HomeMy WebLinkAboutLibrary Board-Agenda Packets-8/8/2022City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, August 8, 2022
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
2. APPROVAL OF MINUTES
June 13, 2022
3. REGULAR AGENDA ITEMS
3a Colleyville Public Library Long-Range Plan Update
3b City of Colleyville Fiscal Year 2023 (FY23) budget update
3c Colleyville Public Library Fee Update
3d Approval to use the Voluntary Library Fund in Fiscal Year 2023, for
purchase of library materials, materials processing supplies, and
library programs, in an amount not to exceed $170,000
3e Discussion of Items for Future Agendas
4. REPORTS
4a Librarian's Report
4b Friends of the Colleyville Public Library Report
4c Colleyville Public Library Foundation Report
5. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday,
August 4, 2022 by 5:00 p.m.
Mary Rodne, Library Director
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting. Any matter on
this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
Colleyville Library Board Agenda August 8, 2022
City of Colleyville Page 2
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Library Assistant at least 48 hours in advance
at 817.503.1150, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 13, 2022
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Gary McPherson called the meeting of the Colleyville Library Board to order
at 6:06 p.m.
Present Board members: Vice-Chair Joan Roberts, Molly Skinner, Joseph Stout,
Kay Newton, Joy Fulton Lee; City Staff: Library Director Mary Rodne, Library
Community Events Coordinator Maria Hoefke
Absent Board Members: Pat Jones, Wanda Cotter, Denise Light
2. APPROVAL OF MINUTES
February 14, 2022
A motion was made by Molly Skinner and seconded by Kay Newton to approve the
February 12, 2022 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Discussion of the Colleyville Public Library Long-Range Plan Update
Chair McPherson introduced Aaron Babcock of Hidell Associates Architects, who
updated the Board members on a proposed presentation to the Colleyville City
Council regarding the Colleyville Library Long-Range Plan. As a result of the
community survey conducted in December, 2021 and staff input, Babcock said
several priorities and recommendations would be made to the City Council. Among
them is increased access to the Library’s digital collection as well as an after-hours
method for picking up hold materials. For example, a locker system either located
at the Library, other City facility, or public building, within the City, to collect or
pick up Library materials. Babcock also stated the survey indicated Library patrons
wanted increase access to the digital book collection. More specifically, with the
ability to use specific devices to access the Library’s online offerings. Additionally,
the Library’s budget for pay-per-use or specific titles online, is generally depleted
by the beginning of each month due to high demand. Babcock also said the survey
indicated a need for programming for older adults and trying to find topics and
Colleyville Library Board Minutes June 13, 2022
City of Colleyville Page 2
areas they would be interested in attending. Other areas included developing a
public health response and other emergency planning guidelines; changing
technology needs as in how to charge different devices within the Library; an omni-
channel marketing plan utilizing several print or online methods; and the
replacement of some of the Library’s furniture, specifically the eight-foot
community tables and the Library’s book return/sorter system.
3b Discussion of Items for Future Agendas
Chair McPherson said the Long-Range Plan update would be a continued subject
matter for discussion as well as a marketing and communication plan.
REPORTS
4a Librarian’s Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics and programs for the month
of May 2022.
B. Donations:
Rodne reported that the Library had received a total of $14,860.91 in the months
of February through May. In February, the Library received a $10,000 donation
from the Robert J. and Helen H. Glaser Family Foundation for the Library’s Summer
Reading Program; and $210.91 from Better World Books through the Friends of the
Colleyville Public Library. In March, the Library received $50 from Alam Ziq, a
patron, which was used to purchase books for the adult collection; and a $500
Grant from the Colleyville Lion’s Club for the purchase of large print books. In April,
the Library received $100 from the Colleyville Garden Club for the purchase of
gardening books; and $500 from the Friends of the Library for the purchase of
Summer Reading Program prizes. In May, the Library received a $3,500 grant from
the Colleyville Woman’s Club, which the Library will use to purchase VOX Talking
Books.
