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HomeMy WebLinkAboutCity Council-Minutes-2/5/2013 Y City of Colleyville City Hall COLLEYVILLE City Council 100 Main Street Colleyville, Texas 76034 _:�.. Agenda 817. 503.1000 r w ' www.colleyville.com Tuesday, February 5, 2013 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Discussion of Fiscal Year 2014 (FY 2014) City Council Budget Calendar PC-2 Discussion of scheduling a joint worksession with the Planning and Zoning Commission to discuss updating the 2004 Colleyville Master Plan PC-3 Discussion and update on the SH26 project PC-4 Presentation of the Quarterly Investment Report PC-5 Discussion of the February 5, 2013, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Litigation - City of Colleyville v. Mitchell Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 - Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations City Council Agenda February 5, 2013 RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Glenn Underhill, First Baptist Church Colleyville PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-13-3591 3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3592 4a Approval of the minutes of the regular City Council meeting of January 15, 2013 4b Approval to enter into an agreement with Avistas to provide project management and oversight during replacement of the existing analog Motorola 800 trunked radio system with a Motorola 700/800 MHz P25 digital trunked radio system, in an amount not to exceed $90,000, and authorize the Mayor to execute the agreement 4c Approval of a lease-purchase agreement with Baystone Financial Group / Kansas State Bank through the Houston-Galveston Area Council of Governments Purchasing Co-Operative (HGAC), for the lease of a Ford F-450 Frazer ambulance, in the amount of $209,425, and authorize the Mayor to execute all agreements 4d Approval of an interlocal agreement between the City of Colleyville and the Region VIII Education Service Center to provide cooperative purchasing services through a program known as The Interlocal Purchasing System (TIPS/TAPS), and authorize the city manager to execute the agreement �t. .fir: .s. ..... ° � to �0°... e'er' „� -. � '• %",::, ��..�. mow'. vy �wsrvwr -' City Council Agenda February 5, 2013 • 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance 0-13-1863 Consideration of amendments to Chapter 3 - Land Use, Section 3.24 - Schedule of Permitted Principle Uses of the Land Development Code, Case GC13-001 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-13-3593 Calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 6b Resolution R-13-3594 Approval of a resolution accepting the annual audit for Fiscal Year Ended September 30, 2012 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. REPORTS Senior Center Advisory Committee Meeting Minutes - September 20, 2012 Colleyville Events Steering Committee Meeting Minutes - November 14, 2012 Planning and Zoning Commission Minutes - December 10, 2012 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY 5, 2013 - Reading and Public Hearing - Resolution R-13-3595 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 1, 2013, by 5:00 p.m. ,\P to, 1 II Amy Iley City Secretary City Council Agenda February 5, 2013 Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. coo L V E City of Colleyville City Hall 100 Main Street City Council Colleyville, Texas 76034 817. 503.1000 Minutes www.colleyville.com Tuesday, February 5, 2013 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on February 5, 2013, at 5:36 p.m. ROLL CALL: Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor were present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Lieutenant Rodney Cunningham, Interim Fire Chief Clif Nelson, Economic Development Director Marty Wieder, Parks and Recreation and Library Director Mary Rodne, Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie Hill, Public Works Director Bob Lowry, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Parks Maintenance Superintendent Tim Hightshoe, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Cathy Cunningham, and City Secretary Amy Shelley were also present. Absent: Mayor Pro Tem Hart and Councilmember Stan Hall PC-1 Discussion of Fiscal Year 2014 (FY 2014) City Council Budget Calendar City Manager Jennifer Fadden presented the FY 2014 City Council Budget Calendar to Mayor and City Councilmembers. PC-2 Discussion of scheduling a joint worksession with the Planning and Zoning Commission to discuss updating the 2004 Colleyville Master Plan Community Development Director Ron Ruthven presented a schedule for a proposed joint worksession with the Planning and Zoning Commission and City Council to discuss updating the 2004 Colleyville Master Plan. Mayor and City Councilmembers expressed March 7, 2013 as being a good date for a joint worksession with the Planning and Zoning Commission. Director Ruthven stated the time would be from 6:00 - 8:00 p.m., and it would be held on the second floor of the Library. PC-3 Discussion and update on the SH26 project Public Works Director Bob Lowry updated Mayor and City Council regarding the SH26 project. City Council Minutes February 5, 2013 Councilmember Taylor questioned staff regarding the estimated cost of $4,000,000. Director Lowry stated it is the estimated cost. Councilmember Muhm questioned staff regarding if the estimated cost includes the 10 percent. Director Lowry replied the estimated cost includes the contingency and other unknowns. Councilmember Taylor stated we may