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HomeMy WebLinkAboutLibrary Board-Agenda Packets-3/11/2013 (22) City of 01-1= -11 Texas PUBLIC NOTICE COLLEYVILLE LIBRARY BOARD AGENDA APRIL 14, 2003 6:00 p.m. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Public Library Tour COLLEYVILLE COMMUNITY CENTER 5301 RIVERWALK I. Call to Order II. Announcements III. Approval of March 10, 2003 Minutes IV. Development of Policies and Procedures a. Circulation b. Patron Use c. Hours of Operations d. Other V. Friends of the Colleyville Public Library Report VI. Colleyville Public Library Foundation Report VII. Suggested Items for Future Meetings VIII. Adjournment I certify that this notice was posted on the bulletin boards at City Hall on Thursday, April 10, 2003 at 4:30 / 0 jiZAJ-0 Cyn I is Singleton, TRM City Secretary P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 COLLEYVILLE LIBRARY BOARD MINUTES March 10, 2003 I. CALL TO ORDER - The meeting of the Colleyville Library Board was called to order at 7:07 p.m. ROLL CALL - Members present: Chair Gary Taraba, Vice Chair Carol Wollin, Pat Jones, Richard Roxburgh, Susan Barzelay, Mary Alice Rippe, Mary Ann Nicholson and Nancy Eytcheson Ex-Officio Members present: Mayor Donna Arp Ex-Officio Members absent: Dr. Kevin Singer, Dr. Larry Darlage, Steve Jacobs, Ret Stansberger and Steve Banta. Council Liaisons present: Mayor Pro Tern Ginny Tigue. Staff present: Dianne McWethy, Mary Rodne and Cindy Martin. II. ANNOUNCEMENTS Chair Gary Taraba read Caren Handleman's letter of resignation into the record. Staff gave an overview of the process of filling the vacant position. III. INTRODUCTION OF LIBRARY DIRECTOR MARY RODNE Chair Gary Taraba welcomed Library Director Mary Rodne on behalf of the Board. IV. APPROVAL OF THE FEBRUARY 10, 2003 MINUTES - A motion was made by Pat Jones, seconded by Susan Barzelay to approve the February 10, 2003 minutes, as corrected. V. Development of Policies and Procedures a. Exhibits and Displays b. Confidentiality c. Bulletin Boards & Handouts d. Study Room Use e. Computer Use f. Other There was a general discussion regarding these policies. Director Mary Rodne will present policies at the next Board meeting. VI. DISCUSSION AND CONSIDERATION OF THE COLLEYVILLE ROTARY CLUB ANNUAL EVENT There was a general discussion regarding the event. The Board decided to refer the Rotary Club to the Friends of the Library and the Library Foundation for further discussion. VII. CITY HALL AND LIBRARY CONUSTRUCTION UPDATE Staff gave an overview of the City Hall and Library construction project. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY UPDATE Carol Wollin President of the Friends of the Colleyville Public Library gave an update of the Friends of Library scheduled events and a grant the Friends received from Verizon. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION UPDATE Mayor Pro Tern Ginny Tigue gave an overview of the Colleyville Public Library Foundation's activities. X. SUGGESTED ITEMS FOR FUTURE MEETINGS The Board requested that a tour of the Library construction site be added to the next agenda. XI. ADJOURN: A motion was made by Mary Ann Nicholson, seconded by Nancy Eytcheson to adjourn the meeting. Motion approved. The meeting of the Colleyville Library Board was adjourned at 8:25 p.m. MEMORANDUM TO: Dianne McWethy, Deputy City Manager FROM: Mary E. Rodne, Library Director DATE: April 14, 2003 SUBJECT: Proposed Colleyville Public Library Circulation Policy In preparation of the Circulation Policy, staff reviewed comparable policies of local libraries. General basic guidelines included in most policies of libraries in this area were included in this policy. For this policy, several decisions have to be made. These include: loan periods for materials, item check out limits and fee charges. In consideration of the above, staff developed two charts: Circulation Materials Restrictions and Replacement and Processing Fees. In developing contents of these charts staff considered the following: ➢ Fees and circulation loan periods of area libraries ➢ Proposed collection size of the Colleyville Public Library On the basis of the above, staff proposed the attached Circulation Policy for consideration. COLLEYVILLE PUBLIC LIBRARY CIRCULATION POLICIES ❑ BORROWING PRIVILEGES • ELIGIBILITY TO BORROW Individuals presenting valid Colleyville Public Library cards are eligible to borrow materials from the Colleyville Public Library when the following conditions are met: 1. No materials, which are more than one circulation period overdue on their card. 2. No outstanding fines in excess of the set threshold (Appendix A). The library staff may not waive these regulations without the specific permission of the Library Director or his/her designee; however, the patron may request and receive a 24-hour hold on the item(s) he or she wishes to check out to allow the patron to correct the situation, which has resulted in loss of eligibility to borrow. Waiver of these regulations will be granted only if proof of mitigating circumstances and proof of attempts to correct the situation are presented to the Circulation Supervisor or his/her designee. ❑ LOAN PERIODS The library's basic loan period is 14 days. Materials excepted from the basic loan period may have loan periods of 3 and 7 days (Appendix A). Upon a patron's request, extended loan periods for vacations may be made at the discretion of a circulation staff member. Materials secured for a patron on Interlibrary Loan are governed by the circulation policies of the home library and must be returned to the home library on time. ❑ LIMITS ON BORROWING The library reserves the right to limit the number of items in any one subject area of in any one medium that may be checked out to an individual patron, on the basis of perceived demand for materials on that particular subject or in that