Loading...
HomeMy WebLinkAboutLibrary Board-Agenda Packets-3/11/2013 (19) CItY of Siivjtfriaall1 II r Texas PUBLIC NOTICE COLLEYVILLE LIBRARY BOARD AGENDA JANUARY 13, 2003 7:00 P.M. COLLEYVILLE CENTER 5301 RIVERWALK DRIVE I. Call to Order II. Approval of December 9, 2002 Minutes III. Development of Policies and Procedures a. Donations Policy b. Unattended Children c. Code of Conduct d. Confidentiality e. Exhibits and Displays f. Friends g. Foundation h. Other IV. Friends of the Colleyville Public Library Report V. Colleyville Public Library Foundation Report VI. Discussion and Consideration of the Colleyville Public Library Integrated Library System (ILS) VII. Colleyville Public Library Director Update VIII. City Hall and Library Construction Project Update IX. Suggested Items for Future Meetings X. Adjournment I certify that this notice was posted on the bulletin boards at City Hall on January 9, 2003tktatG4:30 p.m. Cynthia Singleton, TAcMe- --' 3_7 dic City Secretary P.O. BOX 185 COLLEYVILLE,TEXAS 76034 (817) 577-7575 COLLEYVILLE LIBRARY BOARD MINUTES December 9, 2002 I. CALL TO ORDER - The meeting of the Colleyville Library Board was called to order at 7:06 p.m. ROLL CALL - Members present: Vice Chair Carol Wollin, Pat Jones, Richard Roxburgh, Susan Barzelay and Caren Handleman. Members absent: Chair Gary Taraba, Nancy Eytcheson, Mary Ann Nicholson and Mary Alice Rippe. Ex-Officio Members absent: Mayor Donna Arp, Dr. Kevin Singer, Dr. Larry Darlage, Steve Jacobs, Ret Stansberger and Steve Banta. Council Liaisons absent: Mayor Pro Tern Ginny Tigue. Staff present: Dianne McWethy, Dixie Cawthorne and Cindy Martin. II. APPROVAL OF THE NOVEMBER 11, 2002, AS CORRECTED - A motion was made by Dick Roxburgh, seconded by Susan Barzelay to approve the November 11, 2002 minutes, as corrected. Motion approved. III. DEVELOPMENT OF POLICIES AND PROCEDURES a. Donations b. Unattended Children c. Code of Conduct d. Other General discussion ensured regarding the Donation, Unattended Children and Code of Conduct policies. There were no other policies discussed. Staff will update the policies, as amended by the Board, for consideration at the next meeting. The Board also requested that the following policies be presented for discussion at the next meeting: 1. Confidentiality 2. Exhibits and Displays 3. Friends of the Library 4. Foundation IV. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY UPDATE Carol Wollin President of the Colleyville Public Library gave an update of tthe Friends of Library scheduled events and provided an overview of the Verizon grant that was submitted on behalf of the Colleyville Public Library. V. COLLEYVILLE PUBLIC LIBRARY FOUNDATION UPDATE Dianne McWethy, Deputy City Manager, gave an update regarding the Colleyville Public Library Foundation. VI. DISCUSSION AND CONSIDERATION OF THE COLLEYVILLE PUBLIC LIBRARY INTEGRATED LIBRARY SYSTEM (ILS) Discussion ensured regarding the process related to the selection of an Integrated Library System (ILS). VII. COLLEYVILLE PUBLIC LIBRARY DIRECTOR UPDATE City staff reviewed the hiring process for the hiring of the Library Director. VIII. CITY HALL AND LIBRARY CONUSTRUCTION UPDATE City staff provided an overview of the construction of the city hall and library. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS There was no discussion on this item. X. ADJOURN: A motion was made by Caren Handleman, seconded by Pat Jones to adjourn the meeting. Motion approved. The meeting of the Colleyville Library Board was adjourned at 8:25. MEMORANDUM To: Colleyville Public Library Board From: Cindy Martin, Administrative Assistant V' Date: January 8, 2003 Subject: Library Policies and Procedures As a follow-up to the December 9, 2002 Library Board meeting, staff has drafted the following policies for your review: • Code of Conduct • Unattended Children • Donation Policy • Materials Donation Policy At the December meeting, there was general discussion regarding donation policy as it compares to other Colleyville departmental donation policy. Staff reviewed the current donation policy for Parks and Recreation and the Colleyville Center and modified the Library's donation policy to emulate the existing policies. After review of the donation policy, materials, such as books, tapes, etc., were not incorporated in the general donation policy; therefore, staff has drafted a materials donation policy to cover such donations. Additionally, the Board requested that the following policies be discussed at the January meeting: • Confidentiality • Exhibits and Displays • Friends of the Library • Foundation These policies have been attached for your review. If you have any questions, please contact me at 817.577.7589, ext. 201 or martinc @ci.colleyville.tx.us. Library Code of Conduct Statement of Purpose The purpose of this policy is to provide consistent guidance for the Colleyville Public Library Code of Conduct. Policy Statement To insure that all patrons may have considerate use of the Colleyville Public Library, appropriate behavior is expected. Violation of any of the following rules will result in a warning and/or expulsion from the property. Whenever necessary police will be contacted. The Library Director and supervisory staff have the authority to carry out all powers of this policy. 