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HomeMy WebLinkAboutCity Council-Minutes-12/21/2021 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, December 21, 2021 WORKSESSION - 5:30 PM EXECUTIVE CONFERENCE ROOM - THIRD FLOOR CALL TO ORDER WS-1 Discussion of conducting elections - Heider Garcia, Tarrant County Elections Administrator WS-2 Discussion of the December 21, 2021, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING - 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Martin Richardson, Crown of Life PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4682 City Council Agenda December 21, 2021 City of Colleyville Page 2 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Presentation of the Texas Chapter of the American Planning Association Certificate of Achievement for the Richard R. Lillie, FAICP Planning Excellence Program to the City of Colleyville Community Development Department - Mayor Richard Newton and Community Development Director Ben Bryner 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-21-4683 4a Approval of the minutes of the regular City Council meeting of December 7, 2021 4b Approval of the First Amended Regional Municipal Court Judge Agreement 4c Approval of the selection of Craig Magnuson as Associate Judge of the City of Colleyville Municipal Court, effective January 1, 2022 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - November 2021 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-21-2182 Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Corley Subdivision, located at 5409 Colleyville Boulevard, Case ZC21-028 6b Ordinance O-21-2183 Consideration of amendments to Chapter 3 of the Land Development Code requiring a Special Use Permit for a duplex in the RD Two Family Residential district, specifically amending Section 3.24B Schedule of Permitted Principal Uses, Case GC21-013 6c Ordinance O-21-2184 Consideration of amendments to Chapter 3 of the Land Development Code allowing commercial accessory buildings and providing regulations, specifically amending Section 3.24B Schedule of Permitted Principal Uses and Section 3.27 Accessory Buildings and Residential Carport Regulations, Case GC21-014 City Council Agenda December 21, 2021 City of Colleyville Page 3 6d Ordinance O-21-2185 Request to appeal the decision by the Planning and Zoning Commission for the consideration of a Special Use Permit for a CBD Store use on Lot 7R1A, Block 2, Andy Felps Addition, located at 4209 Colleyville Boulevard, Suite B, Case ZC21-024 6e Ordinance O-21-2186 An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority 7. CITIZEN COMMENTS 8. REPORTS Colleyville Library Board Meeting Minutes - October 25, 2021 Planning and Zoning Commission Meeting Minutes - November 8, 2021 Sign Board of Appeals Meeting Minutes - November 9, 2021 Planning and Zoning Commission Worksession Minutes - November 22, 2021 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, DECEMBER 21, 2021 - READING AND PUBLIC HEARING - RESOLUTION R-21-4684 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, December 17, 2021 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may be opened for public comment and discussion at the discretion of the governing body. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, December 21, 2021 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, December 21, 2021, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, George Dodson, Chuck Kelley, and Callie Rigney. ABSENT: Councilmember Kathy Wheat ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Community Development Director Ben Bryner, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of conducting elections - Heider Garcia, Tarrant County Elections Administrator City Secretary Christine Loven introduced Heider Garcia, Tarrant County Elections Administrator. Mr. Garcia and the City Council discussed the regulations for conducting an election, how the primaries, municipal joint elections, and general elections are conducted, the composition of the Early Voting Ballot Board, the appointment of election judges, absentee ballots, and preventing voter fraud. Mayor Newton and the City Council thanked Mr. Garcia. WS-2 Discussion of the December 21, 2021, City Council regular agenda items There was no discussion of this item. Mayor Newton adjourned the Worksession and called the Executive Session to order at 6:32 p.m. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 City Council Minutes December 21, 2021 City of Colleyville Page 2 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Newton adjourned Executive Session at 7:25 p.m. Mayor Newton called the regular meeting of the City Council to order at 7:30 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, George Dodson, Chuck Kelley, and Callie Rigney. ABSENT: Councilmember Kathy Wheat INVOCATION: Pastor Martin Richardson, Crown of Life PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-21-4682 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton and the City Council made the following announcements. Merry Christmas to All – On behalf of the City Council and staff we would like to wish you a Merry Christmas and Happy