particular medium (Appendix A). Circulation Policy Page 1 of 3 04/14/03 ❑ RENEWALS Most materials may be renewed, in person, by calling the Circulation Department or online by using the patron's library card number and Personal Identification Number (PIN). Library materials not reserved by another patron may be renewed for additional loan periods (Appendix B). Materials that are on reserve for another patron may not be renewed. Overdue materials will not be renewed without payment of any overdue fines. Interlibrary Loan materials that are overdue cannot be renewed. ❑ SELF-CHECK SERVICE The Library has one self-check out station that allows patrons in good standing to check out materials themselves. ❑ DRIVE — UP WINDOW SERVICE The library has a drive-up window available for picking up reserve or requested materials during library operational hours. For this service, patrons need to call ahead and request staff to retrieve materials for window pick-up. ❑ MATERIAL RETURNS The library has walk—up material returns inside the library and drive-up material returns outside the library. Patrons will be credited with the return of the item on the day it is put in the return. Items returned on a day the library is closed will be checked in the next day that the library is open. ❑ OVERDUES Materials returned after their due date will be assessed an overdue fine (Appendix A) for each day the library was open between the due date and date of return. Fines will not exceed the replacement cost of each overdue item, or the fine threshold, whichever is lower. Overdue notices will be sent out on the following schedule: 1st notice: after materials are 7 days overdue. 2nd notice: after materials are 14 days overdue. 3rd notice: after materials are 21 days overdue 4th notice: after materials are 28 days overdue. If the materials are not returned one week after the 4th notice is mailed, the patron will receive a letter revoking their borrowing privileges. Circulation Policy Page 2 of 3 04/14/03 ❑ DELINQUENT PATRONS All borrowing privileges will be suspended if a patron accumulates fines in excess of the Library's threshold (Appendix A), or has unreturned materials for a period exceeding 28 days. Borrowing privileges shall be reinstated upon return of the materials and payment of the accumulated fees, or the payment of the replacement cost of the material. ❑ LOST AND DAMAGED MATERIAL Borrowers are liable for the replacement cost of any library material lost, damaged or not returned. The charge for replacement shall be the cost of the material as noted in the item record of the Colleyville Public Library Online Catalog. A processing charge (Appendix B) will be added to all items. Items not listed in Library replacement sources will be charged a set fee (Appendix B). Borrowers who replace lost or damaged material with an exact copy will be charged a re-cataloging fee (Appendix B). Library staff will determine if the replaced material is an acceptable match. When material is returned with parts missing, the patron is responsible for the cost of the part (Appendix B). If the part is unavailable, the patron is liable for the replacement cost of the original material, plus a processing fee. ❑ LOST AND PAID If a patron recovers library material that has been lost and paid for within one (1) month, the library will refund the cost of the material minus the processing fee. The returned material and the dated receipt of payment must be presented at the time of refund. Circulation Policy Page 3 of 3 04/14/03 APPENDIX A COLLEYVILLE PUBLIC LIBRARY CIRCULATING MATERIALS RESTRICTIONS MATERIALS LOAN PERIOD LIMITS FEES/FINES* RENEWAL LIMITS** Fiction Books 14 days 5 .10 — .25 per day 3 Non-Fiction Books 14 days 3 per subject .10 — .25 per day 3 Best Sellers 7 or14 days 5 .10 — .25 per day 3 Magazines 7 days 3 per title .10 — .25 per day 3 Pamphlets 14 days 5 .10 — .25 per day 3 Feature Length 3 days 3 $1.00 per day fine 3 DVDs (60 min+) Educational /DVDs 14 days 5 .10 — .25 per day 3 Children's DVDs 7 days 5 .10 — .25 per day 3 (under 60 min.) Compact Discs 7 days 5 .10 — .25 per day 3 J Kits 14 days 3 .10 — .25 per day 3 Books on Compact 14 days 3 .10 — .25 per day 3 Disc J Holiday books 7 days varies by .10 — .25 per day 0 during Holiday Holiday *Overdue fines threshold is $5.00. ** Renewals are allowed when materials are not on reserve for another patron. Appendix A:Circulating Materials Restrictions 0414/03 APPENDIX B COLLEYVILLE PUBLIC LIBRARY REPLACEMENT AND PROCESSING FEES MATERIALS ITEM COST PROCESSING FEE* Library Card $2.00 $0.00 Book Cost of item $5.00 Trade paperback book Cost of item $5.00 Paperback book Cost of item $2.00 Magazine Cost of item $2.00 Compact Disc Cost of item $5.00 Lost Insert Cost of item $1.00 Book on CD Cost of item $5.00 Lost/damaged CD Cost of single CD $1.00 DVD Current cost of item $5.00 Audio-visual material containers Current cost of item $5.00 Bar Codes/RFID tags $1.00 $0.00 ITEMS NOT LISTED IN LIBRARY REPLACEMENT SOURCES ITEM COST PROCESSING FEE* Children's book $20.00 $5.00 Adult hard cover book $25.00 $5.00 Trade paperback book $15.00 $5.00 Paperback book $10.00 $5.00 DVD/CD $20.00 $5.00 *If a replacement is purchased by the patron, the processing cost is $10.00 Appendix B:Replacement and Processing fees Page 1 of 2 04/14/03 MEMORANDUM TO: Dianne McWethy, Deputy City Manager FROM: Mary E. Rodne, Library Director DATE: April 14, 2003 SUBJECT: Proposed Colleyville Public Library Patron Use Policy In preparation of the Patron Use Policy, staff reviewed numerous comparable policies of libraries both locally and nationally. General basic guidelines included in most policies and items applicable to library service in this area were incorporated into this policy. For this policy, two decisions have to be made that will impact Colleyville Public Library service. These include: non-resident