1. Shirts and shoes, sandals, or other appropriate footwear must be worn in the building for health and safety reasons. 2. The use of electronic devices (i.e. cell phones, pagers, electronic games, etc.) is not permitted in the library. 3. No loud talking or boisterous behavior (running, excessive seat changing, etc.) 4. No food or drink may be consumed in the library (except with prior approval of the Library Director). 5. No smoking or tobacco product use. 6. No destruction or mutilation of library property. 7. No personal modes of transportation (i.e. bicycles, rollerbiades, skateboards, scooters, etc.) are allowed in the library. 8. No conduct which is disruptive to the operation of the library, threatening to patrons, staff or library property, or otherwise in violation of any City ordinance or State law. 9. No solicitation. Cvaft Unattended Children Statement of Purpose The purpose of this policy is to provide consistent guidance for unattended children at the Colleyville Public Library. Policy Statement Parents are responsible for the behavior of their children while they are in the library. The Colleyville Public Library staff is committed to help children with activities related to the library. However, library staff cannot, nor is it their responsibility to serve as babysitters, teachers or disciplinarians. Violation of this policy is grounds for suspension of library privileges. Whenever advisable, the library will notify the parent or guardian of incidents involving an unattended child. Children under the age of 12 must be accompanied and directly supervised at all times by a parent, guardian, or other responsible caregiver. When the safety of an unattended child is in doubt, or the parent, guardian or responsible caregiver cannot be located or if the library is closing, library staff is authorized to call the police and stay with the child until the police arrive. From time to time the Colleyville Public Library schedules or provides programs, which are designed and suitable for attendance by children without parental supervision. Such program announcements will so indicate and if no indication is included then supervision is required. When so indicated, if the parent, guardian or caregiver intends to be absent, they must leave word at the circulation desk as to their whereabouts and, if possible, a phone number where they or a responsible adult can be contacted. Children over the age of 12 may use the library unattended by an adult, subject to other library rules and policies concerning behavior, conduct and demeanor. Donation Policy Statement of Purpose The purpose of the policy is to provide a consistent policy for the consideration of donations, excluding books and materials, to the Colleyville Public Library. Procedure I. Any person or organization making a donation to the Colleyville Public Library should submit a proposal, in writing, to the Library Director. II. The proposal should include a complete description of the donation, and, to the extent applicable, pictures and/or detailed drawings, preferred location of the donation, value of donation and any stipulations concerning the donation. III. The Library Director will review the proposal and make any comments and recommendations deemed necessary. IV. The Library Director will forward all donation proposals along with comments and recommendation to the Library Board via email. V. The Library Board will review the proposed donation and make their comment and recommendation, which will be forwarded to the City Council for final approval. VI. The City of Colleyville reserves the right to accept or reject any item submitted for approval. VII. The potential donor reserves the right to withdraw the proposed item at any time during the approval process. VIII. All item(s) will be considered for acceptance on an item by item basis. IX. All accepted donations to the Colleyville Public Library will become property of the City of Colleyville and will be used at the discretion of the City. X. All donations, on loan, to the Colleyville Public Library will remain the property of the donor. XI. Cash donations will be deposited into the Voluntary Library Fund. The Library Board will make recommendations to the City Council for the expenditure of these funds. Lip Materials Donation Policy Statement of Purpose The purpose of this policy is to provide consistent guidance for the consideration of materials donations to the Colleyville Public Library. Policy Statement For the purposes of this policy, materials are defined as books, encyclopedias, tapes, periodicals, newspapers and/or CDs. In accepting a gift of materials, the Library reserves the privilege of deciding whether item(s) donated should be added to the collection. Generally, the material will be judged by the same standards of selection as those applied to the purchase of new materials. The Colleyville Public Library