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PUBLIC NOTICE
COLLEYVILLE LIBRARY BOARD
AGENDA
MAY 12, 2003
7:00 P.M.
COLLEYVILLE COMMUNITY CENTER
5301 RIVERWALK
I. Call to Order
II. Announcements
a. Library Board Applications
III. Approval of April 14, 2003 Minutes
IV. Development of Policies and Procedures
a. Materials Selection
b. Hours of Operation Review
c. Circulation Review
d. Patron Use Review
e. Other
V. Friends of the Colleyville Public Library Report
VI. Colleyville Public Library Foundation Report
VII. Review of Recommended Materials
VIII. Suggested Items for Future Meetings
IX. Adjournment
.I certify that this notice was posted on the bulletin boards at City Hall on Thursday, May
8, 2003, at 4:30 p.m.
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Cynthia Singleton, TR
City Secretary
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
COLLEYVILLE LIBRARY BOARD MINUTES
April 14, 2003
CALL TO ORDER - The meeting of the Colleyville Library Board was called
to order at 7:04 p.m.
ROLL CALL - Members present: Chair Gary Taraba, Pat Jones, Mary Alice
Rippe and Nancy Eytcheson
Ex-Officio Members present: Ret Stansberger
Ex-Officio Members absent: Mayor Donna Arp, Dr. Kevin Singer, Dr. Larry
Darlage, Steve Jacobs and Steve Banta.
Council Liaisons present: Mayor Pro Tern Ginny Tigue.
Staff present: Dianne McWethy and Mary Rodne.
II. ANNOUNCEMENTS
None
III. Approval of the March 10, 2003 MINUTES - A motion was made by Mary
Alice Rippe, seconded by Pat Jones to approve the March 10, 2003 minutes.
IV. Development of Policies and Procedures
a. Circulation
b. Patron Use
c. Hours of Operation
d. Other
Director Mary Rodne provided an overview of the Circulation policy. A motion
was made by Pat Jones, seconded by Gary Taraba to approve the
Circulation policy, as amended.
Director Mary Rodney provided an overview of the Patron Use policy. A
motion was made by Mary Alice Rippe, seconded by Pat Jones to approve
the Patron Use policy, with the exception of the Minors provision, and as
amended.
Director Mary Rodne provided an overview of the Hours of Operation. A
motion was made by Nancy Eytcheson, seconded by Gary Taraba to approve
the Hours of Operation as presented.
V. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY UPDATE
As requested by Carol Wollin, President, Chair Gary Taraba provided an
update of the Friends of Library scheduled events, including "Who Wants to
be a Millionaire."
VI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION UPDATE
Mayor Pro Tern Ginny Tigue gave an overview of the Colleyville Public Library
Foundation planned activities.
VII. SUGGESTED ITEMS FOR FUTURE MEETINGS
The Board stated that at the next meeting members provide a list of
recommended books to Director Mary Rodne.
VIII. ADJOURN: A motion was made by Pat Jones, seconded by Nancy
Eytcheson to adjourn the meeting. Motion approved. The meeting of the
Colleyville Library Board was adjourned at 8:20 p.m.
MEMORANDUM
TO: Dianne McWethy, Deputy City Manager
FROM: Mary E. Rodne, Library Director
DATE: May 8, 2003
SUBJECT: Proposed Colleyville Public Library Materials Selection Policy
In preparation of the Materials Selection Policy, staff reviewed numerous
comparable policies of libraries both locally and nationally. General basic
guidelines included in most policies and items applicable to library service in this
area were incorporated into this policy. Also, various statements included as
exhibits and considered a part of most policies were included in this policy.
On the basis of the,above, staff proposed the attached Materials Selection Policy
for consideration.
COLLEYVILLE
PUBLIC LIBRARY
MATERIALS SELECTION POLICY
❑ GENERAL STATEMENT
The purpose in building a collection is to make available to all people who enter
the Library as comprehensive an assemblage of recorded knowledge as possible
within the limits of funds available and the needs of the community. The Library
recognizes that the needs of the community are of primary importance in
selection, and because the community is a conglomerate of individuals, each
individual's needs will be considered in conjunction with the majority of the
present and potential patronage. A diverse collection is important, but no more so
than the individual's select needs within the whole of the community. An effort is
made to include information representing all sides of controversial issues as such
material becomes available. The Colleyville Public Library subscribes to the
provisions of the Statement on Labeling adopted by the American Library
Association. (APPENDIX A) This document is considered a part of this policy. The
criteria for the selection of controversial materials are the same as for any other
materials. Controversial materials have no distinguishing labels and are shelved in
the general collection. Responsibility for the reading choices of children rests with
their parents or legal guardians. Selection for the adult collection will not be
inhibited by the possibility that materials may inadvertently fall into the hands of
children. An open shelf policy will be followed at all times.
❑ STATEMENT OF PURPOSE
This selection policy defines the standards and outlines the responsibility for
materials selection for the Colleyville Public Library. Within these guidelines, the
librarians use their professional judgment to determine the materials, which best
meet, the objectives of the Library and the needs of its patrons.
❑ OBJECTIVES IN MATERIALS SELECTION
The general objectives in materials selection are to carry out the Library's goals of
providing the community with materials in a variety of formats to meet their
informational, educational, and recreational needs.
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May 12.2003
❑ RESPONSIBILITY FOR SELECTION
Overall responsibility for collection development rests with the Library Director
who operates within this framework of policies recommended by the Library
Board, and the City Manager under the direction of the City Council. In turn, the
• Library Director delegates or shares the collection development responsibility with
professional librarians in Adult Services, Youth Services and
Circulation/Technical Services.
Suggestions for materials to be purchased are always welcome from any Board
member or library staff member, and patrons are encouraged to make
suggestions by filling out a "Materials Request Form" card at any of the public
service desks.
