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HomeMy WebLinkAboutColleyville Sidewalks-Agenda Packets-2/6/2013City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, February 26, 2013 4:00 p.m. Executive Conference Room Third Floor, City Hall 1. CALL TO ORDER 2. APPROVAL OF MINUTES July 10, 2012 3. REGULAR AGENDA ITEMS 3a Introduction of Colleyville Sidewalks Committee members and City staff 3b Orientation of Colleyville Sidewalks Committee members 3c Review and adoption of the Colleyville Sidewalks Committee Bylaws 3d Election of the Colleyville Sidewalks Committee Chair and Vice Chair 3e Status of sidewalk projects authorized by the Colleyville City Council on September 18, 2012 3f Review of policy change on Planning and Zoning accepting sidewalk waivers/escrow/construction 3g Update on available neighborhood funds 3h Review and discussion of the current Supplemental Sidewalk System Map 3i Discussion of citizens' comments 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 22, 2013, by 5:00 p.m. Dixie Smith Administrative Secretary Sidewalks Committee Agenda February 26, 2013 City of Colleyville Page 2 Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Secretary at least 48 hours in advance at 817.503.1360, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, July 10, 2012 4:00 p.m. Executive Conference Room Third Floor, City Hall 1.CALL TO ORDER The Colleyville Sidewalks Committee meeting was called to order by Chairman Jeffrey Ground on July 10, 2012 at 4:03 p.m. ROLL CALL Present: Jeffrey Ground, Carel Tornes, Debby Abitz, Jennifer Bosley Absent: Vishwajit Bhave, David Gillan, Gail Manion Staff Present: Bob Lowry, Jeremy Hutt, Dixie Smith 2. APPROVAL OF MINUTES June 12, 2012 Debby Abitz moved to approve the minutes from the June 12, 2012 Committee meeting and Carel Tornes seconded the motion. The vote was unanimous; the minutes were approved as written. Jeffrey Ground, Chair, recognized the citizens attending and asked for a motion to hear them prior to moving forward with the regular agenda items. Carel Tornes made a motion to move Agenda Item 4 before Agenda Item 3 and Debby Abitz seconded the motion. The vote was unanimous. 4. Citizen Comments/Presentations regarding items not on the agenda Dee Kelley, resident on Hillside Road, and Mary Lou Dove, resident on Colleyville Terrace, requested a sidewalk on Colleyville Terrace between Bransford Road and South Drive. They stated that the increase in traffic, the speed of the vehicles, and the number of children that walk to school on Colleyville Terrace presented safety issues that a sidewalk would solve. Sidewalks Committee Minutes - Draft July 10, 2012 City of Colleyville Page 2 3. REGULAR AGENDA ITEMS 3a Discussion of the use of crosswalks Jeremy Hutt, City Engineer, briefed the Committee on types, cost, pedestrian elements, and feasibility of crosswalks. 3b Continued discussion and selection of sidewalk projects in Neighborhoods 1, 2, and 6 Carel Tornes made a motion to recommend to City Council the following sidewalk projects in Neighborhood 1: Martin Parkway (Woodland Hills) on the East side, North of Windsor Court--one barrier-free ramp and approximately ten linear feet of sidewalk Eaton Circle at the stop sign on the South side of the three-way intersection-- two barrier-free ramps and approximately ten linear feet of sidewalk Jennifer Bosley seconded the motion; the vote was unanimous. The motion carried. Carel Tornes made a motion to recommend to City Council the following sidewalk projects in Neighborhood 2: Centerpark Drive—sidewalk gap in the 600 block on the South side Centerpark Drive—sidewalk gap at the Montessori School Cheek Sparger Road at Steeplechase Drive—add a barrier-free ramp Delmar Court—sidewalk gap connecting to Cheek Sparger Road Debby Abitz seconded the motion. The motion passed with 3 ayes (Abitz, Bosley and Tornes) and 1 abstention (Ground). Carel Tornes made a motion to recommend to City Council the following sidewalk project in Neighborhood 6: L D Lockett Road and Chestnut Bend—a sidewalk connecting the existing sidewalk that ends at Chestnut Bend on the South side of L D Lockett Road to the Cotton Belt Trail at the L D Lockett Park Jennifer Bosley seconded the motion; the vote was unanimous. The motion carried. 