accepts gift books with the understanding that books, which are useful to the library collection, will be retained, and other books disposed of in whatever manner the library director deems appropriate. The Library reserves the right to interfile gifts with other collections on the same subject, so that all collections are organized and classified according to the library standards for the best public service. The Colleyville Public Library reserves the right to accept or reject any item(s) submitted for approval. All item(s) will be considered for acceptance on an item by item basis. All accepted donations to the Colleyville Public Library will become the property of the Colleyville Public Library, and will be used at the discretion of the City. All gifts are accepted with the understanding that they may someday be sold or disposed of if necessary or in the best interest of the library. The library cannot commit itself to perpetually house any donation. The Library welcomes monetary contributions specifically for book purchases in memorial to or in honor of named individuals. For memorial books to the library, the Library may place within the book the name of the individual(s) and donor, if desired. In order that the Library can properly honor the generosity a special form to record the information is used and should be completed. Southlake Public Library Board Policies and Procedures Manual Policy: Exhibits and Display Cases Source: City Council Category: Administration Effective Date: September 4, 2001 Statement of Purpose The purpose of this policy is to provide consistent guidance for the Southlake Public Library staff in the use of exhibits and display cases. Policy Statement The Southlake Public Library limits the use of its exhibit spaces to library produced exhibits. Exhibits will be prepared by library staff to reflect topics of interest or potential interest to library visitors and will present a variety of ideas on issues of contemporary interest. Library staff may borrow items from individuals, local organizations, groups, or businesses to use in the display and may credit the lender. No library space is available for unsolicited exhibits. The library will take reasonable care to ensure the safety and security of items displayed, however the library has no insurance to cover exhibit items and assumes no responsibility in the event of loss, theft, or damage. Exhibitors are encouraged to insure items of value and will be required to sign a form that releases the library from responsibility for loss, damage, or destruction. Display of items in the library does not indicate endorsement of the issues, events, or services promoted by those materials. N:\Library Services\Library\Policies\Approved Exhibits&Display Cases Policy.doc DEPARTMENTAL PROCEDURES: LIBRARY PAGE 1 OF 1 SUBJECT NUMBER EFFECTIVE DATE LIB-0004 April 16, 1992 Exhibit, Display and REV SUPERSEDES 2/86 Public Bulletin Board Policy APPROVED BY Okeliell"64416v1 The "Exhibit and Display Waiver" (attached) must be signed by each person exhibiting items in the library. The library is responsible for soliciting the exhibit most appropriate for display. All offered exhibits are not necessarily worthy of exhibit space and need not be accepted for display. Public bulletin board space is available for publicizing events that are open to the general public and of interest to North Richland Hills residents. The Library Director reserves the right to accept or reject posters or flyers for the bulletin board based upon the following criteria: (1) controversial nature of material, (2) space available, (3) quality of item to be posted, (4) timeliness, (5) community interest in the event or program, and (6) commercial nature of event. Attachment (1) CITY OF NORTH RICHI AND HILLS AD-002 NORTH RICHLAND HILLS PUBLIC LIBRARY EXHIBIT AND DISPLAY WAIVER Thank you for sharing your exhibit with the people of North Richland Hills by placing it on display at the North Richland Hills Public Library. We do want you to understand the following conditions: All items placed in the library are done so at the owner's risk. The library assumes no responsibility for the preservation, protection, or possible damage or theft of any item displayed or exhibited. The library reserves the right to incorporate appropriate books or materials from the library's collection into the display. All displays and exhibits are subject to library approval. Most exhibits will be displayed for a period of four (4) weeks. The library reserves the right to extend or shorten this period. Items not removed after the agreed closing date will be stored at the library at the owner's risk. The library will be happy to publish the name of the exhibitor but cannot act as an agent. Price tags are prohibited on exhibited items. I understand and agree to the conditions regarding the placing of my display in the library. Date: Name: Address: Telephone # Opening Date of Exhibit: Closing Date of Exhibit: 01/92 Southlake Public Library Board Policies and Procedures Manual Policy: Confidentiality Source: Library Board