All requests are given serious consideration within the framework of the policy. An
attempt will be made to borrow through interlibrary loan any requested item that is
out of print, or that the Library determines does not meet the criteria for purchase.
The presence or absence of materials in the Library is not to be construed as an
endorsement or disapproval of their contents by any member of the staff, the
Library Board, or the City of Colleyville.
❑ CRITERIA FOR SELECTION
The general criteria considered in selecting materials include:
1. Appropriateness to Library's mission and service roles
2. Review recommendations
3. Relationship to existing materials in collection
4. Price, in relation to total budget
5. Format and durability
6. Qualifications of author, producer, creator or publisher
7. Suitability of subject and style for intended audience
8. Currency or timeliness, if applicable
9. Anticipated popular demand and/or community requests
10.Clarity and accuracy of information and/or presentation
11.Availability of materials in other libraries
12. Technical quality of non-book materials
In selection, consideration will be given to the work as a whole. No work shall be
excluded because of specific passages or pieces taken out of context.
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May 12,2003
❑ SELECTION TOOLS
Because it is impossible for librarians to examine all items being considered for
purchase, they depend on reliable selection aids. The librarians regularly use
reviews found in standard sources.
Selection tools include but are not limited to:
1. Professional journals
2. Standard bibliographies
3. Publisher's catalogs
4. Newspapers, bookseller's catalogs, and flyers
5. Notable book lists and published lists of bestsellers
6. Inspection of materials at retail outlets and other locations
❑ SCOPE OF COLLECTION
Through careful selection, the Library strives to maintain a diverse collection of
quality materials, including items of contemporary significance and permanent
value, as well as, a selection of materials concerning social issues and ephemeral
items. Circulating materials are supplemented by a variety of in-house use
reference materials and TexShare electronic databases accessible in-house and
remotely. Because the Library serves a public embracing a wide range of ages,
educational backgrounds, and reading skills, it will always seek to select materials
of varying complexity.
❑ STATEMENT OF SPECIFIC POLICIES IN SELECTED AREAS
• MATERIALS FOR CHILDREN AND YOUTH
The Colleyville Public Library subscribes to the following policy: "Free
Access to Libraries for Minors," an Interpretation of the Library Bill of Rights
(as adopted by the ALA Council, 1981). (APPENDIX B) This document is
considered to be a part of this policy. At the Colleyville Public Library,
children and young people have access to all parts of the Library; however,
collections in Youth Services serve children and young people from
preschool through sixth grades. Materials appropriate for the interests and
needs of the ages served are chosen for these collections.
Collections in Youth Services include picture books, beginning readers,
reference, juvenile non-fiction, juvenile fiction, and various non-book
materials.
Materials Selection Policy Page 3 01'21
May 12,2003
• MATERIALS FOR YOUTH ADULTS
The young adult fiction collection is selected especially for the needs and
interests of 7th and 8th graders. It is mainly stocked with those titles that
deal with the contemporary scene as it concerns 12- to 14- year-olds. The
young adult non-fiction collection is limited. Young people in the 7th and
8th grades are expected to use non-fiction materials throughout the Library
in preparing school assignments or for any other reason.
• MATERIALS FOR ADULTS
The materials in Adult Services are selected primarily to serve the needs of
adults and high school students. The collection includes reference and
non-fiction books, fiction books, large print books, TexShare electronic
resources, periodicals and a variety of non-book materials.
❑ LEASE BOOKS
The Library maintains a rental plan that supplements the permanent collection
and makes available multiple current popular fiction and non-fiction as soon as
possible. Titles chosen through the rental plan will meet the same selection
criteria as purchased materials. Some items in the rental collection may be
purchased for the permanent collection. Other copies or titles will be returned
when they are no longer in demand.
• NON-BOOK MATERIALS
The criteria for and the methods of selection of non-book materials are listed in
the Criteria for Selection.
Non-book items purchased by the Library for in-house use or for circulation may
include digital video discs, pamphlets, computer software, compact discs,
recordings of books on CD, CD-ROMS, and CD/book kits, games, toys, puzzles,
and puppets.
The acquisition of a variety of non-book materials is under constant evaluation
and is subject to change. Cost of items, budget, use, and availability of new items
are the determining factors in selection.
❑ DONATIONS
• DONATIONS OF BOOKS, PERIODICALS, PAMPHLETS, AND
AUDIONISUAL MATERIALS
Each year the Library receives numerous donations of materials and
only a portion of them can be used by the Library. The item, though of
Materials Selection Policy Page 4 of 21
May 12,2003
value in itself, may be excluded for one or more of the following
reasons:
1. It is not in compliance with the standards set in the materials
selection policy, which has been developed to provide the
Library with a balanced quality collection.
2. It is a duplicate of an item, which the Library already has, in
sufficient number.
3. It is in physical condition, which does not justify the expense
of cataloging and preparing it for circulation.
4. It is of insufficient reference or circulating value to the Library.
The final decision for inclusion of books, periodicals, pamphlets, and
audio/visual materials rests with the Library Director and other
professional librarians on staff.
❑ COLLECTION MAINTENANCE
• WEEDING
Weeding is an integral part of the collection development process. An
active and continuous weeding program is essential in maintaining a viable
and useful collection. The Library uses THE CREW METHOD guidelines
for collection evaluation and weeding. Generally, materials will be weeded
if they are in poor physical condition or damaged, if they are outdated, if a
new edition replaces them, or if there are multiple copies of titles no longer
in demand.
Items discarded are plainly marked and may be donated to the Friends of
the Colleyville Public Library for sale.
• REPLACEMENT OF LIBRARY MATERIALS
An item is not automatically replaced when is withdrawn due to loss, wear,
or damage. The need for replacement will be judged by the existence of
adequate coverage of the subject and demand for the specific title.