3c Continued discussion and selection of sidewalk projects in Neighborhoods 3, 4, and 5 Jennifer Bosley made a motion to recommend to City Council the following sidewalk project in Neighborhood 4: Sidewalk connecting Ballantrae Drive to Hall-Johnson Road via either Highland Hills Lane or Meadowhill Drive Carel Tornes seconded the motion; the vote was unanimous. The motion carried. Sidewalks Committee Minutes - Draft July 10, 2012 City of Colleyville Page 3 Debby Abitz made a motion to recommend to City Council the following sidewalk project in Neighborhood 5: Colleyville Terrace—sidewalk connecting Pleasant Run Road to South Street Carel Tornes seconded the motion; the vote was unanimous. The motion carried. City staff reported a corridor study of Glade Road was planned and requested that identified sidewalks on Glade Road in Neighborhood 3 be revisited after the study. City staff was asked to move forward and compile a recommendation packet of the sidewalk projects selected by the Colleyville Sidewalks Committee to present to City Council. The next Sidewalks Committee meeting will be scheduled when there is a call for a meeting by either a member of the Colleyville Sidewalks Committee or City staff. 5. ADJOURNMENT Carel Tornes made a motion to adjourn the meeting. Debby Abitz seconded the motion. The meeting was adjourned at 5:55 p.m. APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Dixie Smith Administrative Secretary City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Introduction of Colleyville Sidewalks Committee members and City staff Explanation This item provides an opportunity for introduction of Colleyville Sidewalks Committee members and City staff. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Orientation of Colleyville Sidewalks Committee members Explanation This item provides an opportunity to give an overview of the establishment of the Colleyville Sidewalks Committee and to review the criteria for sidewalk projects. Attachments 1.Resolution R-12-3464 City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Review and adoption of the Colleyville Sidewalks Committee Bylaws Explanation This item allows for the opportunity to review and adopt the Colleyville Sidewalks Committee Bylaws. Attachments 1.Colleyville Sidewalks Committee Bylaws Draft COLLEYVILLE SIDEWALKS COMMITTEE BYLAWS ARTICLE I – Identification and Purpose The Colleyville Sidewalks Committee was established by the City Council of Colleyville, Texas, by Resolution R-12-3464 on February 3, 2012. The purpose of the Colleyville Sidewalks Committee is to prioritize sidewalk improvements projects relative to connectivity, constructability and cost and to recommend same to the Colleyville City Council. ARTICLE II – Membership 2.1 The Colleyville Sidewalks Committee shall consist of seven (7) members who shall be appointed by the City Council for a two-year term. 2.2 Members shall serve without compensation and until their successors are appointed. 2.3 Members must be residents of Colleyville, Texas unless City Council waives the residency requirement. 2.4 Vacancies on the Colleyville Sidewalks Committee shall be reported to the City Secretary and filled by appointment of the City Council for the length of the unexpired term. 2.5 If a member of the Colleyville Sidewalks Committee fails to maintain a seventy-five percent (75%) attendance record for all regularly scheduled meetings, the Chair or staff liaison will notify the City Secretary. City Council may, at its discretion, declare a vacancy, advertise the open position, or appoint a replacement without advertising. ARTICLE III – Officers 3.1 The officers of the Colleyville Sidewalks Committee shall be the Chair and the Vice Chair. 3.2 The Colleyville Sidewalks Committee shall elect the Chair and Vice Chair from among the members annually. The officers shall serve one-year terms or until a successor is elected. 3.3 In the event of resignation, or incapacity of the Chair, the Vice Chair shall serve as the Chair for the unexpired portion of the term. Colleyville Sidewalk Committee Bylaws Page 2 of 3 Adopted (Date) 3.4 City staff shall take minutes of the meeting and serve as custodian of the Colleyville Sidewalks Committee records. ARTICLE IV – Meetings 4.1 Regular meetings shall be held as needed at a date, time, and location to be determined by City staff. Meeting dates, times and location may be changed as necessary. 4.2 Members unable to attend a regular meeting shall notify the Chair or staff liaison by noon of the meeting day. 4.3 A majority of the voting Colleyville Sidewalks Committee members shall constitute a quorum to conduct business of the Colleyville Sidewalks Committee. The act of the Colleyville Sidewalks Committee members, present at a meeting, at which a quorum is in attendance, shall constitute the act of the Colleyville Sidewalks Committee. 