C. Programs:
Director Rodne provided an overview of the Library’s programs and events from
February to April.
Colleyville Library Board Minutes June 13, 2022
City of Colleyville Page 3
Director Rodne noted that the early voting and Election Day in the Spring saw
additional foot traffic in the Library.
Additionally, Rodne reported that in May, Youth Services staff members were able
to visit the Colleyville schools and promote the Library’s Summer Reading Program.
The staff visited O.C. Taylor Elementary, Colleyville Elementary, Glen Hope
Elementary, Bransford Elementary and Colleyville Montessori, for a total of 2,000
people reached. The Summer Reading Program, Read Y’all! launched and
participants are able to track their reading either online or use a paper brochure.
The Summer Reading Program will last seven weeks and the Finale is scheduled
from 5:30 – 8:30 PM, Friday, July 29. Additionally, the Library has become the
recipient of a grant from the Texas Commission on the Arts. The grant money will
be used to have a larger-than-life armadillo at the Finale. The armadillo is from the
Austin-based company, The Bike Zoo. The Library has returned to in-person Story
Times and has added some new programming, including Makey Place, Buckaroo
Builders and Family Art: Quick Draw on the Plaza. Family Movies on Friday as well
as Bounce Time have returned again for the Summer.
In Adult Programming, a new Craft & Chat program is being offered. Also, there is
an Author Luncheon planned for August 12, with author Jeff Guinn.
To date, the Summer Reading Program has 951 registered children, 17 teens, and
60 adults. The Kick-Off saw 630 people in attendance and all the Youth Service
Story Time programs are full with wait-lists.
Rodne reported that the Library experienced a flood from the second floor kitchen
in February and all repairs to the Colleyville Room, Meeting Room B, the Story Time
Room, and the storage room have all been repaired and completed just in time for
the Summer Reading Kick-Off.
Additionally, Rodne announced that the Library had submitted applications and
received two Texas Library Association awards. The Library worked with an intern
at the City of Colleyville on the award proposals. The Library was notified in the
Spring that the Library received the Texas Library Association’s Branding Iron
Award for the 2021 Summer Reading Program as well as the Texas Library
Association’s Benefactor Award for the Glaser Family Foundation. In April, Director
Mary Rodne and several members of the Library Foundation attended a Texas
Library Association luncheon in Fort Worth, at which an award was presented to
Robert and Christine Glaser. Also, both awards were featured in the June edition of
the Texas Library Association’s magazine.
4b Friends of the Colleyville Public Library Report
Joan Roberts stated the Friends of the Library’s annual meeting will be held
Tuesday, June 14 and will feature a technology talk with Jack Pawlowski, the
Colleyville Library Board Minutes June 13, 2022
City of Colleyville Page 4
Library’s Circulation Information Services Librarian. Roberts also said the Friends
will be taking a ‘pause’ during the Summer in accepting book donations. The
Friends have tried scheduling appointments with those with book donations,
however, donations continue to arrive at the Library. Due to space constraints this
year, with the Library sharing space with the Parks/Recreation and Senior Center,
there isn’t an opportunity to accept more donations.
4c Colleyville Public Library Foundation Report
No Report.
4. ADJOURNMENT
A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library Board at 7:26 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE_
DAY OF ______.