❑ REQUESTS FOR RECONSIDERATION OF LIBRARY MATERIALS
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May 12,2003
The Colleyville Public Library subscribes to the provisions of the Library Bill of
Rights, (APPENDIX C) and the Freedom to Read Statement (APPENDIX D) as
adopted by the American Library Association, the Freedom to View Statement
(APPENDIX E) adopted by the American Film and Video Association, and the
Intellectual Freedom Statement (APPENDIX F) adoped by the Texas Library
Association. These documents are considered a part of this policy. All individuals
have the right to choose which Library materials they will use. However, no one
has the right to restrict the freedom of others to read whatever they wish. No book
or other material in question is automatically removed from the collection because
of an objection to it.
❑ PROCEDURE FOR HANDLING COMPLAINTS
Persons who have a complaint regarding the content of any Library material
should first contact the professional librarian of the department of the Library in
which the material is located. The professional librarian should listen to the
complaint and provide the complainant with a copy of the Library's Material
Selection Policy. If, after a discussion with the professional librarian regarding the
specific material and the Material Selection Policy, the complainant wishes to
pursue his or her complaint further, the complaint form attached hereto as Exhibit
'A' and made a part hereof should be given to the complainant for completion.
The complainant should be told by the professional librarian that when the form is
completed, it will be forwarded to the Library Director with a written report from the
professional librarian and that within thirty (30) days of the date of receipt of the
complaint, the Library Director and the department professional librarians shall
meet, review and discuss the complaint. The committee shall determine whether
the selection and retention of the material in question fits the criteria for selection
contained in this Policy. The committee will provide the complainant with a written
response regarding its decision within thirty (30) days after the date of its meeting.
Should the citizen request further review, The Library Director will convene an ad
hoc Materials Review Committee consisting of the Library Director, the Library
Board, other librarians as the Director deems appropriate and the Deputy City
Manager. The decision of the Materials Review Committee will be final.
To have a reconsideration request considered a citizen must:
1. be a registered borrower of the Library
2. be a resident of Colleyville
3. file a complete Request for Reconsideration of Materials form
4. supply full name and address; anonymous complaints will not be reviewed.
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May 12,2003
COLLEYVILLE
PUBLIC LIBRARY
EXHIBIT A
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
Author:
Title:
Publisher or Distributor:
Request initiated by:
Address:
Telephone:
City: Zip Code:
Request represents: Individual
Organization; List Name
Other; List Name
1. Have you read or viewed the entire work?
If not, what parts?
2. To what, in the material, do you object?
(Please be specific; cite pages or sections)
3. What good or valuable features do you find in the material?
4. What do you believe is the theme of this work?
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5. What do you feel might be the result of reading or viewing this material?
6. Have you read any reviews of this material? _
If yes, please specify:
7. Do you think this material would be more appropriate for a different age group?
Please explain:
8. What would you like the Library to do about this material?
9. Can you recommend another material that would convey as valuable a picture and/or
perspective of the subject treated? If yes,please specify:
Date: Signature:
Materials Selection Policy Page 8 of 21
May 12,2003
APPENDIX A
STATEMENT ON LABELING
An Interpretation of the LIBRARY BILL OF RIGHTS
Labeling is the practice of describing or designating materials by affixing a
prejudicial label and/or segregating them by a prejudicial system. The American
Library Association opposes these means of predisposing people's attitudes
toward library materials for the following reasons:
1. Labeling is an attempt to prejudice attitudes and as such, it is a censor's tool.
2. Some find it easy and even proper, according to their ethics, to establish criteria
for judging publications as objectionable. However, injustice and ignorance rather
than justice and enlightenment result from such practices, and the American
Library Association opposes the establishment of such criteria.
3. Libraries do not advocate the ideas found in their collections. The presence of
books and other resources in a library does not indicate endorsement of their
contents by the library.
A variety of private organizations promulgate rating systems and/or review
materials as a means of advising either their members or the general public
concerning their opinions of the contents and suitability or appropriate age for use
of certain books, films, recordings, or other materials. For the library to adopt or
enforce any of these private systems, to attach such ratings to library materials, to
include them in bibliographic records, library catalogs, or other finding aids, or
otherwise to endorse them would violate the Library Bill of Rights.
While some attempts have been made to adopt these systems into law, the
constitutionality of such measures is extremely questionable. If such legislation is
passed which applies within a library's jurisdiction, the library should seek
competent legal advice concerning its applicability to library operations.
Publishers, industry groups, and distributors sometimes add ratings to material or
include them as part of their packaging. Librarians should not endorse such
practices. However, removing or obliterating such ratings--if placed there by or
with permission of the copyright holder—could constitute expurgation, which is
also unacceptable.
The American Library Association opposes efforts which aim at closing any path
to knowledge. This statement, however, does not exclude the adoption of
organizational schemes designed as directional aids or to facilitate access to
materials.
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Adopted July 13, 1951. Amended June 25, 1971; July 1, 1981; June 26, 1990, by
the ALACouncil.
[ISBN 8389-5226-7]
Materials Selection Policy Page 10 of 21
May 12,2003
APPENDIX B
FREE ACCESS TO LIBRARIES FOR MINORS
An Interpretation of the LIBRARY BILL OF RIGHTS
Library policies and procedures which effectively deny minors equal access to all
library resources available to other users violate the Library Bill of Rights. The
American Library Association opposes all attempts to restrict access to library
services, materials, and facilities based on the age of library users.
Article V of the Library Bill of Rights states, "A person's right to use a library
should not be denied or abridged because of origin, age, background, or views."
The "right to use a library" includes free access to, and unrestricted use of, all the
services, materials, and facilities the library has to offer. Every restriction on
access to, and use of, library resources, based solely on the chronological age,
educational level, or legal emancipation of users violates Article V.