Category: Administration Effective Date: January 2, 2001 Statement of Purpose The purpose of this policy is to provide consistent guidance for the Southlake Public Library staff in confidentiality. Policy Statement Records of this library which identify or serve to identify a person who requests, obtains, or uses library materials or services are confidential and are excepted from required disclosure under the Texas Open Records Act. F. VIDEO CASSETTES I IMPORTANT COPYRIGHT REGULATIONS Video cassettes provided by the Library are intended for HOME ENTERTAINMENT. They must not be shown where an admission fee or donation is charged. No part of a Library video cassette may be copied, duplicated, broadcast or telecast on commercial or educational radio or television, or on closed circuit, pay or community TV. This is a violation of copyright law. HOME USE ONLY also means that even performances in "semi-public" places such as clubs, churches, schools, factories, camps or other institutions are PUBLIC PERFORMANCES subject to copyright control. It is a VIOLATION of Federal Law to exhibit prerecorded video cassettes beyond the scope of the family and its social acquaintances regardless of whether or not admission is charged. Families are limited to checking out three titles per card at a time. Borrowers must be 17 years of age to check out videos from the collection unless their parents or guardians have signed the waiver on the juvenile's application card. Renewals will be accepted for informational video cassettes only. These may be renewed one time. Entertainment videos are available on a first-come, first-served basis only. No availability checking will be done over the phone for entertainment videos. Children under the age of 17 will not be allowed to check out "R" rated material without parent's consent. G. CONFIDENTIALITY OF LIBRARY RECORDS Personal information from a patron's record is confidential and will not be given out, including address, phone number, registration and circulation records. All records, formal and informal, relating to patron circulation of materials are considered to be confidential in nature based on "Confidentiality of Library Records," adopted by the Council of the American Library Association, January 20, 1971 and revised July 4, 1975 by the ALA Council and Senate Bill 360 . VIII. PROBLEM PATRON POLICY On the premises of the Keller Public Library any violation of federal or state statutes or local ordinances will be regarded as a violation of Library rules. 13 ATTORNEY GENERAL'S OPINION ON CONFIDENTIALITY OF RECORDS OPEN RECORDS DECISION NO. 100 Pursuant to section 7 of the Open Records Act, article 6252-17a, V.T.C.S., you have requested our decision as to whether information on the identity of persons who have checked out paintings from the Ector County Library is excepted from disclosure under section 3(a)(1)which excepts "information deemed confidential by law, either Constitutional, statutory, or by judicial decision." The request from city editor of the Odessa American asks: to look at all records pertaining to the fine art's lending library of art objects. I would like to know who has checked out art prints in the past, who has them checked out at this time, how many persons have paid fines for late returns and the amount of the fines. We understand your contention to be that only the identity of library patrons is excepted from disclosure, and that you do not object to disclosure of other requested information which does not identify individual patrons. No Texas statute makes library circulation records or the identity of library patrons confidential, and no judicial decision in this state, nor in other jurisdictions, has declared it confidential. However,we believe that the courts, if squarely faced with the issue,would hold that the First Amendment of the United States Constitution, which is applicable to the States through the Fourteenth Amendment, Gitlow v. New York, 268 U.S.652, 666 (1925), makes confidential that information in library circulation records which would disclose the identity of library patrons in connection with the material they have obtained from the library. • The first Amendment "necessarily protects the right to receive" information,Martin v. City of Struthers, 319 U.S. 141, 143 (1943). It protects the anonymity of the author, Talky v. California, 362 U.S. 60(1960); the 77 DEPARTMENTAL PROCEDURES: LIBRARY PAGE 1 OF 5 SUBJECT NUMBER EFFECTIVE DATE LIB-0045 January 20, 1994 Confidentiality Policy REV SUPERSEDES APPROVED BY Introduction: U The freedom to read encourages responsible citizenship and open debate in the marketplace of ideas. The beneficial objectives of a free democratic society will be promoted if citizens have, and are assured that they have, the freedom to read and the opportunity to consider all types of information. The First Amendment of the Constitution of the United States protects free speech and a free press. The Constitution of the State of Texas provides that "no law shall ever be passed curtailing the liberty of speech or of the press. " A corollary