Minutes taken and prepared by:
Maria Hoefke
Library Community Events Coordinator
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 8/8/2022 Number
Type Regular Agenda Items
Department Library
Title
Colleyville Public Library Long-Range Plan Update
Explanation
Library Director Mary Rodne will provide a report on the Colleyville Public Library Long-
Range Plan update.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 8/8/2022 Number
Type Regular Agenda Items
Department Library
Title
City of Colleyville Fiscal Year 2023 (FY23) budget update
Explanation
Director Mary Rodne will present an update on the proposed Colleyville Library Fiscal
Year 2023 (FY 2023) budget.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 8/8/2022 Number
Type Regular Agenda Items
Department Library
Title
Colleyville Public Library Fee Update
Explanation
Library Director Mary Rodne will provide an update on the proposed Library fee
changes.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 8/8/2022 Number
Type Regular Agenda Items
Department Library
Title
Approval to use the Voluntary Library Fund in Fiscal Year 2023, for purchase of library
materials, materials processing supplies, and library programs, in an amount not to
exceed $170,000
Explanation
Resolution R-03-2237 provides for the Voluntary Library Fund to be used for the
purpose of the development and improvement of library programs and services and for
approved library programs and capital items, including collection development (books
and other materials). In October 2006, City Council approved Resolution R-06-2768,
which increased the monthly Voluntary Library Fund contribution amount from $1.00
to $2.00 per month. It was projected the increase would generate $55,000.00 per
year, which would be used as a funding source for library material collections,
collection processing supplies and library programs. As of August 2, 2022, the
projected available Voluntary Library Fund balance is $546,144. It has been
determined that funds are available in the Voluntary Library Fund.
This item provides for the Colleyville Public Library Board to make a recommendation
to the City Council for use of the Voluntary Library Fund, for the purchase of library
collection materials, collection processing supplies and library programs in an amount
not to exceed $170,000.00.
Attachments
1. Resolution R-03-2237
2. Resolution R-06-2768
3. Financial Status of Voluntary Library Fund at August 2, 2022
4. Voluntary Library Fund Report FY 2004 - FY 2023
FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 8-2-2022
FUND BALANCE AT 9-30-2021:$538,703
FY 2022 REVENUE
Donations:PROJECTED ACTUAL
October $14,887 $14,887
November $15,273 $15,273
December $14,918 $14,918
January $14,896 $14,896
February $14,596 $14,596
March $15,789 $15,789
April $15,206 $15,206
May $15,008 $15,008
June $15,318 $15,318
July $14,764 $14,764
August $14,774 $0
September $14,784 $0
Total Donations $180,213 $150,655
Interest income Received $1,464 $1,464
TOTAL $181,677 $152,119
FY 2022 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD)(COUNCIL)YEAR-TO-DATE
BOOKS AND PROCESSING MATERIALS
FY 2021 BALANCE OF AUTHORIZATION $130,672 $130,672 $130,672
FY 2022 AUTHORIZATION (R-21-4646, 9/07/21)$170,000 $170,000 $14,007
TOTAL $300,672 $300,672 $144,679
AVAILABLE AMOUNT LEFT TO SPEND IN FY 2022 $155,993
AVAILABLE FUND BALANCE AT 8-02-2022 (COUNCIL APPROVED) $546,144
PROJECTED AVAILABLE FUND BALANCE AT 9-30-2022 (COUNCIL APPROVED)$575,702
AVAILABLE CASH BALANCE AT 8-02-2022 $546,144
Fiscal Year (FY)Board Recommended Council Approved
FY 2004 $36,436 $36,436
FY 2005 $46,750 $46,750
FY 2006 $102,370 $102,370
FY 2007 $220,825 $220,825
FY 2008 $126,000 $126,000
FY 2009 $130,000 $130,000
FY 2010 $135,000 $135,000
FY 2011 $145,000 $145,000
FY 2012 $145,000 $145,000
FY 2013 $145,000 $145,000
FY 2014 $145,000 $145,000
FY 2015 $145,000 $145,000
FY 2016 $145,000 $145,000
FY 2017 $155,000 $155,000
FY 2018 $160,000 $160,000
FY 2019 $167,000 $167,000
FY 2020 $170,000 $170,000
FY 2021 $170,000 $170,000
FY 2022 $170,000 $170,000
FY 2023 $170,000
Fiscal Year (FY)Board Recommended Council Approved
FY 2003 - Library Building
Construction $400,000 $400,000
FY 2011 - Library Second Floor
Audio-Visual Equipment $50,000 $50,000
FY 2015 - Library Long-Range Plan
2016-2021 $25,000 $25,000
FY 2020 - Library Equipment- ECO-
Master 50-Disc Repair Machine
with Blu-Ray Mode $16,025 $16,025
FY 2021 - Library Long-Range Plan
2022-2027 $17,000 $17,000
Special Project Expenditures
Public Library
Voluntary Library Fund Report *
FY 2004 - FY 2023
*Use of the Voluntary Library Fund for the purchase of collection materials, collection processing supplies
and library programs
Voluntary Library Fund Report
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3e Agenda Date 8/8/2022 Number
Type Regular Agenda Items
Department Library
Title
Discussion of Items for Future Agendas
Explanation
This item allows the opportunity for Library Board members to suggest items for
consideration on future Library Board agendas and to confirm the next regularly
scheduled meeting date.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 8/8/2022 Number
Type Report
Department Library
Title
Librarian's Report
Explanation
The reports provided are to update Board members on the statistics and programs for
the months of June 2022 and July 2022.