Libraries are charged with the mission of developing resources to meet the
diverse information needs and interests of the communities they serve. Services,
materials, and facilities which fulfill the needs and interests of library users at
different stages in their personal development are a necessary part of library
resources. The needs and interests of each library user, and resources
appropriate to meet those needs and interests, must be determined on an
individual basis. Librarians cannot predict what resources will best fulfill the needs
and interests of any individual user based on a single criterion such as
chronological age, level of education, or legal emancipation.
The selection and development of library resources should not be diluted because
of minors having the same access to library resources as adult users. Institutional
self-censorship diminishes the credibility of the library in the community, and
restricts access for all library users.
Librarians and governing bodies should not resort to age restrictions on access to
library resources in an effort to avoid actual or anticipated objections from parents
or anyone else. The mission, goals, and objectives of libraries do not authorize
librarians or governing bodies to assume, abrogate, or overrule the rights and
responsibilities of parents or legal guardians. Librarians and governing bodies
should maintain that parents—and only parents—have the right and the
responsibility to restrict the access of their children—and only their children—to
library resources. Parents or legal guardians who do not want their children to
have access to certain library services, materials or facilities, should so advise
their children. Librarians and governing bodies cannot assume the role of parents
Materials Selection Policy Page I I of21
May 12,2003
or the functions of parental authority in the private relationship between parent
and child. Librarians and governing bodies have a public and professional
obligation to provide equal access to all library resources for all library users.
Librarians have a professional commitment to ensure that all members of the
community they serve have free and equal access to the entire range of library
resources regardless of content, approach, format, or amount of detail. This
principle of library service applies equally to all users, minors as well as adults.
Librarians and governing bodies must uphold this principle in order to provide
adequate and effective service to minors.
Adopted June 30, 1972; amended July 1, 1981; July 3, 1991, by the ALA Council.
[ISBN 8389-7549-6]
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May 12,2003
APPENDIX C
LIBRARY BILL OF RIGHTS
The American Library Association affirms that all libraries are forums for
information and ideas, and that the following basic policies should guide
their services.
I. Books and other library resources should be provided for the
interest, information, and enlightenment of all people of the
community the library serves. Materials should not be excluded
because of the origin, background, or views of those contributing
to their creation.
II. Libraries should provide materials and information presenting all
points of view on current and historical issues. Materials should not
be proscribed or removed because of partisan or doctrinal
disapproval.
Ill. Libraries should challenge censorship in the fulfillment of their
responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned
with resisting abridgment of free expression and free access to
ideas.
V. A person's right to use a library should not be denied or abridged
because of origin, age, background, or views.
VI. Libraries which make exhibit spaces and meeting rooms available
to the public they serve should make such facilities available on an
equitable basis, regardless of the beliefs or affiliations of
individuals or groups requesting their use.
Adopted June 18, 1948.
Amended February 2, 1961, and January 23, 1980,
inclusion of"age" reaffirmed January 23, 1996,
by the ALA Council.
Materials Selection Policy Page 13 el 21
May 12,2003
APPENDIX D
THE FREEDOM TO READ'
The freedom to read is essential to our democracy. It is continuously under attack.
Private groups and public authorities in various parts of the country are working to
remove or limit access to reading materials, to censor content in schools, to label
"controversial" views, to distribute lists of"objectionable" books or authors, and to
purge libraries. These actions apparently rise from a view that our national
tradition of free expression is no longer valid; that censorship and suppression are
needed to avoid the subversion of politics and the corruption of morals. We, as
citizens devoted to reading and as librarians and publishers responsible for
disseminating ideas, wish to assert the public interest in the preservation of the
freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of
democracy: that the ordinary citizen, by exercising critical judgment, will accept
the good and reject the bad. The censors, public and private, assume that they
should determine what is good and what is bad for their fellow citizens.
We trust Americans to recognize propaganda and misinformation, and to make
their own decisions about what they read and believe. We do not believe they
need the help of censors to assist them in this task. We do not believe they are
prepared to sacrifice their heritage of a free press in order to be "protected"
against what others think may be bad for them. We believe they still favor free
enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being
brought against education, the press, art and images, films, broadcast media, and
the Internet. The problem is not only one of actual censorship. The shadow of fear
cast by these pressures leads, we suspect, to an even larger voluntary curtailment
of expression by those who seek to avoid controversy.
Such pressure toward conformity is perhaps natural to a time of accelerated
change. And yet suppression is never more dangerous than in such a time of
social tension. Freedom has given the United States the elasticity to endure
strain. Freedom keeps open the path of novel and creative solutions, and enables
change to come by choice. Every silencing of a heresy, every enforcement of an
orthodoxy, diminishes the toughness and resilience of our society and leaves it
the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The
freedom to read and write is almost the only means for making generally available
ideas or manners of expression that can initially command only a small audience.
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The written word is the natural medium for the new idea and the untried voice
from which come the original contributions to social growth. It is essential to the
extended discussion that serious thought requires, and to the accumulation of
knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free
society and a creative culture. We believe that these pressures toward conformity
present the danger of limiting the range and variety of inquiry and expression on
which our democracy and our culture depend. We believe that every American
community must jealously guard the freedom to publish and to circulate, in order
to preserve its own freedom to read. We believe that publishers and librarians
have a profound responsibility to give validity to that freedom to read by making it
possible for the readers to choose freely from a variety of offerings. The freedom
to read is guaranteed by the Constitution. Those with faith in free people will stand
firm on these constitutional guarantees of essential rights and will exercise the
responsibilities that accompany these rights.
We therefore affirm these propositions:
1 . It is in the public interest for publishers and librarians to make available the
widest diversity of views and expressions, including those that are
unorthodox or unpopular with the majority.
Creative thought is by definition new, and what is new is different. The
bearer of every new thought is a rebel until that idea is refined and tested.