fee charges and the level of participation for this library in the Texas State Library TexShare program. Staff conducted a survey of participation levels of area libraries and reviewed the Lone Star Libraries and TexShare Library program guidelines. (see attached) In consideration of the above staff included a no non-resident fee policy and a full level TexShare card participation for the following reasons: ➢ The Colleyville Public Library will be eligible for more State grant funds ➢ Full participation enhances service to Colleyville residents ➢ Facilitates library usage for students who attend schools in Colleyville but reside elsewhere. ➢ State grant revenues may be greater than non-resident fee revenues On the basis of the above, staff proposed the attached Patron Use Policy for consideration. COLLEYVILLE PUBLIC LIBRARY PATRON USE OF THE LIBRARY ❑ GENERAL INTENT It is a goal of the Colleyville Public Library to provide access to print and non- print material to satisfy the diverse informational, educational and recreational interests of the residents of the City of Colleyville. To insure the greatest degree of access to the greatest number of the library's registered borrowers (and others who may use the library's collection and resources as a condition of the library's participation in cooperative regional and state library networks), while providing the greatest degree of control over the library's resources, these rules and policies for the use of the library's collections and resources are established. ❑ ACCESS TO RECORDS • CONFIDENTIALITY It is the policy of the library, regarding circulation of books and other materials to individual borrowers, to respect the confidential nature of the library user's identification with specific materials, and his right to privacy. Records of this library, which identify or serve to identify a person who requests, obtains, or uses library materials or services are confidential and are considered exempted from required disclosure under the Texas Open Records Act. No such record will be given out without a court order and approval of the City Attorney. The Colleyville Public Library does not make available lists of registered library patrons except in compliance with the law. • PATRON'S OWN RECORDS A patron's library account is private. A patron must grant written permission before other individuals may examine his or her records. Access to a patron's own records may be obtained by telephone or online if the patron supplies his or her library card number and can verify his or her identity by providing information that is consistent with information in the library's database. Patrons who wish to check out library material but have forgotten their library cards may ask staff to charge items to their cards and staff will comply if time allows staff to verify patrons' identities. Patron Use Policy Page 1 of 4 04/14/03 • MINORS The records of material checked out by minors are also protected by confidentiality laws; however, because parents or guardians are responsible by signed agreement with the library for materials checked out by minors in their care, the library will consider that minors have given consent to release of information to parents or guardians regarding overdue materials in consideration for the library card. Notices of overdue material shall be sent to the parent or guardian listing such overdue materials, but information regarding other materials checked out by minors will not be released unless permission is granted in writing. • CONFIDENTIALITY WAIVER The Library will consider that a patron has given consent to waive confidentiality and will release an item on hold if the patron provides his or her library card or the Library's notice of the availability of the item on hold to a person who staff can identify as a family member. ❑ REGISTRATION OF BORROWERS • RESIDENTS The Colleyville Public Library is a tax-supported public library. This means that people residing within the jurisdictional boundaries of the City of Colleyville pay City property taxes, which in part support the library. Those people who live within the jurisdictional boundaries of the City of Colleyville need pay no additional fee to be eligible to receive their first library card. Library cards are valid for three years and are nontransferable. The card may be renewed without additional fees, provided the library cardholder continues to reside within the jurisdictional boundaries of the City of Colleyville, has the expired card and is a patron in good standing. There is a fee to replace damaged, destroyed, lost, or stolen library cards. Adults wishing to register for a borrower's card, renew an expired borrower's card or replace a lost, stolen, damaged, or destroyed borrower's card at the Colleyville Public Library must complete and sign an application card and provide photo identification, which bears their current name and address. If the photo identification does not have a current address, one piece must be supplied from the residency list. Acceptable proofs of identification and residence are listed below. Patron Use Policy Page 2 of 4 04/14/03 IDENTIFICATION LIST Drivers License State Identification Card Student Identification Card Workplace Identification Card Military Identification Card Passport RESIDENCY LIST Current Utility Bill (i.e. Telephone, Gas, Electric, Water or Cable) Current Bank Statement Current Instructional Driver's Permit Current Real Estate Tax Bill • MINORS Youth, under the age of eighteen, must be accompanied by a parent or guardian when applying for a library card. The parent or guardian must supply acceptable adult identification as described above and sign the statement of responsibility for the library card at the time the library card is issued. • HOMEBOUND Colleyville residents who are permanently or temporarily disabled