HomeMy WebLinkAboutLibrary Board-Minutes-6/13/2022c� � �� °r
COLLE�YVILLE
_(�
Monday, June 13, 2022
6:00 p.m.
1. CALL TO ORDER
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Colleyville Public Library
110 Main Street
Chair Gary McPherson called the meeting of the Colleyville Library Board to order
at 6:06 p.m.
Present Board members: Vice-Chair Joan Roberts, Molly Skinner, Joseph Stout,
Kay Newton, Joy Fulton Lee; City Staff: Library Director Mary Rodne, Library
Community Events Coordinator Maria Hoefke
Absent Board Members: Pat Jones, Wanda Cotter, Denise Light
2. APPROVAL OF MINUTES
February 14, 2022
A motion was made by Molly Skinner and seconded by Kay Newton to approve the
February 12, 2022 minutes. The motion was approved unanimouslv.
3. REGULAR AGENDA ITEMS
3a Discussion of the Colleyville Public Library Long-Range Plan Update
Chair McPherson introduced Aaron Babcock of Hidell Associates Architects, who
updated the Board members on a proposed presentation to the Colleyville City
Council regarding the Colleyville Library Long-Range Plan. As a result of the
community survey conducted in December, 2021 and staff input, Babcock said
several priorities and recommendations would be made to the City Council. Among
them is increased access to the Library's digital collection as well as an after-hours
method for picking up hold materials. For example, a locker system either located
at the Library, other City facility, or public building, within the City, to collect or
pick up Library materials. Babcock also stated the survey indicated Library patrons
wanted increase access to the digital book collection. More specifically, with the
ability to use specific devices to access the Library's online offerings. Additionally,
the Library's budget for pay-per-use or specific titles online, is generally depleted
by the beginning of each month due to high demand. Babcock also said the survey
indicated a need for programming for older adults and trying to find topics and
City of Colleyville
Colleyville Library Board
MINUTES
�.. o, � �� , . _ ..... - .
Collevville Library Board Minutes June 13, 2022
areas they would be interested in attending. Other areas included developing a
public health response and other emergency planning guidelines; changing
technology needs as in how to charge different devices within the Library; an omni-
channel marketing plan utilizing several print or online methods; and the
replacement of some of the Library's furniture, specifically the eight-foot
community tables and the Library's book return/sorter system.
3b Discussion of Items for Future Agendas
Chair McPherson said the Long-Range Plan update would be a continued subject
matter for discussion as well as a marketing and communication plan.
REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics and programs for the month
of May 2022.
B. Donations:
Rodne reported that the Library had received a total of $14,860.91 in the months
of February through May. In February, the Library received a$10,000 donation
from the Robert J. and Helen H. Glaser Family Foundation for the Library's Summer
Reading Program; and $210.91 from Better World Books through the Friends of the
Colleyville Public Library. In March, the Library received $50 from Alam Ziq, a
patron, which was used to purchase books for the adult collection; and a$500
Grant from the Colleyville Lion's Club for the purchase of large print books. In April,
the Library received $100 from the Colleyville Garden Club for the purchase of
gardening books; and $500 from the Friends of the Library for the purchase of
Summer Reading Program prizes. In May, the Library received a$3,500 grant from
the Colleyville Woman's Club, which the Library will use to purchase VOX Talking
Books.
C. Programs:
Director Rodne provided an overview of the Library's programs and events from
February to April.
. � _ .. .,_:.
,: � .. _ , ,�_
Collevville Library Board Minutes June 13, 2022
Director Rodne noted that the early voting and Election Day in the Spring saw
additional foot traffic in the Library.
Additionally, Rodne reported that in May, Youth Services staff inembers were able
to visit the Colleyville schools and promote the Library's Summer Reading Program.
The staff visited O.C. Taylor Elementary, Colleyville Elementary, Glen Hope
Elementary, Bransford Elementary and Colleyville Montessori, for a total of 2,000
people reached. The Summer Reading Program, Read Y'all! launched and
participants are able to track their reading either online or use a paper brochure.
The Summer Reading Program will last seven weeks and the Finale is scheduled
from 5:30 - 8:30 PM, Friday, July 29. Additionally, the Library has become the
recipient of a grant from the Texas Commission on the Arts. The grant money will
be used to have a larger-than-life armadillo at the Finale. The armadillo is from the
Austin-based company, The Bike Zoo. The Library has returned to in-person Story
Times and has added some new programming, including Makey Place, Buckaroo
Builders and Family Art: Quick Draw on the Plaza. Family Movies on Friday as well
as Bounce Time have returned again for the Summer.
In Adult Programming, a new Craft & Chat program is being offered. Also, there is
an Author Luncheon planned for August 12, with author ]eff Guinn.
To date, the Summer Reading Program has 951 registered children, 17 teens, and
60 adults. The Kick-Off saw 630 people in attendance and all the Youth Service
Story Time programs are full with wait-lists.
Rodne reported that the Library experienced a flood from the second floor kitchen
in February and all repairs to the Colleyville Room, Meeting Room B, the Story Time
Room, and the storage room have all been repaired and completed just in time for
the Summer Reading Kick-Off.
Additionally, Rodne announced that the Library had submitted applications and
received two Texas Library Association awards. The Library worked with an intern
at the City of Colleyville on the award proposals. The Library was notified in the
Spring that the Library received the Texas Library Association's Branding Iron
Award for the 2021 Summer Reading Program as well as the Texas Library
Association's Benefactor Award for the Glaser Family Foundation. In April, Director
Mary Rodne and several members of the Library Foundation attended a Texas
Library Association luncheon in Fort Worth, at which an award was presented to
Robert and Christine Glaser. Also, both awards were featured in the June edition of
the Texas Library Association's magazine.
4b Friends of the Colleyville Public Library Report
Joan Roberts stated the Friends of the Library's annual meeting will be held
Tuesday, June 14 and will feature a technology talk with Jack Pawlowski, the
e _
Collevville Library Board Minutes June 13, 2022
Library's Circulation Information Services Librarian. Roberts also said the Friends
will be taking a'pause' during the Summer in accepting book donations. The
Friends have tried scheduling appointments with those with book donations,
however, donations continue to arrive at the Library. Due to space constraints this
year, with the Library sharing space with the Parks/Recreation and Senior Center,
there isn't an opportunity to accept more donations.
4c Colleyville Public Library Foundation Report
No Report.
4. ADJOURNMENT
A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library Board at 7:26 p.m. The motion was a�proved
unanimouslv.
APPROVED BY A VOTE OF 6 A YES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 8th
DAY OF Au ust.
Minutes taken and prepared by:
`�ia.u,o� �Q,�p
Maria Hoefke
Library Community Events Coordinator
� v _ �_ ._ . �_ .:�. _- , , _;. � _ �
. . - ' - . _,