Totalitarian systems attempt to maintain themselves in power by the
ruthless suppression of any concept that challenges the established
orthodoxy. The power of a democratic system to adapt to change is vastly
strengthened by the freedom of its citizens to choose widely from among
conflicting opinions offered freely to them. To stifle every nonconformist
idea at birth would mark the end of the democratic process. Furthermore,
only through the constant activity of weighing and selecting can the
democratic mind attain the strength demanded by times like these. We
need to know not only what we believe but why we believe it.
2. Publishers, librarians, and booksellers do not need to endorse every idea
or presentation they make available. It would conflict with the public interest
for them to establish their own political, moral, or aesthetic views as a
standard for determining what should be published or circulated.
Publishers and librarians serve the educational process by helping to make
available knowledge and ideas required for the growth of the mind and the
increase of learning. They do not foster education by imposing as mentors
the patterns of their own thought. The people should have the freedom to
read and consider a broader range of ideas than those that may be held by
any single librarian or publisher or government or church. It is wrong that
what one can read should be confined to what another thinks proper.
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3. It is contrary to the public interest for publishers or librarians to bar access
to writings on the basis of the personal history or political affiliations of the
author.
No art or literature can flourish if it is to be measured by the political views
or private lives of its creators. No society of free people can flourish that
draws up lists of writers to whom it will not listen, whatever they may have
to say.
4. There is no place in our society for efforts to coerce the taste of others, to
confine adults to the reading matter deemed suitable for adolescents, or to
inhibit the efforts of writers to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life
itself shocking? We cut off literature at the source if we prevent writers from
dealing with the stuff of life. Parents and teachers have a responsibility to
prepare the young to meet the diversity of experiences in life to which they
will be exposed, as they have a responsibility to help them learn to think
critically for themselves. These are affirmative responsibilities, not to be
discharged simply by preventing them from reading works for which they
are not yet prepared. In these matters values differ, and values cannot be
legislated; nor can machinery be devised that will suit the demands of one
group without limiting the freedom of others.
5. It is not in the public interest to force a reader to accept with any
expression the prejudgment of a label characterizing it or its author as
subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups
with wisdom to determine by authority what is good or bad for the citizen. It
presupposes that individuals must be directed in making up their minds
about the ideas they examine. But Americans do not need others to do
their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the
people's freedom to read, to contest encroachments upon that freedom by
individuals or groups seeking to impose their own standards or tastes upon
the community at large.
It is inevitable in the give and take of the democratic process that the
political, the moral, or the aesthetic concepts of an individual or group will
occasionally collide with those of another individual or group. In a free
society individuals are free to determine for themselves what they wish to
read, and each group is free to determine what it will recommend to its
freely associated members. But no group has the right to take the law into
its own hands, and to impose its own concept of politics or morality upon
other members of a democratic society. Freedom is no freedom if it is
accorded only to the accepted and the inoffensive.
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7. It is the responsibility of publishers and librarians to give full meaning to the
freedom to read by providing books that enrich the quality and diversity of
thought and expression. By the exercise of this affirmative responsibility,
they can demonstrate that the answer to a "bad"book is a good one, the
answer to a "bad"idea is a good one.
The freedom to read is of little consequence when the reader cannot obtain
matter fit for that reader's purpose. What is needed is not only the absence
of restraint, but the positive provision of opportunity for the people to read
the best that has been thought and said. Books are the major channel by
which the intellectual inheritance is handed down, and the principal means
of its testing and growth. The defense of the freedom to read requires of all
publishers and librarians the utmost of their faculties, and deserves of all
citizens the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here
stake out a lofty claim for the value of the written word. We do so because we
believe that it is possessed of enormous variety and usefulness, worthy of
cherishing and keeping free. We realize that the application of these propositions
may mean the dissemination of ideas and manners of expression that are
repugnant to many persons. We do not state these propositions in the comfortable
belief that what people read is unimportant. We believe rather that what people
read is deeply important; that ideas can be dangerous; but that the suppression of
ideas is fatal to a democratic society. Freedom itself is a dangerous way of life,
but it is ours.
This statement was originally issued in May of 1953 by the Westchester
Conference of the American Library Association and the American Book
Publishers Council, which in 1970 consolidated with the American Educational
Publishers Institute to become the Association of American Publishers.
Adopted June 25, 1953; revised January 28, 1972, January 16, 1991, July 12,
2000, by the ALA Council and the AAP Freedom to Read Committee.
A Joint Statement by:
American Library Association and
Association of American Publishers
Subsequently Endorsed by:
• American Association of University Professors
• American Booksellers Foundation for Free Expression
• American Society of Journalists and Authors
• American Society of Newspaper Editors
• Anti-Defamation League of B'nai B'rith
Materials Selection Policy Page 17 of 21
May 12,2003
• Association of American University Presses
• Center for Democracy&Technology
• The Children's Book Council
• The Electronic Frontier Foundation
• Feminists for Free Expression
• Freedom to Read Foundation
• International Reading Association
• The Media Institute
• National Coalition Against Censorship
• National PTA
• Parents, Families and Friends of Lesbians and Gays
• People for the American Way
• Student Press Law Center
• The Thomas Jefferson Center for the Protection of Free Expression
Materials Selection Policy Page 18 of21
May 12,2003
APPENDIX E
FREEDOM TO VIEW STATEMENT
The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read,
is protected by the First Amendment to the Constitution of the United States. In a
free society, there is no place for censorship of any medium of expression.
Therefore these principles are affirmed:
1. To provide the broadest access to film, video, and other audiovisual
materials because they are a means for the communication of ideas.
Liberty of circulation is essential to insure the constitutional guarantees of
freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film,
video, and other audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a
diversity of views and expression. Selection of a work does not constitute
or imply agreement with or approval of the content.
4. To provide a diversity of viewpoints without the constraint of labeling or
prejudging film, video, or other audiovisual materials on the basis of the
moral, religious, or political beliefs of the producer or filmmaker or on the
basis of controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the
public's freedom to view.