of those constitutional guarantees is the corresponding freedom to read what is written, hear what is spoken, and view other forms of expression without fear of intrusion, intimidation or reprisal. The guarantee of privacy for readers, hearers and viewers will ensure this freedom. The library is a central resource where information and differing points of view are available. Library users will be free to use the library and its materials and services without government, community, or individual interference. This library policy is pursuant to Vernon's Annotated Civil Statutes, Article 6252-17a, referred herein as the Texas Open Records Act, May 7, 1993 , 73rd Leg. , R. S. , ch. 98 , 1993 Tex. Sess. Law Serv. 187 (Vernon) (to be codified as an amendment to TEX. GOV. CODE ANN. sec. 552 . 122 (24) and sec. 552 . 123 (3) (g) ) , relating to making confidential a record that would identify a person who uses library services or materials. Polices Records of this library which identify or serve to identify a person who requests, obtains, or uses library materials or services are confiden- tial and are excepted from required disclosure under the Texas Open Records Act. Exceptions: Such records generally may be disclosed only if: a) The library determines that disclosure is reasonably necessary to the operation of the library and the records are not confidential under other state or federal law. b) The records are released to the person to whom the information relates; or to the person to whom the information relates has given permission, in writing, for the information to be released. c) The records are required under a valid court order or subpoena, as provided for under the provisions of the Texas Open Records Act. CITY OF NORTH RICHLAND HILLS AD-002 DEPARTMENTAL PROCEDURES: LIBRARY PAGE 2 OF 5 SUBJECT NUMBER EFFECTIVE DATE Confidentiality Policy LIB-0045 January 20, 1994 General Guidelines in Implementing This Policy:. Confidentiality of library records is a basic principle and ethical responsibility of librarianship. As a matter of policy or procedure, the library director will insure that: • He/she consults with the library's counsel to make counsel aware of policy and agree to its interpretation. • The library staff and library board are familiar with the confiden- tiality policy. • The library staff and governing body are familiar with the library confidentiality article of the Texas Open Records Act, the ALA Policy on Confidentiality of Library Records, and the ALA Statement on Professional Ethics. • The library adopts a written policy on confidentiality of library records. • The staff is familiar with and are required to follow the "specific guidelines" set forth below. Specific Guidelines in Implementing This Policy: Library Procedures Affect Confidentiality Law enforcement visits aside, be aware that library operating procedures have an impact on confidentiality. The following are recommendations to bring library procedures into compliance with the Texas Open Records Act, ALA's Statements on Professional Ethics and Policy on Confidentiality: • Avoid unnecessary records. Give careful consideration before creating written records pertaining to patron's use of library materials and/or services. • Records will be kept only as long as record retention requirements specify. • Eliminate any confidential information that may be on public view, e.g. , overdue notices or filled-request notices mailed on post- cards. Patrons may continue to receive such information via postcard if they give their written consent. Use reasonable care when providing patron information over the phone, e.g. , titles of interlibrary loans or books on hold; confirm patron identification. CITY OF NORTH RICHLAND HILLS AD-002A IDEPARTMENTAL PROCEDURES: LIBRARY PAGE 3 OF 5 SUBJECT NUMBER EFFECTIVE DATE Confidentiality Policy LIB-0045 January 20, 1994 Law Enforcement Visits: ste s to take when law enforcement officers visit: Recommended t:p i i • If a library employee or volunteer is approached by a law enforce- ment officer requesting information about a library user, he/she should immediately ask for identification and refer the officer to the library director or responsible officer of the institution. • The library director should meet with the law enforcement officer and a library colleague in the library. • Be cordial, and explain that libraries support the work of law enforcement agencies, and library ethical standards are not intended to be obstructionist; rather, affirm the importance of confidentiality of personally identifiable information in the context of First Amendment rights. Should an officer be persis- tent, state again that information is disclosed only on the presentation of a proper court order, and that the state law and the library's governing body firmly support this policy, and terminate the interview. Explain that it is a violation of the Texas Open Records Act (a misdemeanor) for the library to disclose confidential information. • The library director should provide a copy of the library's policy. Most important, the library director