New Year! Please be aware that City of Colleyville offices, including the Library and Senior Center, will be closed in observance of upcoming holidays. Offices will close for the Christmas holiday on December 23 and 24 and again on December 31 for the New Year's Day holiday. City Council Minutes December 21, 2021 City of Colleyville Page 3 Local Business Reminds us of the Reason for the Season – Scott Choi, owner of Honey Teriyaki, 4712 Colleyville Boulevard, Suite 120, will close at 3:00 p.m. on Friday, December 24, and will not reopen until January. Scott is renting a U-Haul and taking food and supplies to the center of Kentucky which has been destroyed by the most devastating tornado event in the state’s history. Scott is accepting all donations until 3:00 p.m. on Christmas Eve and plans to leave early Christmas morning. Scott has long cared for our community; one example of his compassion for others was witnessed during the February storms when he provided a lot of food for the warming center. We appreciate Scott’s charity and character, wish him safe travels, and thank him for his kind heart and generosity. COVID-19 Update – Last week Tarrant County Health Department raised the COVID-19 community spread level from “moderate” to “high” indicating the virus spread could increase and case counts have risen slightly. Fortunately, hospital bed occupancy in Tarrant County by COVID-19 patients remains low at 5%. All three vaccine types and boosters available at the Colleyville Fire Department. Green Ribbon Grant Funding Awarded – The City of Colleyville was recently informed by TxDOT that the City will be receiving grant funding as part of the Green Ribbon program. The grant award is $172,000. The green ribbon grant program provides municipalities with funds to landscape and beautify streetscapes along TxDOT maintained thoroughfares, such as SH26. These funds will be earmarked for the south side area of SH26 between Brown Trail and Cheek- Sparger. TxDOT will be preparing the advance funding agreement that will be before Council for approval within the next couple of months. Christmas Gift Cards –The second round of $35 Christmas Gift Cards is in mailboxes. Residents who have not received a card should contact the City Manager's Office. A list of those businesses participating can be found on the City website. If you know of a family in need this Christmas season, we have the $50 Colleyville Gives card. This card is provided to each of our community’s houses of worship for distribution to families in need. Sales Tax Continues Strong Run – Earlier this month, the Texas Comptroller’s Office posted the latest sales tax receipts for all receipts from purchases made in October of this year. Sales tax collections came in at 19.5% over the same month last year. As October is the first month in the new fiscal year, it is exciting to report we already have a fund surplus of $130,000. This is by far the strongest October on record for the City. October tends to be one of our small-to-mid range collection months each year, making up about 7% of total annual sales tax. This month marks the 19th consecutive month in which Colleyville has posted sales tax gains over the previous year. Winter Ball Memories Last a Lifetime – The City of Colleyville will host our annual Winter Ball for ages 4-12. The event will be held Friday, January 28 - 7:00 - 9:00 p.m. – at the Colleyville Center. Winter Ball 2022 presents a glow-in-the- City Council Minutes December 21, 2021 City of Colleyville Page 4 dark themed dance for mothers and sons (or mother figures) and fathers and daughters (or father figures). Activities include a DJ, professional photos, gift bags, and lots of fun! Desserts and refreshments will also be served. Tickets go on sale January 3 and may be purchased by calling 817.503.1180 or online at ColleyvilleParksandRec.com through January 21, or until sold out. Tickets are $25 per couple and $10 for an additional daughter or son. Space is limited and this popular event will sell out. Public Library Survey Underway – The Library is taking an in-depth look at what services, programs, and initiatives provided to the public are working, could be done better, or brand new ideas to solve current or on-going needs. As part of the Library's current five year planning process required by the state, the Library has launched a survey for the community to let us know your thoughts. The survey is available on the City and Library websites and will be available until mid- January. IPads are also available at the Library to complete the survey. Residents who fill out the survey with their contact information are entered into a random drawing (for ages 14 years and up) for one of two $100 Amazon gift cards. Community members who take the survey at the Library will be entered into a weekly drawing for one of several $35 Christmas Gift Cards being distributed by the City. Coupons will also be available for free food items at local restaurants. For more information, contact the Library at 817.503.1150. Event/Communication Pinnacle(s) Reached in 2021 – Last year, the City of Colleyville enjoyed 45 City-sponsored events throughout the