get some value pricing. Councilmember Muhm questioned staff regarding if the $18-20 million cost is something other than the State funding. City Manager Jennifer Fadden explained the pass through funding of $14 million dollars is not off the table. She further explained the $14 million dollars was going to be reimbursed over a 20 year period, but the funding is not available today. Councilmember Muhm questioned staff regarding if the City had other costs associated with the project other than the $14 million dollars for funding. City Manager Jennifer Fadden replied yes and if the City had proceeded with the pass through funding the City would have to front $20 million dollars, but in 2010 that was not something City Council wished to pursue. She stated TxDOT is leaving this as an option. Mayor Kelly explained it is good that Colleyville is still on their radar. Councilmember Taylor stated he was concerned the information regarding the Pass- Through Finance project would be perceived differently. He stated funding seems to be opened up by the Federal government. Councilmember Muhm questioned Councilmember Taylor regarding the funding. Councilmember Taylor explained the different funding sources available. Mayor Kelly stated they shuffle the money around to complete projects. Councilmember Muhm questioned staff regarding if the rest of the project has been evaluated to make sure it will be as we want it. Director Lowry replied nothing definitive has been decided at this time. He further stated a lot of analysis has taken place. Mayor Kelly restated the most important part of this, is that Colleyville is still on TxDOT's radar. He explained the funding is there through Hall-Johnson. Councilmember Short questioned staff regarding if the project is on the funding schedule for 2014. City Manager Jennifer Fadden replied for September of 2014. Councilmember Taylor explained the plan coming from TxDOT regarding the funding of the project and timeframe. Director Lowry stated the city of Hurst is now contemplating the project. He further explained the grant received because of City Engineer Jeremy Hutt's efforts. City Council Minutes February 5, 2013 Councilmember Muhm questioned staff regarding if the grant can help with the landscaping and irrigation enhancements. Director Lowry replied yes. Councilmember Short questioned staff regarding if phase one is from John McCain north? Mayor Kelly replied 1,000 feet south of John McCain. Councilmember Short questioned staff regarding if hardscaped elements are considered landscaping. Director Lowry replied he did not believe so. Councilmember Muhm questioned staff regarding if the funds are to the middle of the bridge or does it go to Brumlow. Director Lowry replied only in the City of Colleyville. PC-4 Presentation of the Quarterly Investment Report Assistant City Manager and Chief Financial Officer Terry Leake presented the Quarterly Investment Report to Mayor and City Councilmembers. Councilmember Muhm questioned staff regarding if the maturities are all on two year duration. Assistant City Manager and Chief Financial Officer Terry Leake replied yes. PC-5 Discussion of the February 5, 2013, City Council regular agenda items Councilmember Taylor questioned Mayor Kelly regarding why he is the one to authorize and execute the agreement. City Manager Jennifer Fadden explained if it is not already allocated in the budget, typically the Mayor is the signatory. Mayor Kelly explained item 4c is being withdrawn from the agenda this evening and being placed on the February 19, 2013 City Council agenda. Councilmember Muhm questioned why? Mayor Kelly explained the ambulance is not quite ready and the finance agreement has a time period on it. Councilmember Wollin questioned staff regarding how the installments are being paid regarding item 4b. Lieutenant Rodney Cunningham explained the installments would be quarterly to the City. Mayor Kelly adjourned the Pre Council meeting at 6:05 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly on February 5, 2013, at 7:33 p.m. ROLL CALL: Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor were present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Interim Fire Chief Clif Nelson, Fire Marshal Robert McKeown, Police Chief Mike Holder, Captain Robert Hinton, ..._ City Council Minutes February 5, 2013 Economic Development Director Marty Wieder, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Information Systems Manager Chris Pena, City Attorney Cathy Cunningham, and City Secretary Amy Shelley were also present. Absent: Mayor Pro Tern Hart and Councilmember Stan Hall 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Litigation - City of Colleyville v. Mitchell Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 - Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.071, Litigation, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:05 p.m. and reconvened at 7:33 p.m. INVOCATION: Pastor Jeff Repass, First Baptist Church Colleyville PLEDGE OF ALLEGIANCE: City Attorney Cathy Cunningham 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-13-3591 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition City Council Minutes February 5, 2013 Councilmember Wollin explained the TML conference she and Councilmember Taylor attended and thanked the citizens of Colleyville for being able to attend. She further explained the 2012 Scenic City recipients were recognized and she presented a token to Community Development Director Ron Ruthven for the Scenic City accomplishment. Mayor Kelly announced the seventh class of the Colleyville Citizen's Fire Academy to start on February 21, 2013. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3592 4a Approval of the minutes of the regular City Council meeting of January 15, 2013 4b Approval to enter into an agreement with Avistas to provide project management and oversight during replacement of the existing analog Motorola 800 trunked radio system with a Motorola 700/800 MHz P25 digital trunked radio system, in an amount not to exceed $90,000, and authorize the Mayor to execute the agreement 4c Approval of a lease-purchase agreement with Baystone Financial Group / Kansas State Bank through the Houston-Galveston Area Council of Governments Purchasing Co-Operative (HGAC), for the lease of a Ford F- 450 Frazer ambulance, in the amount of $209,425, and authorize the Mayor to execute all agreements 4d Approval of an interlocal agreement between the City of Colleyville and the Region VIII Education Service Center to provide cooperative purchasing services through a program known as The Interlocal Purchasing System (TIPS/TAPS), and authorize the city manager to execute the agreement Mayor Kelly read Resolution R-13-3592 in its entirety. Mayor Kelly questioned staff regarding the contract requirements for item 4b since the City of Colleyville is the paymaster. Lieutenant Rodney Cunningham explained the contract requirements. Mayor Kelly explained item 4c has been moved to the February 19, 2013 City Council agenda since the ambulance is not ready to be delivered. Mayor Kelly opened the public hearing at 7:39 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 7:39 p.m. City Council Minutes February 5, 2013 Councilmember Taylor moved to approve Resolution R-13-3592. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor Absent: 2 - Mayor Pro Tern Tom Hart and Councilmember Stan Hall 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance 0-13-1863 Consideration of amendments to Chapter 3 - Land Use, Section 3.24 - Schedule of Permitted Principle Uses of the Land Development Code, Case GC13-001 Mayor Kelly read Ordinance 0-13-1863 in its entirety. Mayor Kelly opened the public hearing at 7:40 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 7:40 p.m. Councilmember Muhm questioned staff regarding if these designations will benefit current properties. Economic Development Director Marty Wieder explained the properties located across the street will especially benefit from this update. Director Ruthven explained there are properties in the 6000 block of Colleyville Boulevard and some on Gateway Drive which will benefit as well. Councilmember Short moved to approve Ordinance 0-13-1863. Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor Absent: 2 - Mayor Pro Tern Tom Hart and Councilmember Stan Hall 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-13-3593 Calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 City Council Minutes February 5, 2013 Mayor Kelly read Resolution R-13-3593 in its entirety. Mayor Kelly opened the public hearing at 7:48 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 7:48 p.m. Councilmember Taylor moved to approve Resolution R-13-3593. Councilmember Muhm seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor Absent: 2 - Mayor Pro Tem Tom Hart and Councilmember Stan Hall 6b Resolution R-13-3594 Approval of a resolution accepting the annual audit for Fiscal Year Ended September 30, 2012 Mayor Kelly read Resolution R-13-3594 in its entirety. John Manning with Pattillo, Brown, and Hill, L.L.P., briefed the City Council regarding the audit report and the responsibilities of the accounting firm. Mayor Kelly opened the public hearing at 7:52 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 7:52 p.m. Councilmember Taylor expressed an interest in having the document emailed to him. Councilmember Muhm moved to approve Resolution R-13-3594. Councilmember Wollin seconded the motion. Mayor Kelly thanked the firm and staff for their efforts in having a report done in a timely manner. Councilmember Taylor concurred and stated at the TML conference he was able to brag on the City of Colleyville several times regarding our conservative fiscal policy. He expressed his thanks to the citizens for giving the guidance in what they need. The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor City Council Minutes February 5, 2013 Absent: 2- Mayor Pro Tem Tom Hart and Councilmember Stan Hall 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THEAGENDA There was no one present wishing to speak concerning this item. 8. REPORTS Senior Center Advisory Committee Meeting Minutes - September 20, 2012 Colleyville Events Steering Committee Meeting Minutes - November 14, 2012 Planning and Zoning Commission Minutes - December 10, 2012 There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY 5, 2013 - Reading and Public Hearing - Resolution R-13-3595 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Councilmember Muhm moved to adjourn, and Mayor Kelly seconded the motion. The motion carried with the following vote: Aye: 5- Mayor David Kelly, and Councilmembers Carol Wollin, Michael Muhm, Jody Short, and Mike Taylor Absent: 2- Mayor Pro Tem Tom Hart and Councilmember Stan Hall Mayor Kelly adjourned the City Council meeting at 7:55 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 1 grH DAY OF FEBRURARY 2013. Minutes taken and prepared by: C-�� Amy Shel%y City Secretary �,m,.,,��:�,�-T . _, w. . . ,..,: �,� ._ _,_... . ..:.� >__ - City of Col%yvllle Page $ .