are entitled to monthly delivery of library materials. This service is also available to seniors without transportation. Patrons must have a valid Colleyville Public Library card. This service is available through the Adult Services Department. • NON-RESIDENTS The Colleyville Public Library participates in the Texas State Library Lone Star Libraries Program at the highest level and charges no non-resident fee. All residents of Texas may receive a Colleyville Public Library card free of charge upon competition of the application process established for residents. Non- resident cards are valid for one year. The card may be renewed according to the same guidelines established for residents. ❑ TEXSHARE CARD PROGRAM (OPTIONAL) The library participates in the Texas State Library TexShare Card program. The TexShare card program is a reciprocal borrowing program. It is designed to Patron Use Policy Page 3 of 4 04/14/03 allow the registered users of participating institutions to directly borrow materials from the libraries of other participating institutions. • RESIDENTS The Library will issue a TexShare card with a one year expiration date to a Colleyville Public Library Cardholder who has had a card for six (6) months or longer, is in good standing at the Colleyville Public Library, and is 18 years of age or older. Cards may be renewed with proper identification if the cardholder is in good standing. • NON-RESIDENTS TexShare borrowers from other libraries are eligible for privileges upon presentation of a valid TexShare card issued to them by their home library and a current valid photo ID with proof of current address. TexShare borrowers will be asked to fill out a Colleyville Public Library card application to be entered in the Colleyville Public Library System as a TexShare borrower. ❑ PATRON'S CHANGE OF ADDRESS All registered patrons of the Colleyville Public Library, whether Colleyville residents or registered non-resident borrowers, are required to inform the Colleyville Public Library of any change of address. If any time mail sent to a patron by the library is returned, or if the library learns by other means that the address on file is no longer accurate, the patron's library card will automatically be blocked. The patron will need to re-register. ❑ LOST, STOLEN AND DAMAGED CARDS If a library card is lost or stolen, a patron is responsible for all materials borrowed on the card until they have notified the Circulation Department. The patron will be required to re-register and pay a replacement fee. A replacement fee will be charged for a library card that must be reissued because it has been damaged and cannot be read by the library scanner. ❑ OWNERSHIP OF LIBRARY CARD All cards issued by the Colleyville Public Library remain the property of the Library and may be repossessed by the library for violation of library rules or other instances determined by the library's administration. ❑ APPEALS Anyone who believes that he/she has been unfairly denied a library card may appeal to the Library Director. Patron Use Policy Page 4 of 4 04/14/03 ., , LOAN STAR 3RARlE S Fact Sheet Background: Local communities are unable to provide the resources needed to meet the increasing library needs of their citizens. Local communities already provide almost 95%of library funding in Texas.As populations grow and needs for technology access and training increase, library budgets remain static. Particularly in rural and impoverished areas, public libraries are in a funding crisis. Loan Star Libraries,funded during the 77th Texas Legislature as a program of the Texas State Library and Archives Commission, increases our state's investment in public libraries. It makes available$2.9 million per year to strengthen public libraries statewide.This year, money provided by Loan Star Libraries will improve and expand library services in 525 Texas communities. One quarter of the funds appropriated for the program are divided equally among the eligible public libraries. The remaining three-quarters of the funds are distributed as a match on each local dollar spent for the operation and maintenance of the public library,with incentives to encourage libraries to offer statewide access.The following table encapsulates the grant formula and the three levels of funding. Non-Resident Fee Impact on Loan Star Libraries Grants Non-Resident Fee Status Base Grant Matching Grant (25%of Total (75%of Total Appropriation) Appropriation) No Non-Resident Fee 100% 100% TexShare Card Program Participant 100% 85% Non-Resident Fee and Non-Participant in the No Base Grant 75% TexShare Card Program Summary of Loan Star Libraries Grants in FY2003: • $2.9 million will be distributed in fall 2002, bringing the total amount given to libraries to$5.8 million since the program's inception last year. • 525 Texas public libraries will receive funding. • 78.5%, or 412 of 525, of the grantees charged no non-resident fees or dropped their fees. Based on the grant formula, these libraries receive the highest level of funding. • 81%of the grantees will receive a grant between $1,000 and$4,999. • The smallest grant awarded was$44. • The largest grant awarded was$302,281. Key Points: • Public libraries reach people at all stages of life, engaging infants to the elderly with specialized programs that enrich their lives and help them meet their personal goals. Loan Star Libraries expands each library's capacity to reach its community. • Strong libraries help communities meet their citizens'school,work, and lifelong learning needs. Loan Star Libraries provides funds directly to each eligible library. Local libraries can spend the funds however they wish,with few exceptions, to best meet the needs of their communities. '0 About one half of the adult population in Texas has low literacy levels. Loan Star Libraries funds can be used to implement more