year. This amazing number of events was only made possible by the hard work of Ronni Orr and the team of volunteers who work behind the scenes. In addition to the 45 events, our communication team developed 40 informational videos. These videos were informative and educational. Each was a work of art comparable to network television production. We are fortunate to have a talented team of artists working on our behalf. Senior Center to Close for Renovations – The Colleyville Senior Center will be under construction starting in early 2022. The renovation project is expected to take about 9-10 months; therefore, the Colleyville Senior Center will be closed all of 2022 (January - December). The project will include renovating the entire building, enlarging the entrance/lobby area, connecting the annex to the main building, and relocating the rooms to allow for more programming and simultaneous programming. In addition, the facade will receive a facelift, with new paint, stone, and additional windows. The senior center and recreation programming will relocate to the Colleyville Library and the Colleyville Center in 2022. Children’s Movie at Colleyville Public Library –The Colleyville Public Library will be showing a special screening of “Sonic, The Hedgehog”. The event is free to Colleyville residents and no registration is required. The movie will begin at 2:00 p.m.; Wednesday, December 29 in the Library’s large meeting rooms, located on City Council Minutes December 21, 2021 City of Colleyville Page 5 the second floor. Light refreshments, including the Library’s famous popcorn will be provided. The Library will have chairs available for parents if they wish, and children attending are encouraged to bring blankets and pillows to watch the movie. Notes of Appreciation – Mayor Pro Tem Lindamood wished his wife Tami a happy birthday and expressed his appreciation to Matt and Jean Tuggey, Cosmetic and Family Dentistry of North Texas, who, for the seventh year in a row, are feeding all of the first responders from December 22 through December 24, all shifts, and admin staff. Presentation of the Texas Chapter of the American Planning Association Certificate of Achievement for the Richard R. Lillie, FAICP Planning Excellence Program to the City of Colleyville Community Development Department - Mayor Richard Newton and Community Development Director Ben Bryner The City of Colleyville Community Development Department was awarded the Texas Chapter of the American Planning Association Certificate of Achievement for the Richard R. Lillie, FAICP Planning Excellence Program. Colleyville is one of only 34 Texas cities to receive this recognition. This Certificate is in recognition of the professional planning standards demonstrated by the City’s planning staff and the support provided by City Council, and the Planning and Zoning Commission. The City meets the Chapter's goals for increasing awareness of professional planning in meeting a variety of professional requirements. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-21- 4683 4a Approval of the minutes of the regular City Council meeting of December 7, 2021 4b Approval of the First Amended Regional Municipal Court Judge Agreement 4c Approval of the selection of Craig Magnuson as Associate Judge of the City of Colleyville Municipal Court, effective January 1, 2022 Mayor Newton read Resolution R-21-4683 in its entirety. Assistant City Manager Mark Wood presented items 4b and 4c. Regarding item 4b, Manager Wood stated this amendment only provides for the City to pay the judge from the City’s internal system, which is necessary to meet the agreement terms of paying into the Texas Municipal Retirement System. City Council Minutes December 21, 2021 City of Colleyville Page 6 Mayor Newton stated there are no changes to the terms of the original Judge’s agreement, and Manager Wood concurred. City Manager Ducay noted item 4c allows the cities to be aware of the judge’s appointment of associate judges, as provided for in the agreement. There were no questions. Mayor Newton opened and closed the public hearing at 7:57 p.m. as there was no one present wishing to speak. Councilmember Nakamura made a motion to approve Resolution R-21- 4683 seconded by Councilmember Dodson. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - November 2021 Finance Director Kyle Lester presented the November financial report, highlighting revenues and expenses in each fund as of the second month of the new fiscal year. He noted cash flow appears to be significantly behind last year's position, driven primarily by timing. There were large capital transfers to the capital improvement fund due to the surplus last year. Last year's licenses/permits and property tax revenue came in stronger than in this fiscal year, combined with contractual expenses and the interfund capital transfers which were initiated earlier this year. Sales tax revenue for October 2021 (FY22) brought in an increase of 19.5% over October of last year. Being the only month of FY22, this puts the total YTD growth to 19.5% over FY21 as well, and makes for a total dollar gain of almost $130,000. Statewide, Texas cities