This statement was originally drafted by the Freedom to View Committee of the
American Film and Video Association (formerly the Educational Film Library
Association) and was adopted by the AFVA Board of Directors in February 1979.
This statement was updated and approved by the AFVA Board of Directors in
1989.
Endorsed by the ALA Council January 10, 1990
Materials Selection Policy Page 19 of 21
May 12,2003
APPENDIX F
TEXAS LIBRARY ASSOCIATION
INTELLECTUAL FREEDOM STATEMENT
A. PREAMBLE
The Texas Library Association holds that the freedom to read is a
corollary of the constitutional guarantee of freedom of the press.
Freedom of choice in selecting materials is a necessary safeguard
to the freedom to read, and shall be protected against extra-legal,
irresponsible attempts by self-appointed censors to abridge it. The
Association believes that it is the essence of democracy that
citizens shall have the right of free inquiry and the equally
important right of forming their own opinions, and that it is of the
utmost importance to the continued existence of democracy that
freedom of the press in all forms of public communication be
defended and preserved. The Texas Library Association
subscribes in full to the principles set forth in the Library Bill of
Rights of the American Library Association, Freedom to Read
Statement, and interpretative statements adopted thereto.
B. AREAS OF CONCERN
LEGISLATION. The Texas Library Association is concerned with
legislation at the federal, state, local, and school district level
which tends to strengthen the position of libraries and other media
of communication as instruments of knowledge and culture in a
free society. The Association is also concerned with monitoring
proposed legislation at the federal, state, local, and school district
level which might restrict, prejudice, or otherwise interfere with the
selection, acquisition, or other professional activities of libraries,
as expressed in the American Library Association's Library Bill of
Rights and the Freedom to Read Statement.
The Intellectual Freedom Committee works with the Legislative
Committee to watch proposed legislation, at the various levels,
which would restrict or interfere with the selection, acquisition, or
other professional activities of libraries.
INTERFERENCE. The Association is concerned with proposed or
actual restrictions imposed by individuals, voluntary committees,
or administrative authority on library materials or on the selection
judgments or on the procedures or practices of librarians.
Materials Selection Policy Page 20 of21
May 12,2003
The Intellectual Freedom Committee attempts to eliminate;
restrictions which are imposed on the use or selection of library
materials or selection judgments or on the procedures or practices
of librarians, receives requests for advice and assistance where
freedom has been threatened or curtailed, and recommends action to
the Executive Board where it appears necessary.
MATERIALS SELECTION POLICY. The Texas Library
Association believes that every library, in order to strengthen its
own selection process, and to provide an objective basis for
evaluation of that process, should develop a written official
statement of policy for the selection of library materials.
The Intellectual Freedom Committee encourages all libraries to
develop a written statement of policy for the selection of library
materials which includes an endorsement of the Library Bill of
Rights.
EDUCATION. The Texas Library Association is concerned with
the continuing education of librarians and the general public in
understanding and implementing the philosophy inherent in the
Library Bill of Rights and the ALA Freedom to Read Statement.
The Intellectual Freedom Committee supports an active
educational program for librarians, trustees, and the general
public.
LIAISON WITH OTHER ORGANIZATIONS. The Texas Library
Association, in order to encourage a united front in defending the
right to read, shall cooperate with other organizations concerned
with intellectual freedom.
The Intellectual Freedom Committee advises on Texas Library
Association positions and cooperates with other organizations.
Adopted September 15, 1992 by the TLA Council.
Reaffirmed April 7, 1995 by the TLA Council.
Materials Selection Policy Page 21 of2l
May 12,2003
MEMORANDUM
TO: Dianne McWethy, Deputy City Manager
FROM: Mary E. Rodne, Library Director
DATE: May 8, 2003
SUBJECT: Proposed Colleyville Public Library Operating Hours
Attached is the comparison chart of local library hours and the proposed
operational hours of the Colleyville Public Library that staff is re-submitting for
further discussion at the May 12, 2003, Library Board Meeting. For reference,
staff added the considerations included in the April 14, 2003, Library Board
Meeting, Hours of Operation Attachment.
Hours of Operation Memorandum Attachment: April 14, 2003
In preparation for planning proposed operating hours for the Colleyville Public
Library, staff prepared a comparison chart of local library hours (see attached),
and reviewed the library operating hours goal, and proposed staff budgeted for
the FY 2004 budget.
In preparing the proposed operating hours, staff considered the following:
➢ Maintaining operational goal of 48 hours per week
➢ Providing professional library services for all patrons during
operational hours within personnel resources
Maintaining consistency for hours of operation to facilitate patron
use
➢ Establishing a schedule, which includes both evening and weekend
hours, within personnel resources
On the basis of the above, staff proposed the attached operational schedule for
consideration.
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COLLEYVILLE
PUBLIC LIBRARY
CIRCULATION POLICIES
❑ BORROWING PRIVILEGES
• ELIGIBILITY TO BORROW
Individuals presenting valid Colleyville Public Library cards are
eligible to borrow materials from the Colleyville Public Library when
the following conditions are met:
1. No materials which are more than one circulation period
overdue on their card.
2. No outstanding fines in excess of the set threshold
(Appendix A).
The library staff may not waive these regulations without the
specific permission of the Library Director or his/her designee;
however, the patron may request and receive a 24-hour hold on the
item(s) he or she wishes to check out to allow the patron to correct
the situation, which has resulted in loss of eligibility to borrow.
Waiver of these regulations will be granted only if proof of mitigating
circumstances and proof of attempts to correct the situation are
presented to the Circulation Supervisor or his/her designee.
❑ LOAN PERIODS
The library's basic loan period is 14 days. Materials excepted from the basic
loan period may have loan periods of 3, and 7 days (Appendix A). Upon a
patron's request, extended loan periods for vacations may be made at the
discretion of a circulation staff member. Materials secured for a patron on
Interlibrary Loan are governed by the circulation policies of the home library and
must be returned to the home library on time.