adult and family literacy classes and programs, as well as school and special needs tutoring, GED and ESL classes,workforce and technology training. Perhaps more than any other public institution, libraries help fight the inequity created by the digital divide. Currently, libraries cannot meet this growing need because they cannot afford to stay open enough hours each week to meet public demand, or to have enough qualified staff to offer extensive public computer training and reference services. Many libraries plan to use their Loan Star Libraries funds to expand their hours of operation. the complete program description, list of grantees and their award amounts, and Frequently Asked Questions on our ite: http://www.tsl.state.tx.us/Id/funding/loanstar/index.html cn z T I 0 m m co c xi r o m v I _ m -1 m m 0 D v z m = m 0 0 z z a I F r co 0 � 3CD C m' o m D z y ? = N coo 0 a o a (7) 0 z m c oc CD 3 - I I V1 `D D m O, .c oh 3 c, cn d m `° m z m `D `° z m x m m v, x a3 CO N CO O Cl Q. N co = -1 CD n z " Z '< n D o p ° C - v hh .c rn r y Z m O CA n P N Z N Z N Z Z N 0 0 - yy U1 N ■ Ul \ CJ1 - /r+ o D O D o D D oD Cl) M Cli O o o O -I Cr h-.l m C CD Z n 4 m y m D v C -D y y 0 Co 0 Co y C 0 0 D XI n D z TexShare Library Card Program FAQ Page 1 of 3 TEXAS STATE LIBRARY 8.. ARCHIVES COMMISSION WEB SITE 4 TexShare Library Card Program F.A.Q. ..�,.._._ Card Program F.A.Q.•Lending Policy Template•Library Lending Policies•Program Agreement •Programs and Participants•Statistics•Working Group TEXSHARE CARD FAQ 1.What will a TexShare Card provide my patrons? A TexShare card will provide your patrons the opportunity to borrow materials from participating TexShare libraries throughout the State of Texas.The goal of the TexShare Program is to improve library service to Texans. 2. How can my library sign up for the TexShare Card Program? Steps to participation: • Read the TexShare Card Program Agreement • Designate your TexShare Card Program Liaison • Complete the online application form . After you complete the form, a screen will appear that verifies the registration and gives you a registration code. Make a note of your code number. You will also see a link to the TexShare Card Program Participation Agreement form in Adobe format. • Print out the TexShare Card Program Participation Agreement form, Complete the information including the registration code. Be sure the form is signed and mail it to: Texas State Library LRS Division Texas State Library and Archives Commission 1201 Brazos, PO Box 12927 Austin,Texas 78711-2927 When the form is received you will be sent your initial supply of TexShare cards and brochures from the TexShare Coordinator 3.When may my library begin participating in the card program? Many academic library TexShare members currently participate in the card program and they may continue to do so as long as they submit a new signed participation form and update their lending policies by August 1, 2000. Public libraries may begin participating August 1, 2000. 4.What should I consider when preparing my library lending policy for the Card Program? The agreement encourages that lending policies for TexShare borrowers should be as close as possible to the borrowing privileges the lending library extends to its own borrowers. Each library establishes its own lending policies for TexShare borrowers; lending policies may vary depending on TexShare borrower status(Staff, Faculty, Graduate Student, Undergraduate Student, Public).These are the statuses that will be indicated by libraries on the"borrower status" line on the TexShare card. Although only one status, "public,"will be indicated on the card itself, lending libraries may distinguish in their lending policies between youth and adult borrowers. Because libraries use different ages to define youth borrowers,the definition of youth for lending purposes is determined by the lending library. The lending policy you have on the TexShare web site should indicate those definitions and distinctions(if any). In addition, some participating libraries place a restriction on the number of items a TexShare borrower may rhark it at a times Tha tamnlata will niiirla von thrrnrnh hasir.lanriinn nnlir.v rmmnnnants Tha rrrrrant lanriinn http://www.texshare.edu/programs/card/faq.html 4/7/03 TexShare Library Card Program FAQ Page 2 of 3 policies of participating libraries can be viewed at http:www,TexShare.edu/programs/card/circpol/index,html. 5.Where will I get the necessary cards and brochures? The TexShare Coordinator will send you an initial supply of TexShare cards and brochures upon receipt of the signed agreement and lending policy template.You will let her know how many you need.Additional supplies are provided free-of-charge as needed. 6. How do I issue a TexShare card? The applicant must be a registered patron or staff member at your library. Do not issue cards to patrons with outstanding fines or fees. You may want to consider requiring a minimum period of regular library use such as six months before a TexShare card is issued.The TexShare card must include an expiration date,which cannot exceed one year from the date of issuance but could be for a shorter period.You are only responsible for the use of the card by the TexShare borrower for this period.These decisions are internal policy decisions of the issuing library.The TexShare card is designed as a service to offer your patrons, not as a card to be distributed automatically to all registered users. 7. How will my library check out a book on a TexShare card? The user must present the TexShare card from their home library and a photo ID (driver's license,Texas ID, college ID, etc). Check the expiration date on the card. Most libraries will then issue one of their own library cards with a TexShare borrower designation or validate the TexShare card with a barcode and enter information on the user into the computer. 