saw another month of double-digit gains for a total fiscal year increase of 16.8%, with DFW cities at 20%. Destination-based economies such as Hurst and Grapevine are continuing to post higher gains, indicating heightened in-person consumer activity. City Council Minutes December 21, 2021 City of Colleyville Page 7 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-21-2182 Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Corley Subdivision, located at 5409 Colleyville Boulevard, Case ZC21-028 Mayor Newton read the caption of Ordinance O-21-2182. Community Development Director Ben Bryner presented this item, which is a request for a reduction in parking to allow the business to operate as a restaurant. He noted at the previous meeting, City Council asked the applicant to revise the parking agreement with the bank located next door to THE Cajun Market, to have an expiration/term date. Director Bryner stated the updated agreement was included in the packet and the ordinance states the SUP will expire if the parking agreement is terminated. He also noted the ordinance provides for all the wall signs to be consolidated into one sign. Mayor Newton asked staff if the new attachments were in the ordinance. Director Bryner stated yes. Mayor Newton opened and closed the public hearing at 8:14 p.m. as there were no speakers. Councilmember Kelley made a motion to approve Ordinance O-21-2182 seconded by Mayor Pro Tem Lindamood. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat Mr. Phil Tullis, the applicant and owner of THE Cajun Market, asked to speak after the vote and Council consented. Mr. Tullis thanked the City Council and staff for working with him, noted working with Community Development (Ben and Jackie) was wonderful, and it all began with Assistant City Manager Adrienne Lothery who helped him through the process. Mr. Tullis then stated restaurant owners in Colleyville speak with one another often. He also explained Scott Choi, owner of Honey Teriyaki, had reached out to him for advice regarding donations and going to Kentucky, because of his experience in helping during the hurricane in Louisiana. Mr. Tullis said every emergency begins with a need for supplies, but quickly turns into a need for cash. City Council Minutes December 21, 2021 City of Colleyville Page 8 He said because of this conversation with Scott, he was able to provide leftover supplies, which may have never been used otherwise. Mayor Newton said this is a wonderful story about our community and thanked Mr. Tullis and Mr. Choi. 6b Ordinance O-21-2183 Consideration of amendments to Chapter 3 of the Land Development Code requiring a Special Use Permit for a duplex in the RD Two Family Residential district, specifically amending Section 3.24B Schedule of Permitted Principal Uses, Case GC21-013 Mayor Newton read the caption of Ordinance O-21-2183. Community Development Director Ben Bryner presented this item noting several properties within the City are zoned RD Two Family Residential zoning district, and a duplex is a permitted use within this district. He stated all properties in the RD Two Family Residential district have been developed with single-family homes and this amendment to the Land Development Code would require approval of a Special Use Permit (SUP) for a duplex use to be permitted. Councilmember Dodson asked if the single-family use would remain an allowed use in the RD Two Family Residential zoning, but would have to meet the R-20 zoning requirements. Director Bryner stated yes. Mayor Newton opened the public hearing at 8:20 p.m. Kathy Hadley, 204 Timberline Drive N, stated the language needed to be very exacting, because she fears this could become an issue. Mayor Newton stated this language makes it more difficult to construct a duplex within the City. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:23 p.m. Councilmember Dodson made a motion to approve Ordinance O-21-2183 seconded by Councilmember Nakamura. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat City Council Minutes December 21, 2021 City of Colleyville Page 9 6c Ordinance O-21-2184 Consideration of amendments to Chapter 3 of the Land Development Code allowing commercial accessory buildings and providing regulations, specifically amending Section 3.24B Schedule of Permitted Principal Uses and Section 3.27 Accessory Buildings and Residential Carport Regulations, Case GC21-014 Mayor Newton read the caption of Ordinance O-21-2184. Community Development Director Ben Bryner presented this amendment to the Land Development Code to allow for commercial accessory buildings and is an attempt to clarify the regulations associated with accessory buildings. Director Bryner stated at the previous meeting, the City Council agreed commercial accessory buildings should require review and approval by the City Council through the Special Use Permit (SUP) process, and the Schedule of Permitted Principal Uses chart has been modified and the language in Section 3.27 has been revised, to reflect the approval. Mayor Newton asked City Manager Ducay if he was satisfied with the conditions. Manager Ducay stated he was and would only suggest if Council wants to make the language stronger, “as a result of an SUP” could be added to 2. The Council agreed. Mayor Newton opened and closed the public hearing at 8:28 p.m. as there were no speakers. Mayor Pro Tem Lindamood made a motion to approve Ordinance O-21- 2184, adding to 2. …approved “as a result of an SUP” seconded by Councilmember Rigney. