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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-6/21/2022City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 21, 2022 5:00 p.m. Executive Conference Room City Hall - 100 Main Street 1.CALL TO ORDER 2.PRESENTATION AND DISCUSSION 2a Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2023 budget 2b Discussion of CCCPD Sales Tax Reauthorization Election 3.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 17, 2022 by 5:00 p.m. Christine Loven, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 6/21/2022 Number Type Report Department Police Title Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2023 budget Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year. This agenda item provides for discussion of the proposed FY 2023 CCCPD budget and a public hearing to allow for public input. State law also requires the CCCPD Board to adopt an annual budget at least 80 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Wednesday, July 6, 2022, for the Board to approve the FY 2023 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2023 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2023 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1.CCCPD FY2023 Budget Presentation 2.FY 2023 - FY 2027 CCCPD Budget Discussion of Proposed FY 2023 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Board Meeting June 21, 2022 Creation and Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Updates on Previous Fiscal Year Initiatives Updates from Previous Fiscal Years Funding for CAD/RMS System Replacement Approved for FY21 / FY22 •Consortium of Colleyville, Southlake, and Keller selected a CAD and RMS vendor (CentralSquare) and began implementation in 2021. We are going live on the new system on June 27th. •Funding approved for FY21 was $550,000 (est. implementation costs) •Keller received a grant for $338,757 which lowered our actual costs •Actual costs are $124,880 over FY21 and FY22 CALEA Accreditation •The department achieved national accreditation through CALEA in November 2021 culminating a three and a half year effort where every policy and procedure was reviewed and updated to align with national best practices. The department was re-recognized as an accredited agency in Texas in 2019 and this recognition goes through 2023. We are only one of six agencies in Texas to hold both state and national accreditation. Updates from Previous Fiscal Years Mobile Field Force Training •We now have multiple personnel trained as Mobile Field Force instructors who will provide ongoing and regular department-wide training on crowd- control techniques and strategies. Justice Center Security Enhancements •Last Fiscal Year, you approved security enhancements to the building/grounds to better protect Police and Court personnel and equipment. Included replacement of chain link fence with brick wall similar to what’s already built in the front, rolling metal panel gates, covered parking structures, protective bollards, mirrored film on glass for offices backing up to pedestrian walking trail. This project has been ongoing since the first of the year and is near completion. No New Funding Requests for FY23 Ongoing Initiatives: •Funding of Salary and Benefits for thirteen (13) sworn officer positions •We are currently authorized for 44 sworn city-wide •Funding for a part-time Accreditation Coordinator position •Funding for two part-time Public Service Officer positions •Records Management System software (CRIMES) and maintenance •Crime Reports Analytical Mapping Software •Various software maintenance agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY23 Proposed Budget Ongoing Initiatives (cont): •All Police Department vehicles funded through CCCPD budget •Utilizing Enterprise for all fleet needs city-wide •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to three slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for Early Warning System / Internal Affairs System Annual Subscription FY23 Proposed Budget Ongoing Initiatives (cont): •License Plate Reader camera annual licensing costs •Funding for Crime Scene Response •Funding for annual training for de-escalation / crisis intervention and leadership development training FY23 Proposed Budget •5-Year projection allows for longer term planning and forecasting •Current expenditures funded by the CCCPD are projected to continue •Certain equipment