8.What kind of statistics must I keep for the TexShare card program? The card program requires that you keep the statistics identified in the card agreement indicating amount of use, number of borrowers and value of lost items.This information is critical to evaluating the program statewide. Most libraries using automated systems set up a TexShare user category that helps track borrowers and use. Annually each September these statistics must be reported to the TexShare Coordinator at the State Library: texshare@tsl.state.tx.us 9.What do I do if a TexShare user does not return one of my books? Contact the TexShare Card Program liaison of the library that issued the card and provide the following information: patron's name, social security number if available, items overdue, cost of items, date due. Advise the liaison of the home library as soon as the patron returns the books or pays for them. 10.What do I do when a TexShare library reports that one of my TexShare borrowers has not returned a book? Notify the borrower of the items overdue, cost of the items, date due and that borrowing privileges have been suspended until the situation is resolved either through return of the items or payment for them. The lending library will notify the home library if the items are returned or payment received. If the items still have not been returned or paid for after six months,the home library must pay the lending library for the lost items and may pursue collection from the borrower. 11.What if I have further questions or comments? If you have further questions about the TexShare Card Program contact the TexShare Coordinator, phone 512- 463-0188, or Jay Clark, Chair of the TexShare Card Working Group:jay.clark @sjcd.edu , phone 281-476-1850. f.--.'1 back to top home oomments search policies& dis�-iaimers http://www.texshare.edu/programs/card/faq.html 4/7/03 TexShare Library Card Program FAQ Page 3 of 3 TEXSHARE WEB SITE TEXT LINKS Home I Academic Library Databases I Public Library Databases I Card Program I Courier Service I Education Services Interlibrary Loan I TexTreasures I Advisory Board I Contact Information I Library Catalogs I Mailing Lists I Statistics Working Groups I About TexShare I Eligibility I FAQ's I Library User Info TEXAS STATE LIBRARY WEB SITE TEXT LINKS Agency Info I Calendar I General Interest I Librarians I Govt Agencies I Catalogs&Searches I Publications I News TRAILTexas State Library Home Page Contact Us I Site Index I Policies&Disclaimers Page last modified:August 28, 2002 http://www.texshare.edu/programs/card/faq.html 4/7/03 TexShare Card Program Page 1 of 1 TEXAS STATE LIBRARY & ARCHIVES COMMISSION WEB SITE aye t�, ✓_.. 3.Et_t.K,. t I _ E �ke�3' f b$ Card Program *Al Home Tex Share Services The TexShare card program is a reciprocal borrowing program. It is designed to allow the registered users of participating institutions to directly borrow Online Resources. materials from the libraries of other participating institutions.Those libraries Academic Library that choose to participate sign a form stating they agree to honor the Card n Public Library Program Agreement,which specifies the roles and responsibilities of the home Card Program and lending libraries,and library patrons. Registered users must obtain a Courier Service TexShare Card from their home institution before they are able to check out Education Services materials from other participating institutions. InterLibrary Loan TexTreasures Member Patron information about the Card Program: Information Advisory Board Information for Libraries joining the Card Program: Communication Plan Contact TexStaare Libraries& Catalogs ■Card Program F.A.Q. Mailing Lists ■Card Program Agreement Statistics •Card Program Application And Lending Policy Template Working Groups General information Important Card Program Links: About To are •Report TexShare Card Statistics for FY 2002 Eligibility •Update Your Lending Policy F.A.Ct's Library User Info •Library Lending Policies Search TexShare ▪All Libraries in the Card Program •Public Libraries in the Card Program •Card Program Working Gro> •Statistics For additional information please contact the TexShare Coordinator, or members of the Card Program Working Group. back to top N-i O.. 4+ F,rides,&: home comments search dsdaimers TEXSHARE WEB SITE TEXT LINKS Home I Academic Library Databases I Public Library Databases I Card Program I Courier Service I Education Services Interlibrary Loan I TexTreasures I Advisory Board I Contact Information I Library Catalogs I Mailing Lists I Statistics Working Groups I About TexShare I Eligibility ( FAQ's I Library User Info TEXAS STATE LIBRARY WEB SITE TEXT LINKS Agency Info 1 Calendar I General Interest I Librarians I Govt Agencies I Catalogs&Searches ( Publications I News TRAIL Texas State Library Home Page I Contact Us I Site Index I Policies&Disclaimers Page last modified: December 4,2002 http://www.texshare.edu/programs/card/index.html 4/7/03 TexShare Library Card Program FAQ Page 1 of 3 TEXAS STATE LIBRARY & ARCHIVES COMMISSION WEB SITE Card Program Card Program F.A.Q.