should state that personally identifiable information about library users is not available under any circumstances, except when a proper court order has been presented. • Keep in mind that a polite but firm response is the best way to deflect attempts at persuasion, coercion or misguided appeals to patriotism. When a law enforcement officer realizes that he/she simply will not succeed by such methods, most likely he/she will abandon the effort and take the appropriate course of action by providing the required court order to obtain access to the confi- dential information requested. • In response to appeal to patriotism (e.g. , "a good American wants to help us") , explain that as patriotic, good citizens, library administrators and library staff value First Amendment freedoms and the corresponding privacy rights of library users. • Do not misinform a law enforcement officer. However, without a court order, no person has independent authority to compel coopera- tion with an investigation or to require anyone to provide informa- tion deemed to be confidential. The best thing to say to an officer who has asked for confidential information is, "I'm sorry, but the Texas Open Records Act and my library ethics prohibit me from responding to your request. " Obtain the officer's name and badge number and notify your supervisor and the library's legal counsel of the incident. CITY OF NORTH RICHLAND HILLS AD-002A DEPARTMENTAL PROCEDURES: LIBRARY PAGE 4 OF 51 I SUBJECT NUMBER Confidentiality Policy EFFECTIVE DATE LIB-0045 ) January 20, 1994 • Report any threats or coercion to the library director and to the library's legal counsel. Repeated visits by law enforcement officers who have been informed that records will be released only upon receipt of a proper court order may constitute harassment or other grounds for legal action. In addition, the advice of legal counsel should be sought as to whether appropriate relief from such action should be requested from the court. • Before any action, refer any subpoena received to an appropriate legal counsel for review. If there is any defect in the subpoena including its form, the manner in which it was served upon the library, the breadth of its request for documents, or insufficient evidence that a showing of good cause has been made to the court, legal counsel will advise on the proper manner to deny the sub- poena. 1 • Through legal counsel, require that any defects in the subpoena be corrected before the appropriate records are released. The subpoena must be limited strictly to require release of only specifically identified records or documents. • Repeat the entire process, should the party requesting the informa- tion be required to submit a new subpoena. • The library's legal counsel and the library's director should review any information which may be produced in response to such a subpoena strictly and exclude any information which is arguably not covered by a proper subpoena. • In the event that the court rules that disclosure is required, request that the court issue an order that any information produced be kept strictly confidential and that it be used only for the limited purpose of the particular case. Sometimes these terms may be agreed to informally by the party seeking the information, but even if such an agreement is reached, it is better practice to require that this agreement be entered as a formal order of the court. • Develop a public information statement which may be distributed to interested members of the public, the news media, and law enforce- ment officers detailing the principles behind confidentiality. Such a statement should include an explanation of the chilling effect on First Amendment rights which would be caused by public access to personally identifiable information about library users. CITY OF NORTH RICHLAND HILLS AD-002A DEPARTMENTAL PROCEDURES: LIBRARY PAGE 5 OF 5 ; SUBJECT NUMBER EFFECTIVE DATE Confidentiality Policy LIB-0045 January 20, 1994 Concluding Comments: An individual's reading habits cannot be equated with his or her character or beliefs. The First Amendment does not apply only to pre- approved or popular beliefs. The First Amendment also guarantees the right to hold and espouse unpopular beliefs and ideas. The First Amendment protects dissent. The First Amendment protects against the imposition of a state- or community-approved orthodoxy as well as an enforced conformity to expression and belief. The First Amendment protects all American's rights to read and view information and decide for themselves their points of view and opinions. Attachments (4) ALA Policy on Confidentiality of Library Records ALA Statement on Professional Ethics Sample Subpoena Complete Open Records Act CITY OF NORTH RICHLAND MILLS AD-002A POLICY ON CONFIDENTIALITY OF LIBRARY RECORDS* The Council of the American Library Association strongly recommends that the responsible officers of each library, cooperative system,and consortium in the United States: 1. Formally adopt a policy which specifically recognizes its circulation records and other records identifying the names of library users to be confidential in nature. 