4.4 An agenda shall be prepared by City staff for each meeting of the Colleyville Sidewalks Committee. There shall be attached to each agenda, a report of matters pending further action by the Committee. An agenda will be posted in accordance with the Open Meeting Act. Meeting agendas will be posted on the City Hall bulletin boards and the City’s web site 72 hours prior to a meeting. Approved meeting minutes will be included in City Council agenda packets under Reports. 4.5 Meeting agenda packets will be distributed to each member 72 hours prior to a meeting. 4.6 The Chair shall preside at all meetings. In the absence of the Chair, the Vice Chair shall preside. 4.7 The Chair may recognize individuals wishing to speak regarding an item on the agenda. 4.8 Special meetings may be called at the request of the Chair or three (3) members of the Colleyville Sidewalks Committee for the transaction of business. All posting and notification of meeting requirements shall apply to special meetings. 4.9 The Colleyville Sidewalks Committee may establish sub committees as deemed appropriate. Such committees will be dissolved upon completion of the charge or task. ARTICLE V – Duties and Responsibilities 5.1 The Colleyville Sidewalks Committee acts in an advisory capacity to the City Council in all matters pertaining to sidewalk improvement projects in the City of Colleyville (other than those that are constructed as part of new development) and ensure that such new Colleyville Sidewalk Committee Bylaws Page 3 of 3 Adopted (Date) sidewalks are in compliance with the most current Supplemental Sidewalk System Map adopted by City Council. 5.2 The Colleyville Sidewalks Committee will cooperate with all City boards, commissions, and committees, other governmental agencies, civic groups, and all citizens of the City in the advancement of making Colleyville a pedestrian friendly community. 5.3 Colleyville Sidewalks Committee members will take the Attorney General Texas Open Meetings Act on-line training course or obtain a DVD of the training course from the City Secretary, and provide a copy of the Certificate of Course Completion to the City Secretary. The training must be completed not later than the 90th day after the date the member takes the oath of office or otherwise assumes responsibilities as a member of the governmental body. ARTICLE VI – Amendments 6.1 These bylaws may be amended by a majority vote at any regular meeting, if all members have been notified of the proposed amendment 72 hours prior to such meeting. Amendments must be in compliance with applicable City ordinances. City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Election of the Colleyville Sidewalks Committee Chair and Vice Chair Explanation This item allows for the opportunity to elect a Chair and Vice Chair. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3e Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Status of sidewalk projects authorized by the Colleyville City Council on September 18, 2012 Explanation This item provides an opportunity to review the status of sidewalk projects authorized by City Council on September 18, 2012. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3f Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Review of policy change on Planning and Zoning accepting sidewalk waivers/escrow/construction Explanation This item allows for an opportunity to review the policy change on Planning and Zoning accepting sidewalk waivers/escrow/construction. Attachments 1.Request for Waiver - Beverly Drive City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3g Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Update on available neighborhood funds Explanation This item provides an opportunity for City staff to update the Colleyville Sidewalks Committee on available neighborhood funds. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3h Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Review and discussion of the current Supplemental Sidewalk System Map Explanation This item provides an opportunity to review and discuss the current Supplemental Sidewalk System Map. Attachments 1.Sidewalk Supplemental Map City of Colleyville Page 1 City of Colleyville Colleyville Sidewalks Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3i Agenda Date 02/26/2013 Number Type Regular Agenda Items Department Public Works Title Discussion of citizens' comments Explanation This item provides an opportunity to discuss citizens' comments concerning sidewalks. Attachments 1.Sidewalk Request - Remington Park South Entrance on L D Lockett Road to Cottonbelt Trail 2.Sidewalk Request - Williamsburg Estates Entrance off John McCain Road to Cottonbelt Trail 3.Sidewalk Request - Peters Path and David Lane 4.Sidewalk Request - Bransford Road between L D Lockett Road and City Park