❑ LIMITS ON BORROWING
The library reserves the right to limit the number of items in any one subject area
of any one medium that may be checked out to an individual patron, on the basis
of perceived demand for materials on that particular subject or in that particular
medium (Appendix A).
Circulation Policy Page 1 of 3
Revised 5/8/03
❑ RENEWALS
Most materials may be renewed, in person, by calling the Circulation Department
or online by using the patron's library card number and Personal Identification
Number (PIN). Library materials not reserved by another patron may be
renewed for additional loan periods (Appendix B). Materials that are on reserve
for another patron may not be renewed. Overdue materials will not be renewed
without payment of any overdue fines. Interlibrary Loan materials that are
overdue cannot be renewed.
❑ DRIVE — UP WINDOW SERVICE
The library has a drive-up window through which materials may be picked up
during library operational hours. For this service, patrons need to call ahead and
request staff to retrieve materials for window pick-up.
❑ MATERIAL RETURNS
The library has walk—up material returns inside the library and drive-up material
returns outside the library. Patrons will be credited with the return of the item on
the day it is put in the return. Items returned on a day the library is closed will be
checked in the next day that the library is open.
❑ OVERDUES
Materials returned after their due date will be assessed an overdue fine
(Appendix A) for each day the library was open between the due date and date of
return. A fine will not exceed the replacement cost of an overdue item. Overdue
notices will be sent out on the following schedule:
1st notice: after materials are 7 days overdue.
2nd notice: after materials are 14 days overdue.
3rd notice: after materials are 21 days overdue.
If the materials are not returned one week after the 3rd notice is mailed, the
patron will receive a letter revoking their borrowing privileges.
❑ DELINQUENT PATRONS
All borrowing privileges will be suspended if a patron accumulates fines in excess
of the Library's threshold (Appendix A), or has unreturned materials for a period
exceeding 21 days. Borrowing privileges shall be reinstated upon return of the
materials and payment of the accumulated fees, or the payment of the
replacement cost of the material and the accumulated fees.
Circulation Policy Page 2 of 3
Revised 5/8/03
❑ LOST AND DAMAGED MATERIAL
Borrowers are liable for the replacement cost of any library material lost,
damaged or not returned. The charge for replacement shall be the cost of the
material as noted in the item record of the Colleyville Public Library Online
Catalog. A processing charge (Appendix B) will be added to all items.
Borrowers who replace lost or damaged material with an exact copy will be
charged a re-cataloging fee (Appendix B). Library staff will determine if the
replaced material is an acceptable match. When material is returned with parts
missing, the patron is responsible for the cost of the part (Appendix B). If the part
is unavailable, the patron is liable for the replacement cost of the original
material, plus a processing fee.
❑ LOST AND PAID
If a patron recovers library material that has been lost and paid for within one (1)
month, the library will refund the cost of the material minus the processing fee.
The returned material and the dated receipt of payment must be presented at the
time of refund.
Circulation Policy Page 3 of 3
Revised 5/8/03
APPENDIX A
COLLEYVILLE
PUBLIC LIBRARY
CIULATIN ", MATERIALS RESTRICTIONS
MATERIALS LOAN PERIOD LIMITS FEES/FINES* RENEWAL
LIMITS**
Fiction Books 14 days 5 .25 per day 1
Non-Fiction Books 14 days 3 per subject .25 per day 1
Best Sellers 7 or14 days 5 .25 per day 1
Magazines 7 days 3 per title .25 per day 1
Pamphlets 14 days 5 .25 per day 1
Feature Length 3 days 3 $1.00 per day fine 1
DVDs (60 min+)
Educational /DVDs 14 days 3 .25 per day 1
Children's DVDs 7 days 3 .25 per day 1
(under 60 min.)
Compact Discs 7 days 5 .25 per day 1
J Kits 14 days 3 .25 per day 1
Books on Compact 14 days 3 .25 per day 1
Disc
J Holiday books 7 days varies by .25 per day 0 during
Holiday I Holiday
*Overdue fines threshold is $5.00.
** Renewals are allowed when materials are not on reserve for another patron.
Appendix A:Circulating Materials Restrictions
Revised 5/8/03
APPENDIX B
COLLEYVILLE
PUBLIC LIBRARY
REPLACEMENT AND PROCESSING FEES
MATERIALS
ITEM COST PROCESSING FEE*
Library Card $2.00 $0.00
Book Cost of item $5.00
Trade paperback book Cost of item $5.00
Paperback book Cost of item $2.00
Magazine Cost of item $2.00
Compact Disc Cost of item $5.00
Lost Insert Cost of item $1.00
Book on CD Cost of item $5.00
Lost/damaged CD Cost of single CD $1.00
DVD Current cost of item $5.00
Audio-visual material containers Current cost of item $5.00
Bar Codes/RFID tags $1.00 $0.00
*If a replacement is purchased by the patron, the processing cost is $10.00
Appendix B:Replacement and Processing fees Page I of 2
Revised 4/25/03
COLLEYVILLE
PUBLIC LIBRARY
PATRON USE OF THE LIBRARY
❑ GENERAL INTENT
It is a goal of the Colleyville Public Library to provide access to print and non-
print material to satisfy the diverse informational, educational and recreational
interests of the residents of the City of Colleyville. To insure the greatest degree
of access to the greatest number of the library's registered borrowers (and others
who may use the library's collection and resources as a condition of the library's
participation in cooperative regional and state library networks), while providing
the greatest degree of control over the library's resources, these rules and
policies for the use of the library's collections and resources are established.
❑ ACCESS TO RECORDS
• CONFIDENTIALITY
It is the policy of the library, regarding circulation of books and other materials to
individual borrowers, to respect the confidential nature of the library user's
identification with specific materials, and his right to privacy.