A. Monthly Statistics
B. Donations
C. Library Programs
Attachments
1. Library Statistics - June 2022 - July 2022
2. Volunteer Hours Summary - FY 2021-2022
3. Summer Reading Program Newsletter 2022
June 2022 June 2021
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
12,409 8,928 39%67,885 56,704 20%
179 254 -30%1,484 2,756 -46%
Gate Count 11,373 7,904 44%59,589 48,007 24%
Cloud Library Activity 857 770 11%6,812 6,001 14%
48,137 45,690 5%237,555 244,455 -3%
302.00 381.00 -21%2,382.00 914.00 161%
768.00 880.00 -13%1,543.43 930.00 66%
76 57 33%340 176 93%
4,008 2,163 85%10,150 6,125 66%
Users Users
106 0 105900%187 0 186900%
77 0 76900%431 0 430900%
246 203 21%1,016 851 19%
33,247 30,485 9%178,502 178,565 0%
Cloud Library 6,389 5,361 19%44,216 43,856 1%
190 360 -47%73,293 71,301 3%
$1,523.11 $1,096.79 39%$7,013.46 $5,425.52 29%
TOTAL CIRCULATION
COLLECTION
LIBRARY RECEIPTS
Children
Adult
CARD REGISTRATIONS
CIRCULATION
COMPUTER USE
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/JUNE 2022
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
July 2022 July 2021
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
10,149 8,480 20%78,034 65,244 20%
194 239 -19%1,678 2,995 -44%
Gate Count 9,072 7,476 21%68,661 55,483 24%
Cloud Library Activity 883 765 15%7,695 6,766 14%
42,573 43,496 -2%280,128 287,951 -3%
304.00 241.00 26%2,686.00 1,154.00 133%
975.00 921.00 6%2,517.80 1,850.75 36%
58 55 5%398 250 59%
6,281 4,244 48%16,431 10,819 52%
Users Users
94 0 93900%281 0 280900%
54 0 53900%485 0 484900%
126 116 9%1,142 967 18%
28,741 28,366 1%207,243 207,315 0%
Cloud Library 6,184 5,458 13%50,400 49,314 2%
162 222 -27%73,455 71,523 3%
$1,146.95 $974.23 18%$8,160.41 $6,399.75 28%
CIRCULATION
TOTAL CIRCULATION
COLLECTION
Children
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/JULY 2022
USAGE STATISTICS
Persons Visiting the Library
Drive Up Transactions
Total In-Library Transactions
Adult
CARD REGISTRATIONS
LIBRARY RECEIPTS
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
COMPUTER USE
COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2021-2022
MONTH VOLUNTEERS
PER-
SONS VOLUNTEENS
PER-
SONS NCL
PER-
SONS SCHOOL
PER-
SONS
TEEN/ADULT
COURT
PER-
SONS TOTAL
TOTAL
PERSONS
October 5.50 1 25.00 5 0.00 0 40.00 13 0.00 0 71 19
November 10.50 1 18.00 6 0.00 0 64.25 21 0.00 0 93 28
December 11.00 1 12.50 5 0.00 0 84.50 24 8.00 1 116 31
January 11.75 1 5.00 4 0.00 0 66.75 21 2.00 1 86 27
February 8.00 1 1.00 1 0.00 0 56.75 20 4.00 1 70 23
March 6.50 1 13.00 3 0.00 0 107.50 26 4.75 1 132 31
April 14.25 3 10.00 2 0.00 0 90.50 17 4.00 1 119 23
May 8.50 3 4.00 1 20.00 9 58.25 14 0.00 0 91 27
June 10.75 3 13.00 5 533.50 211 210.25 34 0.00 0 768 253
July 8.80 2 17.00 3 568.00 212 380.75 31 0.00 0 975 248