2. Advise all librarians and library employees that such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power. 3. Resist the issuance or enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction. " • Note: See also ALA POLICY MANUAL 54.15 - CODE OF ETHICS, point #3, "Librarians must protect each user's right to privacy with respect to information sought or received, and materials consulted,borrowed, or acquired.' "Note: Point 3, above, means that upon� receipt of such process, order, or subpoena, the library's officers will consult with their legal counsel to determine if such process, order or subpoena is in proper form and if there is a showing of good cause for its issuance; if the process, order, or subpoena is not in proper form or if good cause has not been shown, they will insist that such defects be cured. Adopted January 20, 1971;Revised July 4, 1975, and July 2, 1986 by the ALA Council. Southlake Public Library Board Policies and Procedures Manual Policy: Friends of the Southlake Public Library Source: Library Board Category: Administration Effective Date: January 2, 2001 Statement of Purpose The purpose of this policy is to provide general guidance for the cooperative interaction between the Southlake Public Library and the Friends of the Southlake Public Library. Policy Statement The Friends of the Southlake Public Library is distinct and separate from the Library, and neither the Friends as an organization nor any member or participant thereof may assume any liability or take or authorize any act on behalf of the Southlake Public Library. The Friends of the Southlake Public Library provide assistance to the Library staff as needed and may undertake ongoing fundraising projects. Because the Friends of the Southlake Public Library is an organization comprised solely of volunteers distinct and separate from Library personnel, Library personnel shall not take direction, instruction, or supervision from the Friends, nor perform any duty or take any act on behalf of the Friends, except Library staff may act in an advisory capacity for Friends activities. Operating expenses of the Southlake Public Library are provided through the allocation of tax monies. Friends funds and Library funds shall not be commingled or integrated, except that monetary gifts from the Friends may be accepted by the Library Board whereupon said gifts shall become solely the funds of the Library but shall be expended for the specific purpose for which the gift or donation has been made. In the event the Southlake Public Library becomes the custodian of any Friends funds, those funds shall be kept as separate "funds" for audit and bookkeeping purposes. Complete advance information regarding all of the Friends of the Southlake Public Library activities on behalf of the Southlake Public Library shall be provided to the Library Administrator and the Library Board of the Southlake Public Library. Programs adopted by the Friends shall not be part of the budget of or funded by the Southlake Public Library. Southlake Public Library Board Policies and Procedures Manual Policy: Southlake Public Library Foundation Source: Library Board Category: Administration Effective Date: January 2, 2001 Statement of Purpose The purpose of this policy is to provide general guidance for the cooperative interaction between the Southlake Public Library and the Southlake Public Library Foundation. Policy Statement The Southlake Public Library Foundation is distinct and separate from the Library, and neither the Foundation as an organization nor any member or participant thereof may assume any liability or take or authorize any act on behalf of the Southlake Public Library. The Southlake Public Library Foundation shall be responsible for fundraising for long term capital improvements. Because the Southlake Public Library Foundation is an organization comprised solely of volunteers distinct and separate from Library personnel, Library personnel shall not take direction, instruction, or supervision from the Foundation, nor perform any duty or take any act on behalf of the Foundation. Operating expenses of the Southlake Public Library are provided through the allocation of tax monies. Foundation funds and Library funds shall not be commingled or integrated, except that monetary gifts from the Foundation may be accepted by the Library Board whereupon said gifts shall become solely the funds of the Library but shall be expended for the specific purpose for which the gift or donation has been made. In the event the Southlake Public Library becomes the custodian of any Foundation funds, those funds shall be kept as separate "funds" for audit and bookkeeping purposes. Complete advance information regarding all of the Southlake Public Library Foundation activities on behalf of the Southlake Public Library shall be provided to the Library Administrator and the Library Board of the Southlake Public Library. Activities adopted by the Foundation shall not be part of the budget of or funded by the Southlake Public Library.