•TexShare Card Program Application•Library Lending Policies TEXSHARE LIBRARY CARD PROGRAM AGREEMENT Introduction The TexShare libraries, adopting a common goal to promote and facilitate access to information, communication, and research among their communities,will extend free reciprocal borrowing privileges to each other's patrons, so they may have direct, personal access to materials that are not available at the home library. The covenants listed below are intended to accomplish this goal.This Agreement became effective March 10, 2000. Several points should be emphasized before the covenants of this Agreement are set forth: The covenants are intended to be minimums.Any TexShare library is free to expand the privileges it wishes to offer, but it should not do so in the expectation that other libraries will do likewise. This Agreement is not intended to supplant other agreements between or among libraries, nor is it intended to be the only agreement of this kind which is permitted between or among libraries of like interest or common concern. It is hoped that the on site privileges extended to a borrower from another library will be as close as possible to the privileges the lending library extends to its own borrowers. This Agreement should in no way be interpreted as conferring rights on any borrower.The agreement is for privileges that may be revoked at any time by the borrower's home library or withheld by the lending library. THE AGREEMENT 1. SCOPE A.The libraries to which this Agreement applies are the main and branch libraries constituting each TexShare library. B.The individuals to which this Agreement applies are the patrons of each participating TexShare library. C. The term patron refers to individuals identified and/or defined as such by their home library. 2. PRIVILEGES An eligible patron of a TexShare library may use the collections of any TexShare library on site, and, upon completion of the borrower's agreement and with proper identification, borrow materials that they may take away with them.Any individual known to have outstanding charges at his/her home library may be denied the right to participate in the TexShare Card program. Participating libraries have agreed to honor the TexShare card. While libraries may implement their own policies and procedures for lending to TexShare borrowers, and may set different lending policies for these categories of users(public, undergraduate student, graduate student,faculty, staff), participants may not establish policies which have the effect of prohibiting use by patrons from any type of TexShare member library(academic or public). 3. RESPONSIBILITIES OF BORROWERS http://www.texshare.edu/programs/card/cardagreement.html 4/7/03 TexShare Library Card Program FAQ Page 2 of 3 Eligible patrons will: A. Obtain and sign the TexShare Card which constitutes the agreement specifying the privileges and obligations associated with participation in the program and agree to comply with the terms and conditions of participation set out in the borrower's agreement. B. Present appropriate identification as required by this Agreement and the lending library. C. Observe the regulations of the lending library. D. Return materials in person or by first class, insured mail within the loan period prescribed by the lending library. E. Return materials immediately in person or by a form of priority mail if recalled by the lending library. F. Pay fines or any other charges assessed by the lending library, including, but not limited to, charges incurred as the result of late return, damage, or loss of materials. Surrender the TexShare Card to TexShare library staff if requested. 4. RESPONSIBILITIES OF LIBRARIES A. Each library will maintain on the TexShare WEB a current record of privileges and limitations applicable to this Agreement, including collections or types of materials not subject to the borrowing privileges conferred under this Agreement, so a prospective borrower may become acquainted with the regulations of the lending library. B. Eligible borrowers may request from their home library an authorized TexShare Card to present as identification at other TexShare libraries. Libraries may refuse to issue TexShare Cards to borrowers with outstanding charges at their home library or outstanding charges at any other TexShare library. C. Lending libraries will take available and appropriate actions, including timely notification to the home library, to recover payment from delinquent borrowers. D. Home libraries will employ available and appropriate means to recover payment from borrowers if lending libraries are unsuccessful in recovering such charges. Home libraries will take appropriate action with regard to delinquent borrowers, including suspension of privileges extended under this agreement or any other measures deemed appropriate and consistent with local library practice. E. If lending libraries fail to receive payment from borrowers for lost or damaged materials, home libraries will reimburse lending libraries for obligations outstanding longer than six months. Reimbursement will cover the cost of materials only. 5. IDENTIFICATION OF ELIGIBLE BORROWERS Identification of patrons eligible for privileges under this Agreement will be by a TexShare Card.The expiration date is set by the home library, but is not to exceed one year from date of issuance.The card will be signed by the director of the home library(or his/her designee) and the borrower. The lending library may also require other identification and may issue its own identification card to be used in conjunction with the TexShare Card. Borrowed items lent by the lending library after the expiration date established by the home library are the responsibility of the lending library. 