Records of this library, which identify or serve to identify a person who requests,
obtains, or uses library materials or services are confidential and are considered
exempted from required disclosure under the Texas Open Records Act. No such
record will be given out without a court order and approval of the City Attorney.
The Colleyville Public Library does not make available lists of registered library
patrons except in compliance with the law.
• PATRON'S OWN RECORDS
A patron's library account is private. A patron must grant written permission
before other individuals may examine his or her records. Access to a patron's
own records may be obtained by telephone or online if the patron supplies his or
her library card number and can verify his or her identity by providing information
that is consistent with information in the library's database. Patrons who wish to
check out library material but have forgotten their library cards may ask staff to
charge items to their cards and staff will comply if time allows staff to verify
patrons' identities.
Patron Use Policy Page 1 of 4
Revised 5/8/03
• MINORS
The records of material checked out by minors are also protected by
confidentiality laws; however, because parents or guardians are responsible by
signed agreement with the library for materials checked out by minors in their
care, the library will consider that minors have given consent to release of
information to parents or guardians regarding overdue materials in consideration
for the library card. Notices of overdue material shall be sent to the parent or
guardian listing such overdue materials, but information regarding other materials
checked out by minors will not be released unless permission is granted in
writing.
• CONFIDENTIALITY WAIVER
The Library will consider that a patron has given consent to waive confidentiality
and will release an item on hold if the patron provides his or her library card or
the Library's notice of the availability of the item on hold to a person who staff can
identify as a family member.
❑ REGISTRATION OF BORROWERS
• RESIDENTS
The Colleyville Public Library is a tax-supported public library. This means
that people residing within the jurisdictional boundaries of the City of
Colleyville pay City property taxes, which in part support the library. Those
people who live within the jurisdictional boundaries of the City of Colleyville
need pay no additional fee to be eligible to receive their first library card.
Library cards are valid for three years and are nontransferable. The card may
be renewed without additional fees, provided the library cardholder continues
to reside within the jurisdictional boundaries of the City of Colleyville, has the
expired card and is a patron in good standing. There is a fee to replace
damaged, destroyed, lost, or stolen library cards.
Adults wishing to register for a borrower's card, renew an expired borrower's
card or replace a lost, stolen, damaged, or destroyed borrower's card at the
Colleyville Public Library must complete and sign an application card and
provide photo identification, which bears their current name and address. If
the photo identification does not have a current address, one piece must be
supplied from the residency list. Acceptable proofs of identification and
residence are listed below. P.O. Box addresses are not acceptable.
Patron Use Policy Page 2 of 4
Revised 5/8/03
IDENTIFICATION LIST
Drivers License
State Identification Card
Student Identification Card
Workplace Identification Card
Military Identification Card
Passport
RESIDENCY LIST
Current Utility Bill (i.e. Telephone, Gas, Electric, Water or Cable)
Current Bank Statement
Current Instructional Driver's Permit
Current Real Estate Tax Bill
• MINORS
Youth, under the age of eighteen, must be accompanied by a parent or guardian
when applying for a library card. The parent or guardian must supply acceptable
adult identification as described above and sign the statement of responsibility for
the library card at the time the library card is issued.
• HOMEBOUND
Colleyville residents who are permanently or temporarily disabled are entitled to
monthly delivery of library materials. This service is also available to seniors
without transportation. Patrons must have a valid Colleyville Public Library card.
This service is available through the Adult Services Department.
• NON-RESIDENTS
The Colleyville Public Library participates in the Texas State Library Lone Star
Libraries Program at the highest level and charges no non-resident fee. All
residents of Texas may receive a Colleyville Public Library card free of charge
upon competition of the application process established for residents. Non-
resident cards are valid for one year. The card may be renewed according to the
same guidelines established for residents.
❑ TEXSHARE CARD PROGRAM
The library participates in the Texas State Library TexShare Card program. The
TexShare card program is a reciprocal borrowing program. It is designed to
allow the registered users of participating institutions to directly borrow materials
from the libraries of other participating institutions.
Patron Use Policy Page 3 of 4
Revised 5/8/03
• RESIDENTS
The Library will issue a TexShare card with a one year expiration date to a
Colleyville Public Library Cardholder who has had a card for six (6) months or
longer, is in good standing at the Colleyville Public Library, and is 18 years of age
or older. Cards may be renewed with proper identification if the cardholder is in
good standing.
• NON-RESIDENTS
TexShare borrowers from other libraries are eligible for privileges upon
presentation of a valid TexShare card issued to them by their home library and a
current valid photo ID with proof of current address. TexShare borrowers will be
asked to fill out a Colleyville Public Library card application to be entered in the
Colleyville Public Library System as a TexShare borrower.
❑ PATRON'S CHANGE OF ADDRESS
All registered patrons of the Colleyville Public Library, whether Colleyville
residents or registered non-resident borrowers, are required to inform the
Colleyville Public Library of any change of address. If any time mail sent to a
patron by the library is returned, or if the library learns by other means that the
address on file is no longer accurate, the patron's library card will automatically
be blocked. The patron will need to re-register.
❑ LOST, STOLEN AND DAMAGED CARDS
If a library card is lost or stolen, a patron is responsible for all materials borrowed
on the card until they have notified the Circulation Department. The patron will
be required to re-register and pay a replacement fee. A replacement fee will be
charged for a library card that must be reissued because it has been damaged
and cannot be read by the library scanner.
❑ OWNERSHIP OF LIBRARY CARD
All cards issued by the Colleyville Public Library remain the property of the
Library and may be repossessed by the library for violation of library rules or
other instances determined by the library's administration.
• APPEALS
Anyone who believes that he/she has been unfairly denied a library card may
appeal to the Library Director.
Patron Use Policy Page 4 of 4
Revised 5/8/03