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HomeMy WebLinkAboutLibrary Board-Minutes-12/13/2021`'TY City of Colleyville City Hall COLLEYVILLE 100 Main Street Colleyville, Texas 76034 41 T�xAs Colleyville Library Board 817.503.1000 MINUTES www.colleyville.corn Monday, December 13, 2021 Colleyville Public Library 6:00 p.m. 110 Main Street 1. CALL TO ORDER Chair Gary McPherson called the meeting of the Colleyville Library Board to order at 6:04 p.m. Present Board members: Chair Gary McPherson, Pat Jones, Joan Roberts, Wanda Cotter, Molly Skinner, Joseph Stout; City Staff: Library Director Mary Rodne, Administrative Secretary Maria Hoefke Absent Board Members: Kay Newton, Joy Fulton Lee, Denise Light 2. APPROVAL OF MINUTES October 25, 2021 A motion was made by Pat Jones and seconded by Joan Roberts to approve the October 25, 2021 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board Members Chair Gary McPherson requested board members to introduce themselves and provide background information. 3b Election of Chair and Vice -Chair A motion was made by Molly Skinner, and seconded by Joan Roberts, to nominate Gary McPherson for Chair of the Colleyville Library Board. A motion was made by Molly Skinner, and seconded by Wanda Cotter, to nominate Joan Roberts as Vice - Chair of the Colleyville Library Board. The nominations were approved, as presented, with a unanimous vote. 3c Review Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for Colleyville Library Board Minutes December 13, 2021 member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines and described the general frequency of Library Board meetings. 3d Discussion of the Colleyville Public Library Long -Range Plan Update Director Rodne informed the Board that the process of the Long -Range Plan update was moving forward. Rodne reported that Aaron Babcock of Hidell and Associates Architects, has been in discussion talks with Library staff and the Library Board. It was noted that Babcock has been compiling information on national trends, peer library comparisons, and currently is compiling survey results. The survey was launched in early December. The Library sent a survey link to all Library card holders and the City of Colleyville also sent out a survey link to the community via their weekly a -News blast. Both the Library and the City will re -send the survey in the next couple weeks. Director Rodne said the number of responses to date has been impressive. Currently, the survey has had 1,366 responses. Of those, close to 1,200 have included their contact information for a chance to win prizes. Rodne added that the City provided their $35 Christmas Gift Cards as incentive and 10 winning names are randomly selected each week. Additionally, there is also a chance to win one of two $100 Amazon gift cards. The survey runs through January 7th. A finished report is expected before March. 3e Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, February 14, 2021, and that one agenda item would include the discussion of the Long -Range Plan update. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics and programs for the months of September 2021 through November 2021. B. Donations: Rodne reported that during the months of August and September the Library had not received any donations. In October and November, the Library received a total of $530 in donations. In October, donations included $50 from the Saddlebrook Homeowners Association for the purchase of books in memory of Paul Pardo. In November, donations included $500 from Ann Maddux for the purchase of audio books on CD and for Library staff appreciation; and $30.00 from Bryan Lucchesi for Library staff in appreciation for home delivery of materials. Cit o Colleyville Library Board Minutes December 13, 2021 C. Programs: Director Rodne provided an overview of the Library's program and events for October, November, December and early next year. In Youth Services, 52 programs were held with 598 in attendance. In Adult Services, seven programs were held with 64 in attendance. In October, the Library hosted a special author visit with former Colleyville resident and Chief Meteorologist Kristin Kahanek. Kahanek read her published book on weather, answered questions and provided several giveaways to those in attendance. In October, the Library hosted Check & Treat. The event was held on October 30th. When patrons came to check out any Library item, staff handed out treat bags. A total of 200 were distributed. In November, the Library hosted programming for Thanksgiving. A special story time, craft, and movie were held. Additionally, the Library celebrated its lWh birthday on November 24th. To celebrate the Library's special day, and Thanksgiving, any Library card holder who checked out an item that week, received a special birthday card thank you from the Library and a treat bag. Almost 130 bags and cards were given out. On December loth, the Library hosted Cookies and Caroling with the Grapevine High School Jazz Choir who performed their holiday program in the Library. The week of Christmas, the Library will also do a special treat bag for patrons checking out materials. The treat bags will also be included for those residents who use the Library's book delivery service. On December 17th, the Library will hold a Back to the Classics movie day, featuring White Christmas, free to the public. On December 13th, the Library launched the newest StoryWalk® Project featuring the book, Snow Friends. The program features stand-alone signs around the Plaza each depicting a page of the book. Activity sheets and a picture hunt are part of the fun. The StoryWalk® Project will continue through January 31, 2022. The Library continues its promotion of Binge Boxes, which feature a variety of themed DVD's in sets of four, five and six. Any patron who checks out a Binge Box receives a special popcorn container complete with popcorn and candy. The Library's Winter Reading Program theme will be, Snow is Falling, Books are Calling. The program will run for 10 weeks beginning in January. The Senior Center will begin sharing space at the Library beginning in January. The Senior Center will be undergoing renovations for most of 2022. Additionally, all Colleyville Library Board Minutes December 13, 2021 voting in 2022 will also be held in the Library. All early voting and election days will be held in the upstairs meeting rooms. 4b Friends of the Colleyville Public Library Report Joan Roberts stated the mini holiday Friends of the Library Used Book Sale brought in $410 including $50 in donations. The Friends are exploring having a bigger book sale in 2022. 4c Colleyville Public Library Foundation Report Pat Jones stated there was no update. S. ADJOURNMENT A motion was made by Pat Jones and seconded by Molly Skinner to adjourn the meeting of the Colleyville Library Board at 6:36 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 14tn DAY OF February, 2022. Minutes taken and prepared by: -rYl Gukot t-I-tC)kbIp Maria Hoefke Administrative Secretary r City d