replacement, capital, and facility needs vary from year to year •As of FY20, the CCCPD remains debt-free CCCPD Fund 5-Year Projections Questions and Discussion COLLEYVILLE CRIME CONTROL DISTRICT FY 2022 THROUGH FY 2027 PROJECTION ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2022 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 BEGINNING FUND BALANCE $2,623,196 $2,623,196 $2,966,813 $3,297,224 $3,615,577 $3,877,664 $4,127,782 REVENUES: 1/2 CENT SALES TAX REVENUE $2,000,000 $2,458,287 $2,400,000 $2,448,000 $2,509,200 $2,565,657 $2,616,970 INTEREST INCOME $1,200 $3,000 $3,200 $3,360 $3,394 $3,428 $3,462 TOTAL REVENUES $2,001,200 $2,461,287 $2,403,200 $2,451,360 $2,512,594 $2,569,085 $2,620,432 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,906 $1,963 $2,022 $2,082 SOFTWARE: ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 EARLY WARNING/INTERNAL AFFAIRS $6,177 $5,949 $6,424 $6,745 $7,082 $7,437 $7,808 ONLINE SCHEDULING (PLANIT POLICE)$2,075 $0 $2,075 $2,075 $2,075 $2,075 $2,075 ANNUAL LICENSE PLATE READER CAMERA LICENSES $9,000 $9,000 $9,000 $9,450 $9,923 $10,419 $10,940 INVESTIGATIVE TOOL $9,750 $9,750 $9,750 $9,750 $9,750 $9,750 $9,750 CRIME REPORTS ANALYTICAL CRIME MAPPING $5,730 $5,730 $5,730 $5,730 $5,730 $5,730 $5,730 RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 TRAINING - LEADERSHIP DEVELOPMENT $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 TRAINING - DE-ESCALATION & CRISIS INTERVENTION $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 MOBILE FIELD FORCE TRAINING $10,000 $10,000 $0 $0 $0 $0 $0 CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 DETECTIVE SAFEGUARDING PROGRAM (CHILD ABUSE CASES)$1,600 $1,600 $1,600 $1,600 $1,600 $1,600 $1,600 WELLNESS PROGRAM EXPANSION $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 $0 $0 $0 $0 $25,000 $25,000 $0 OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $16,825 $16,825 $17,750 $17,750 $17,750 $17,750 $17,750 PERSONNEL: $1,446,129 $1,349,033 $1,601,140 $1,660,533 $1,722,165 $1,789,716 $1,860,113 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 EQUIPMENT: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 TWO RADAR SIGNS- LICENSES $3,000 $3,000 $0 $0 $0 $0 $0 VEHICLES: ANNUAL REPLACEMENT FUNDING $262,650 $262,650 $262,650 $262,650 $292,650 $292,650 $262,650 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CAPITAL - REPLACE CAD/RMS SYSTEM $37,464 $37,464 $0 $0 $0 $0 $0 REIMBURSE CAPITAL FUND FOR JUSTICE CTR. COSTS $250,000 $250,000 $0 $0 $0 $0 $0 FUTURE CAPITAL $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $2,217,069 $2,117,670 $2,072,788 $2,133,008 $2,250,507 $2,318,967 $2,335,318 EXCESS REVENUES OVER EXPENDITURES ^^-$215,869 $343,617 $330,412 $318,352 $262,087 $250,118 $285,114 ENDING FUND BALANCE $2,407,327 $2,966,813 $3,297,224 $3,615,577 $3,877,664 $4,127,782 $4,412,896 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT 13 OFFICERS, 2 PT PUBLIC SAFETY OFFICERS, 1 PT ACCREDITATION COORDINATOR City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2b Agenda Date 6/21/2022 Number Type Presentation and Discussion Department City Manager Title Discussion of CCCPD Sales Tax Reauthorization Election Explanation This agenda item provides for a presentation and discussion of a reauthorization election for the CCCPD 1/2 cent sales tax. Attachments 1.CCCPD Reauthorization Presentation CCCPD Reauthorization Election CCCPD Board Worksession June 21, 2022 Creation and Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period  created a ½ cent sales tax •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History 2023 Reauthorization Steps #Action Description Tentative Date Deadline 1 Board Work Session Initial presentation to Board to discuss process for continuation of the district June 21, 2022 None 2 Board Orders Election Board passes resolution ordering a special election for the continuation of the CCCPD for 5, 10, 15, or 20 years and the approving the district's sales tax for 5, 10, 15, or 20 years July 6, 2022 February 17, 2023 3 City Council Orders Joint Regular and Special Election Council orders a special election per the order of the Board (#2 above) to occur simultaneously with the City's regular election January 2023 February 17, 2023 4 Election Date Ballot will contain a proposition to the voters for the reauthorization in conformance with the terms proposed May 6, 2023 May 6, 2023 Questions and Discussion