6. LIAISON AND PROBLEM RESOLUTION Each library will appoint a liaison for the TexShare Library Card Program. Duties of the liaison include promoting the program locally, making available copies of the program's guidelines and other information, insuring that the library's policies with regard to this program are maintained on the TexShare Web, maintaining a supply of TexShare Cards, administering the program at the library, and resolving individual problems. Problems or issues of a broader scope should be resolved among library directors or their designees. http://www.texshare.eduiprograms/card/cardagreement.html 4/7/03 TexShare Library Card Program FAQ Page 3 of 3 7. REVIEW AND ASSESSMENT Each library will maintain, to the extent possible,the following statistics: • Number of TexShare cards issued. • Number of items circulated to TexShare card visitors. • Number of TexShare visitors registered for borrower privileges. • Total number of your library's materials that patrons from other libraries lost and paid for. • Total dollar value of these materials. • Total number of your library's materials lost by patrons that other libraries reimbursed your library for. • Total dollar value of these materials. • Total number of other libraries'materials that patrons of your library lost. • Total dollar value that your library paid to other libraries for these materials. This information will be reported annually to TexShare staff who will compile these statistics and issue reports on program use on an annual basis. This Agreement will be reviewed annually by the appropriate TexShare Working Group. This group will make recommendations to TexShare staff on any needed modifications to the program. Click Here to Continue the Card Program Application Process 4�.8 pocIF03 eS& back to top home comTents search dsdaimer s TEXSHARE WEB SITE TEXT LINKS Home I Academic Library Databases I Public Library Databases I Card Program I Courier Service I Education Services I Interlibrary Loan ( TexTreasures I Advisory Board I Contact Information I Library Catalogs I Mailing Lists I Statistics I Working Groups I About TexShare I Eligibility I FAQ's I Library User Info TEXAS STATE LIBRARY WEB SITE TEXT LINKS Agency Info I Calendar I General Interest I Librarians I Govt Agencies I Catalogs&Searches I Publications I News TRAILTexas State Library Home Page I Contact Us I Site Index I Policies&Disclaimers Page last modified: October 14, 2002 http://www.texshare.edu/programs/card/cardagreement.html 4/7/03 TexShare Library Card Program FAQ Page 1 of 2 TEXAS STATE LIBRARY & ARCHIVES COMMISSION WEB SITE a� ., i�rs r��,f ,ab,rz t3(e°.. sv� � L � _.. _ k� r r�e.fl: .) sal . .z: e<!s�� i ��t3 �.�3t> r i �3, €= RY 1 Card Program Card Program TexShare Card Information For Patrons The TexShare Card allows you to have direct access to books and other library materials that aren't available at your local academic or public libraries. The TexShare Card does not grant access to the TexShare Databases.You do not need a TexShare Card in order to access the databases.They are two separate programs, and libraries may choose to participate in both programs, or choose to participate in only one or the other. Be sure to check with your library to see if they participate in the TexShare Card Program, or check this page for more information. Eligibility To be eligible for the TexShare Card Program, you must: • Be a user in good standing at your home library in order to participate. Your home library is the library that you are eligible to use for library services.The TexShare card is a privilege for those who can use library services in a responsible manner. • Present valid identification along with the TexShare Card in order to borrow materials from participating TexShare libraries. • Agree to return materials to the library from which they were borrowed , not to your home library. • return materials in person or by other methods outlined in the library's lending policy. • Be responsible for any charges for late, damaged, or lost materials. Lending policies are made by the individual libraries that participate in the TexShare Card program. Because of this, lending policies may vary from library to library. Be sure to check the lending policies for the library you wish to use. How you can participate: To take Advantage of the TexShare Card Program,follow these simple steps: 1. Register for and receive a TexShare card from your home library. 2. Consult the TexShare web site to see the list of libraries which participate and the specific lending policies of the library you wish to visit. 3. Present your TexShare card at the reciprocating library's circulation desk to activate your checkout privileges. You will be required to show a photo ID 4. Check out the books or other materials at the circulation desk. It is your responsibility to take care of your borrowed materials and return them on time. back to m top home coments search policies& disdaimers http://www.texshare.edu/programs/card/patroninfo.html 4/7/03 TexShare Library Card Program FAQ Page 2 of 2 TEXSHARE WEB SITE TEXT LINKS Home Academic Library Databases I Public Library Databases I Card Program I Courier Service( Education Services I Interlibrary Loan I TexTreasures Advisory Board I Contact Information I Library Catalogs I Mailing Lists I Statistics Working Groups I About TexShare I Eligibility I FAQ's I Library User Info TEXAS STATE LIBRARY WEB SITE TEXT LINKS Agency Info I Calendar I General Interest I Librarians I Govt Agencies I Catalogs&Searches I Publications I News I TRAILTexas State Library Home Page I Contact Us I Site Index I Policies&Disclaimers Page last modified: November 21, 2002 http://www.texshare.edu/programs/card/patroninfo.html 4/7/03 MEMORANDUM TO: Dianne McWethy, Deputy City Manager FROM: Mary E. Rodne, Library Director DATE: April 14, 2003 SUBJECT: Proposed Colleyville Public Library Operating Hours In preparation for planning proposed operating hours for the Colleyville Public Library, staff prepared a comparison chart of local library hours (see attached), and reviewed the library operating hours goal, and proposed staff budgeted for the FY 2004 budget. In preparing the proposed operating hours, staff considered the following: ➢ Maintaining operational goal of 48 hours per week ➢ Providing professional library services for all patrons during operational hours within personnel resources ➢ Maintaining consistency for hours of operation to facilitate patron use ➢ Establishing a schedule, which includes both evening and weekend hours, within personnel resources On the basis of the above, staff proposed the attached operational schedule for consideration. 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