees
This document covers the following Colleyville Public Library Circulating Materials
information, as referenced in the Circulation Policy document:
• Restrictions/limits [page 1]
• Replacement and processing fees [page 2] &
• Other library fees [page 4].
RESTRICTIONS/LIMITS
Registered library cardholders are allowed a maximum of 40 items on account at any one
time.
Automatic renewals occur in conformance with the Circulation Policy.
Item Loan Period Limit Renewal Limit
Book 3 weeks No limit 5
Book Club Kit 3 weeks 1 5
Magazine 1 week No limit 5
DVD 1 week 10 5
CD 1 week 10 5
Audiobook 3 weeks 10 5
VOX Talking Book 3 weeks No limit 5
cloudLibrary/Digital 3 weeks 10
[may have 10 items on
hold at a time]
5
Interlibrary Loan [ILL] Set by lending
library
10 items can be
in-process at 1 time
[includes checked out &
pending]
Set by lending
library
Youth Specialty Items
Early Literacy Kit 1 week 1 0
JUV Kit [CD + book in
bag] 3 weeks 0 5
STEAM Kit 1 week 1 0
Public Library
Colleyville Public Library Circulation Policy Appendix A: Circulating Materials Restrictions & Fees
Last Revised: 10/4/2022
Page 2 of 4
REPLACEMENT/PROCESSING FEES
Patrons returning materials that are damaged or with parts missing, or who lose materials,
incur fees according to the following table.
Item Replacement Cost Processing Fee
Books
Book
Cost of item $ 5.00 JUV Board book
McNaughton --
Audio/Visual
Audiobooks:
CD book Cost of item $ 5.00
single disc Cost of disc
[if available]
$ 1.00
Case or outer insert -- $ 5.00
VOX Talking books Cost of item $ 5.00
DVDs [Blu-ray, Binge, etc.]:
DVD Cost of item $ 5.00 Case or outer insert --
Music:
CD Cost of item $ 5.00 Case or outer insert --
Magazine Cost of item $ 2.00
Interlibrary Loan [ILL] Set by lending library $ 2.00
Book Club kit Cost of item(s) $ 5.00
Public Library
Colleyville Public Library Circulation Policy Appendix A: Circulating Materials Restrictions & Fees
Last Revised: 10/4/2022
Page 3 of 4
REPLACEMENT/PROCESSING FEES [cont.]
Item Replacement Cost * Processing Fee
Youth Specialty Items
Early Literacy Kit Cost of contents &/or
storage box $ 5.00
JUV Kit [CD + book in bag] Cost of contents &/or bag $ 2.00
STEAM Kit Cost of contents &/or
storage box $ 5.00
Exception: Refer to the Colleyville Public Library Circulation Policy document’s Lost, Damaged
& Unreturned section for exceptions to the information in the preceding table.
Public Library
Colleyville Public Library Circulation Policy Appendix A: Circulating Materials Restrictions & Fees
Last Revised: 10/4/2022
Page 4 of 4
OTHER LIBRARY FEES
Fees not related to library materials circulation are noted in the following table.
Item Fee
Cards
Replacement card $ 2.00
Non-resident membership/card:
-- Non-TexShare
-- Non-reciprocal borrowing home library or
-- No home library
$ 25.00/annual
Services
Interlibrary loan not picked up $ 2.00
Copies/print jobs:
-- Color
-- Black & white
$ .50/pg.
$ .10/pg
Faxes:
-- Incoming
-- Outgoing
$ 1.00/pg.
Local: $ 1.00/pg.
Long distance: $ 2.00/pg.
Revised Circulation Policy Page 1 of 4 August 2012
COLLEYVILLE
PUBLIC LIBRARY
CIRCULATION POLICY
GENERAL STATEMENT
It is a goal of the Colleyville Public Library to provide access to print and
non-print material to satisfy the diverse informational, educational and
recreational interests of the residents of the City of Colleyville. To insure
the greatest degree of access to the greatest number of the library’s
registered borrowers (and others who may use the library’s collection and
resources as a condition of the library’s participation in cooperative
regional and state library networks), while providing the greatest degree
of control over the library’s resources, these rules and policies for the use
of the library’s collections and resources are established.
STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the
Colleyville Public Library staff in circulation of Library materials.