August 0 0
September 0 0
FY Total 96 17 118.50 35 1,121.50 432 1,159.50 221 22.75 5 2,517.80 710
68,633
Items
Circulated
1,348
Enrolled
in Reading Program
136
Programs
Presented
May—July 2022
◊Tiny Treasurers◊Little Tweets◊Budding Bookworms
◊Preschool Pals◊Saturday Story Time
◊Exploratorium◊MakeyPlace◊Homeschool Libr@tory
◊Rocket Readers◊Chess Club◊Buckaroo Builders
◊Bounce Time◊Friday Movies◊Quick Draw
◊Books N Brunch◊Late Edition◊
◊Keeping It Real Non-Fiction Book Club
◊Teen Book Club◊Get Crafty◊Spa-Tacular◊
May—July 2022
1,161 children ◊ 46 teens ◊ 141 adults
Since 2004, Colleyville’s
Summer Reading Program
has enrolled over 23,500!
In 19 years, over 149,000 area children,
teens, and adults have experienced
“community” through over 2,000
Summer Reading events in Colleyville.
Attended by
children, teens,
and adults
12,297 TOTAL
Colleyville Public Library
Summer Reading Program
and the following supporters:
Alley Cats Entertainment
Black Walnut Café
Buttermilk Sky Pie
Chef Point Cafe
Chick-fil-A
Colleyville ATA Martial Arts
Costa Vida, Colleyville
Dave & Busters
Eye Level Learning
Friends of the Colleyville Public Library
Fajita Pete’s
Fort Worth Zoo
Jersey Mike’s
La Hacienda Ranch
Lego Land/ Sea Life
LOOK Cinema
Main Event
Market Street
McAlister’s Deli
Menchie’s Frozen Yogurt
Mooyah
NRH2O Water Park
Pinnacle Bank
Sonic
Sweet & Sassy
Texas Rangers Baseball
Whataburger
to
The Robert J. and Helen H.
Glaser Family Foundation
“A huge thank you to our librarians! You have put so much effort and love in the pro-grams. Can’t thank you enough!"
“The shows were great. My kids love the prizes too.”
“All the events! Such a great program to emphasize reading.”
“My son got to read so many more books because he enjoys the spin in the prize room too much!”
“The creative challenges, student led, STEM activities changes weekly & they were all a hit!"
“Thank you for an amazing time in the sum-mer.”
"We love the Colleyville Library"
A pre-historic display of all things dinosaur
entertained children and their families as a
total of 1,250 attendants enjoyed the day-
long Dinosaur George Traveling Museum
hosted by the Library.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 8/8/2022 Number
Type Report
Department Library
Title
Friends of the Colleyville Public Library Report
Explanation
A representative from the Friends of the Colleyville Public Library will provide an
update and report to the Colleyville Library Board members.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 8/8/2022 Number
Type Report
Department Library
Title
Colleyville Public Library Foundation Report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Colleyville Library Board members.
Attachments