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 6d Ordinance O-21-2185 Request to appeal the decision by the Planning and Zoning Commission for the consideration of a Special Use Permit for a CBD Store use on Lot 7R1A, Block 2, Andy Felps Addition, located at 4209 Colleyville Boulevard, Suite B, Case ZC21-024 Mayor Newton read the caption of Ordinance O-21-2185. City Council Minutes December 21, 2021 City of Colleyville Page 10 Community Development Director Ben Bryner stated this item will require a super majority vote as the Planning and Zoning Commission recommended denial at their November 8, 2021, meeting by a vote of 7-0. Director Bryner stated this is a request for a Special Use Permit to allow for a CBD Store use, which is allowed in the CC-3 Highway Commercial District with an approved SUP. He reviewed the SUP Ordinance language. Mayor Newton stated this item was discussed in detail at the last meeting, and his opinion has not changed, and he will not be voting in favor of this item. Mayor Newton stated his concerns are still the same, which is being early in process of regulations for CBD, legislative changes, and the business being successful in Colleyville. City Manager Jerry Ducay noted he researched the availability of Delta 8 in the region, and found it is sold in the area, however, there is a current court cases regarding the legalities of the sale of Delta 8. Councilmember Dodson stated he has the same concerns and the state has not yet established rules and guidelines. Mayor Newton opened the public hearing at 8:35 p.m. Kathy Hadley, 204 Timberline Drive N, spoke in favor of this item and briefly discussed the health advantages of CBD use. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:39 p.m. The applicant was not present. Councilmember Rigney made a motion to deny Ordinance O-21-2185 seconded by Councilmember Kelley. The motion to deny carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 6e Ordinance O-21-2186 An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority City Council Minutes December 21, 2021 City of Colleyville Page 11 Mayor Newton read the caption of Ordinance O-21-2186. Finance Director Kyle Lester presented this item and gave an overview of the process for establishing rates. He noted in 2016 the Council approved a rate structure whereby all of the costs to operate the City’s utilities are covered by a base rate, which makes up a customer’s minimum bill for each month. In 2017, Council added a CIP charge to the base rate to pay for capital projects. Director Lester stated the base and volumetric rates are reviewed and updated on an annual basis. The new base rates are reflected in the bills sent out in October to coincide with the City's fiscal year while the new volumetric rates are reflected in the bills sent out in January to coincide with TRA's rate change. Director Lester stated this year’s TRA calculations recommend a decrease in the water and wastewater rates, which, if approved, will be in effect starting with the January billing for December's usage as follows: Water Rates Lowering the current water volumetric rate from $4.4654 to $4.3430. Wastewater Rates Lowering the current wastewater volumetric rate from $3.1650 to $3.0663. Councilmember Dodson stated when the City Council first looked at stabilizing the water and wastewater rates, they were told by a consultant the rates would continue to increase significantly. He is pleased with the steps this City Council has taken to control costs. Mayor Newton opened and closed the public hearing at 8:47 p.m. as there were no speakers. Councilmember Kelley made a motion to approve Ordinance O-21-2186 seconded by Councilmember Dodson. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 7. CITIZEN COMMENTS Kathy Hadley, 204 Timberline Drive N, thanked the City Council for keeping Colleyville beautiful. She noted the medians and trees are beautiful, but would still City Council Minutes December 21, 2021 City of Colleyville Page 12 like to see some twinkle lights on the trees to have some “sparkle” as you drive through Colleyville. Mrs. Hadley wished the Council and staff a Merry Christmas and reminded all to remember the reason for the season. 8. REPORTS Colleyville Library Board Meeting Minutes - October 25, 2021 Planning and Zoning Commission Meeting Minutes - November 8, 2021 Sign Board of Appeals Meeting Minutes - November 9, 2021 Planning and Zoning Commission Worksession Minutes - November 22, 2021 There was no action taken on this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, DECEMBER 21, 2021 - READING AND PUBLIC HEARING - RESOLUTION R-21-4684 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 8:53 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 4TH DAY OF JANUARY 2022. Minutes taken and prepared by: Christine Loven, TRMC City Secretary