Revised Circulation Policy Page 2 of 4 August 2012
BORROWING PRIVILEGES
ELIGIBILITY TO BORROW
Individuals presenting valid Colleyville Public Library cards are
eligible to borrow materials from the Colleyville Public Library when
the following conditions are met:
1. No materials which are more than one circulation period
overdue on their card.
2. No outstanding fines in excess of the set threshold (Appendix
A).
The library staff may not waive these regulations without the specific
permission of the Library Director or his/her designee; however, the
patron may request and receive a 24-hour hold on the item(s) he or she
wishes to check out to allow the patron to correct the situation, which has
resulted in loss of eligibility to borrow. Waiver of these regulations will be
granted only if proof of mitigating circumstances and proof of attempts to
correct the situation are presented to the Library Director or his/her
designee.
LOAN PERIODS
The library’s basic loan period is 21 days. Materials excepted from the
basic loan period may have loan periods of 7 or 14 days (Appendix A).
Upon a patron’s request, extended loan periods for vacations may be made
at the discretion of a circulation staff member. Materials secured for a
patron on interlibrary loan are governed by the circulation policies of the
lending library and must be returned to the home library on time.
LIMITS ON BORROWING
The library reserves the right to limit the number of items in any one
subject area of any one medium that may be checked out to an individual
patron on the basis of perceived demand for materials on that particular
subject or in that particular medium (Appendix A). Access to adult feature
films may be restricted for juvenile patrons (under the age of 17) at the
request of a parent or legal guardian.
Revised Circulation Policy Page 3 of 4 August 2012
RENEWALS
Most materials may be renewed, in person, by calling the Circulation
Department, by e-mail or online by using the patron’s library card number
and Personal Identification Number (PIN). Library materials not reserved
by another patron may be renewed for additional loan periods (Appendix
A). Materials that are on reserve for another patron may not be renewed.
Overdue materials can be renewed if the total amount owed does not
exceed the library’s set threshold (Appendix A). Any fines incurred prior to
the renewal will be added to the patron’s account. Interlibrary Loan
materials that are overdue cannot be renewed.
DRIVE – UP WINDOW SERVICE
The library has a drive-up window through which materials may be picked
up during library operational hours.
MATERIAL RETURNS
The library has walk–up material returns inside the library and drive-up
material returns outside the library. Patrons will be credited with the return
of the item on the day it is put in the return. New day begins at midnight.
OVERDUES
Materials returned after their due date will be assessed an overdue fine
(Appendix A) for each day the library was open between the due date and
date of return. A fine will not exceed the replacement cost of an overdue
item. Overdue notices will be mailed or e-mailed on the following schedule:
1st notice: after materials are 7 days overdue.
2nd notice: after materials are 14 days overdue.
3rd notice: after materials are 21 days overdue.
If the materials are not returned one week after the 3rd notice is mailed,
the patron will receive a letter revoking their borrowing privileges until the
items are returned and overdue fees are paid.
Revised Circulation Policy Page 4 of 4 August 2012
DELINQUENT PATRONS
All borrowing privileges will be suspended if a patron accumulates fines in
excess of the library’s threshold (Appendix A) or has unreturned materials
for a period exceeding 21 days. Borrowing privileges shall be reinstated
upon return of the materials and payment of the accumulated fees, or
upon payment of the replacement cost of the material and the processing
fees.
LOST AND DAMAGED MATERIAL
Borrowers are liable for the replacement cost of any library material lost,
damaged or not returned. The charge for replacement shall be the cost of
the material as noted in the item record of the Colleyville Public Library
Catalog. A processing charge (Appendix B) will be added to all items.
Borrowers who replace lost or damaged material with an exact copy will
be charged a processing fee (Appendix B). Library staff will determine if
the replaced material is an acceptable match and in suitable condition.
When material is returned with parts missing, the patron is responsible for
the cost of the part (Appendix B). If the part is unavailable, the patron is
liable for the replacement cost of the original material, plus a processing
fee. Failure to pay for damaged materials in accordance with this policy
may be a basis for revoking borrowing privileges.
LOST AND PAID
If a patron recovers library material that has been lost and paid for within
one30 days, the city will refund the cost of the material minus the
processing fee. The returned material and the original dated receipt of
payment must be presented at the time of refund.
REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Circulation Policy periodically and reserve the right to recommend changes
at any time.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 10/10/2022 Number
Type Report
Department Library
Title
Librarian's Report
Explanation
The reports provided are to update Board members on the statistics and programs for
the months of August 2022 and September 2022.
A. Monthly Statistics
B. Donations
C. Library Programs
Attachments
1. Library Statistics - August 2022 - September 2022
2. Volunteer Hours Summary - FY 2021-2022
August
2022
August
2021
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
6,546 5,031 30%84,580 70,275 20%
201 229 -12%1,879 3,224 -42%
Gate Count 5,572 4,078 37%74,233 59,561 25%
Cloud Library Activity 773 724 7%8,468 7,490 13%
28,802 29,353 -2%266,357 317,304 -16%
303 305 -1%2,989 1,460 105%
152.00 139.00 9%2,669.95 1,990.00 34%
13 8 63%411 240 71%
146 75 95%16,577 10,644 56%
Users Users
33 0 32900%314 0 313900%
51 0 50900%536 0 535900%
114 63 81%1,256 1,030 22%
21,383 20,488 4%228,626 227,803 0%
Cloud Library 5,669 4,639 22%56,069 53,953 4%
79 383 -79%73,534 71,906 2%
$789.82 $724.77 9%$8,950.23 $7,124.52 26%
COMPUTER USE
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/AUGUST 2022
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
Children
Adult
CARD REGISTRATIONS
CIRCULATION
TOTAL CIRCULATION
COLLECTION
LIBRARY RECEIPTS
September
2022
September
2021
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
6,423 5,030 28%91,003 75,305 21%
158 188 -16%2,037 3,412 -40%
Gate Count 5,492 4,130 33%79,725 63,691 25%
Cloud Library Activity 773 712 9%9,241 8,202 13%
24,436 24,641 -1%290,793 341,945 -15%
260 323 -20%3,249 1,782 82%
86 71 21%2756.3 2061.41 34%
51 35 46%462 275 68%
926 468 98%17,503 11,112 58%
Users Users
24 0 23900%338 0 337900%
78 0 77900%614 0 613900%
119 81 47%1,375 1,111 24%
18,450 18,240 1%247,076 246,043 0%
Cloud Library 4,813 4,439 8%60,882 58,392 4%
-21 965 -102%73,641 72,817 1%
$523.63 $823.27 -36%$9,473.86 $7,947.79 19%
Total Circulation
COLLECTION
LIBRARY RECEIPTS
Children
Adult
CARD REGISTRATIONS
CIRCULATION
COMPUTER USE
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/SEPTEMBER 2022
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
MONTH VOLUNTEERS
PER-
SONS VOLUNTEENS
PER-
SONS NCL
PER-
SONS SCHOOL
PER-
SONS
TEEN/ADULT
COURT
PER-
SONS TOTAL
TOTAL
PERSONS
October 5.50 1 25.00 5 0.00 0 40.00 13 0.00 0 71 19
November 10.50 1 18.00 6 0.00 0 64.25 21 0.00 0 93 28
December 11.00 1 12.50 5 0.00 0 84.50 24 8.00 1 116 31
January 11.75 1 5.00 4 0.00 0 66.75 21 2.00 1 86 27
February 8.00 1 1.00 1 0.00 0 56.75 20 4.00 1 70 23
March 6.50 1 13.00 3 0.00 0 107.50 26 4.75 1 132 31
April 14.25 3 10.00 2 0.00 0 90.50 17 4.00 1 119 23
May 8.50 3 4.00 1 20.00 9 58.25 14 0.00 0 91 27
June 10.75 3 13.00 5 533.50 211 210.25 34 0.00 0 768 253
July 8.80 2 17.00 3 568.00 212 380.75 31 0.00 0 975 248
August 16.40 3 9.00 3 0.00 0 126.75 28 0.00 0 152 34
September 0 0
FY Total 112 20 127.50 38 1,121.50 432 1,286.25 249 22.75 5 2,669.95 744
COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2021-2022
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 10/10/2022 Number
Type Report
Department Library
Title
Friends of the Colleyville Public Library Report
Explanation
A representative from the Friends of the Colleyville Public Library will provide an
update and report to the Colleyville Library Board members.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 10/10/2022 Number
Type Report
Department Library
Title
Colleyville Public Library Foundation Report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Colleyville Library Board members.
Attachments